Solicitation FA558720Q1029.pdf

Combined Synopsis/Solicitation

Requirement Title: Patient Monitoring System

Solicitation Number: FA558720Q1029

Solicitation Issue Date: Friday, 07 August 2020

Response Deadline: Monday, 07 September 2020 no later than 16:30 British Summer Time (BST)

Purchasing Office: 48th Contracting Squadron RAF Lakenheath Brandon, Suffolk IP27 9PN United Kingdom

Point(s) of Contact: Joshua Lugan / joshua.lugan@us.af.mil / 01638-52-3091

Jacob Horton/ jacob.horton.1@us.af.mil 01638 522217

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisiton Circular 2020-06 , Defense Federal Regulation Public Notice 20200408 , and Air Force Federal Acquisition Circular 2019-1001

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 339112

Requirement Information

Description:

The U.S. Air Force has a requirement for turnkey solution for Patient Monitoring System for 48th Medical Group hospital at RAF Lakenheath, England. See attachment 1 - Statement of work, attachment and corresponding documents for details.

Place of Delivery/Performance/Acceptance/FOB Point:

48 MDSS/SGSM Bldg 930 Boston Drive, RAF Lakenheath IP27 9PN. F.O.B. Destination;

Line Item Description Quantity Unit of Measure 0001 Patient Monitor E.R. 1 LOT 0002 Patient Monitors MSU and SCU 1 LOT 0003 Patient Monitors PACU 1 LOT 0004 Patient Monitors APU 1 LOT 0005 Patient Monitors OR 1 LOT

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

Quotes submitted in response to this solicitation shall be submitted via email no later than 07 September 2020 @ 16:30 hours British Summer Time (BST). In order to be considered timely and responsive quotes must be sent electronically to Joshua Lugan @ joshua.lugan@u.af.mil and Jacob Horton @ jacob.horton.1@us.af.mil.

Questions shall be submitted electronically and no later than 02 September 2020 @ 1630 hours BST. Question received after this deadline will not be considered.

A site visit will be held on 10:00 am British Summer Time (BST) 28 August, 2020 at RAF Lakenheath Hospital. We will meet at RAF Lakenheath at the main gate @ 0930; visitor's parking lot with photo ID and vehicle information. No large vans or trucks will be authorized, only vehicles. Only one representative per company will be allowed to attend. Any vendors interested in sending a representative must contact Mr. Joshua Lugan via email to request base access no later than 72 hours prior to the site visit. Failure to do so will result in that representative not being authorized access to the installation.

All price quotations must be submitted on Attachment 2; Pricing sheet. Offeror shall use provided excel sheet completing TAB B pricing sheet. This is a Firm-Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract. Each line item described in Attachment 2; Pricing Sheet shall be priced in this fashion. Failure to provide pricing on any one line item may result in the vendor being deemed non-responsive, and subsequently being removed from consideration for award.

Technical documentation submitted by the vendor shall be provided via email in a separate document and shall not exceed 20pages.

This page limit encompasses cover pages, contents, mission statements, and all other superfluous data not specifically requested by the Government. Failure to adhere to these standards may result in the vendor being deemed non-responsive, and subsequently being removed from consideration for award.

Late quotes shall be processed in accordance with FAR 52.212(f) - Late submissions, modifications, revisions, and withdraws of offers.

By submitting a quote in response to this solicitation the vendor agrees to hold the prices provided in Attachment 2; Price Schedule firm for 60 calendar days from the date specified for receipt of quotes.

Any quote submitted in a currency other than U.S .dollars (USD) will be converted to USD utilizing the exchange rate located at https://comptroller.defense.gov/Financial-Management/Reports/fcfr/.

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

Basis for Contract Award: The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

In accordance with FAR 13.106-2, the Government will utilize comparative evaluations, and give preliminary considerations to all offers received in response to the solicitation. The Government may identify from all evaluated quotes readily discernible value indicators that fall within the parameters of the evaluation factors outlined in this provision. Therefore, the Government reserves the right to select an awardee that provides benefit to the Government that exceeds the minimum outlined standards, but is not obligated to do so. Additionally, the Government is not bound to select an awardee whose quote may exceed the minimum requirement, but whose additional value or benefit is not deemed substantial enough by the Government.

The Government is not limited to the quote that only meets the minimum described in the below factor(s) and provides the lowest price. However, if no quotes received in response to the solicitation exceed the minimum criteria outlined in this provision, as determined by the Government; then the Government intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212-1, and the minimum requirements outlined in this provision. Whose price can be determined both fair & reasonable and realistic by the Contracting Officer.

The Government intends to make an award without conducting interchanges with vendors after the close of the solicitation.

Therefore, vendors should provide their best available pricing and technical quotes to the Government in their initial quote. However, the Government reserves the right to enter into interchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

Evaluation Factors: The following factors shall be used by the Government to evaluate quotes;

Price: At minimum, the vendor must;

- Provide pricing in accordance with the instructions outlined in 52.212-1.

The vendor that provides the lowest price that can be determined both fair & reasonable and realistic by the Contracting Officer may be given additional consideration for awardee selection. However, the Government is under no obligation to do so.

The Government intends to only evaluate prices submitted on Attachment 2; Price Schedule. During the evaluation process the Contracting Officer will determined a “Total Evaluated Price” (TEP) for each responsive quote. The TEP is determined by totaling the amount of all line items identified in Attachment 2; Price Schedule.

For the purposes of this evaluation, a price that is deemed too higher while conducting the evaluation of the quote in accordance with FAR 13.106-3 would not be considered fair & reasonable.

For the purposes of this evaluation, a price that reflects a lack of understanding of the contract requirement, or displays an undue risk inherent to the vendors approach would not be considered realistic.

Technical Capability: At minimum, the vendor must;

- Provide documentation that outlines the technical specifications of the products to be provided. The specifications must articulate how the products quoted by the vendor meets the technical requirements outlined in Attachment 1; Statement of Work and IAW Attachment 1a ATO and ATCs.

- The vendor must provide a total projected time-line to complete all works outlined in Attachment 1; Statement of Work.

- The technical quote shall include documentation that shows the products submitted either has an active Authorization to Operate (ATO) and an Authorization to Connect (ATC), that provides coverage through the entire time-line to complete all works outlined. Or documentation that demonstrates how the vendor intends to secure both an ATO and ATC in a timely manner, in accordance with Attachment 3; Defense Health Agency (DHA) Information Assurance Risk Management Framework Requirement.

- If the products submitted by the vendor do not have an ATO/ATC as articulated above, the vendor must submit a completed and signed copy of Attachment 4; Medical Device Equipment Risk Assessment.

Before the quotes specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are interchanges conducted after its receipt, unless a written notice of withdraw is received before award is made.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I ✖

52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters ✖

52.222-17, Nondisplacement of Qualified Workers 52.222-19, Child Labor--Cooperation with Authorities and Remedies✖

52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-35, Equal Opportunity for Veterans ✖

52.222-36, Equal Opportunity for Workers with Disabilities ✖

52.222-37, Employment Reports on Veterans✖

52.222-50, Combating Trafficking Persons✖

52.222-54, Employment Eligibility Verification ✖

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

52.232-36, Payment by Third Party

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.222-7002, Compliance with Labor Laws (Overseas) 252.225-7033, Waiver of United Kingdom Levies 252.225-7042, Authorization to Perform 252.225-7043, Antiterrorism/Force Protection for Defense 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.233-7001, Choice of Law (Overseas) 252.244-7000, Subcontracts for Commercial Items 5352.201-9101, Ombudsman 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations

52.252-1, Solicitation Provisions Incorporatred by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquistion.gov.

(End of Provision)

52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquistion.gov.

(End of Clause)

Attachments

Attachment 1; Statement of Work Attachment 1a; Authority to Operation & Authority to Connect Sheet Attachment 2; Price Schedule Attachment 3; Defense Health Agency - Information Assurance Risk Management Framework Requirement Attachment 4; Medical Device Equipment Risk Assessment