Solano Hall 1201 AV Install SOW_final.pdf

Solano Hall FIT Studio - Room 1201 | Scope of Services Page 1 of 6

CALIFORNIA STATE UNIVERSITY CHANNEL ISLANDS

SOLANO HALL FIT STUDIO - ROOM 1201

Audiovisual System Installation | Scope of Services

Project location Solano Hall, FIT Studio, Room 1201

Owner California State University Channel Islands (CSUCI)

Work type Furnish, install, integrate, program, test, document, and warrant the room audiovisual and control system

Existing CSUCI interfaces 75-inch display and Mac mini

Work by CSUCI Facilities Conduit and wireways in advance; PTZ camera mount installation

Scope boundary Room 1201 and directly associated audiovisual connections only

Project completion window Monday, November 2 through Friday, November 6, 2026

1. Project Overview CSUCI is seeking a qualified audiovisual systems integrator (Integrator) to provide a complete, turnkey audiovisual and control system for the Solano Hall FIT Studio, Room 1201. The work shall support reliable, high-quality instruction and collaboration and shall include all room-specific equipment, ancillary materials, labor, engineering, configuration, programming, testing, documentation, training, and warranty services required for full operation.

The Integrator shall coordinate the work with CSUCI and CSUCI Facilities and shall not substitute listed equipment or materially change the room design without written approval from the Owner's Representative.

Room-Specific Scope Boundary

• The project is limited to audiovisual and control work for Room 1201 and the directly associated signal, control, USB, network, and power connections needed for the listed system.

• The building is not under renovation. Conduit and wireways will be completed in advance by CSUCI Facilities.

• PTZ camera mount installation will be completed by CSUCI Facilities. The Integrator shall coordinate the mounting interface and install, aim, and configure the camera after the mount is ready.

• No existing audiovisual equipment is included in this scope for removal, disposal, or repurpose. The existing 75-inch display and Mac mini shall remain and be integrated into the completed system.

2. Experience and Qualifications

• The Integrator must have at least five years of documented experience with professional audiovisual projects of similar size, scope, and complexity. Audiovisual system provision, fabrication, installation, and service must be a primary business, and the bid must include comparable project examples from the previous five years.

• The Integrator must be an authorized dealer for the major products furnished; maintain current AVIXA CTS accreditation; employ CTS-D-certified designers; provide a CTS-I-certified installer on campus during installation; and hold current Extron Electronics, Dante, and ISO 9001 certifications. Include copies of applicable certifications with the bid.

• Upon request, the Integrator must demonstrate adequate equipment, staffing, technical expertise, and the ability to obtain required materials in time to meet the project schedule.

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• A prime contractor that does not meet these qualifications must retain one qualified audiovisual systems subcontractor to furnish and install the audiovisual equipment, identify that firm in the bid, and submit its complete qualification information. Failure to do so will render the bid nonresponsive.

3. Room 1201 Functional Requirements

• All listed equipment shall operate as one integrated Room 1201 audiovisual system. The existing Mac mini shall be the primary host, and a CSUCI-approved second host/source shall be selectable from the touchpanel.

• Route the AVer CAM520 Pro camera and the Shure IntelliMix P300 USB audio connection through a controllable USB switching solution so both approved hosts can use the room camera and ceiling microphones.

• Integrate the two Shure MXA925 ceiling array microphones with the P300 DSP, install the P300 behind the existing 75-inch display, and connect it to the room host system by USB.

• Connect the audio output of the existing 75-inch display to the P300 and route program audio through the Extron XPA 2001 amplifier to the four Extron SF 26PT pendant speakers.

• Program the wall-mounted Extron TLP Pro 535M touchpanel for source selection, required display control, volume, audio mute, and camera pan, tilt, zoom, and at least three presets. Provide all ancillary components required for complete operation.

4. Equipment and Integration Schedule The following equipment and interfaces define the Room 1201 system. Quantities are minimum requirements unless otherwise approved in writing by CSUCI.

Ref. Qty. Equipment / Interface Room 1201 Scope and Connection Requirement

1 1 AVer CAM520 Pro PTZ camera Integrator: furnish, install, aim, and configure. Connect through the room USB switching solution. Coordinate final mounting with CSUCI Facilities.

2 1 PTZ camera mount CSUCI Facilities: install in advance. Integrator: confirm mounting interface and attach the camera after the mount is complete.

3 2 Shure MXA925 ceiling array microphones Integrator: furnish, suspend, install, and integrate with the P300 DSP.

4 2 Gripple suspension kits Integrator: furnish and install for the two ceiling array microphones.

5 1 Shure IntelliMix P300 DSP Integrator: install behind the existing 75-inch display; integrate the microphones, display audio, amplifier, and USB host connections.

6 4 Extron SF 26PT pendant speakers Integrator: furnish, install, connect to the amplifier, and tune for Room 1201.

7 1 Extron XPA 2001 amplifier Integrator: furnish, install, configure, and connect to the four pendant speakers.

8 1 Extron TLP Pro 535M wall-mounted touchpanel

Integrator: furnish, install, and program for all specified Room 1201 control functions.

9 1 Extron LinkLicense control processor

Integrator: furnish, install, and configure. Identify the exact compatible processor and license configuration in the room-specific submittal.

10 1 Controllable USB switch Integrator-selected and CSUCI-approved. Share the camera and P300 USB audio between the Mac mini and the second approved host.

11 1 Existing 75-inch display Existing CSUCI equipment. Integrator: connect display audio to the P300 and provide the specified display and source-control integration.

12 1 Existing Mac mini Existing CSUCI equipment. Integrator: integrate as the primary Room 1201 host.

13 As req.

Cabling, connectors, plates, adapters, mounting hardware, and accessories

Integrator: provide all room-specific ancillary materials required for a complete, neat, serviceable, and fully functioning system.

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Submittal requirement: Before procurement, identify the exact Extron control processor/LinkLicense configuration and controllable USB switch model, and demonstrate compatibility with all listed Room 1201 equipment and host connections.

5. Engineering, Design, and Submittals

• Prepare Room 1201 system drawings and documentation sufficient for installation and service, including signal flow, control architecture, equipment locations, mounting details, cable schedules, and connection diagrams.

• Submit product data and the proposed room-specific equipment configuration for CSUCI review before procurement or installation. Identify any lead-time concerns and obtain written approval for substitutions.

• For any Room 1201 device connected to the campus network, use campus "house" switching. A dedicated switch may be used only for internal room device communication that does not leave the room or interface with the campus network.

• Provide a room-specific list of required campus network ports and device MAC addresses before work begins.

• All Room 1201 control code, configuration files, user interfaces, drawings, and other design deliverables shall become the property of CSUCI at project closeout.

6. Installation and Workmanship

• Procure, assemble, install, terminate, and configure all listed equipment and ancillary materials in accordance with the approved Room 1201 design. Coordinate dependent work with CSUCI Facilities before installation.

• Provide professional fit and finish. Loom and neatly manage cables, label both ends of every cable, provide finished wall plates where needed, and leave no open raceway. Use in-wall pathways where available; use surface raceway only where necessary and approved.

• Tune and calibrate the camera, microphones, DSP, amplifier, speakers, display audio, USB switching, and controls for Room 1201.

• Protect Room 1201 finishes, furnishings, equipment, and adjacent access areas; restore damage at the Integrator's expense. Remove packaging, dust, debris, surplus material, and temporary equipment daily and at final completion.

• Leave the room clean, safe, and ready for use. When work is incomplete at the end of a workday, restore at least the pre-work functionality unless CSUCI has approved an outage in advance.

7. Programming, Testing, and Acceptance The Integrator shall perform all setup, configuration, control programming, DSP configuration, and interface programming required for a complete Room 1201 system. Before acceptance, the Integrator shall furnish all test equipment, verify performance, correct deficiencies, and demonstrate the following results to the Owner's Representative.

Function Required Acceptance Result

Camera and presets Camera video is available to each approved host through the USB switching solution. Pan, tilt, zoom, and at least three presets operate from the touchpanel.

Ceiling microphones Both ceiling array microphones are available to each approved host through the P300 and USB switching solution, with usable and consistent pickup throughout the intended room area.

Program audio Audio from the existing 75-inch display is routed through the P300 and XPA 2001 to all four pendant speakers with functional level and mute control.

Source and USB switching

Touchpanel source selection and controllable USB switching provide the specified camera and microphone access for the Mac mini and the second approved host.

Touchpanel control Specified display functions, source selection, volume, audio mute, and camera controls operate reliably from the TLP Pro 535M.

System integration All devices communicate and operate as an integrated Room 1201 system, including after a normal power cycle.

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Acceptance: Owner acceptance will occur only after the complete Room 1201 system has passed the required demonstrations and all identified deficiencies have been corrected.

8. Documentation, Training, and Warranty

• Provide final as-built Room 1201 drawings in a digital format acceptable to the Owner's Representative and an equipment inventory listing each device model, serial number, installed location, and MAC address when applicable.

• Provide final control code, source files, configuration files, backups, manuals, and warranty documentation.

• Provide technical training for CSUCI staff covering normal operation, source and USB switching, camera and audio control, basic troubleshooting, and system restart procedures. Conduct training before final acceptance and schedule it at least two weeks in advance.

• Training shall include system startup and shutdown, normal operation, source selection, microphone and camera operation, touch-panel operation, basic troubleshooting, and procedures for restoring or restarting system components.

• The Audiovisual Systems Integrator shall provide a minimum one (1) year warranty from the date of CSUCI final acceptance, covering equipment, installation, workmanship, programming, configuration, and system integration.

• During the warranty period, the Contractor shall correct defective Work and restore the system to proper operation at no additional cost to CSUCI.

• Manufacturer warranties exceeding one year shall remain in effect for their full duration, and all applicable warranty documentation shall be provided to CSUCI at Project closeout.

• This warranty shall not limit any additional warranty or guarantee requirements contained in the CSU Contract General Conditions for Design-Bid-Build Minor Projects, Revised March 2026, or other Contract Documents.

9. Protection of Existing Facilities and Cleanup

• The Contractor shall protect existing walls, ceilings, floors, furnishings, finishes, equipment, utilities, and other

CSUCI property from damage during the Work.

• Any damage caused by the Contractor or its subcontractors shall be repaired to the satisfaction of CSUCI at no additional cost to the University.

• Work areas shall be maintained in a clean and safe condition. Packaging, wire scraps, cable remnants, drilling debris, ceiling dust, and other construction waste shall be removed from the Site regularly and at the completion of the Work.

10. Safety and Code Compliance

• The Contractor shall comply with all applicable federal, State, CSU, Cal/OSHA, fire/life-safety, electrical, building, and workplace safety requirements.

• The Contractor shall be solely responsible for the safety of its personnel, subcontractors, equipment, tools, and construction operations.

• The Contractor shall provide and maintain appropriate barricades, warning signs, fall protection, ladders, lifts, personal protective equipment, and other safety measures required for the Work.

• The Contractor shall take appropriate precautions when performing above-ceiling Work, overhead equipment installation, drilling, cutting, ladder Work, lift Work, and other activities occurring in occupied or potentially occupied University facilities.

• The Contractor shall protect students, faculty, staff, visitors, University personnel, and University property from hazards created by its operations.

• All Work shall comply with applicable building codes and the requirements identified in the Contract Documents.

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11. Permits, Inspections, and Campus Coordination

• The Contractor shall coordinate all required inspections, campus access, shutdowns, above-ceiling access, network coordination, equipment deliveries, and other Project activities with the CSUCI Representative.

• The Contractor shall not conceal Work requiring inspection until the applicable inspection has been completed or CSUCI has authorized the Work to proceed.

• The Contractor shall coordinate Work that may disrupt instruction, meetings, building operations, network services, electrical systems, fire/life-safety systems, or access to occupied areas with CSUCI prior to performing such Work.

• The Contractor shall immediately notify CSUCI of any unforeseen field condition, concealed utility, structural conflict, hazardous condition, or discrepancy between the Contract Documents and existing conditions before proceeding with the affected Work.

• Contractor personnel shall comply with CSUCI campus access, parking, security, identification, and work-hour requirements while performing Work on University property.

12. Contractor Licensing

• The Contractor and all subcontractors shall possess and maintain all California contractor licenses required for the Work they perform.

• The audiovisual installation contractor shall possess the appropriate California contractor license classification for the Work being performed, including a C-7 Low Voltage Systems Contractor license, where applicable.

• Any line-voltage electrical Work shall be performed by a properly licensed C-10 Electrical Contractor, unless the Work is specifically identified in the Contract Documents as being performed by CSUCI personnel.

• Nothing in this Scope of Work authorizes the Contractor or any subcontractor to perform Work outside the scope of its applicable California contractor license.

13. Subcontractors

• The Contractor shall comply with all subcontractor listing, substitution, DIR registration, and subcontractor-directory requirements contained in the Contract Documents and applicable law.

• The Contractor shall identify subcontractors performing Work on the Project as required by the Contract

Documents and shall not substitute a listed subcontractor except in accordance with applicable law and the Contract General Conditions.

• All applicable prevailing wage, certified payroll, apprenticeship, licensing, safety, and other public works requirements shall be incorporated into subcontracts as required by the Contract General Conditions and applicable law.

• The Contractor shall remain responsible for the performance and compliance of its subcontractors and lower-tier subcontractors to the extent required by the Contract Documents and applicable law.

14. Insurance

• Prior to commencing Work, the Contractor shall obtain and maintain all insurance required by Article 4.06 –

Insurance Requirements of the CSU Contract General Conditions for Design-Bid-Build Minor Projects, Revised March 2026.

• Required coverage shall include, at minimum, Commercial General Liability, Business Automobile Liability, Workers’ Compensation, and Employers Liability Insurance, in the amounts required by the Contract General Conditions.

• The Contractor shall provide CSUCI with required certificates of insurance and endorsements prior to commencement of Work and shall maintain required coverage through completion and acceptance of the Project.

• The State of California, the Trustees of the California State University, CSUCI, and their officers, employees, representatives, volunteers, and agents shall be included as additional insureds where required by the Contract General Conditions.

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• The Contractor shall ensure that all subcontractors maintain insurance appropriate for their Work and shall not permit a subcontractor to commence Work until required insurance is in place.

• In the event of any conflict between this section and Article 4.06 of the Contract General Conditions, Article

4.06 shall govern.

15. Governing Contract Documents

• This Contract and all Work performed under it shall be governed by the California State University Contract General Conditions for Design-Bid-Build Minor Projects, Revised March 2026, which are incorporated herein by reference and made a part of the Contract Documents.

• The Contractor and all subcontractors shall comply with all applicable requirements of the Contract General Conditions.

• In the event of any conflict or inconsistency between this Scope of Work and the Contract General Conditions, the order of precedence established in Article 5.01 – Interpretation of Contract Requirements shall apply.

• Nothing contained in this Scope of Work shall modify or supersede the Contract General Conditions unless expressly authorized in writing by the Trustees.

16. Prevailing Wage and DIR Requirements

• This Project is a public works project and is subject to California prevailing wage requirements. The Contractor and all subcontractors shall pay not less than the applicable prevailing wage rates for the classification of Work performed, in accordance with California Labor Code sections 1720 through 1815 and the Contract General Conditions.

• The Contractor and all subcontractors of every tier shall maintain a current Department of Industrial Relations (DIR) Public Works Contractor Registration as required by Labor Code section 1725.5. No contractor or subcontractor required to be registered with DIR shall perform Work on the Project without a current registration.

• The Contractor and all subcontractors shall prepare, maintain, and submit certified payroll records in accordance with Labor Code section 1776 and applicable DIR requirements. Certified payroll records shall be submitted to the Labor Commissioner/DIR at least monthly, or more frequently when required, using the DIR-prescribed reporting system and format.

• The Contractor shall be responsible for monitoring its subcontractors' compliance with prevailing wage, DIR registration, and certified payroll requirements.

• All prevailing wage, DIR registration, and certified payroll requirements contained in the CSU Contract General Conditions for Design-Bid-Build Minor Projects, Revised March 2026, shall apply to this Project.

17. Schedule and Coordination

• Perform work during normal campus business hours, Monday through Friday, 7:30 a.m. to 5:00 p.m., unless alternate hours are approved and scheduled in advance by CSUCI.

• All onsite installation, integration, programming, testing, training, punch-list correction, and closeout activities shall be completed during the week of Monday, November 2 through Friday, November 6, 2026.

• The Room 1201 audiovisual system shall be fully operational, tested, documented, and ready for CSUCI use no later than 5:00 p.m. on Friday, November 6, 2026.

• Coordinate room access, outages, Facilities work, network requirements, and acceptance activities with the Owner's Representative.

• Identify equipment lead-time concerns in the bid or submittal response. Failure to identify a known lead-time concern does not relieve the Integrator of responsibility for coordinating timely delivery.

END OF ROOM 1201 SCOPE OF SERVICES

Solano Hall 1201 Room photographs and dimensions

Photo set — September 18, 2026

5 photographs

Solano Hall 1201 Overview — looking down the room

Room documentation 2 / 6

Long work / lounge area with conference table in the foreground, seating and screens beyond.

Solano Hall 1201 Conference table — side view

Room documentation 3 / 6

Main table, wall-mounted displays, and cable run along the floor.

Solano Hall 1201 Conference table — looking toward displays

Room documentation 4 / 6

Head-on view of the table facing the dual wall displays and rear doorway.

Solano Hall 1201 Room dimensions (annotated)

Room documentation 5 / 6

Approximate interior dimensions: 19.7' wide × 33' long.

Solano Hall 1201 Room dimensions — labeled plan view

Room documentation 6 / 6

Width 19.7' across the far wall; length 33' along the table axis.

Solano_Hall_1201pics