Solicitation 1240BD26Q020 Mt. Adam RD Janitorial Services.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BD

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 2

05M0 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BD

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

03/20/2026 1400 PD

03/05/2026

509-423-2224JORGE SOMOZA

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BD26Q0020

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 1163282OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

TROUT LAKE WA 98650-9046

2455 HWY 141

GIFFORD PINCHOT NATIONAL FOREST MT

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 2

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Mt. Adams Ranger District's Office Janitorial Services Delivery: 03/31/2027 Period of Performance: 04/01/2026 to 03/31/2027

Cleaning services for Mt Adams Ranger District Office.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

JORGE A. SOMOZA

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

Address technical questions for this project to Melissa Jolley at (509) 310-3117 or email melissa.jolley@usda.gov Address contracting questions to Contracting Officer Jorge Somoza at

(509) 423-2224. Email jorge.somoza@usda.gov

Email:____________________________

SAM UEID:________________________

Gifford Pinchot National Forest 2026 Janitorial Contract Mount Adams Ranger District Compound

Klickitat County

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

MT. ADAMS RANGER DISTRICT

JANITORIAL SERVICES

JANITORIAL SERVICES – BASE YEAR

(April 1, 2026 through March 31, 2027)

Vacuum Carpets (includes work to be performed once weekly)

Sweep and Wet Mop Floors (includes work to be performed once weekly)

Clean Floor Mats (includes work to be

Carpet Clean (Semi-annually)

Outside Stairways and Entry Stoops (includes work to be performed once weekly)

Low Dust (includes work to be performed once weekly)

High Dust (Semi-annually)

Glass Clean (Interior surfaces) (includes work to be performed once weekly)

Window Clean (Exterior side of wall windows) (Semi-annually)

Light Fixtures (Semi-annually)

Restroom, Break Room, Kitchen Fixtures and Showers (includes work to be performed once weekly)

Descale Fixtures (includes work to be performed once weekly)

Trash Removal (includes work to be performed once weekly)

Recycling Removal (includes work to be

Monthly

Each

JANITORIAL SERVICES – BASE YEAR

(April 1, 2026 through March 31, 2027)

Drinking Fountains (includes work to be

Optional/Emergency Services – these services are on an as needed basis to perform additional basic cleaning. Not included in total. Identify as Optional Work on the Scope of Work.

Optional Service – Wood Stove conference room single cleaning

Optional Service – Bunkhouse single cleaning

Optional Service – Residential single cleaning

Hourly Rate

TOTAL

JANITORIAL SERVICES –OPTION YEAR 1

(April 1, 2027 through March 31, 2028)

Sweep and Wet Mop Floors (includes work to be performed once weekly)

Clean Floor Mats (includes work to be

Low Dust (includes work to be performed

Window Clean (Exterior side of wall windows) weekly)

Descale Fixtures (includes work to be performed once weekly)

Trash Removal (includes work to be performed once weekly)

JANITORIAL SERVICES –OPTION YEAR 1

(April 1, 2027 through March 31, 2028) perform additional basic cleaning. Not

Optional Service – Bunkhouse single cleaning

JANITORIAL SERVICES –OPTION YEAR 2

(April 1, 2028 through March 31, 2029)

Sweep and Wet Mop Floors (includes work to be performed once weekly)

Clean Floor Mats (includes work to be

Low Dust (includes work to be performed

Window Clean (Exterior side of wall windows) weekly)

Descale Fixtures (includes work to be performed once weekly)

Trash Removal (includes work to be performed once weekly)

JANITORIAL SERVICES –OPTION YEAR 2

(April 1, 2028 through March 31, 2029) perform additional basic cleaning. Not

Optional Service – Bunkhouse single cleaning

JANITORIAL SERVICES –OPTION YEAR 3

(April 1, 2029 through March 31, 2030)

Sweep and Wet Mop Floors (includes work to be performed once weekly)

Clean Floor Mats (includes work to be

Low Dust (includes work to be performed

Window Clean (Exterior side of wall windows) weekly)

Descale Fixtures (includes work to be performed once weekly)

Trash Removal (includes work to be performed once weekly)

JANITORIAL SERVICES –OPTION YEAR 3

(April 1, 2029 through March 31, 2030) perform additional basic cleaning. Not

Optional Service – Bunkhouse single cleaning

JANITORIAL SERVICES –OPTION YEAR 4

(April 1, 2030 through March 31, 2031)

Sweep and Wet Mop Floors (includes work to be performed once weekly)

Clean Floor Mats (includes work to be

Low Dust (includes work to be performed

Window Clean (Exterior side of wall windows) weekly)

Descale Fixtures (includes work to be performed once weekly)

Trash Removal (includes work to be performed once weekly)

JANITORIAL SERVICES –OPTION YEAR 4

(April 1, 2030 through March 31, 2031) perform additional basic cleaning. Not

Optional Service – Bunkhouse single cleaning

Total Base

Total OY1

Total OY2

Total OY3

Total OY4

Total All

Mt. Adams Ranger District’s Office Janitorial Services Solicitation Number 1240BD26Q0020

Federal Acquisition Regulation (FAR) and United States Department of Aquiculture Acquisition Regulation (AGAR) Clauses and Provisions The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

The following clauses are mandatory in all solicitations and contracts - Do not delete these.

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025)

52.203-17 52.203-19

52.222-50

52.226-8 52.232-40 52.233-3 52.233-4 52.240-91

☐ Alternate I (Nov 2025) of 52.212-4 Contractor Employee Whistleblower Rights (Nov 2023) Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) Combating Trafficking in Persons (Nov 2025) ☐ Alternate I (Nov 2025) of 52.222-50

Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) Protest After Award (Sep 2025) Applicable Law for Breach of Contract Claim (Sep 2025) Security Prohibitions and Exclusions (Nov 2025) ☐ Alternate I (Nov 2025) of 52.240-91

52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked:

☐ 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) with Alternate I (Nov 2021) of 52.203-6

☐ 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) ☐ 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 ☒ 52.204-13 System for Award Management—Maintenance (Nov 2025) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

☐ 52.204-91 Contractor identification (Nov 2025) ☒ 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) ☐ 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Sep 2025) ☒ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) ☐ 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov 2025) ☒ 52.219-6 Notice of Total Small Business Aside (Nov 2025)

☐ Alternate I (Mar 2020).

☐ 52.219-8 Utilization of Small Business Concerns (Nov 2025) ☐ 52.219-9 Small Business Subcontracting Plan (Nov 2025)

☐ Alternate III (Nov 2025) of 52.219-9.

☐ Alternate IV (Nov 2025) of 52.219-9

☐ 52.219-14 Limitations on Subcontracting (Nov 2025) ☐ 52.219-16 Liquidated Damages—Subcontracting Plan (Nov 2025) ☐ 52.219-33 Nonmanufacturer Rule (Nov 2025) ☒ 52.222-3 Convict Labor (June 2003) ☐ 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) ☒ 52.222-35 Equal Opportunity for Veterans (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-35 ☒ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-36 ☒ 52.222-37 Employment Reports on Veterans (Nov 2025) ☒ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) ☒ 52.222-54 Employment Eligibility Verification (Nov 2025) ☒ 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) ☐ 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008)

☐ Alternate I (May 2008) of 52.223-9 ☐ 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Nov 2025) ☐ 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Nov 2025) ☒ 52.223-23 Sustainable Products and Services ☐ 52.224-3 Privacy Training (Jan 2017)

☐ Alternate I (Jan 2017) of 52.224-3 ☒ 52.225-1 Buy American-Supplies (Nov 2025)

☐ Alternate I (Oct 2022) of 52.225-1 ☐ 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (Nov 2025)

☐ Alternate II (Nov 2025) of 52.225-3.

☐ Alternate III (Nov 2025) of 52.225-3.

☐ Alternate IV (Oct 2022) of 52.225-3

☐ 52.225-5 Trade Agreements (Nov 2023) ☐ 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States (May 2020) ☐ 52.225-26 Contractors Performing Private Security Functions Outside the United States (Oct 2016) ☐ 52.226-4 Notice of Disaster or Emergency Area Set-Aside (Nov 2007) ☐ 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area (Aug 2025) ☐ 52.229-12 Tax on Certain Foreign Procurements ☐ 52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) ☐ 52.232-30 Installment Payments for Commercial Products and Commercial Services (Nov 2021) ☒ 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018) ☐ 52.232-34 Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) ☐ 52.232-36 Payment by Third Party (Nov 2025) ☐ 52.240-92 Security Requirements (Nov 2025)

☐ Alternate II (Nov 2025) of 52.240-92 ☐ 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (No 2025) ☐ 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2025)

☐ Alternate I (Apr 2023) of 52.247-64.

☐ Alternate II (Nov 2021) of 52.247-64

The Contractor shall comply with the following FAR Clauses for Commercial Services.

☒ 52.222-41 Service Contract Labor Standards (Aug 2018) ☒ 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits WG Grade 3, Step 2 (Non-Supervisory) $25.39

WG Grade 6, Step 3 (Supervisory) $32.24

☒ 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) ☐ 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014)

☐ 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) ☐ 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025)

Other Applicable Clauses

52.217-7 Option for Increased Quantity - Separately Priced Line Item (Mar 1989) 52.217-8 Option to Extend Services (Nov 1999) 30 calendar days prior to contract expiration 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) 30 Calendar days prior to contract expiration and 30 days

(c) five years and 6 months.

52.245-1 Government Property (Sep 2021) ☐ Alternate I (Sep 2021) of 52.245-1 52.245-9 Use and Charges (Apr 2012)

AGAR Clauses

452.204–70 Modification for Contract Closeout (Nov 2025)

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (Contracting Officer) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The Contracting Officer shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) Upon contract closeout for contracts utilizing SAP: if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation.

The contractor will receive a copy of the modification and will be required to provide a signature.

(The Contracting Officer may also request a “Contractor Release of Claims” be completed by the contractor, although not required for contracts and orders using SAP.) If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 60 days, the Contracting Officer shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(c) Upon contract closeout for contracts utilizing anything other than cost reimbursement, if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and a ‘‘Contractor Release of Claims’’ and will be required to provide a signature on both forms. If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 120 days, the Contracting Officer shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(End of Clause)

452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (Dec 2025)

(a) By entering into this contract, the Contractor certifies that:

(1) It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution, and it will remain compliant for the duration of the contract.

(2) Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution, and the Contractor and any subcontractor or teaming partner will not do so for the duration of the contract.

(b) If the Contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the Contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The Contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the Contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to Contractor’s compliance with the above requirements and/or eligibility for the contract may subject the Contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) The Contractor must include the provisions of this clause in all subcontract solicitations.

(g) Failure on the part of the Contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.

(End of Clause)

Title Pages

1. Performance Work Statement 13

2. Quality Standards 5

3. Gifford Pinchot National Forest Map 2 Page No Description 1 Gifford Pinchot National Forest Map 1 2 Compound Map 1

4. DOL Wage Determination No. WA 2015-5555 10

5. Past Performance 1

CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

SCOPE OF WORK

1. SCOPE OF CONTRACT

DESCRIPTION OF SERVICES. The contractor will provide all management, supervision, transportation, tools, equipment, labor, and supplies/consumables necessary to ensure that custodial services are performed at the location designated on the Schedule of Supplies/Services and in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. Equipment and supplies furnished by the contractor will be of a quality and size commonly used by commercial firms in servicing a building of comparable size. This is a performance-based service contract whereby the contractor is expected to perform the services according to commercial practices. The Government will not instruct the contractor as to how to perform the service but rather inspect the performance of the contractor in meeting the requirements.

The area(s) to be cleaned is approximately 13,362 square feet. Buildings are on the administrative compound of the Mt. Adams Ranger Station, located at 2455 Highway 141, Trout Lake, WA 98650.

Attachments of Cleaning Periodicity Matrix and a map of the Mt Adams Ranger District Headquarters detail the types of work, periodicities and location of the buildings on the Mt Adams District Compound.

OPTIONAL work: identify as Optional/Emergency Services in the schedule of items.

For the Wood stove conference room (called Meeting room on the Headquarters map) it is the large open space (carpeted with a kitchenette) and two toilet rooms. The room is 1,100 square feet. It is located in the eastern end of building #2100.

For Bunkhouse cleaning it would be for a Bunkhouse (labeled Barracks on the Headquarters map) or the Foreman’s Quarters (labeled Exercise Bldg. on the Headquarters map) after it has been vacated (1100 square foot each).

For Residential cleaning it would occur between old tenant move out and new tenant move

in. For a residential cleaning, assume a vacated home that is 1800 square feet in size, with 3 bedrooms and 1.5 baths.

Clean is defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

Disinfect is defined as a process, for hard inanimate surfaces, undertaken to destroy or irreversibly inactivate infectious fungi and bacteria.

2. BASIC CLEANING SERVICES

Services are to be accomplished weekly, or twice a year. Frequencies for each type of cleaning service is as stated in the Schedule of Items and Bid documents. All moved items will be returned to their original and proper position. Personal items will not be removed.

Any questions should be directed to the Contracting Officer’s Representative (COR) or Contracting Officer (CO). Any damage to include tears, burns, rug unraveling, dents, broken or missing supplies/equipment or Government property will be brought to the attention of the COR or CO.

VACUUM CARPETS. Vacuum carpeted areas. After vacuuming, the carpeted areas will be free of all visible dirt, debris, litter, and other foreign matter. Any spots will be removed by carpet manufacturer’s approved methods as soon as noticed. Area and throw rugs are included to receive this service. Shake out throw rugs and vacuum underneath.

Vacuuming includes behind doors, under desks, tables, wastebaskets, chairs, and as much surface as is attainable without moving major furniture. Stained spots will be removed immediately upon discovery using a wet or dry carpet cleaning method.

SWEEP AND WET MOP FLOORS. All floors, except the carpeted areas, will be swept and damp/wet mopped. The entire floor (including grout) will be free from litter, dirt, debris, dust, scuff marks, heel marks, stains and discoloration, and other foreign matter. Grout on wall and floor tiles will be free of dirt, scum, mildew, residue, etc. Floors will have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water. Moveable items will be tilted or moved to sweep and damp mop underneath. This includes the moving of mats or rugs. Sweeping/mopping includes behind doors, under desks, tables, wastebaskets, chairs, and as much surface as is attainable without moving major furniture. All floor maintenance solutions will be removed from baseboards, furniture, trash receptacles, etc.

VACUUM AND CLEAN FLOOR MATS. Vacuum and clean interior and exterior floor mats.

After vacuuming or cleaning, mats will be free of all visible lint, litter, soil, and other foreign matter. Soil and moisture underneath mats will be removed and mats returned to the normal position.

CLEAN CARPETS. Every 6 months (April and November) all carpets will be cleaned in accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. After cleaning, the carpeted area will be uniform in appearance and free of stains and discoloration. Chairs, trash receptacles, and other items will be moved to clean carpets underneath and returned to the original position. All cleaning solutions will be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. The contractor will coordinate the date with the COR, so employees can be notified to move as many things off the floor as possible. Carpets will have a fresh, clean smell and be dry within 18 hours. Carpets with an area of 2 square feet or less, may be spot cleaned or steam cleaned. Carpet cleaning must be approved by the COR or CO prior to commencement of work.

CLEAN STAIRWAYS AND ENTRY STOOPS. All floor surfaces will be cleaned in accordance with vacuuming or sweeping floor surface sections, as appropriate based on the floor type. Sweep entry stoops and porches. Grease and grime will be removed from stair guards, handrails, and baseboards. Contractor will remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining walls to provide a clean uniform appearance.

DUSTING. Low Dusting: All horizontal surfaces must be dusted or cleaned to eliminate visible accumulated dust. Personal items will not be moved. High Dusting: Cabinets and other tall furniture over 6 feet tall will have all horizontal surfaces dusted or cleaned to eliminate any visible accumulated dust.

GLASS CLEANING (INTERIOR GLASS, MIRRORS, AND FIXTURES). Clean all interior glass, plexi-glass, including glass in doors, partitions, walls, display cases, directory boards, etc.

After glass cleaning, there will be no traces of film, dirt, smudges, water or other foreign matter. Interior glass surfaces include the inside pane of exterior windows.

WINDOW CLEANING. Every 6 months (April and November) the surface of exterior panes of windows are to be cleaned. The windows are the glass surfaces that are an integral part of the outer wall of the building. Window screens will be removed, cleaned, and replaced as needed. After windows have been cleaned, the exterior glass and frames, casings, sills, and glass will be free from all traces of film, dirt, smudges, and other foreign matter.

LIGHT FIXTURES: Every 6 months (April and November) clean overhead light fixtures.

Panels will be free of dust, insects and other debris.

RESTROOM/BATHROOM, BREAK ROOM, KITCHEN FIXTURES AND SUPPLIES.

Completely clean and disinfect all surfaces of counters, sinks, toilet bowls, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, partitions, doors, walls, and other such surfaces using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, and entry doors (including handle, kick plates, ventilation grates, metal guards, etc.) adjacent to wall mounted lavatories, urinals, and toilets. All wall areas will be cleaned only as necessary to remove visible dirt and marks. Contactor will ensure dispensers are stocked sufficiently, using Contractor provided supplies, so that soap, toilet paper, and paper towel dispensers, do not run out. Supplies will be stored in designated areas (2 extra rolls of toilet paper in each restroom).

No overstocking will be permitted.

BATHROOM/SHOWER: DE-SCALE SHOWERS, TOILET BOWLS, AND URINALS. De-scaling will include keeping areas free of scale, soap films, and other deposits. After de-scaling, surfaces will be free from streaks, stains, scale, scum, urine deposits, and rust stains.

REMOVE TRASH. All trash containers will be emptied and returned to their initial location.

Boxes, cans, paper placed near trash receptacle and marked “TRASH” will be removed.

Any obviously soiled or torn plastic trash receptacle liners will be replaced. The trash will be deposited in the nearest outside Government-provided trash collection container. Trash receptacles will be left clean, free of all foreign matter, and free of odors. Never place trash outside of exterior dumpsters (on the ground adjacent to dumpsters). If the dumpsters are full, contact the COR or CO immediately for direction.

RECYCLABLE PRODUCTS. All recycling containers will be emptied and returned to their initial location. The recycling will be deposited in the nearest outside Government-provided recycling ONLY collection container. Indoor recycling receptacles will be left clean, free of all foreign matter, and free of odors. Never place recycling outside of exterior dumpsters (on the ground adjacent to dumpsters). If the recycling dumpster is full, contact the COR or CO immediately for direction.

CLEAN DRINKING FOUNTAINS. Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drain, as well as the exterior surfaces of the fountain.

Drinking fountains will be free of streaks, stains, spots, smudges, scale, and other obvious soil spots.

GENERAL SPOT CLEANING. Spot cleaning includes but is not limited to removing or cleaning smudges, fingerprint marks, streaks, spills, etc. from washable surfaces, walls, partitions, vents, grillwork, doors, door guards, door handles, push bars, kick plates, light switches, temperature controls, windows, and fixtures. After spot cleaning, the surface will have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

3. EMERGENCY OR SPECIAL EVENT CLEANING SERVICES

Upon notification of the COR, the contractor will perform emergency or special event cleaning required in any building, area, or room covered under this contract or as area as designated by the COR. These services will be based on a daily rate and will be billed separately to the COR with a copy to the CO. Should services not be required for an entire day, the contractor will be guaranteed a prorated payment of a minimum of 3 hours (unless the work was not performed in a satisfactory manner). The CO will order cleaning services through the issuance of a statement of required services per the line item on the contract at which time the contractor will provide a total price for that service which efficiently uses the bid price per day on the original contract for appropriate and required work task(s). Most services will not require more than 1 day of additional work. The CO or COR will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event. For emergency services, the contractor will begin emergency work, at such time as determined by the COR (but no later than 24 hours after notification). Notification may be verbal. A completion schedule will be determined for each requested special or emergency work. Should the contractor be unable to provide the service, he/she must notify the COR immediately and may refuse the work. In addition, this line item does not guarantee the work to the contractor and does not preclude the Government from seeking the same service from another contractor.

4. MISCELLANEOUS REQUIREMENTS

A. Lights will be used only in areas where and at the time when work is actually being performed.

B. Mechanical equipment controls for heating, ventilation, and air conditioning systems will not be adjusted by the workers.

C. Water faucets or valves will be turned off after the required usage has been accomplished.

D. Windows will be closed and lights and fans turned off when not in use.

E. Organize and train employees to participate in building fire drills. Training will include all emergency procedures as identified by the COR.

F. Report hazardous conditions and items in need of repair to the COR.

G. Lock rooms in security areas after cleaning. These areas will be identified by the COR. Do NOT unlock any rooms to clean if they are locked.

H. Close doors and lock rooms, or buildings, as required in all areas after cleaning.

I. Turn in lost and found articles to the COR.

J. Assign sufficient staffing to be responsive to complaints related to cleaning.

5. LOCATION

Buildings are on the administrative compound of the Mount Adams Ranger Station, located at 2455 Highway 141, Trout Lake, WA 98650.

6. GOVERNMENT FURNISHED PROPERTY

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property will be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

A. Locked storage space for the contractor’s supplies and equipment. These closets and the stored equipment and supplies will be kept clean and in an orderly manner by the contractor.

B. Water from existing sources.

C. Electricity from existing sources.

D. Office and area access key(s) and/or door keypad codes will be furnished to the contractor and will be returned upon termination of the contract. Keys will not be duplicated. Codes will not be shared.

7. GENERAL POLICIES AND PROCEDURES

A. Contractor’s staff will sign in each day or work period at the designated area identified and approved by the COR. The contractor will be responsible for the employees providing all information required on each form.

B. Office key(s) and/or Door Codes will be provided to the contractor. Key(s) will be promptly returned and checked in before leaving the facility. The key(s), will not be duplicated, nor door keypad codes shared.

C. Only contractor’s staff will be permitted in the buildings during designated cleaning hours.

Guests, pets, or family/children of the staff will not be permitted in the facilities.

D. The contractor will require all employees to report for work wearing professional standards: neat, clean, and appropriate uniform clothing.

E. The contractor will prohibit employees from distributing papers on desks, drawers, cabinets, or using the telephone or office equipment.

F. The contractor and contractor’s employees are required to comply with the policies, procedures, and all federal regulations pertaining to conduct and building regulations as provided by the COR.

G. The contractor will provide a list of all employee names five days prior to the starting date for this contract. If or when the contractor has a change in employees, the contractor will furnish an updated list of the new employees to the COR and CO.

H. The contractor will not make a change in requirement of the contract, or Matrix without discussing with the COR and CO. All changes will require approval from the COR and

CO.

I. Route all changes and modification requests for pertinent details within these special instructions to and through the COR to the CO.

8. SAFETY PLAN

The contractor will conduct all activities in compliance with all standing and current Federal, state, and local safety regulations and standards. The contractor will maintain a current file/binder of Safety Data Sheets (SDS) for all products used by the contractor. The SDS will be submitted to the COR for approval of use. In the event of a disagreement about the safety of any product, the burden will be on the contractor to demonstrate safe and appropriate use of the product.

9. SCHEDULE

Contractor will furnish a monthly schedule for services. A calendar with a schedule of employees and scheduled work tasks is to be used to fill this requirement.

10. STAFFING REQUIREMENTS

The contractor will determine the total daily productive hours required for the performance of all services specified herein. The contractor will utilize skilled and productive labor, to furnish the required level of services, specified in this contract. The personnel employed by the contractor will be fully trained and qualified to safely conduct all custodial type work. All personnel will receive close and continuing supervision by the contractor.

11. CONTRACTOR FURNISHED SUPPLIES, MATERIALS, AND EQUIPMENT

Contractor will provide all labor, supervision, transportation, equipment and cleaning supplies, consumables (e.g. toilet paper, paper towels, liquid soap refills, trash bags, etc.) and incidentals necessary to perform the described work. The contractor will be permitted to store contractor-furnished supplies and equipment in a locked storage area. Trash bags will be provided by the contractor for trash receptacles; however, the recyclable containers do not require trash bags.

Supplies, materials and equipment will be stored in a safe, sanitary, and neat manner. Mops, cloths, and sponges will be replaced before offensive odors are noticeable. Covers are to be replaced securely on the containers of all materials and supplies. Areas designated for storage of janitorial supplies and equipment will be kept clean and odor free.

Equipment and supplies furnished by the contractor will be a quality and size commonly used by commercial firms in servicing a building of comparable size. Contractor will provide SDS for chemicals in cleaning compounds. SDS’s will be posted in the storage area. Contractor must meet all OSHA requirements for storing cleaning compounds/chemicals if stored on Government premises.

12. ACCIDENT REPORTS

The contractor will comply with all OSHA requirements and other binding regulatory agencies for record keeping and reporting for all accidents. Accidents to include those resulting in trauma, death, occupational disease, environmental damage, or motor vehicle related will be reported.

In all cases, the contractor will provide an oral report to the COR within twenty-four (24) hours and a sworn statement in writing (signed and dated) within three working days from the occurrence of the accident.

13. HOURS OF OPERATION

A. The contractor will perform the majority of the work required by this contract (unless otherwise proposed and accepted by the Government) between the hours of 4:30 pm and 10:00 pm, during the standard work week (Monday through Friday). The only exclusion to these days will include

Federal Holidays or days designated by Federal Statute, Executive Order, or Presidential Proclamation. Known Government observed holidays are:

• New Years Day – 1st Day of January

• Martin Luther King, Jr. Day – 3rd Monday of January

• President’s Day - 3rd Monday in February

• Memorial Day - Last Monday of May

• Juneteenth – June 19th

• Independence Day – 4th of July

• Labor Day – 1st Monday of October

• Columbus Day – 2nd Monday of October

• Veteran’s Day – 11th Day of November

• Thanksgiving Day – 4th Thursday of November

• Christmas Day – 25th of December

B. Any other day designated by Federal Statute, Executive Order, or Presidential

Proclamation, as announced.

C. When a holiday falls on a Saturday, the preceding Friday is observed. When a holiday falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel will not by itself be cause for an additional period of performance or for entitlement of compensation, except as set forth within this contract.

D. The Government reserves the right to close its facilities due to weather conditions or medical emergencies as necessary. If the office is closed due to inclement weather or for any other reason, the COR will notify the contractor as soon as the closure is known.

14. RESPONSIBILITY OF PERFORMANCE

The contractor will be directly responsible for all work performance as specified in the contract.

The contractor will provide adequate supervision of work for all employees performing in order to ensure complete and satisfactory compliance with contract terms and conditions. Any working group assigned to any particular area will have adequate supervision.

If the contractor elects to subcontract any work specified in this contract, the subcontractor’s name and qualification will be submitted along with the contractor’s proposal. Once the contract is in effect, further subcontracting will require the written approval of the CO.

15. VERIFICATION OF WORK

If the contractor performs work other than at the scheduled time, the COR must be notified in order to inspect work and secure payment. Work performed at times other than that posted on the work schedule and not coordinated with the COR will be considered not completed. The contractor is responsible for posting a copy of the cleaning requirements where the contractor’s employee can view during a work shift. The contractor will initial this work schedule each day to show the specific items of work accomplished.

16. QUALITY CONTROL

The contractor will develop and maintain a quality program to ensure custodial services are performed in accordance with commonly accepted commercial practices. The contractor will develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor will develop quality control procedures addressing the areas identified in the contract. Failure to document work will constitute work not performed, which will not be paid or reimbursed.

17. QUALITY ASSURANCE

The Government will periodically evaluate the contractor’s performance in accordance with the Quality Standard. The COR will randomly inspect services in addition to weekly inspections.

Customer complaints will be provided to the COR via written documentation (email or letter) and will be included in the contract record file. The COR may request the contractor or contractor’s supervisor to accompany him/her on inspections when there has been a problem with repeated discrepancies or failure to perform.

18. SUPERVISION OF EMPLOYEES

Prior to commencement of services under the contract (phase-in period), the contractor will designate an on-site employee who will be responsible for the supervision of contractor employees. The employee will:

A. Be the contractor’s primary representative having the contractor’s full authority to act on matters pertaining to the performance of services required under the contract.

B. Designate an acting employee to fulfill his/her duties when the employee is not available.

C. Be on site or on call whenever work is being performed by the contractor’s work force at the facility. When not on site, the employee will designate a qualified individual to be responsible for performance of the work.

D. Obtain approval from the COR for any non-routine work that is scheduled to be performed during the upcoming week.

E. Report damage to Government property, loss of keys/codes, personal injuries, and or hazardous conditions to the COR within one (1) workday after such occurrence.

F. Maintain a weekly inspection log in a format that facilitates preparation of the reports required in this contract. Such inspection log will be available for review by the COR or his or her authorized representative.

19. DAMAGE REPORTS

In all instances when Government property and or equipment are damaged by the contractor’s or subcontractor’s employees, the contractor will submit a full report of the facts and extent of such damages. The report will be submitted in writing to the COR no later than the next workday following the occurrence.

20. CONDUCT OF CONTRACTOR EMPLOYEES

A. Each employee is expected to adhere to standards of competency, conduct, appearance, and integrity that reflect credit to the employee, the contractor, and the Government. The contractor will be responsible for such disciplinary action with respect to their employees as may be necessary.

B. The contractor will report in writing to the COR on the following workday any termination of contract personnel and the cause of such termination.

C. Contactor personnel will comply with traffic and safety rules and all other regulations and instructions pertaining to conduct of persons on Government facilities. Contractor personnel will not disturb papers on desks, open desks, or cabinets nor use telephones or office equipment that are not provided for official business transaction purposes.

Contractor personnel will adhere to conservation policies and turn off lights in unoccupied areas and close all exterior doors, unless otherwise directed.

D. Contractor personnel will, in no event, enter any area to which access is restricted, unless such an area has been specifically identified as an area in which services are to be rendered. The contractor will place their employees on notice for an infraction of any of the above rules, regulations, or prohibitions and may be grounds for removal from Government property.

21. TECHNICAL REQUIREMENTS

The contractor will perform janitorial services in accordance with Section 2 of this contract Basic Cleaning Services.

22. FREQUENCIES

Periodic cleaning requirements which can be accomplished more efficiently during periods of extended site availability may, subject to the coordination with the COR, be performed on weekends and or holidays with approval from the COR or CO. Frequencies are outlined in the Cleaning Periodicity table at the end of this contract.

23. DISRUPTIONS

Contractor employees will notify their supervisor when encountering any questionable situations in performing janitorial functions: safety hazards, inaccessible areas, unknown substances in trash cans or work areas.

24. CIRCUMSTANCES TO BE REPORTED

The contractor or contractor’s employees will report any circumstances of needed repair of the facility or unusual soiling of an area that may affect the performance of the work and unhealthy or hazardous conditions or any delay or interference with the work caused by the employees or the Government.

Upon discovery, unusual circumstances will be reported immediately to the COR or CO.

25. PARKING FOR CONTRACTOR’S AND CONTRACTOR’S EMPLOYEE VEHICLES

All employees of the contractor will park their personal vehicles and contractor’s vehicles in designated parking area and spaces. On no occasion will vehicles be left during non-contract work hours. Under no circumstances will children, pets, or unauthorized visitors be allowed to wait in vehicles on Government property without the express consent of the COR.

26. PAYMENT

Payments for less than a month will be prorated on a 30-day basis. The unit price per month will be used to compute the amount to be paid and will constitute full and final compensation for all work.

Work that has not been performed in accordance with the terms of this contract will not be paid.

The contractor will not include in the monthly invoice any work that has not been completed.

Payment will be made only for work completed.

27. EQUIPMENT AND MATERIAL STANDARDS

The Contractor will not use any materials, which would be unsuitable for the purpose, or harmful to the surfaces to which applied, or to any other part of the building, its contents or equipment. All Contractor's cleaning products will meet the requirements established by Federal Specifications, or as approved by the COR.

Unless otherwise authorized by the COR, all materials used will be without ammonia.

All equipment will have bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces.

All electrical equipment used by the contractor will meet OSHA safety requirements, the NEC, and be UL approved. This equipment will operate using existing building circuits. It will be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

Equipment deemed by the COR to be of improper type of design or inadequate for the purpose intended will be removed from the premises and replaced with approved equipment.

28. PERFORMANCE REQUIREMENTS

Required Service

Standard Max Allow Deviation from Std Requirement

Method of Surveillance

Deduction for not meeting Quality level

Provide Service

Contractor must show up for work specified on cleaning matrix

0% Sign in sheet 100% for that day's work

All items listed on cleaning matrix

Each area must be cleaned in accordance with specifications

5% with no more than 1 complaint per month

Visual inspections and complaints

5% per day per item

29. The period of performance of this contract is for a base period of 1 year and 4 Option Years for a total possible term of 5 years:

Base Period 04/01/2026 – 03/31/2027 Option Period 1 04/01/2027 – 03/31/2028 Option Period 2 04/01/2028 – 03/31/2029 Option Period 3 04/01/2029 – 03/31/2030 Option Period 4 04/01/2030 – 03/31/2031

30. CLEANING PERIODICITY MATRIX (see next page)

CLEANING PERIODICITY - MTA

Building Vacuum Carpets

Sweep & Wet Mop

Clean Mats

Carpet Clean

Outside Stair, stoop

Low Dust

High Dust

Glass Clean

Window Clean

Light Fixtures

Restrooms Breakroom

Descale fixtures

Trash Removal Recycle

Drink Fntn

MAIN OFFICE #2001 1W 1W 1W 2Y 1W 1W 2Y 1W 2Y 2Y 1W 1W 1W 1W 1W

Weekly x x x x x x x x x x x Semi Annual x x x x

FIRE OFFICE #2200 1W 1W 1W 2Y 1W 1W 2Y 1W 2Y 2Y 1W 1W 1W 1W 1W

Weekly x x x x x x x x x x Semi Annual x x x x

RECREATION OFFICE (OPS) #2018 1W 1W 1W 2Y 1W 1W 2Y 1W 2Y 2Y 1W 1W 1W 1W 1W

Weekly x x x x x x x x x x Semi Annual x x x x

PLANNING (IRP) OFFICE #2002 1W 1W 1W 2Y 1W 1W 2Y 1W 2Y 2Y 1W 1W 1W 1W 1W

Weekly x x x x x x x x x x Semi Annual x x x x

EXERCISE BUILDING #1019 1W 1W 1W 2Y 1W 1W 2Y 1W 2Y 2Y 1W 1W 1W 1W 1W

Weekly x x x x x x x x x x Semi Annual x x x x

OPTIONAL occurances: Opt Opt Opt Opt Opt Opt Opt Opt Opt Opt Opt Opt Opt Opt Opt WOOD STOVE CONFERENCE RM #2100 x x x x x x x x x x x BUNKHOUSE CLEANING x x x x x x x x x x x RESIDENTIAL CLEANING x x x x x x x x x x x

1W = once a…