Solicitation N4019220R7094 CES Waste Services.pdf

SEE ADDENDUM

(No Collect Calls)

N4019220R7094

b. TELEPHONE NUMBER

671-366-4943

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 06 Sep 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

14-Aug-2020

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N401929. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TANYA-MARIE SANTOS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

COMMANDING OFFICER - NAVFAC MARIANAS

36 CONS LGCB

UNIT 14040

BLDG 22026

FPO AP 96543

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

562998

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

x x

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N4019220R7094

Section B - SERVICES

CLINS, SLINS AND ELINS

CONTRACT LINE ITEMS (CLINS), SUBCONTRACT LINE ITEMS (SLINS) AND EXHIBIT LINE ITEMS

(ELINS)

Offerors shall enter whole dollar amounts for CLINS and ELINS as indicated in the schedules and any accompanying exhibits (see Section J). Round all prices to the nearest dollar. This applies to all CLINS, SLINS, and ELINS.

In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLINS and ELINS will be recomputed accordingly. The CLIN which includes recomputed contract ELINS will also be recomputed to take into account the change in the contract ELINS. If the offeror provides a total amount for a CLIN or ELIN but fails to enter the unit price, the total amount divided by the CLIN or ELIN quantity will be held to be the intended unit price.

ELINS are included in Attachment J-0200000-09. Pricing should be prepared for all periods.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

Base Period

FFP

RECURRING ELINS A001-A009.

FOB: Destination

PSC CD: S299

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Each OPTION First Option Period

FFP

RECURRING ELINS B001-B009.

FOB: Destination

PSC CD: S299

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Each OPTION Extension of Services

FFP

RECURRING ELINS C001-C009.

FOB: Destination

PSC CD: S299

NET AMT

Section C – DESCRIPTIONS AND SPECIFICATIONS

1500000 – Facility Support, Waste Services Spec Item

Title Description

1 General Information

The Contractor shall provide Waste Services to Septic and Holding Tanks, Grease Traps, Oil Water Separators and Sewer Lit Stations in a complete and timely manner at Andersen AFB, Guam.

All work herein is subject to the Service Contract Act of 1965, As Amended, incorporated under Section I, Federal Acquisition Regulation (FAR) Clause 52.222-41.

2 Management and Administration

The Contractor shall provide management, administration, supervision, transportation, labor, material, equipment, and other related incidentals to perform the services required in this contract.

3 Firm Fixed Price (FFP) Work

The Contractor shall maintain, repair, and alter facilities, installed equipment and systems, to ensure they are fully functional and in normal working condition.

3.1 Emergency calls on

installed equipment and systems

The Contractor shall respond to emergency work orders calls and arrest emergent conditions to minimize and mitigate damage to facilities, personal property equipment, and installed equipment and systems and danger to personnel whenever the government work force cannot mitigate the emergency

3.2 Planned

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for personal property equipment and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

3.3 Other Recurring

Services Program

The Contractor shall develop and implement other recurring services program for installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

3.3.1 Septic and Holding

Tanks

The Contractor shall inspect and service septic and holding tanks to ensure they function properly.

3.3.2 Grease Traps The Contractor shall clean designated grease traps and remove and dispose of grease to ensure they function properly.

3.3.3 Oil Water

Separators (OWS)

The Contractor shall perform maintenance and inspection on OWS to ensure safe, reliable, uninterrupted service.

3.3.4 Sewer Lift Stations

(SLS)

The Contractor shall clean designated SLS and remove and dispose of waste to ensure they function properly.

003 – Technical Services, Waste Services Spec Item

Title Performance Objective

Related Information Performance Standard

3 Firm Fixed Price (FFP) Work

There is Firm Fixed Price (FFP) recurring work under this contract. Contractor shall provide a Preventative Maintenance Plan for each asset type identified on the

PWS.

Refer to J-0200000-09

Ensure Preventative Maintenance is conducted IAW with manufacturer specifications, OEM manuals

3.1 Emergency Calls

on installed equipment and systems

The Contractor shall respond to emergency calls and arrest emergent conditions to

The Contractor shall perform emergency calls during normal duty hours of 0730 - 1630. Government may

Emergency calls responded to within one hour of receipt of call.

003 – Technical Services, Waste Services Spec Item

Title Performance Objective

Related Information Performance Standard minimize and mitigate damage to facilities, personal property equipment, and installed equipment and systems and danger to personnel.

authorize overtime in the event of an emergency call.

The Contractor shall respond to emergency calls with the appropriate service personnel and equipment to commence work immediately.

The Contractor shall remain at the work site until the emergency has been arrested.

If more than the emergency call threshold is required to mitigate the emergency, the Contractor shall immediately notify the KO and gain verbal authorization to exceed the work order threshold. The Contractor shall not delay work necessary to mitigate the emergency. The amount in excess of the emergency call threshold of $2,500 in labor and materials cost is considered Non-recurring work and subject to negotiation.

The emergency call is complete once the emergency has been arrested. The Contractor shall develop an estimate for a permanent solution that returns the facility, personal property equipment, or installed equipment and system to its intended normal working condition.

Work begins within two hours of receipt of call.

Emergency calls are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

Calls during normal duty hours of 0730 - 1630. Government may authorize overtime in the event of an emergency call.

3.2 Planned

Maintenance (PM) Programs

The Contractor shall develop and implement a PM program for personal property equipment and installed equipment and systems to ensure proper operation, to minimize

The Contractor shall develop, execute, and manage a PM program in accordance with NAVFAC P-503. Contractor shall be prepared to submit PM program upon request from the Government

The Contractor is fully responsible for and shall perform any repairs, including

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended

Item

Title Performance Objective

Related Information Performance Standard breakdowns, and to maximize useful life.

replacement, discovered during planned maintenance work up to a total of $750 per occurrence in direct materials and labor cost under the recurring work portion of the contract. Incidental repair work performed under planned maintenance is not a work order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the COR within two hours of identification. A non-recurring work task order may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep personal property equipment and installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

See J-0200000-07 procedures and OEM standards.

Personal property equipment and installed equipment and systems are maintained to normal working condition, including recertification if applicable.

Personal property equipment and installed equipment and systems are maintained to maximize useful life.

No unscheduled personal property equipment and installed equipment and system outages due to missed or improper PM.

When required, PM performed in accordance with governing references.

Deliverables are complete, accurate, and submitted on time.

Interruption of personal property equipment and installed equipment and systems does not exceed 15 working days.

3.3 Other Recurring

Services Program

The Contractor shall develop and implement other recurring services program for installed equipment and

Other recurring services include, Septic and Holding Tanks, Grease Traps and OWS and Sewer Lift Station systems.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

Item

Title Performance Objective

Related Information Performance Standard systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during other recurring services work up to $750 per occurrence in direct materials and labor cost under the recurring work portion of the contract. Incidental repair work performed under other recurring services is not a work order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the COR within two hours of identification. A work order or non-recurring work task order may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep personal property equipment and installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

The Contractor shall submit the following:

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Personal property equipment and installed equipment and systems are maintained to normal working condition, including recertification if applicable.

Personal property equipment and installed equipment and systems are maintained to maximize useful life.

No unscheduled personal property equipment and installed equipment and system outages due to missed or improper PM.

When required, PM performed in accordance with governing references.

Deliverables are complete, accurate, and submitted on time.

Interruption of personal property equipment and installed equipment and systems does not exceed 15 working days.

Item

Title Performance Objective

Related Information Performance Standard

-Monthly Planned Maintenance Schedule, 15 days prior to month scheduled -Monthly Planned Maintenance Summary Report 15 days after month completed

See J-0200000-07

3.3.1 Septic and

Holding Tanks The Contractor shall inspect and service septic and holding tanks to ensure they function properly.

The Contractor shall inspect septic and holding tanks annually to determine if solids need to be removed.

The Contractor shall service septic and holding tanks in accordance with the following (See J-0200000-08 for specific frequency):

a. Empty septic tanks of all contents that includes but is not limited to scum, liquid, and solids.

b. Close septic tanks in accordance with state and health department requirements.

c. Dispose of all materials from septic tanks to a predetermined waste facility.

d. Schedule septic tanks to be serviced at the request of the Government.

e. Pump holding tanks of all contents. Do not pump out the tank through the distribution box.

f. Clean the interior of holding tanks. Use only the access ports on the tank for cleaning.

Do not use toxic or hazardous chemicals for cleaning the tank and do not use organic chemical solvents or petroleum products for degreasing or unclogging the system.

g. Close holding tank lids in accordance with state and health department requirements.

Septic and holding tanks are inspected and serviced in accordance with Contractor's work schedule.

No spills or discharges into the environment due to missed or improper inspections and services.

Contents removed from septic and holding tanks are properly disposed.

Item

Title Performance Objective

Related Information Performance Standard

h. Dispose of all materials from holding tanks to a predetermined waste facility.

i. Schedule holding tanks to be pumped every other month.

The Contractor shall properly collect, package, transport, and dispose of the contents removed from septic and holding tanks in accordance with regulations, directives, laws and statutes of the EPA, Joint Region Marianas, and Andersen Air Force Base.

Septic and holding tanks are identified in J-0200000-08.

3.3.2 Grease Traps The Contractor shall

clean designated grease traps and remove and dispose of grease to ensure they function properly.

The Contractor shall clean grease traps as follows (See J- 0200000-08 for specific frequency):

a. Remove grease trap covers and wash with a hot soapy water solution.

b. Pump out, remove, transport, and dispose of grease and sludge in accordance with environmentally approved procedures.

c. Clean and flush drains to ensure free flow.

d. Chemically clean grease traps and drains with oc-810 and trisodium solution.

e. Reset baffles and covers.

Correct any discrepancies associated with missing parts or components.

f. Clean the area around the grease traps.

The Contractor shall properly collect, package, and transport, and dispose of grease in accordance with regulations, directives, laws and statutes of the EPA, Joint Region Marianas, and Andersen Air Force Base.

Grease traps are cleaned in accordance with Contractor's work schedule.

Grease traps are clean and free of grease on baffles, perforated surfaces, and all other removable parts and function to meet the intended purpose.

No spills or discharges into the environment.

Grease is properly disposed.

Item

Title Performance Objective

Related Information Performance Standard

The grease trap inventory and cleaning frequencies are provided in J-0200000-08

3.3.3 Oil Water

Separators (OWS)

The Contractor shall perform maintenance and inspection on OWS to ensure safe, reliable, uninterrupted service.

The Contractor shall inspect and maintain OWS systems in accordance with UFC-3-460- 03 and manufacturer’s recommended procedures.

The Contractor shall properly test, collect, package, transport, and dispose of the sludge removed from OWS in accordance with regulations, directives, laws and statutes of the EPA, Joint Region Marianas, and Andersen Air Force Base.

The contractor shall respond to emergency pump outs as directed by the KO or COR.

See J-0200000-08 for specific frequency

OWS systems are identified in J-0200000-08.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

No spills or discharges into the environment due to missed or improper maintenance.

Maintenance and inspection of OWS performed in accordance with UFC 3- 460-03 and manufacturers’ recommended procedures.

Contractor shall schedule emergency pump outs at the earliest time upon notification.

Contractor shall notify the COR of arrival time to perform emergency pump out duties as identified in this PWS.

3.3.4 Sewer Lift

Stations (SLS)

The Contractor shall inspect and service SLS to ensure they function properly.

The Contractor shall inspect SLS annually to determine if solids need to be removed.

The Contractor shall service SLS in accordance with the following (See J-0200000-08 for specific frequency):

a. Empty SLS of all contents that includes but is not limited to scum, liquid, and solids.

b. Close SLS in accordance with state and health department requirements.

SLS are inspected and serviced in accordance with Contractor's work schedule.

No spills or discharges into the environment due to missed or improper inspections and services.

Contents removed from SLS are properly disposed.

Item

Title Performance Objective

Related Information Performance Standard

c. Dispose of all materials from SLS to a predetermined waste facility.

d. Schedule SLS to be serviced at the request of the Government.

e. Pump SLS of all contents.

Do not pump out the tank through the distribution box.

f. Clean the interior of SLS.

Use only the access ports on the tank for cleaning. Do not use toxic or hazardous chemicals for cleaning the tank and do not use organic chemical solvents or petroleum products for degreasing or unclogging the system.

g. Close SLS lids in accordance with state and health department requirements.

h. Dispose of all materials from SLS tanks to a predetermined waste facility.

The Contractor shall properly collect, package, transport, and dispose of the contents removed from SLS in accordance with regulations, directives, laws and statutes of the EPA, Joint Region Marianas, and Andersen Air Force Base.

SLS are identified in J- 0200000-08.

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

Section F - DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A

FOB: Destination

0002 N/A N/A

FOB: Destination

0003 N/A N/A

POP 15-SEP-2020 TO

14-SEP-2021

POP 15-SEP-2021 TO

14-SEP-2022

POP 15-SEP-2022 TO

15-MAR-2023 FOB: Destination

Section E - INSPECTION

Section G – CONTRACT ADMINISTRATION

0100000 - General Information, Waste Services Spec Item

Title

1 General Information

1.1 Outline of Services

1.2 Acquisition of Additional Work

1.3 Background Information

1.4 Navy PBSA Approach

1.5 Standard Template

1.6 Related Information

1.7 Verification of Workload and Conditions

1.8 Contractor's Knowledge

1.9 Technical Proposal Certification

0100000 – General Information, Waste Services Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at various military facilities at Andersen AFB, Guam and outlying areas supported by this installation. This performancebased contract is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements.

Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff N/A Annex 4 Public Safety N/A Annex 5 Air Operations N/A Annex 6 Port Operations N/A Annex 7 Ordnance N/A Annex 8 Range Operations N/A Annex 9 Health Care Support N/A Annex 10 Supply N/A Annex 11 Personnel Support N/A Annex 12 Morale, Welfare and Recreation Support N/A Annex 13 Galley N/A Annex 14 Housing N/A Annex 15 Facilities Support Annex 16 Utilities N/A Annex 17 Base Support Vehicles and Equipment N/A Annex 18 Environmental N/A

1.2 Acquisition of Additional

Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.3 Background Information Guam, the largest and southernmost island of the Marianas archipelago, is the western most possession of the United States. The island is approximately 6,000 miles west of San Francisco, 3,700 miles west-southwest of Honolulu, 1,500 miles southeast of Tokyo, 2,100 miles southwest of Hong Kong, 1,500 miles east of Manila; and 3,100 miles northwest of Sydney at 13 degrees north latitude and 144 degrees east longitude.

The Marianas Trench, the deepest known ocean depth, is located southeast of Guam.

1.4 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.5 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract.

Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another. Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information.

Specification Item 2 will always contain the Management and Administrative requirements. Specification Item 3 will always contain the Recurring Work requirements. Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and

3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated to the Exhibit Line Items.

1.6 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors’ to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors’ may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Verification of Workload

and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided.

All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

As prescribed in FAR 52.237-1, offerors’ or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.8 Contractor's Knowledge The Navy expects to receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 – Management and Administration Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System N/A

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services N/A

0200000 – Management and Administration Spec Item Title

2.4.1 Government-Furnished Facilities (GFF) N/A

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM) N/A

2.4.4 Government-Furnished Equipment (GFE) N/A

2.4.5 Government-Furnished Services (GFS) N/A

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 NAVFAC MAXIMO N/A

2.6.6.1 MAXIMO Data N/A

2.6.6.2 MAXIMO Method of Data Entry N/A

2.6.6.3 MAXIMO Access N/A

2.6.6.4 MAXIMO Training N/A

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan N/A

2.6.9 System and Equipment Replacement N/A

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager N/A

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information N/A

2.8.9 Access to Navy Marine Corps Intranet (NMCI) N/A

2.8.10 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

0200000 – Management and Administration Spec Item Title

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan N/A

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations N/A

2.9.4.1 Crane Inspections N/A

2.9.4.2 Rigging Gear N/A

2.9.4.3 Crane Operators N/A

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.9.13 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services N/A

2.10.2.2 ODS Requirements for Refrigerant Recycling N/A

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.11 Salvage

2.10.2.12 Asbestos Containing Material (ACM)

2.10.2.13 Clean Air Act (CAA)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.11.1 Typhoon Condition of Readiness (TCOR)

2.12 Technical Library N/A

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Notification to the Government for Work Above the Recurring Work Limitations

2.14.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

0200000 - Management and Administration Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0730-1630, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per J-0200000-05. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations Wage Determinations must adhere to 52.222-43 Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts). Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend administrative and coordination meetings. . The Contractor shall attend meetings as requested by the government

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer.

The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager Site Safety and Health Officer

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per J-0200000-07.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance within 10 calendar days from the date of award per J-0200000-07 as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government

Information Technology (IT) System

N/A

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing Procedures Refer to J-0200000-10 for invoicing instructions and J-0200000-04, Invoice Form

2.3.10 Forms Forms referenced in this Annex, are included among the Forms in Section J, Attachments

2.4 Government-

Furnished Property, Materials and Services

N/A

2.4.1 Government-

Furnished Facilities

(GFF)

N/A

2.4.2 Government-

Furnished Utilities

Power and water are available in most buildings requiring service in this contract for Contractor’s use. There may be some buildings, however, that do not have power and water available. The Contractor shall have readily available power, water, and other items necessary to perform the services required in the buildings that do not have utilities. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain meters, backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions.

Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.4.3 Government-

Furnished Materials

(GFM)

N/A

2.4.4 Government-

Furnished Equipment

(GFE)

N/A

2.4.5 Government-

Furnished Services

(GFS)

N/A

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available.

The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

Refer to J-0200000-07

2.6.4 Deliverables Records and reports are specified in Sections C, J-020000-07, and within the Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify records and reports, as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format. Deliverables shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

For contracts greater than $5M/year or for multi-function or regional contracts with significant performance risk, insert requirements for web-based posting of deliverables. For low risk or limited scope contracts such as single function facilities services contracts, determine via consultation with PWO, ACQ, and FSCM whether web-based deliverables should be required and modify or delete the below accordingly. Tailor the following based local requirements, e.g., The Contractor shall establish and maintain a secure website for posting an electronic copy of all deliverables listed in J-0200000-07. The Contractor shall allow only authorized Government and Contractor personnel to access the website. Government personnel access shall be limited to viewing and downloading of deliverables, but restricted from posting to the website. The Contractor shall notify the Government by email whenever there are new or updated deliverables posted to the website. Each deliverable posting on the website and each email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted.

All deliverables shall be available to authorized Government personnel 24 hours/day and 365 days/year for the duration of the contract.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify in writing the KO, affected tenants, and customers fifteen (15) calendar days prior to the interruption. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

Contractors are required to apply for utility outages at least thirty (30) calendar days in advance. As a minimum, the request should include the location of the outage, utilities being affected, duration of outage and any necessary sketches. Special requirements for electrical outage requests are contained elsewhere in this specification section.