Solicitation Amendment 47PH0220R0007_0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

7PQB

Tina Carter, Contract Specialist

The following Amendment #0001 is issued to the solicitation # 47PH0219R0008 for the Full Maintenance services for Austin VA and U.S Treasury buildings in Austin, TX.

1) On block #10 of SF33 the Point of Contact of submission of proposal is: Tina Carter, email address: tina.carter@gsa.gov, and phone #: 817-978-0436 [See Description of Modification Continuation Page]

7PQB

ACQUISITION MANAGEMENT DIVISION

ACQUISITION SERVICES BRANCH

819 TAYLOR ST 12B01

FORT WORTH, TX 76102 USA

ACQUISITION MANAGEMENT DIVISION

ACQUISITION SERVICES BRANCH

819 TAYLOR ST 12B01

FORT WORTH, TX 76102 USA

EQ7PMB-20-0015

47PH0220R0007

1 3

3/25/2020

2/27/2020

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

Description of Modification Continuation Page

2) The solicitation proposal due date is extended to: 01 April 2020, 3:00pm (CST)

3) Copy of Sign-In sheet from the Site Visit on 18 March 2020 attached.

4) Attached Questions & Answers

5) Attached Revision of Exhibit C-1 Building Information of both location (VA and U.S. Treasury).

6) Attached complete CBA.

7) Attached photos of mechanical equipment(s)

8) Attached 2018 Preventative Maintenance (PM) Guide

9) L.4.2.3 Submission is amended to include the following:

Offerors may submit their proposal via email. Proposal may be emailed to the Contract Specialist (Tina Carter and tina.carter@gsa.gov) and the Contracting Officer, Derek Gadberry, derek.gadberry@gsa.gov. Proposals must be received by 01 April 2020, 3:00pm (CST).

Please ensure to submit all Amendments to your final proposal.

47PH0220R0007/0002

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

Questions Number Question

Is this correct, do the Custodians not receive Sick Leave and Pension as detailed in the Mechanical CBA? Is the Mechanical CBA complete as well?

Answer

Please read Article XVIII of Health & Welfare of Austin Custodial starting on page 2 through page 3 with regards to sick leave of Custodians employees. Please review Amendment 0002 for the complete CBA, the current CBA is aggrerate of several locations that consist of Waco, Austin and San Antonio buildings.

2 Is Section B on pages 2 & 3 to be included in Pricing submission?

Answer Section B.1 of solicitation informs the bidders to use Figure B-3, Pricing of Services, must be used and submitted with their proposal.

Is a Table of Contents, Proposal Cover, Disclaimer Page, and Transmittal Letter permitted for inclusion in Technical and Price Volumes? If yes, are these included in the page count?

Answer As stated under section L.5.1.1. Management Plan narrative is 10 pages. As stated under section L.5.1.2 Management Plan Worksheet and Narrative allows additional 2 pages if deviating from Figure L-1 Baseline.

L.4.2.1 Part 2 (Page 177): Includes “List of offeror key personnel and point of contact information”. Page 136 (G.8 Key Contractor Personnel indicates that key personnel will be provided to the CO at time of award. Is the Contract Project Manager the only Key Personnel, and does his/her resume need to be included in the proposal? If yes, where should the resume be inserted and how many pages?

Answer Under section L.4.2.1 Part 2 is to provide the point of contact (POC) of who to contact of the author of the submitted proposal which includes email address, phone number.

Exhibit C1 – Building Information Sheet only includes details on the VA Austin building. Would you provide building information on the Treasury building?

Answer The building information sheet will be provided for Austin Finance Center IRS-Treasury (TX1618AT)

CBA Attachment – Please provide CBAs in their entirety.

Answer See Amendment 0002 of the complete CBA. The current contract is aggrerate of several locations that consist of Waco, Austin, San Antonio buildings.

7 Exhibit C-1 Building Information Sheets is missing the sheet for the Treasury Building. Please advise.

Answer *see question #5

Reference Exhibit C1 – Building Information Sheets. This exhibit contains the building information for the VA Technology Center but not for the US Treasury Building. Please provide the building information for the US Treasury Building.

Answer *see question #5

Reference Attachment 1 and Attachment 2 – CBA SDS-JV. Neither of these attachments is a complete CBA – they only contain some of the pages. Please release the full CBA for both the custodians and the mechanics.

Answer *See question #6 10 Please provide the Building Information Sheet for the Treasury Building. Exhibit C1 is only covers the VA Data Center.

Answer *see question #5 11 L.4.2.1 Proposals shall be submitted in (3) separate parts (Page 177): Part 3 appears to be included with Part 2. Please clarify.

Answer Yes, part 3 of Miscellaneous Documents could to be included on the disc of Part 2 price proposal. Please be sure to label the file folder as Miscellous Documents.

L.4.2.3 Submission (Page 178): Part 3 is not specifically stated. Part 3 “Miscellaneous Documents” is stated as a “Note”. Please confirm Part 3 is contained in the “Note”. Also, should SAM Registration and a current printed copy of the SAM data be included?

Answer Please see answer from Question #11. Please include documents for Part 3 Miscellous Documents signed SF33 and SF30 and copy of recent SAM record.

L.4.2.3 Submission (Page 178): Should Part 3 be submitted on an Electronic CD-R by itself or combined with Part 1 or Part 2 CD-Rs? Please advise.

Answer Please see answer from Question #11 and #12.

14 Please clarify if we are to provide 3 separate binders or just CD-Rs. If binders, how many? How many CD-Rs?

Answer Please read section L.4.2.3 Submisson of proposal, only electronic CD-R. Please see answer from Question #11 & #12.

L.6 Pricing Proposal Requirements (Page 185): Section J.29 Figure B-3 appears to be the Pricing Template, rather than Section J.7, as stated. Please confirm.

Answer Please use Figure B-3 excel pricing spreadsheet. The reference J.7 was typed in error.

L.6.b. Pricing Proposal Requirements (Page 185): Section B.1.3 “Additional Services” does not appear to be included in the Pricing Template. Please provide Section B.1.3. Also, please clarify which Key Operational Personnel skill sets should be priced. CONTRACT

PROJECT MGR.

MANAGERS

SUPERVISORS

MECHANICAL ENGINEERS

MECHANICAL SUPERVISORS

OPERATING ENGINEERS

HVAC MECHANICS

Answer staffing is preformance based see section H for position requirements

L.6.c. Markup Coefficient (Page 185): The “Markup Coefficient” is shown on the B-3 Pricing Template as B.1.1., rather than Section B.1.4, as stated in Section L. Please clarify.

Answer This is a typographical mistake, complete the coefficient on the B-3.

18 L.6 Pricing Proposal Requirements: Is there a Section B.1.2?

Answer This is a typographical mistake, B.1.1 was listed twice on the B-3 Pricing Template, complete the sections as indicated.

19 Attachment 1 & 2: Would the government provide the entire CBA for each?

Answer *See question #6 20 Section M. There is No Section M – Evaluation. Please provide.

Answer Please see Amendment 0001 posted on 3/18/20. Please attach any & all Amendments to your proposal package.

C. Description/Specifications (Page 5) states “The facilities engineering model is dependent upon an effective partnership with a highly skilled Contractor whose objectives are based on mutual understanding of the '77z4'xd5 '''zdx xzfz5x5z6zxt stated requirements and objectives. Is this a typo or would you provide guidance on where we can locate the stated requirements/objectives?

Answer this is a typo it will be corrected. It should read “The facilities engineering model is dependent upon an effective partnership with a highly skilled Contractor whose objectives are based on mutual understanding of the stated requirements and objectives."

We do not see a Section M provided in the solicitation document. There is no Section M listed in the TOC and the solicitation ends with Section L. Please provide a Section M so that offerors will know how their proposals will be evaluated.

Answer Please see answer on Question #20.

23 Are the generators covered under this contract?

Answer The generator as the Treasury building (TX1618A) is agency owned equiment, however PM's are done on the generator. No other service is covered under this contract. The generators at the other buildings are agency owned equipment and not covered under this contract.

24 Please provide a list of subcontractors at the VA and Treasury Buildings in Austin, TX

Answer

Subcontractor information is proprietary information of the incumbent and will not be made available. Per FAR 52.222-41(n) - Such list shall be turn over to the Successor Contractor at the commencement of the succeeding new contract.

With the significant disruptions experienced by moving employees to remote locations, adjusting to school and business closings, etc. due to the national emergency, would your office please consider extending the proposal deadline by a week or so?

Answer

Yes, the site visit is still scheduled. I understand your concern. I am currently in Austin and had to deal with the situation as well. If your company does not wish to attend due to safety reasons, that is your option. However, due to time constraints, there will not be another site visit. The pre-proposal site visit is not a mandatory event and is held as a courtesy for potential offerors.

We know you are the Contracting Officer for the above styled RFPs. Valuable data is missing from the provided Equipment Lists for all four [4] contracts. In particular, electrical systems and equipment. Please provide inventories of electrical systems and equipment including electrical panels; transformers; disconnects; and related equipment, so that we can accurately calculate man hours and costs needed for Electrical Scans.

Answer Equipment Inventories are based on required PMs and is available in the attached technical documents. This is a required submittal after award and annual PM

The document “Building Library 1 – 2019 VA/Treasury Fire Extinguishers – Can the government provide how many of the 175 Fire Extinguishers listed on this document reside in each building?

Answer see attachd fire extinguisher report approx. 2/3 in VA 1/3 in Treasury *see building #s in report 28 Can the government provide a copy of the Attendee List for the site visit held on March 18th?

Answer Yes, included with the Amendment

Offeror request if the Contracting Officer will be providing an amendment to this Exhibit to include Building Information for the U.S. Treasury Building (TX1618AT)?

Answer *see question #5

Offeror request clarification reference to 2080 hours being the maximum work hours per year.

Option 3 is the only period with 2080 hours.

Base Period, and the remaining Option Periods have available hours greater than 2080.

Is the intent for the Offerors Pricing being evaluated on 2080 hours, and an equitable adjustment will be provided after award for Contract Periods having more than 2080 available hours?

Answer These staffing plan work sheets are examples only

Offeror request clarification reference to the paragraph stating that an FTE is based on available hours in the year (at 2080) vs FTE’s being calculated by Available Hours minus non-productive hours equaling (=) 1 FTE?

Answer The staffing plans as provided are examples only. The contractor should provide their staffing as proposed to cover services

CM.5.14 Building Management and Support Services - Section requires the Offeror to provide reasonable and competent assistance during normal working or other GSA Contractors, at no cost to GSA, on performing energy studies, commissioning services, engineering studies, building condition evaluations, project designs within the building, and equipment or systems surveys. The Section does not indicate an estimated number of hours to be included in our estimate. Without a stated number of hours only the Government and the Offeror request that the Government provide a stated number of hours that would allow our pricing to be consistent with the Governments expectation.

Answer The contractor is requided to provide escort during normal operating hrs. If said escort unduly interferes with contract operations report this to the COR for review

CM.5.14.4 Inspection Assistance for Space Build Out: Section requires the Offeror to inspect the area to verify that the spaces have:

appropriately zoned air supply and return ductwork and diffusers and appropriately zoned lighting circuits, all zone HVAC/lighting controls have been adjusted appropriately, and the labeling of breakers in electrical panels and outlet cover circuit designations are complete.

The Section does not indicate an estimated number of hours to be included in our estimate. Without a stated number of hours only the Government and the incumbent have knowledge of the historical or expected effort. Offeror request that the Government provide a stated number of hours that would allow our pricing to be consistent with the Governments expectation.

Answer These will be one off items of review to allow contractor to provide price proposal for expanded space & services after equipment is/ if added

CM.5.5.8 Asbestos Management: Offeror request a listing of areas containing Asbestos, GSA encapsulation and disposal requirements.

Answer The asbestos report is available to the awardie upon request these will be one-off projects for bid

Building Library PM Schedules: Offeror request that the Contracting Officer provide additional information when the last Multi- Year PMS were performed for equipment/Systems to include but not limited to Fire Extinguisher and Sprinklers, Electrical Equipment, Roof Anchors, etc.

Answer the available reports are included in technical documents

Corrective Maintenance and Service Order Historical Workload.- The Solicitation Documents do not include Historical Information for Corrective Maintenance and Service Orders.

Offeror request that the Contracting Officer provide Historical Information for Corrective Maintenance and Service Orders

Answer the available reports are included in technical documents

L.5.1.1 Management Plan- Areas to be Subcontracted Table includes an item for Alarm Monitoring. However, the Statement of work CM.5.9 Fire Protection and Life Safety Equipment and Systems does not include a reference to the Offeror providing a Service for Alarm Monitoring. Offeror request clarification if Fire Alarm Monitoring Service is within the Scope of work.

Answer yes

RFP Section A, Standard Form (SF) 33 and G.1, Points of Contact for Contract Administration- Please confirm that proposals should be addressed to Ms. Tina Carter, Contract Specialist, instead of Amy Powell, per the original SF33. And if confirmed, please provide a revised SF33.

Answer See Amendment 0002 of POC to submit proposal to. A revised SF33 is not necessary.

RFP Section CM.6.1, Maintenance Standard - a. Please clarify that the Electrical maintenance required will be all CTRL-XXX with the corresponding frequencies or will the required maintenance be per the manufacturer’s recommended maintenance schedule/procedures.

b. Please clarify that the maintenance required will be all Elec-XXX with the corresponding frequencies in the maintenance schedule/procedures (i.e., Metal Enclosed Busways, Annual IR, and 3-year testing; Fluorescent Lighting Fixture 2 and 5-year maintenance, etc.).

Answer Electrical PM frequencies are available in the PM guide provided in technical documents

RFP Exhibit M9 – Preventative Maintenance Guide: The frequencies listed in the GSA 2012 PM Maintenance Standards vary from the frequencies presently being used in the NCMMS for GSA Region 7. Is the contractor responsible for updating every preventive maintenance record in the NCMMS with new frequencies during phase in?

Answer No we will be moving to the 2018 PM Guide( no signifigant changes from 2012) on a national level

RFP Section CM.6.14 Perimeter Access Control Systems (Security fixtures): RFP Section CM.6.14 states “The Contractor is responsible for repair and maintenance of perimeter access control (PAC) system components… This also includes door strikes, magnetic door contacts, request to exit sensors and remote release buttons.” The Government did not provide any historical workload for this requirement.

a. How many interior and exterior doors are there in both buildings? b. Historically, how many door repairs have been performed each year?

Answer The provided 2 years of WO history was provided in technical documents

RFP Section CM.1.2.13 Escorting, Escorting states that the Government or Government agencies will provide escort to non-public federally controlled spaces. However, the requirement is unclear what clearance requirement the contractor staffing will require and if the Government will provide escort for contractor staffing in the VA Data Center Raised Floor Area.

a. Please clarify what level of clearance is required for the Offeror’s Basic Services Staffing.

b. Please clarify whether or not the Government will provide escorts for contractor staffing in the VA Data Center raised floor area.

Answer The contact provided for the contractor to escort their sub-contractors. This will be direct line-of-sight escort as in all federal buildings.

L.4 Instructions for submitting:

Given the current COVID-19 precautions will the government consider accepting electronic proposal submission for this solicitation?

Answer Yes, email proposals will be accepted. This change will be included in this amendment.

L.4.2.1: Proposals shall be submitted in three (3) separate parts Part 1 Technical Proposal and Part 2 Price Proposal & Miscellaneous documents are the only two (2) parts listed. Please clarify if the proposal shall be submitted in two (2) separate parts, or provide instructions for part three (3).

Answer The miscellaneous documents may be included in Part 2.

45 What is the evaluation method for this proposal?

Answer The evaluation method will be full trade off. The Section M was erronously omitted from the solicitation an is included with this amendment.

46 CC.4.4 Asbestos Awareness Training. Do these locations contain asbestos?

Answer yes the report is available after award

CC.5.1.2 Floor care provides guidance for maintaining an vinyl asbestos tile (VAT) floor. How many SF of VAT is there in the buildings?

Answer Refer to the J1 Building Information Sheet for floor type break outs 48 CC.5.2.3 Window Washing Exterior Surfaces of Windows. Do the windows open so they can be washed from the inside?

Answer no 49 Section L.4.2.3 states there are 3 parts to the proposal but only lists two parts. Please clarify

Answer The miscellaneous documents may be included in Part 2.

Per Section L.4.2.3 Submission, The Miscellaneous Document section request a copy of our SAM registration. Are you requesting only proof of our registration, or the complete registration with reps and certs?

Answer Just proof of registrations is acceptable.

51 Do the page limitations include front cover, cover letter and/or table of contents?

Answer No 52 Are the font size restrictions applicable to the Contract Identification section of the questionnaire?

Answer Yes 53 Section C.1.2- Please provide number and job classification for current onsite staff.

Answer the staffing plan example was included in documents

Section C.1.2.1- This section seems to imply GSA is very happy with the current Project Manager and needs to be involved with the decision on who the O&M chooses for this position. Please provide name and contact information for the current PM so that we may contact this person and provide GSA with the needed information to bid on this project.

Answer staffing as proposed is up to the contractor 55 Section C.1.2.3- please provide a list of GSA approved devices that can be used on this contract.

Answer the contractor can provide any device for review, but not all will meet GSA security requirements

Section C.1.2.3- please provide a time line/ method for the devices to be “processed” through GSA’s procedures for remote mobile management.

Answer this will depend on the devices proposed

Section C.1.2.3- under Administration Station it is stated that the O&M is to provide a laptop/desk top for the NCMMS. What are the device requirements, who provides the patching and security software? What operating system is needed on the device? Why is the O&M responsible for providing the computers for the NCMMS?

Answer GSA will provide the NCMMS laptop

Section CC.5.2.5- Hard Surface Areas outside- is there a specific schedule that needs to be adhered to for this specific cleaning area?

Answer this is a preformance based item that will be inspected 59 Section CC.5.3- How many snow/ice events occurred during the last 5 year O&M contract?

Answer none other than light morning sidewalk ice that occured once 2 years ago. It was gone by early afternoon

Section CC.5.4.3- Composting, how many cafeterias are involved in this group of buildings that produce composting materials that need to be paid for by the O&M?

Answer none

Section CC.7- Is it necessary for the Contractor to submit an email report of service requests, at a minimum of daily/ close of each business day to the COR if this same information is found in the NCMMS for the COR to look at?

Answer This item will be at the COR's request

Section CC.10.1- Please provide the Solid Waste/Trash Audits for each building under this solicitation for review. If an Audit report is unavailable, what is the time line for the Contractor to get this audit performed in each building?

Answer the contractor is required to preform their own audit after contract award

Section CM.1.2.1.b- Please provide the system manufacturer and specific type and brand of the fire alarm system/s in each building under this solicitation in order to confirm with our sub-contractors providing price quotes that they have qualified personal to provide services on these systems as specified in this section.

Answer * see attached pictures provided of equipment

Section CM.1.2.7.2 Please consider removing RE-Tuning Training from the solicitation. Most “Solutions” proposed by this training is out of the scope of what the O&M performs and are major projects that would be for GSA to implement in the buildings.

Answer N/A 65 Section CM.3 Is there any Government provided parking spots available at any of the buildings under this solicitation?

Answer none

Section CM.5.3.2.g- is there any equipment covered by an ESPC contract located in any of the buildings under this solicitation?

If yes please list the building and the equipment covered

Answer none at this time

Section CM.5.4.5- are there any powered platforms located at any of the buildings in this solicitation. Please list building and type of powered platform equipment.

Answer inventory is provided in thenical documents 68 Section CM.5.4.7- are the current confined spaces properly identified and labeled?

Answer yes 69 Section CM.5.4.14- Are all restricted areas currently secured and properly labeled?

Answer yes 70 Section CM.5.5.3- are there any AQMD permits required for this contract

Answer no

Section CM.5.7.4- Will GSA be providing the O&M with a copy of the monthly utility bill for each location under this solicitation for comparison to the AMS?

Answer no 72 Section CM.5.8.4- Please remove Re-Tuning from the SOW

Answer N/A 73 Section CM.5.8.6- Are any of the buildings under this solicitation considered smart buildings. Please list the smart buildings

Answer no

Section CM.5.9.2-It’s stated that the O&M will be responsible for all local fees associated with unwanted fire alarm activations.

This paragraph does not specify that the O&M is responsible for all local fees IF the unwanted fire alarm activation is caused by the O&M which leaves the O&M responsible for all unwanted activations regardless of it being caused by a third party. Please reconsider the wording of this paragraph to specify the O&M is responsible if caused by them.

Answer each occurance will be reviewed by CO / COR

Section CM.5.9.3- Please provide dates for each building under this solicitation of when the last internal sprinkler pipe inspection was performed.

Answer These are scheduled for both buildings this Month reports will be provided after inspection 76 Section CM.5.9.14- Please indicate which buildings under this solicitation has lightning protection systems

Answer all

Section CM.5.9.15- Please provide manufactures information for each of the chemical sensors in each building under this solicitation so proper costs can be obtained for this bid.

Answer this equipment is provided through the O&M's water treatment contract

Section CM.5.14.1/ CM.5.14.3/ CM.5.14.4- These sections have language entailing the O&M contractor perform an unknown number of hours of work without being able to charge for the time taken away from our regular duties. Can GSA at a minimum limit the amount of hours per month these services are required by the O&M or revise the sections to allow the O&M to charge for their services when requested by GSA or a combination of the two.

Answer These services are minimal and CM.5.14.1, last sentence states "Any impact on regular scheduled work shall be identified with the COR and approved in advance of deferment".

Section CM.6.13.8- Please provide the last recertification reports for each building in order to appropriate proper funding for these inspections. Please provide manufactures requirements for each building for testing information purposes.

Answer OSHA requirements for these inspection are covered by GSA

Section CM.6.14.1- Please provide as much information as possible as to what security equipment the O&M is responsible for at each location under this solicitation in order to get proper price quotes on this equipment.

Answer none 81 When was the last time electrical test or infrared test on switchgear was performed?

Answer 03/2020 82 Are the fillers system on the roof still under warranty?

Answer no 83 Are there any GSA provided lifts or equipment?

Answer no 84 Is there any warranty left on fire alarm systems?

Answer no 85 Is the inventory list accurate/up-to-date?

Answer an annual inventory update is required 86 Are there a lot of after hours’ service calls?

Answer Please review the 2 year WO history was provided 87 How many service tickets/requests are there each day?

Answer *See Question #86 88 When was the last time a load test was performed on the switchgear?

Answer *See Question #81 89 Who is the current contractor and what is the current monthly price?

Answer The current contract covers, San Antonio & Pearsall, Austin VA & Treasury, and Waco. SDS JV is the current contractor an the total contract value for the last 5 years is $18,000,615.

Per Section B.2 Contractor Staffing Declaration it states “Figure B-1, Contractor Staffing Declaration, must be completed by the contractor and submitted to the Contracting Officer (CO) 21 calendar days prior to the contract start date”. Since this assumes a contractor receiving an award, is this form also required to be submitted with our price proposal?

Answer Yes, but a final staffing declaration is still required by the successful offeror.

Section L does not reference Figure B-2 as part of our proposal. Is this to be completed and submitted with our proposal and if so is it to be submitted with our price proposal?

Answer No, B-2 is to be used for future wage increases as a result of CBA or DOL Wage Determination changes.

Section L does not reference Figure L-2 Management Plan Baseline as part of our submittal. Is this to be included as part of our proposal and if so, is it to be included with our Technical proposal along with Figure L-1 Management Plan Worksheet?

Answer No, Figure L-2 is not included in the proposal.

Based on the current COVID-19 situation and the very short timeline, would the GSA consider accepting an e-mailed digital submission bid? A digital submission would prevent possible exposure from contact with physical objects being mailed.

Answer Yes, email will be acceptable and is included with this amendment.

There is a Goodway Cooling Tower Cleaning Machine located in the mechanical room.

a) Is this equipment owned by the GSA? If not, who owns it?

b) Is the machine used to clean the Cooling Towers because they are unable to be shut down or separated for cleaning due to constant cooling demand from the facility?

Answer this equipment is owned by the incumbent contractor 95 Is the chemical control and feed equipment (controller, pumps, tanks) owned by the facility?

Answer this equipment is owned by the incumbent contractor 96 Are the ice tanks kept frozen all year?

Answer no

Are biocides fed to the ice tanks? If so is there a specified biocide you require and is there a specified feed interval, once per year as an example.

Answer see pictures of equipment provided

Is corrosion monitoring with corrosion coupons (copper and carbon steel) required as part of this RFP? If so, is it required on all treated systems (Condenser loop, chill loop, hot loop, glycol loop)?

Answer yes

Have there been any significant changes to the scope from the incumbent contract to this solicitation? If so, can the government please provide additional details on what has changed?

Answer No, prospective offerors should review the scope in its entirety.

Figure B-3 shows the Total Evaluated Price as the sum of the Standard Services only. If this is the case, how will the Above Standard Services and the Mark-up Coefficient be evaluated for award purposes?

Answer Refer to Section M.4.4 of the solicitation.

The Above Standard Services do not provide for Custodial, Grounds, or O&M hourly rates. Will these be negotiated after award?

Answer These will be negotiated at the Task Order level.

The Management Plan Baseline accounts for Holiday, Sick, and Vacation hours that may not be in-line with our FTE calculations. Can bidders make changes to ensure the Baseline matches our price and labor buildup as long as the total hours per FTE do not exceed 2080?

Answer Yes

Please explain in detail how Figure B-1 – Contractor Staffing Declaration and the statement in B-5, pg 4 of the solicitation can require set staffing levels and that the government is not dictating the means and methods by which the contractor chooses to fulfill the firm fixed price requirements of this performance based contract. If the government intends to hold the contract to set staffing then this contract should be classified as cost-plus rather than performance based fixed price as stated in the Introduction on page 5, “This is a performance Based Work Statement (PBWS).” If the government expects exact staffing levels from each bidder to remain for the entirety of the five-year contract period then they should provide the exact staffing levels expected or the incumbent contractor will have a significant advantage. They’ll be the only bidder who knows what, exact, staffing is needed and thereby create an unfair advantage.

Answer

The contractor is permitted and encouraged to propose a staffing level that will meet the needs of the government. The government provides a manpower baseline to provide the government's best estimate on the manpower requirement fulfill the requirement of the contract. However, the offerors have the flexibility to provide alternate staffing as long as they provide a narrative to demonstrate how they will fulfill the requirements of the contract. However, once a proposal is accepted, the government expects the contractor will provide the staffing level proposed.

Can the government please clarify the intent behind CM 5.11.2.1 Non Reimbursable Repairs where it states, in part: “A non-reimbursable repair is a repair or replacement requiring no more than $2500 in cost for repair parts and materials ONLY but no labor cost is included (including any approved subcontracting costs.” As the government is aware, labor (whether in-house or subcontracted) is often the most expensive portion of any repair and by not allowing these costs to be calculated into the $2,500 liability limit the government is placing significant unknown liability on the contract. For instance, a realistic repair of $12,000 with $2,000 in parts and $10,000 in labor would be completely non-reimbursable to the contractor. Would the government please consider including labor in the $2,500 liability calculation, as is seen in the majority of other facility service contracts, to reduce unforeseen liability burden by the contractor which will help lower overall proposal pricing?

Answer No, this level is dictated by the national specification level.

Can the government please explain how the contractor is to provide fixed staffing per Figure B-1 as part of the FFP, and cover an unknown quantity of repair service call Work Orders with non-reimbursable in-house staff? Contractors can easily bid the fixed price, routine preventative maintenance but not open-ended service calls with no limit to the required labor. Since this does not meet the intent of firm fixed price contracting would the government consider limiting the total service calls required each option year under the FFP?

Answer The government provides a historical level of Work Orders for contractors to use in their cost proposal.

Section CM.5.13.2.2 discusses “labor categories and rates from the price schedule in this Contract.” Can the government please identify this price schedule and provide if necessary?

Answer Labor rates will be priced at the Task Order level.

Per Section CM.5.14.2 how will the contractor be reimbursed for Miscellaneous Work in excess of the 20 hours and $50 in parts? Does all non-routine escorting, room set-up, spot cleanup, furniture removal and replacement, etc. that is not part of the fixed price maintenance scope count as Misc. Work? It appears from the Building Library of CMMS Work Orders provided with this solicitation that the government is using WOs, which are subject to the $2,500 liability limit for performance of Misc. Work.

Can the government please clarify how they will be differentiated under this contract?

Answer Miscellaneous work should not be used for WO's that are subject to the shared liability.

Is there currently a WO Backlog in the CMMS and does the government anticipate the gaining contractor inheriting WOs from the prior contractor? If so, will these be 100% reimbursable to the gaining contractor?

Answer no more than 2% 109 How will the contractor be reimbursed for overtime work as there are no preventions in the current pricing?

Answer No overtime is required per the contract during normal working hours

Section CM.5.11.2.3 Fully Reimbursable Repairs makes no mention of items outside of those assets provided in the building inventory included with the solicitation. Will the government please confirm that any repair or maintenance to any asset NOT included in the provided inventory will be considered fully reimbursable? The contractor cannot be expected to include pricing for preventative maintenance or repair liability on items not identified in the contract or after identified and modified into the contract after the Existing Deficiency Report.

Answer Any equipment found that is not on the provided inventory is required to be added to the equipment inventory and maintained.

If equipment is added, the contractor is entitled to request an adjustment in price to cover the additional equipment.

Can the government please confirm that per Section HM.1.1.6 the contractor is required to provide an Administrative Function rather than any specific administrative staff? The only requirement is for the work to be completed, not specific staff to be in-place to complete the work?

Answer staffing is preformanced base

Section HM.1 Personnel Qualifications mention a Chief Engineer, Onsite Supervisor, and Chiller and Boiler Plant Operator. In most buildings there is one Chief Engineer and Stationary Engineers only. Are all three of these required to be separate positions or can they be combined, as there appears to be significant crossover in their duties and skill set?

Answer Staffing is a reviewed deliverabe proposed by the contractor. However, a single individual may be able to cover more than one position if they meet the required skill-sets

113 For Chiller and Boilers – is the warranty is just on the parts? Is someone providing routine maintenance currently Answer The equipment is out of warranty, and PMs are being conducted in-house or by a manufactue's factory trained technician

Is there a Child Care Center in the building and will the contractor have any responsibilities in the space?

Answer No

Currently proposals are due March 30 yet questions have not been answered as of this date. To ensure timely submittal, offerors will need to ship their proposals no later than March 26. Does the government anticipate answering questions and extending the due date to permit offerors time to review and revise proposals?

Answer Proposals will be accepted via email. See Amendment 0002.

Regarding proposal submittal: with the restrictions on businesses and individuals currently in effect, there may be unforeseen delays on postal or package deliveries by FedEx, UPS, and the US Postal Service. Will the government consider permitting email submittal for this proposal to ensure timely delivery? This would also comply with the telecommuting and social distancing requirements currently in force nationwide.

Answer Yes, email will be acceptable and is included with this amendment.

117 Can we receive Photo's from the mechanical tags and equipment on the site visit March 18, 2020 ?

Answer Yes, they will be sent to the CO for distribuition this week

J.1 BUILDING INFORMATION SHEET

Facility: VA Austin Data Center (TX1128AT)

A. Facility Data:

Address: 1615 Woodward Street Austin, Texas 78741-7830

Number of Stories: 3 Population: Approximately: 750 Normal Building Operating Hours M-F, excluding federal holidays: 6:00 am to 6:00 pm

B. Facility Statistics: Standard

Rental Square Footage 241,032 SF Net cleaning area 187,183 SF Corridors, lobbies, entrances & enclosed pedestrian walkways

Bare Floor 13,479 SF Carpeted 8,986 SF

Toilet Rooms/Holding Cells/Locker Rooms and Janitor Closets

Floors 4,755 SF # of Fixtures 97 Fixtures

Exterior Windows 138 Windows Window Blinds 96 Blinds

General Office Space, File Rooms, Libraries, Conference Rooms, etc.

Bare Floor 34,818 SF Carpeted 121,173 SF

Garages and Ramps 1,787 SF Stairways 5 Flights Passenger Elevators 2 Elevators Loading Dock 2,185 SF

C. Outside Grounds Area:

Total Outside Area 425,277 SF Based on Historical Data Lawn, shrub, and planted area 136,828 SF Paved area 280,471 SF Decorative Rock/gravel Area 7,978 SF

J.1 BUILDING INFORMATION SHEET

Facility: Austin Finance Center IRS-Treasury (TX1618AT)

A. Facility Data:

Address: 1619 Woodward Street Austin, Texas 78741-7830

Number of Stories: 1 Population: Approximately: 250 Normal Building Operating Hours M-F, excluding federal holidays: 6:00 am to 6:00 pm

B. Facility Statistics: Standard

Rental Square Footage 84,121 SF Net cleaning area 60,169 SF Corridors, lobbies, entrances & enclosed pedestrian walkways

Bare Floor 6,769 SF Carpeted 3,574 SF

Toilet Rooms/Holding Cells/Locker Rooms and Janitor Closets

Floors 1,427 SF # of Fixtures 41 Fixtures

Exterior Windows 42 Windows Window Blinds 28 Blinds

General Office Space, File Rooms, Libraries, Conference Rooms, etc.

Bare Floor 22,075 SF Carpeted 21,844 SF

Garages and Ramps 3,381 SF

Loading Dock 1,099 SF

C. Outside Grounds Area:

Total Outside Area 109,616 SF Based on Historical Data Lawn, shrub, and planted area 61,584 SF Paved area 38,913 SF Decorative Rock/gravel Area 9,119 SF

ACQUISITION…