SOLICITATION-36C24922B0015-IFB_RenovateVAVcontrols_Bld200.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 59

36C24922B0015 X 03-18-2022

621-22-3-5082-0026 621-22-133

90C

Department of Veterans Affairs Network Contracting Office (NCO) 9 1639 Medical Center Parkway, Ste 400 c/o Sascha Hertslet Murfreesboro TN 37129

Same as 7. Issued By

TN 37129

Sascha Hertslet 615-225-6664

Furnish all labor, materials, supervision, equipment, and all other necessary items to renovate the 26 Variable Air Volume (VAV) controls and add a new VAV box (Room B249) with reheat and direct digital controls (DDC) in Bldg 200 wing B, 2nd floor as required per the statement of work (SOW), drawings, and specifications at the James H Quillen VA Medical Center, Mountain Home, TN 37684.

NAICS: 238220, Plumbing, Heating, and Air-Conditioning Contractors | Small business size standard: $16.5 million

Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) - See VAAR Clause 852.219-10.

Magnitude of Construction: $250,000.00 - $500,000.00.

Period of Performance: 120 calendar days from issuance of Notice to Proceed (NTP).

See FAR 52.236-27 Alternate I for Site Visit details. Only one (1) site visit is authorized and organized.

Effective 4/4/2022 DUNS is being replaced by the Unique Entity Identifier in sam.gov. Please provide both DUNS and the new Unique Entity ID (SAM) in the bid response.

To obtain clarifications and/or additional information concerning the contract requirement, specifications and/or drawings submit a written request for information (RFI) using the attached RFI form. RFIs must be specific in identifying section, paragraph, and page number and must be in question format. Include the project number and title, contractor name, city, state, phone number, and RFI questions. Send via email to sascha.hertslet@va.gov, cc: craig.ziegemeier@va.gov.

Questions received after 10:00 hrs (10am) CT, April 11, 2022 will not be answered unless it is determined to be in the Government's best interest. Telephone requests will NOT be accepted.

See page 12 for start of Instructions/Information related to Bidding, Bid Guarantee and Bonds required in this IFB.

10 120 x x 52.211-10

X 10

1 emailed 14:00 hrs CT

04-20-2022

X mailto:sascha.hertslet@va.gov mailto:craig.ziegemeier@va.gov

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Bidder: USE BID Price/Cost Schedule

DUNS:

UEI (SAM):

90C

VA NCO9

c/o Sascha Hertslet, Contract Specialist

1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135

Craig Ziegemeier

36C24922B0015

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

STATEMENT OF WORK

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.211-3 AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA INDEX

OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS (JUN 1988)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.6 52.228-1 BID GUARANTEE (SEP 1996)

2.7 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.9 52.236-27 SITE VISIT (CONSTRUCTION) (ALTERNATE I) (FEB 1995)

2.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(JUL 2020) (DEVIATION)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.4 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(SEP 2021)

4.5 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.6 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.7 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (NOV 2021)

4.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.10 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.11 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

4.12 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.13 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.14 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.14 ADDITIONAL ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

0001 Project 621-22-133 Bldg. 200 Wing B, 2ND Floor Renovate VAV Controls

1.00 JB ________________ ________________

Work requires adding a new VAV box to room B249 and removal of 26 existing pneumatic (VAV) controls including:

the pneumatic actuator on the VAV box, the pneumatic reheat valve, and the pneumatic thermostat. These pneumatic controls will be replaced with direct digital controls (DDC) consisting of VAV controller with integrated geared actuator, an electronic geared reheat valve, and an electronic thermostat. These DDC controls will connect to facility's existing Computrols system Period of Performance: 120 Calendar Days from the Notice to Proceed PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z2DA – Repair or Alteration of Hospitals and Infirmaries

GRAND TOTAL __________________

POC NAME:____________________________

EMAIL:________________________________

PHONE NUMBER: _____________________

STATEMENT OF WORK

Project No. 621-22-133

Bldg. 200 Wing B, 2nd Floor, Renovate VAV Controls

James H. Quillen VA Medical Center Mountain Home, Tennessee

PART A – GENERAL

Introduction - The James H. Quillen VA Medical Center (JHQVAMC) has a requirement to renovate the 26 Variable Air Volume (VAV) controls and add a new VAV box (Room B249) with reheat and DDC controls in Bldg. 200 Wing B, 2nd Floor (aka:

B2). This project will include removal of the existing pneumatic controls including: the pneumatic actuator on the VAV box, the pneumatic reheat valve, and the pneumatic thermostat. These pneumatic controls will be replaced by direct digital controls (DDC):

VAV controller with integrated geared actuator, an electronic geared reheat valve, and an electronic thermostat. These DDC controls will connect to the Mountain Home VAMC’s existing Computrols system.

1) Scope of Work:

a) The controls contractor shall furnish all labor, materials, programming, and installation of the low voltage components (1 - 8LX controller, 26 - VAV controllers, 26 - discharge air temperature sensors, and the 26 - MN-S3 room temperature sensors) and a VAV controller, reheat valve, discharge air temperature sensor, and a room temperature sensor for the new VAV box with reheat coil for room B249.

b) The electrical contractor will pull 120Vac power to every VAV box.

c) The controls contractor will wire the reheat valve actuator, installed by mechanical contractor, to the VAV controller.

d) The controls contractor shall install, startup, checkout, Computrols integration and graphics on the Computrols system for the affected job site.

e) The controls contractor will maintain the temperature set point in the controlled room by varying the VAV’s CFM between the VAV boxes’ maximum and minimum CFM settings. In the heating mode the VAV box will damper the CFM down to the minimum CFM setting and then modulate the reheat water valve open to maintain the room temperature set point.

f) The controls contractor will train the Mountain Home Maintenance personnel on the operation of the new VAV controllers.

g) The mechanical contractor will install all 26 of the new reheat valves, supplied by the controls’ contractor, for the existing VAV boxes.

h) The mechanical contractor shall furnish and install a new VAV box with hot water reheat for room, B249. The VAV box will be sized to make room B249 positive air pressure to its surroundings.

i) The new VAV box will be connected to the main supply air duct and to the heating water piping.

j) The mechanical contractor shall cap the exhaust in room, B249.

k) The electrical contractor will furnish and install materials to provide 120Vac power to the 27 VAV boxes. This electrical power will be pulled from two circuit breakers in mechanical room, A223, electrical panel, 2AN4, circuits #4 and #6.

l) The controls contractor will be required to demo all the pneumatic controls.

m) All equipment to complete the scope of work shall be new, not used, remanufactured, or refurbished.

n) Contractor is responsible for demo and disposal of all equipment being removed.

o) Barriers will need to be removed and reinstalled if required to remove equipment.

2) Construction Logistics

a) The work will be scheduled for after hours – i.e. after 5:00pm and weekends.

b) The controls and mechanical work in each room will be done two rooms at a time.

c) Electrical work and two (2) VAV boxes worked on in the corridor of B2 will be coordinated with the COR or VA project manager.

d) VA will complete the Infection Control Risk Assessment (ICRA.)

e) Temporary barriers shall be provided by VA as required by Infection Control.

f) Contractor should limit the number of ceiling tiles removed to not more than two

(2) at one time, otherwise an open ceiling permit will be required.

g) Contractor work routes will need to be established with the VA.

h) Employees and patients will need adequate access to have means of egress during construction.

i) Schedule shall include a minimum of seven (7) days for Contractor to remove and reinstall barriers after-hours, install wayfinding and signage, and complete pre-demolition activities for each phase.

All selections of materials shall be in compliance with applicable standards and codes described in VA Program Guides & Design Specifications and shall be determined in coordination with Interior Designers at the VA facility. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL):

http://www.cfm.va.gov/til/.

***COVID 19 REQUIREMENTS: Employees working onsite may be required to adhere to additional medical screening and/or testing as related to COVID-19.

Testing and documentation provided at the contractor’s expense. Additional PPE http://www.cfm.va.gov/til/ requirements such as face coverings, goggles, gloves, etc. may be required at specified locations.***

PART B – WORK REQUIREMENTS

1) Supervision/Communication - The contractor shall provide support which shall include:

a) Single Point of Contact: Contractor will designate a representative as project manager to act as a point of contact during the planning, submittal, and construction phase of the period of performance. The contractor shall also designate a Site Superintendent that shall be present when work is being performed on site at the VA. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent.

b) Manufacturers’ Representatives: Contractor will identify each manufacturer’s representative to answer any questions regarding product and service requests.

c) The contractor shall establish a tentative delivery date for all equipment within 60 calendar days of the notice to proceed (NTP).

d) The contractor shall update the COR of any changes to the delivery date bimonthly or immediately upon notification from the plant that there is a delay so to schedule the outage and resources more accurately for the demolition and installation of the equipment.

e) Any work that requires an electrical or HVAC shall be coordinated with the COR with a minimum of five (5) days’ notice if it affects a patient care area and a minimum of a three (3) days’ notice if it affects an administrative area.

f) Submit product data, shop drawings, samples, fabrication specifications and installation instructions as specified in GENERAL REQUIREMENTS and as described herein.

g) Submit electronic copies of manufacturer’s data shop drawings and instructions.

(no USB drives).

h) Submit test data from independent testing agencies indicating that all performance characteristics specified have been complied with. (no USB drives).

2) Planning and Drawing - Contractor will coordinate installation and phasing schedules with the COR and provide the following:

a. Control schematics for the new equipment.

b. Wiring diagrams and cable/conduit schedules.

c. Factory test reports for the equipment, if applicable.

d. All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be the sole property of the Government and may be used on any other work without additional compensation to the Contractor. The Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws. The Contractor, for a period of no less than 3 years after completion of the project, agrees to furnish and provide access to all retained materials (including electronic) upon request of the VA. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of all such materials beyond such period.

e. Contractor shall provide “as-built” installation drawings to the COR upon project completion.

f. On-site commissioning, which includes oversight of the demolition of the existing equipment, new equipment installation and functional testing of the equipment.

g. Coordination of any subcontractors required for the demolition and installation of the new equipment, including any rework of the existing wiring and conduit to terminate the existing wiring to create a fully functional system.

h. The Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the Contractor receives notice to proceed with the Construction Stage work, the Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Documents Phase activities, tasks, and submissions required herein. The Contractor schedules shall itemize all required submission dates and review durations and must conform to the milestones and durations provided in the COR overall schedule and the Submission, Review.

i. After construction begins, the Contractor shall conduct a weekly progress meeting(s) and weekly subcontractor meeting(s). A COR representative and/or approved delegate will attend. The Contractor shall also attend construction oversight meetings with representatives from the COR and the project team monthly.

3) Site Visits - The contractor shall coordinate the following site visits with the James H.

Quillen VA Medical Center’s COR and the Contractor’s representative:

a. The contractor shall visit the project site to investigate the information shown on any Government-Furnished drawings, record (as-built) drawings, and other planning documents provided by VA. This information is the best available, but the Government does not guarantee its accuracy or completeness.

b. The contractor shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the contractor. The contractor’s failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

c. A post-award walkthrough prior to ordering materials and fixtures to field verify all measurements and existing conditions. If necessary, the contractor communicate any noted differences based on the site walkthrough to the

COR.

d. Contractor’s representatives and COR shall be present for a post-installation walkthrough to assess, document, and address any punch-list items.

4) Deliveries - Deliveries of materials and equipment shall be made at times when the Contractor and/or the Subcontractor are available to accept. The VA will not be responsible for accepting, receiving or storing Contractor's and/or Subcontractor's delivered materials.

5) Final Inspection and Acceptance - Contractor’s representative and COR shall be present for a post-installation walkthrough to assess, document, and address any punch-list items.

a. Upon identification of punch-list items, contractors shall submit a remediation plan to correct deficiencies to the COR within two (2) working days.

b. Contractors shall prepare and provide inventory spreadsheet outlining excess or unused materials and deliver those items to the main campus’ storage warehouse at the James H. Quillen VA Medical Center or coordinate storage location with the COR.

c. Controls contractor shall provide a detailed list of installed property. All items that can be identified by make, model, and serial number for the purpose of routine maintenance, repair, or replacement of minor and major components unique to that products assembly or system shall be included.

PART C - SUPPORTING INFORMATION

1) Scheduling - Work will be performed after normal business hours Monday-Friday, 7:30AM to 4:30PM. All other work that is required to be performed outside of established hours will need to be approved and coordinated with the COR, 10 workdays in advance. The schedule shall be coordinated with the COR prior to submission. If the COR determines a change in schedule is required, which will affect a planned outage or require an additional outage, the COR shall propose a change in schedule.

National holidays observed by the Federal Government are as follows:

New Year's Day January 1st* Birthday of Martin Luther King Jr. 3rd Monday in January Washington’s Birthday 3rd Monday in February** Memorial Day Last Monday in May Juneteenth National Independence Day June 19th* Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th*

*If a holiday falls on a Saturday, the preceding Friday will be treated as a holiday. If a holiday falls on a Sunday, the following Monday will be treated as a holiday.

**This holiday is designated as “Washington’s Birthday” in section 6103(a) of title 5 of the United States Code, which is the law that specifies holidays for Federal employees. Though other institutions such as state and local governments and private businesses may use other names, it is our policy to always refer to holidays by the names designated in the law.

2) Security Requirements - Contractor personnel are required to obtain VA identification badges or temporary badges for certain subcontractors approved by the COR. Badges are required to be always worn and visible.

3) COVID 19 Requirements: Employees working onsite may be required to adhere to additional medical screening and/or testing as related to COVID-19. Testing and documentation provided at the contractor’s expense. Additional PPE requirements such as face coverings, goggles, gloves, etc. may be required at specified locations.

4) The Certification and Accreditation requirements do not apply and that a Security Accreditation Package is not required.

5) Smoking Policy - The Contractor shall not allow smoking on campus. VA Mountain Home is a smoke-free facility. Violators may receive a warning or be issued a citation.

6) Parking/Traffic Regulations - Parking Permit Request form must be completed if required. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be always observed by operators. Seat belt use is mandatory on the VA grounds.

7) Access and Outages – The contractor shall coordinate access needs and system outages well in advance of scheduled work, but not less than 10 working days, with the COR. Contractor is responsible for investigation and research about these areas and systems. System outage durations should be limited to reduce impact on other facility services, patients, visitors, and staff.

8) Contractors will report to the Bldg. 37, Engineering, to sign in went they arrive on the VA campus. The contractors will report to Bldg. 37 at the beginning of every workday.

9) Contractors, contractor personnel, subcontractors and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

10) All contractor personnel shall be required to complete the “VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information” and submit to the COR prior to beginning work on site.

11) All contractor personnel shall be required to review the “Contractor Rules of Behavior” agreement and Acknowledge and Accept the agreement and submit to the COR prior to beginning work on site.

12) Due to the scope of work, VA Directives and Handbook 6500, the IT security requirements for certification and accreditation (C&A) requirements do not apply to this project.

13) Contractors that will be on site for more than a week shall obtain VA issued ID badges. The ID badges can be obtained for the length of the project, via the PIV services. In the interim, temporary badges will be issued daily until the permanent badges are acquired. Subcontractors that will be on site for less than a week will not be issued permanent badges and will be issued temporary badges daily. Any contractor without a badge will have to be escorted.

14) The contractor will be supplied keys to access the areas necessary to complete the SOW. If keys cannot be supplied for specific areas, the contractor will be escorted into those areas by VA personnel. The supplied keys shall be returned to the COR upon completion of the contract.

15) Noisy and Disruptive Work – The contractor shall limit impact of work activities with respect to noise, vibration, material transport and the like through scheduling, engineering controls, equipment selection, and advanced coordination with COR.

Work activities shall not detrimentally impact continuous operations at the facility.

(End of SOW)

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

IMPORTANT BIDDER INFORMATION

I. BIDDING MATERIALS: All bidding materials consisting of drawings, specifications, contract forms, amendments, and other documents will be posted to the Contract Opportunities Government website located at https://sam.gov/. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

II. BID PROCEDURES: In accordance with applicable:

a. In general:

i. Federal Acquisition Regulation (FAR)

ii. VA Acquisition Regulation (VAAR)

iii. VA Acquisition Manual (VAAM)

b. Specifically (not all inclusive):

i. FAR 36.103 Methods of contracting. | Acquisition.GOV

ii. FAR 36.213-1 General. | Acquisition.GOV

iii. FAR 9.104 Standards. | Acquisition.GOV

iv. VAAM -Part M814 - Sealed Bidding - Office of Acquisition and Logistics

(OAL) (va.gov) https://www.acquisition.gov/far/36.103 https://www.acquisition.gov/far/36.213-1 https://www.acquisition.gov/far/9.104 https://www.va.gov/oal/library/vaam/vaamM814.asp#M814201 https://www.va.gov/oal/library/vaam/vaamM814.asp#M814201

III. BID SUBMISSION: The following documents must be included in the bid submission in the formats as stated:

a. A bid must be signed as follows:

i. if the bidder is an individual, by her/him personally

ii. if the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; and

iii. if the bidder is a corporation, by the authorized officer, whose signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed.

b. One (1) electronic copy of the entire bid document with all provisions and clauses that is fully-completed, signed, and dated.

c. Complete blocks 14 through 20 on the SF1442.

d. Acknowledge all amendments issued by either completing block 19 of the

SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF 1442 Offer page

e. Bid prices on all line items listed on the Price/Cost Schedule.

f. Complete response to the following provisions and clauses:

i. FAR 52.204-8DEV, Annual Representations and Certifications

(DEVIATION)

ii. FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

iii. FAR 52.209-13, Violation of Arms Control Treaties or Agreements- Certification

iv. FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation

v. VAAR 852.219-77, VA Notice of Limitations on Subcontracting- Certificate of Compliance for Services and Construction

(DEVIATION)

g. One (1) hard copy of an original completed and signed SF 24 Bid Bond or other allowable Bid Security sent in a sealed and properly marked envelope to the address in box 7 of the SF1442. Any missing elements of the bid submission could render the offeror ineligible and their bid will not be considered.

h. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570.

i. Individual sureties shall be determined acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in FAR 28.203-2.

j. Bidders are responsible for ensuring and verifying their offer and all required bid documents are received at the office and point of contact designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

k. Provide either OSHA Form 300 or 300a showing incident rates for all projects within the past three (3) years. The OSHA 300 or 300A submission will be finalized in PDF format and submitted in two (2) pages or less. This form, in Microsoft Excel format, can be downloaded from the Internet at: https://www.osha.gov/recordkeeping/forms

i. Convert the data using the following formula for each of the three

(3) years:

1. Number of Lost Time Accidents for the Year (Column H on Form 300 or 300A) x 200,000 divided by Man-Hours Worked that Year (from Form 300A) = Incident Rate for the Year

2. The Offeror shall calculate the lost time incident rate for each of the past three (3) years using the appropriate OSHA Form data. These calculations shall be presented for each year with the mathematical average of all three years.

3. The target average lost time incident rate is 1.0. Offerors with an average lost time incident rate exceeding 1.0 are encouraged to submit an explanation of their incident rate and/or what they have done to improve their safety record.

l. Fully completed Contractor Experience Modification Rate (EMR) Certification form and related documents. The EMR certification finalized and submitted in PDF format. See section VI. Additional Information for more details on the EMR submission.

m. Submit proof of meeting supplemental insurance requirements under clause CL-120.

n. Submit copy of state contractor license and any special trade licenses and/or certificates related to this project.

o. Submit all bid documents electronically via email to Sascha Hertslet, Contract Specialist, sascha.hertslet@va.gov, 615-225-6664.

IV. BONDING INFORMATION

a. BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4.

b. PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white-outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

V. BID OPENING: The official bid opening will be Wednesday, April 20, 2022, 14:00 hrs Central Time (CT) and will occur via Microsoft Teams calling the following number & code:

+1 872-701-0185, Phone Conference ID: 384104085#

VI. BID AWARD: The contract will be awarded to the responsive and responsible bidder offering the lowest total price for all items.

http://www.osha.gov/recordkeeping/new-osha300form6-30-16.xls http://www.osha.gov/recordkeeping/new-osha300form6-30-16.xls mailto:sascha.hertslet@va.gov

a. Being responsive means that the bid must include all the required documents and information, cannot take exceptions to the bid requirements, all forms must be completed fully, have the required signatures, and be submitted before the date and time specified, at the location specified, and in the way that was requested (mailed or electronically), bid name and number on the outside of envelope, and any other criteria outlined.

b. Being responsible refers to your capability to provide what the government needs. if you have no prior experience working on a government contract or if the job is particularly difficult or costly, you will undergo a pre-award survey. See FAR 9.106 for Pre-Award Survey details and FAR 9.104 for Responsibility standards.

Note: IAW FAR 9.103, Policy: While it is important that Government purchases be made at the lowest price, this does not require an award to a supplier solely because that supplier submits the lowest offer . A prospective contractor must affirmatively demonstrate its responsibility, including, when necessary, the responsibility of its proposed subcontractors.

VII. ADDITIONAL INFORMATION

a. Contractor employees shall not be considered government employees for any purpose under this contract.

b. Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

c. MEDICAL CENTER ACCESS. Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured.

Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities).

Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

d. REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR

RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative

(COR)”.

e. DATABASE REGISTRATION INFORMATION

i. SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The System for Award Management (SAM) website located at https://sam.gov is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors wishing to do business with the Government and bid on work shall have an active registration in SAM. If the Offeror does not have an active registration in the SAM database at the time of bid submission and are the apparently successful low offeror, the Contracting Officer may prescribe a time within which the offeror shall have an active registration in SAM; otherwise the Contracting Officer shall deem the offeror’s bid non-responsive to the solicitation requirements and proceed to award to the next lowest offer.

ii. THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

iii. VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

iv. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work https://sam.gov/ https://sam.gov/ in the United States. There is no charge to employers to use E-Verify. See FAR clause 52.222-54, Employment Eligibility Verification (NOV 2021).

v. REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT SYSTEM (CPARS): As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia.CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address:

www.cpars.gov. Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer. Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the “contractor failed to respond.”

f. PRIME CONTRACTOR INFORMATION- EXPERIENCE MODIFICATION

RATING (EMR) INFORMATION: All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form).

The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

http://www.cpars.gov/

If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead.

If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM- 6 and providing the rating on letterhead from NCCI.

Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

g. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS:

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract.

The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals.

In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator.

In addition, the Contractor shall ensure that they are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

h. PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract unless otherwise approved by the Contracting Officer.

i. SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by

FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only – the selected contractor is responsible to provide all submittals required by the contract.

j. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION RECORDS

POLICIES:

Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

The Government and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the Government or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity (HCA). Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report it to Government Contracting Officer. The agency must report promptly to NARA in accordance with 36 CFR 1230.

The Contractor shall immediately notify the appropriate Government Contracting Officer upon discovery of any inadvertent or…