Solicitation Instructions AMC ACS.pdf

FA8601-23-R-0006

SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This acquisition is not subject to FAR

15.3 source selection procedures. Accordingly, the Government is not obligated to determine a competitive range, conduct discussions with all or any Offerors, solicit final quote revisions, or use other techniques associated with FAR 15.3. The Contracting Officer reserves the right to conduct Interchanges with one, some, none, or all Vendors at its discretion. The associated North American Industrial Classification System (NAICS) code is 238210 with a small business size standard of $19M. This acquisition is set-aside 100% for Small Business Concerns and only qualified offerors may submit proposals. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

This solicitation, which is expected to result in the award of a firm-fixed-price contract for an Access Control System, as described under the requirements section of this solicitation or accompanying requirements attachment. An award, if any, will be made to the responsible Offeror who submits a proposal that:

1. Conforms to the requirements of the solicitation.

2. Receives a rating of “Acceptable” on the Technical Capability by meeting the requirements contained in the Statement of Work.

3. Provides the best value to the Air Force. The Air Force is seeking a solution which provides the greatest overall benefit in response to the requirement across the life of the system and that will result in a better value and investment of public funds to support the Air Force’s mission. This approach may result in an award being made to a higher-priced vendor where the evaluation team determines that higher objective ratings (listed below) of the higher-priced vendor outweighs the price difference of those vendors that have lower objective ratings.

The total evaluated price consists of these Contract Line Items (CLIN), which should be structured as follows. Proposals that do not follow this CLIN structure for pricing purposes will not be considered for award:

CLIN 0001- Delivery and installation of the Access Control System to include warranty CLIN 0002-12 months service for maintenance, begins after installation of system CLIN 0003 (Option)- 12 months service for maintenance

CLIN 0004 (Option)- 12 months service for maintenance CLIN 0005 (Option)- 12 months service for maintenance CLIN 0006 (Option)- 12 months service for maintenance

To be considered for award, a vendor must meet all minimum required items in the Statement of Work (Attachment 1). To achieve a higher rating, for example, a vendor must demonstrate that it meets the minimum requirements and receives a rating of “Green” for the objectives below. The greater the number of objectives a vendor receives a rating of “green” will directly correlate to a higher technical rating. Ratings will be in accordance with the definitions provided below and will be based on a point system. Objective 1 (Installation Schedule) will be considered of higher value.

Objective Ratings and Definitions

Ratings: Green, Yellow or Red

Objective 1: Installation Schedule (higher value) Definitions: Green- Installation can be done in 90 calendar days or less. (6 points) Yellow- Installation can be done in 180 calendar days or less. (3 Points) Red- Installation will take more than 180 calendar days. (0 points)

Objective 2: Building Downtime Definitions: Green- Individual buildings will not be down for more than 7 calendar days (3 Points)

Yellow- Individual buildings will not be down for more than 30 calendar days (2 Points) Red- Individual buildings will be down for more than 30 calendar days (0 points)

For Example: Vendor A meets all the requirements in the SOW and receives a rating of “Yellow” and “Green” on Objectives 1 & 2 respectively, their technical rating would be “meets minimum requirements in SOW + 6 points”.

Vendor B meets all the requirements in the SOW and receives a rating of “Green” and “Yellow” on Objectives 1 & 2 respectively, their technical rating would be “meets minimum requirements in SOW + 8 points”. Vendor B would be the awardee. If Vendor’s technical ratings tie, then the Vendor with the lowest total evaluated price will be selected for award.

The Government intends to evaluate the quotes and award a contract without interchanges with vendors.

Therefore, the vendor’s initial quote should contain the vendor’s best terms from a price and technical standpoint.

The Government reserves the right to conduct interchanges with one, some, none, or all vendors, if the evaluation team later determines it to be necessary.

Submittal of proposals in response to this solicitation constitutes agreement by the Offeror of all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet at website https://www.acquisition.gov The Government reserves the right to award without discussions or make no award at all depending upon the quality of proposals received and the price fair and reasonableness of proposals received.

The solicitation number for this requirement is FA8601-23-R-0006 and is hereby issued as a combined synopsis/solicitation using FAR 12, Acquisition of Commercial Items and FAR Subpart 13, Simplified Acquisition Procedures.

NAICS Code: 238210 - Electrical Contractors and Other Wiring Installation

Business Size Standard: $19M

Acceptable means of Submission: All submissions must be submitted electronically to the following email address chaston.waller@us.af.mil and jessica.stamper.2@us.af.mil by 3:00PM EST on 15 March 2023.

Any correspondence sent via e-mail must contain the subject line “FA8601-23-R-0006, Access Control System” The entire proposal must be contained in a single e-mail, unless otherwise approved and that does not exceed 5 megabytes including attachments. E-mails with compressed files will not be accepted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.

https://www.acquisition.gov/ mailto:chaston.waller@us.af.mil mailto:jessica.stamper.2@us.af.mil

This solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-01, effective 31 January 2023; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice, effective 30 December 2022; and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC), effective 20 December 2022.

***NOTE: The Government is recommending that all bidding vendors attend a site visit scheduled for Wednesday 22 February 2023 at 10:00 a.m. at the following address:

Wright-Patterson Acquisition Management Complex (AMC) Building 557, Room 103D

2640 LOOP RD W

Wright Patterson AFB, OH 45433

To obtain access to the installation vendors will need to acquire a visitor’s pass. To obtain a visitor’s pass please email the following information no later than 3:00 p.m. EST on Monday 20 February 2023 to Micah Shoaf at micah.shoaf.2@us.af.mil:

1. the visitor’s full name and cell phone number

2. preferred email address

3. driver’s license number and state of issuance

The vendor will be required to pick-up their visitor’s pass at Pass and Registration located in Area A, Bldg 286 4185 Logistics Ave, Dayton, OH 45433 and give Micah Shoaf’s name as the sponsor.

Once base access has been granted, please proceed to the Wright-Patterson Acquisition Management Complex and park in any authorized spot close to B557 and proceed to the main entrance. Mr. Shoaf will be waiting at the customer service desk just inside the main entrance.

Delivery Schedule: Full operational capacity 180 Days After Date of Contract

Delivery Type: FOB Destination (As defined in FAR 2.101—Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.)

Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination.

Requirements: The AMC at Wright Patterson AFB has a requirement to replace the one (1) server/system for monitoring/controlling access to buildings and individual room's while providing the same/enhanced capabilities of the existing system. The existing system is running AccessNsite from a Quintron Server. All software installations will be performed by the contractor with physical oversight of government personnel. Please see attached Statement of Work for more details.

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation and will be most advantageous to the Government, price and other factors considered. Technical Capability and Price will be used to evaluate all offers.

The anticipated award is Firm-Fixed Price-Best Value

The proposals may be in any format but MUST include:

1. Proposing company’s name, address, DUNS number, Cage Code, and TIN

2. Point of contact’s name, phone, and email

3. Quotation number & date

4. Timeframe that the quote is valid

5. Provide a detailed plan and timeline for project completion to include:

a. Outlining the transition from the existing system to the new system

b. Installation Schedule, building downtime and manpower requirements

c. Specify how the ACS is integrated and performs after initial setup

d. list future limitations to expanding the system

6. Individual line item price (using the aforementioned CLIN structure)

7. Total price including shipping (Net 30), No Progress Payments

Important Notice to Contractors: Proposals MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements listed above.

The Contracting Officer will review quotations based on the factors listed in this solicitation and the information furnished by the Offeror. Before price is considered, the proposal must meet the technical specifications of this solicitation and receive a technical rating of “acceptable”.

Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form.

Wide area Workflow- Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/.

Attachments:

1. Statement of Work

2. Draft Contract

Please direct all questions to SrA Waller at chaston.waller@us.af.mil or Jessica Stamper at jessica.stamper.2@us.af.mil https://www.sam.gov/ http://www.wawftraining.com/ http://wawf.eb.mil/ mailto:chaston.waller@us.af.mil