SOL-611-15-000002_PAMO.pdf

SOL-611-15-000002

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

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16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _________180_____ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-611-14-00001711/17/2014

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ZAMBIA

USAID Zambia Mr Charlie Brown Supervisory Contracting Offcier USAID/Zambia oaa-solicit-lusaka@usaid.gov

1200 LT 12/29/2014

Cecilia Kasoma 202 x7058 ckasoma@usaid.gov

216-6247

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PAGE(S)

Charlie Brown

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

Table of Contents Table of Contents Section B - Supplies or Services/Prices Section C - Description/Specifications Section D- Packaging and Marking Section E- Inspection and Acceptance Section F - Deliveries or Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Documents, Exhibits and Other Attachments Section K - Representations, Certifications, and Other Statements of Bidders Section L - Instructions, Conditions, and Notices to Bidders Section M-Evaluation Factors for Award

Section B - Supplies or Services/Prices

B1. PURPOSE

The purpose of the Program for the Advancement of Malaria Outcomes (PAMO) is to strengthen malaria prevention and case management activities at health facilities and community level, build management capacity of the district and provincial level to provide oversight/supervision of malaria interventions, improve data reporting, analysis, and use for decision-making by strengthening the HMIS and empower communities to take ownership of the malaria problem and work with governmental and non-governmental entities to control malaria in their communities.

B.2 CONTRACT TYPE

The U.S. Government represented by United States Agency for International Development intends to award a Cost-Plus-Fixed-Fee Completion type of contract.

B.3. ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The total estimated cost plus fixed fee for the performance of this award is between

$19,000,000 and $25,000,000. The final negotiated amounts will be entered in the table below at the time of award:

Estimated Cost: $ Fixed Fee: $ Total Estimated Cost Plus Fixed Fee:

(b) The total estimated cost for the performance of the work required hereunder, exclusive of fixed fee, is $TBD.

(c) Within the estimated cost plus fixed fee specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor for performance hereunder is $TBD.

(d) Funds obligated are anticipated to be sufficient through Date TBD.

B.4 LINE ITEMS

The Budget for the award is as follows:

Amount

Salaries and Wages Fringe Benefits Travel, Transportation and Per Diem Other Direct Cost (ODC) Sub-Awards

Indirect Cost Total Estimated Costs Fixed Fee

B.5 INDIRECT COSTS

Prime:

Description Rate Base Type Period

TBD TBD 1/ 1/ 1/

TBD TBD 2/ 2/ 2/

1/ Base of Application: TBD Type of Rate: TBD Period: TBD

2/ Base of Application: TBD Type of Rate: TBD Period: TBD

The Contractor is allowed to recover applicable indirect costs (i.e. overhead, G&A, etc.) on other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and the Negotiated Indirect cost Rate Agreement (NICRA). Indirect costs shall not be allowed for organizations that do not have a NICRA. All costs for organizations without a NICRA shall be budgeted and billed as direct costs.

B.6 CEILING ON INDIRECT COSTS

Reimbursements for allowable indirect costs shall be at final negotiated rates but not in excess of the following ceiling rates:

Contractor Overhead Rate

Overhead Ceiling Rate %

G&A Rate % G&A Ceiling Rate %

PRIME

MAJOR

SUBCONTRACTOR(S)

NOTE 1: Insert additional indirect rates as needed for prime and major subcontractors in the above table.

NOTE 2: If the Contractor does not have a NICRA, all costs must be budgeted and billed as direct costs, and this provision is applicable.

(1) The Government will not be obligated to pay any additional amount should the final indirect cost exceeds the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to reflect the lower rates.

(2) This understanding shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.7 COST REIMBURSEMENT

Allowable costs shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR clause 52.216-7, Allowable Cost and Payment, FAR clause 52.216-8, Fixed Fee, and AIDAR clause 752.7003, Documentation for Payment.

B.8 PAYMENT OF FIXED FEE

Pursuant to FAR 52.216-8, Fixed Fee, payment of fixed fee shall be allocated based upon the execution of tasks outlined in Section C, the approval of required deliverables listed in Section F, and the proportion of allowable and allocable costs incurred to accomplish the tasks and deliverables.

[END OF SECTION B]

Section C - Description/Specifications

Acronyms

ACTs Artemisinin-based combination therapy ANC Antenatal Care DCMO District Community Medical Office DHIS2 District Health Information System 2 DHS Demographic Health Survey EPI Expanded Program on Immunization HMIS Health Management Information System iCCM Integrated Community Case Management IMCI Integrated Management of Childhood illnesses IPTp Intermittent Preventive Treatment in Pregnancy IRS Indoor Residual Spraying ITN Insecticide Treated Net MCDMCH Ministry of Community Development Mother and Child Health MIP Malaria in Pregnancy MIS Malaria Indicator Survey MOH Ministry of Health NMCC National Malaria Control Center NMCP National Malaria Control Program NMSP National Malaria Strategic Plan PAMO Program for the Advancement of Malaria Outcomes PMO Provincial Medical Office PSM Procurement and Supply Chain Management SBCC Social and Behavior Change Communication

C.1 INTRODUCTION

The President’s Malaria Initiative (PMI) Zambia supports the National Malaria Control Program (NMCP) to implement key high impact proven malaria interventions. This support is directed through several implementing partners. A procurement and supply chain management partner provides support for procurement and distribution of malaria commodities including insecticide-treated nets (ITNs), anti-malarials, rapid diagnostic tests (RDTs) and other malaria diagnosis commodities. Indoor residual spraying (IRS) and entomological monitoring support is through an IRS implementing partner. Additional support includes design and production of malaria social behavior change communication (SBCC) materials through a national level SBCC partner and malaria case management and laboratory diagnosis strengthening through a national level case management partner . Technical support is provided at central, provincial, and district levels. PMI Zambia and partners are active participants in all the NMCP initiatives and technical working groups: SBCC, case management, ITN, IRS, insecticide resistance management, and monitoring and evaluation. Partners are also active at provincial and district coordination meetings.

The Program for the Advancement of Malaria Outcomes (PAMO) will be the flagship malaria activity for PMI in Zambia. The purpose of the PAMO is to contribute to reducing malaria mortality by two-thirds, malaria incidence by three-fourths, and malaria parasitemia in children under age five by one-half in targeted provinces in alignment with the Project Appraisal Document (Improving the Health Status of Zambians FY 2014-2019). This will be achieved by increasing access to and uptake of quality malaria control interventions. The activity will align strategically with the National Malaria Strategic Plan (NMSP) 2011-2016 to support the national vision of “a malaria-free Zambia by 2030.” PAMO will be a key partner in PMI’s endeavor to support malaria control in Zambia. PAMO will strengthen the Ministry of Health (MOH) and Ministry of Community Development Mother and Child Health’s (MCDMCH) capacity to implement the NMSP at provincial, district, and community levels. The project will build strong effective partnerships with communities, civil society, health facilities, District Community Medical Offices (DCMO), Provincial Medical Offices (PMO), the private sector, and cooperating partners to scale-up and maintain internationally accepted strategies to fight malaria.

C.2 BACKGROUND

C.2.1 General Overview

Zambia has a population of over 14 million (2.8 percent annual growth rate), ten provinces and currently 106 districts. Zambia’s key health indicators are generally positive: under-five mortality has fallen from 191 per 1,000 live births in 1992, to 168 per 1,000 in 2002, and to 119 per 1,000 in 2007 (2007 Demographic Health Survey- DHS). Eighty-five percent of children complete primary school and overall poverty has been declining. Despite these positive trends, Zambia continues to face major challenges in its efforts towards achieving health related Millennium Development Goals. For example, although the under-five mortality rate has declined, it is nearly double the under-five mortality goal of 63 per 1000 live births by 2015. In addition, sixty-eight percent of the population still lives below the national poverty line. Zambia also continues to be burdened by high levels of infectious disease, notably HIV, tuberculosis and malaria, which continue to have an impact on overall health status.

C.2.2 Overview of the Health System in Zambia

The Ministry of Health (MOH) is responsible for planning, setting health policy, allocating funds, and sourcing of key health inputs including drugs and equipment for service delivery. In addition, the MOH provides technical oversight for the implementation of health activities. The National Malaria Control Center (NMCC) is a department under the Directorate of Disease Surveillance, Control and Research of the MOH, and provides technical and management oversight to malaria activities in public health facilities to the provincial level, as well as supporting and coordinating a wide range of partners, including research and training institutions. The Ministry of Community Development, Mother and Child Health (MCDMCH) is responsible for the delivery of primary health care services and disease control activities from the district level to the local level.

C.2.3 Malaria situation in Zambia

Significant progress in malaria control has been achieved in Zambia since 2006, but malaria remains a major cause of morbidity and mortality, directly contributing to poverty, low productivity, and reduced school attendance. Zambia is classified as a malaria high-burden country.

Although malaria prevalence has shown a general downward trend since 2010, 4.9 million new cases and 3,242 deaths were reported in 2013through the Health Management Information System (HMIS). Among children under the age of five, prevalence is 15 percent, and the disease accounts for 36 percent of hospitalizations and outpatient attendance nationwide.

Zambia implements a comprehensive package of high impact malaria prevention and case management interventions that include integrated vector control (insecticide treated nets and indoor residual spraying), prevention of malaria in pregnancy (intermittent preventive treatment with sulphadoxine-pyrimethamine), accurate diagnosis (microscopy or rapid diagnostic test), and appropriate treatment (artemisinin-based combination therapy).

Zambia continues to make progress in its fight against malaria. Data from the MOH’s HMIS revealed a 52% reduction in hospitalization due to malaria and a 64% reduction in malaria deaths in children under the age of five years from 2001 to 2013. Additionally, results from the 2012 HMIS show progress in several areas of malaria control. However, some indicators seem to have leveled off and progress is not homogeneous throughout the country with some provinces lagging behind or falling back to 2006 levels on some key malaria indicators. Additionally, between 2009 and 2013 HMIS data showed an increase in the number of malaria cases. Table 1 shows a comparison of key national level indicators between 2006 and 2012.

Table 1: Recent Estimates of Malaria Indicators:

Indicator results of nationwide population-based malaria indicator surveys, 2006-2012 Indicator MIS 2006 2008 2010 2012 Percentage of households with at least one ITN 38 62 64 68 Percentage of households with at least one ITN per sleeping space

NA 33 34 55

Percentage of children under 5 years old who slept under an ITN the previous night

24 41 50 57

Percentage of pregnant women who slept 25 43 46 58 under an ITN the previous night Percentage of pregnant women who received two doses of intermittent preventive treatment

59 66 70 72

Percentage of children ages 0–59 months with severe anemia (Hb<8 g/dl).

14 4 9 9

Percentage of children ages 0–59 months with malaria parasitemia (microscopy)

22 10 16 15

C.2.4 The President’s Malaria Initiative

In June 2005, the United States Government (USG) announced the PMI, a new five-year, $1.2 billion initiative to rapidly scale-up malaria prevention and treatment interventions in high-burden countries in sub-Saharan Africa. In 2008, the Lantos/Hyde Act authorized up to $5 billion in USG funding for malaria prevention and control. This act provides for continued support to the 15 PMI focus countries and an expansion to other endemic countries. It also called for the development of a comprehensive multi-year USG malaria strategy, which was released on April 25, 2010. The new USG Malaria Strategy revised the original PMI goal upwards from 50% to 70% reduction in malaria morbidity and mortality by 2015. The new strategy continues PMI’s focus on four highly effective interventions: 1) insecticide-treated mosquito nets; 2) indoor residual spraying; 3) intermittent preventive treatment for malaria during pregnancy; and 4) correct diagnosis and appropriate treatment with artemisinin-based combination therapy (ACT).

In December 2006, Zambia was selected as a PMI country. Since then, Zambia has received approximately $127 million in PMI funding. PMI/Zambia currently provides support for Insecticide treated nets (ITNs), IRS, MIP, case management and M&E.

C.3 SCOPE

The PAMO is expected to strengthen malaria prevention and case management activities at health facilities and community level, build management capacity of the district and provincial level to provide oversight/supervision of malaria interventions, improve data reporting, analysis, and use for decision-making by strengthening the HMIS and empower communities to take ownership of the malaria problem and work with governmental and non-governmental entities to control malaria in their communities. PAMO will not be expected to implement indoor residual spraying nor procure malaria commodities.

The PAMO will target four higher malaria burden provinces of Eastern, Luapula, Muchinga, and Northern beginning with all districts in one province and eventually covering all districts in the four targeted provinces. The number of communities reached in each district will depend on negotiations between the contractor and USAID/PMI.

C.4 PROGRAM OBJECTIVES, TASKS AND TARGETS

C.4.1 Objective 1: To support proven malaria interventions in alignment with the National Malaria Strategic Plan (Level of effort 60 %)

C.4.1.1 Tasks

1. Strengthen ITN distribution in targeted provinces

It is anticipated that all project districts will achieve near universal ITN coverage following the 2013/2014 Zambia mass campaign. The main challenge in Zambia has been maintaining high coverage levels following mass campaigns. At national level, assessment and recommendations for routine and continuous ITN distribution will be available and must be implemented in the project districts. The targeted provinces differ in their ITN coverage and will require alternative strategies and levels of effort.

The contractor must provide technical and material assistance to DCMOs, health facilities, and communities to implement ITN distributions through mass campaigns and routine continuous channels such as EPI, ANC, schools, and communities to attain and maintain universal coverage of ITNs.

2. Improve access to and quality of malaria case management at public health facilities and community level to ensure prompt accurate diagnosis and appropriate treatment of malaria Although the primary focus is on malaria, an integrated approach is necessary (e.g. IMCI, iCCM).

The contractor must provide technical assistance and material support to strengthen public health systems at targeted provincial, district, and community levels so that clinical, laboratory personnel and community health workers trained in iCCM maintain malaria diagnostic and treatment skills, and supervisory systems function in order to ensure quality malaria case management.

3. Increase delivery of intermittent preventive treatment to pregnant women (IPTp) using sulphadoxine-pyrimethamine as part of an integrated package of antenatal services.

The contractor must provide technical and material assistance to DCMOs, health facilities, and communities to implement malaria in pregnancy (MIP) activities to increase ANC attendance and the consistent delivery of IPTp as part of an integrated package of antenatal services.

4. Strengthen social and behavioral change communication (SBCC) implementation for malaria at health facility and community levels through community mobilization and community dialogues. This will lead to increased acceptance of IRS, increased ANC attendance with higher IPTp uptake, and improved health care seeking behavior and increased demand for and acceptance of malaria diagnostics. The Improving Prevention and Adherence to Care and Treatment (IMPACT) project will lead PMI’s support to the GRZ for malaria focused SBCC strategies and materials in collaboration with PAMO and other partners. The targeted provinces differ in their ITN use and will require alternative strategies and levels of effort to increase ownership, use, care, and maintenance of ITNs.

The contractor must provide technical and material assistance to the DCMOs and health facilities to strengthen community structures in the targeted provinces. The contractor must also implement evidence based SBCC activities to increase individual and community ownership of malaria interventions.

5. Strengthen malaria policies and guidelines

At the national level, the contractor must provide technical assistance to the MOH/NMCC and MCDMCH to develop, review, and update policies, strategies and guidelines to scale-up proven malaria interventions indicated under tasks C.4.1.1. The contractor must participate in all national level malaria Technical Working Groups and meetings.

6. Support civil society and community-based organizations to implement malaria control activities

The contractor must also provide to a lesser extent technical and material assistance to district level civil society organizations and community-based organizations in the target provinces to implement malaria control activities.

7. Conduct operations research

The contractor must contribute to national level learning about effective approaches to malaria control. This includes providing evidence through program experience and operations research.

PMI Zambia will provide technical direction regarding research questions and guidelines for operations research. Findings and data from the program are to be freely shared.

C.4.1.2 Targets

1. 80% of households with an ITN-to-sleeping space ratio of at least one to one

2. 75% of children under 5-years old with fever in the last 2 weeks will have a finger or heel stick (malaria test)

3. 85% of children under five will have slept under an ITN the previous night in households that own at least one ITN

4. 85% of pregnant women will have slept under an ITN the previous night in households that own at least one ITN

5. 85% of women who have completed a pregnancy in the last two years will have received two or more doses of IPTp during that pregnancy

6. Over 90% of children under five years old with fever in the last two weeks treated with an antimalarial will receive ACTs

7. 50% of children under five years old with fever in the last two weeks sought treatment from a facility/provider on same day or next day

8. 60% of zonal community level health organization/groups in each target health facility catchment area meeting quarterly

C.4.2. Objective 2: Strengthen management capacity of the Provincial and District Ministry of Health/ MCDMCH personnel to provide oversight/supervision of malaria interventions.

(Level of effort 20 %)

C.4.2.1 Tasks

1. The contractor must identify health system deficiencies at the provincial and district levels that constrain delivery of high impact malaria interventions in close collaboration with the MOH/NMCP, MCDMCH, and other malaria actors.

2. The contractor must develop and implement a plan to strengthen management capacity as measured by set targets within each targeted province and district. This includes the ability to plan, budget and implement all areas of the malaria program, including resource allocation, financial management, personnel management, training, supervision, commodities, logistics, communications and monitoring/evaluation.

C.4.2.2 Targets

1. 100% of targeted districts will develop management capacity development plans for malaria programming

2. Over 60% of planned case management supervisory visits conducted at health facilities in all districts in the target provinces

C.4.3. Objective 3: Strengthen the Health Management Information System at the provincial and district levels to improve data reporting, analysis, and use for decision making. (Level of effort 20 %)

C.4.3.1 Tasks

The contractor must provide technical and material assistance to DCMOs, health facilities, and communities to:

1. Improve the timeliness and accuracy of HMIS reporting

2. Assist with training for the roll out of DHIS2 in the targeted provinces and districts

3. Strengthen malaria data analysis and use for planning and decision making.

C.4.3.2 Targets

1. Over 90% of health facilities in all districts in target provinces reporting timely HMIS data

2. Over 60% of planned district-level planning meetings held to discuss HMIS data

C. 6 GRANTS UNDER CONTRACT

The contractor must award grants to qualified recipients on behalf of USAID to help realize the objectives of the activity. These awards will fund the Zambian government and local organizations to conduct district and community level malaria control activities. The contractor will identify a strategic and manageable group of Zambian organizations capable of undertaking this work. The local organizations will work in collaboration with district and community level structures of the MCDMCH and the local traditional leadership with the contractor providing oversight of implementation of activities. The contractor will then provide capacity strengthening for implementation of malaria control activities at the district and community level. Furthermore, the contractor will provide capacity building for organizational financial and operations management related to the design of malaria control interventions at the community level.

C.7 PROGRAM PRINCIPLES

The contractor must act in accordance with the following principles:

C.7.1 Support existing Provincial and District Community Medical Office systems and partners

The contractor is expected to build capacity and skills at the provincial, district, health facility, and community level without creating parallel structures. National policy and strategies are to be implemented in the targeted districts. The intent is to equip districts to take over ownership and implementation of all malaria control activities. District malaria task forces, non-governmental organizations (NGOs), and community groups are also important for sustainability. The contractor must work closely with government staff, facilitating activities, but must not take on government responsibilities.

C.7.2 Maintain linkages at national level

While the main focus of activities is local, the contractor must play a critical role at the national level. The contractor must collaborate closely with the MOH/NMCC and MCDMCH in the planning and implementation of activities. In addition, Zambia has many malaria donors and actors. The contractor’s presence at the national level will assist PMI with central level coordination of activities of all PMI-supported partners. The other key malaria partners include: the United Kingdom’s Department for International Development, Malaria Control and Evaluation Partnership in Africa (MACEPA), Global Fund for AIDS, Tuberculosis and Malaria, United Nations Development Program, United Nations Children’s Fund, and the World Health Organization.

C.7.3 Program Reach

The program will be implemented in four high malaria burden provinces: Eastern, Luapula, Muchinga, and Northern. A presence in each province must be established by the end of the first year of the project. Activity implementation must begin in the first year in all target provinces.

However, activities at the district level will require a phased approach. By the end of the second year of implementation, the program should reach every district in the four-targeted provinces.

C.7.4 Build Capacity & Sustainability

The contractor must, to the extent possible, promote the takeover of project functions by provincial and local counterparts as soon as capacity is developed. Local NGOs and community groups may be able to play a key role, once their capacity is built. The contractor must take as much a background role as is compatible with maintaining high rates of coverage of key interventions.

C.7.5 Gender Considerations

Biologically, infants, young children, and pregnant women are at highest risk of morbidity and mortality related to malaria. The contractor must work to increase two-dose IPTp coverage through improving early attendance of ANC. The contractor will also support the districts in targeted provinces to distribute ITNs to pregnant women through ANC in order to increase ITN ownership and use among pregnant women as stated in task 1 under Objective 1 in C4.

Gender also plays a critical role in determining access to treatment and care for malaria and use of preventative measures such as ITN and ANC. Gender norms and behaviors influence access to ITNs within the home if nets are insufficient to cover every sleeping space. Power dynamics within the household further impact the ability to seek preventative care, such as ANC, and treatment. The contractor shall consider gender-related barriers to prevention and treatment in all of its interventions.

C.8 KEY PERSONNEL

Three (3) positions in PAMO; Chief of Party, Technical Director and Director of Finance and Operations are considered essential for implementation of the project. Key personnel must possess in-depth knowledge, and relevant experience and skills for their planned portfolios. Management personnel must have experience leading large malaria or related health programs in developing countries. They must also have demonstrated ability to effectively interact with national, district and community authorities, the USG and other implementing partners. Persons proposed for key technical positions must be technical experts in the subject areas for which they are proposed.

Two out of the three key personnel positions must be from Zambia. USAID/Zambia has a strong preference for a local hire Chief of Party.

Chief of Party (COP) –100% Chief of Party will be responsible for the strategic direction, overall coordination and management of the project. The Chief of Party position will require experience in management and technical fields, with a proven track record of programmatic accomplishment, professional achievement, management competence, and interpersonal skills.

Minimum qualification requirements:

• A Master’s degree in public health or equivalent

• At least ten years of experience in managing multimillion dollar health programs in developing countries, including experience and technical knowledge in malaria

• At least five years of experience (out of 10 years) should be as a COP or senior field management experience such as Project Director, Deputy COP or Country Director roles

• Experience working in Zambia or sub-Saharan Africa will be an added advantage

• Ability to interact with and lead a broad range of governmental and non-governmental actors and institutions across sectors.

• A proven record of excellent management, leadership, decision-making, and interpersonal skills.

Technical Director (TD) - Level of Effort 100% The Technical Director will be responsible for supporting the Chief of Party (COP) with technical leadership of the project, and for direct operational oversight.

Minimum qualification requirements:

• Medical degree and postgraduate qualification in public health, epidemiology, international health or related discipline

• A minimum of eight years of experience implementing public health programs, with at least four years of experience in malaria control in Zambia or other parts of sub-Saharan Africa

• Experience and understanding of the Zambian health systems context

• A minimum of four years of experience in managing the operational functions of a large, multi-year project

Finance and Operations Director (FM) – Level of Effort 100% The Finance Manager (FM) will provide financial, contractual, and administrative oversight and project reporting in compliance with USAID procedures.

Minimum qualification requirements:

• Master’s Degree in Business Administration, Finance, Accounting, or other relevant field, or a Bachelor’s or certified accounting degree with 12 years’ experience

• Minimum eight years’ experience in administrative and financial management of large-scale, complex, international development assistance programs

• Demonstrated supervisory experience

• Demonstrated experience and skills in developing and managing large budgets

• Extensive experience in developing and managing a donor funded grants program.

[END OF SECTION C]

Section D- Packaging and Marking

D.1. AIDAR 752.7009 MARKING. (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements must be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the Contracting Officer’s Representative (COR) indicated on this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original must be retained by the Contractor.

D.2. BRANDING POLICY

The Offeror shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” (version from January 8, 2007) at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID "Graphic Standards Manual" available at www.usaid.gov/branding, or any successor branding policy.

As per 320.3.2 Branding and Marking is USAID Direct Contracts, USAID Policy is to require exclusive branding and marking in USAID direct acquisitions. “Exclusive Branding” means that the program is positioned as USAID’s, as showcased by the project name (e.g. “The USAID/Zambia Improving Prevention and Adherence to Care and Treatment”). “Exclusive Marking” means Contractors may only mark USAID-funded programs, projects, activities, public communications, commodities with the USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or another U.S. Government logo.

D.3 BRANDING STRATEGY

I. BACKGROUND

The PMI Branding Implementation Plan and Marking Plan prescribes the marking with the USAID|PMI standard graphic identity of Insecticide Treated Nets (ITN), Indoor Residual Spraying (IRS), Rapid Diagnostic Tests (RDT), and Artemisinin-based Combination Therapies (ACT), http://www.usaid.gov/policy/ads/300/320.pdf http://www.usaid.gov/branding

Information, Education and Communication (IEC), and other commodities or materials.

In general, PMI programs should adhere to USAID branding and marking guidance available at:

http://www.usaid.gov/branding with the exception of the logo required for use. For all PMI-funded partners, where branding and marking requirements indicate use of USAID logo, a PMI logo should be used in the USAID logo’s place. PMI country teams can choose to use either of the two logo variations available for marking/branding purposes.

II. AUDIENCES

a) Primary audience: Government of Zambia including government officials, the Ministry of Health (MOH) Ministry of Community Development Maternal Child Health (MCDMCH), policymakers, civil society, and private-sector groups that are involved in or related to the health sector (e.g., faith-based organizations, women's groups, the media, businesses, etc.).

b) Secondary audience: Clients of malaria and other healthcare programs and services, and other individuals who influence uptake of services; international agencies; other USAID/Zambia cooperating agencies and contractors; and public health researchers.

II. PROJECT MATERIALS

a) Information, Education and Communication (IEC): The PMI branding logo will appear on all technical and promotional materials, and events when funded by PMI. PMI will comply with USAID branding and marking guidelines, including featuring the PMI logo (Graphics Manual Standard) as appropriate for each specific type of material. The following is a list of the types of materials that may be produced during the course of the program:

1. materials and brochures

2. training manuals and guides

3. all quarterly, annual report, and final reports, as well as any reports and publications such as success stories and best practices prepared as a result of the program

4. brochures, leaflets, informational, and promotional materials

5. posters that may be developed for promotional purposes

6. banners and signs used to promote and announce training activities and project campaigns

7. press releases, fact sheets, media advisories

8. PowerPoint and other program-related presentations

9. websites and other electronic media

10. Media events and interviews

NOTE: Any materials, in which the content has not been approved by PMI, will be marked with the following disclaimer:

“This study/report/audio/visual/other information/media product is made possible by the generous support of the American people through the President’s Malaria Initiative (PMI).

The contents are the responsibility of XXX and do not necessarily reflect the views of the United States Government.”

http://www.usaid.gov/branding

NOTE: In circumstances in which the PMI cannot be displayed visually, the program will identify other ways to acknowledge PMI and the American people’s support

NOTE: If at any point PMI branding and marking guidelines change, and implementing partner materials already developed do not conform with the change, PMI will determine whether the replacement of the materials is financially efficient and practical.

b) Other Commodities and Materials: Other commodities and materials not specified above, including but not limited to the following: vehicles, computers and other office equipment, MP3 players/radios, video players and other electronic equipment, are branded and marked with the PMI logo

III. ACKNOWLEDGING OTHER PARTNERS

a) The National Malaria Control Program (NMCP) is truly a collaborative effort led by the Ministry of Health and Ministry of Community Development Mother and Child Health and supported by a multitude of other donors (World Bank, Global Fund, DFID, Malaria No More, CHAI, MACEPA and many others) and PMI. It is in the best interest of the sustainability of the NMCP that the Ministry of Health continues to lead collaborative efforts and take public credit for implementation.

b) Co-Branding with Other Donor Organizations: PMI and other organizations jointly contribute funds to publications, products, and services for the National Malaria Control Program (NMCP). In such cases, the guidelines for co-branding will be followed, assuming the funding contributed is more than a token amount. We will seek USAID approval for co-branding.

1. In the event that a donor organization provides funding to PMI for the procurement of goods or services, PMI will follow the branding and marking guidelines of the donor organization in order to ensure that appropriate credit is provided.

2. Since NMCP is collaboration between various donors and the Government of Zambia, ensuring proper branding and credit is difficult due to the variety of funding sources provided. As such, at times it may be cost prohibitive to include all of the logos of the various partners that contribute to the program.

IV. BRANDING AND MARKING OF SUB-CONTRACTS

To ensure that the branding and marking requirements “flow down'' to sub-contractors, the project will include the USAID-approved branding and marking provision in the subcontracts as follows:

“As a condition of receipt of this subcontract, marking with the USAID/PMI is required.”

V. LOGO

The following 2 logos are available for use within PMI

[END OF SECTION D]

Section E- Inspection and Acceptance

E.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REF

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-5 INSPECTION OF SERVICES—

COST-REIMBURSEMENT APR 1984

E.2. INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID/ Zambia or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

[END OF SECTION E]

Section F - Deliveries or Performance

F.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE.

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER ALTERNATE I APR 1984

F.2. PLACE OF PERFORMANCE

The place of performance for this award is Zambia at the National level and in Eastern, Luapula, Muchinga, and Northern provinces.

F.3. PERIOD OF PERFORMANCE

The period of performance for this contract is sixty (60) months from the effective date of the award

F.4. REPORTING AND DELIVERY SCHEDULE

No. Deliverable Delivery Period

1 Mobilization plan for first 90 days of implementation with detailed budget and staffing plan

Within 21 calendar days of award

2 Year 1 work plan with detailed budget and staffing plan Within 30 calendar days of award

Annual work plan with detailed budget and staffing plan for years 2 to 5

December 15

4 National level technical assistance plan to the NMCP (NMCC &

MCDMCH)

Within 120 calendar days and updated every 12 months

5 Technical and material assistance plan for support to PMOs, DCMOs, health facilities and communities. The plan must address ITN distribution, community and facility malaria case management, HMIS

Within 120 calendar days and updated every 12 months reporting, BCC and IPTp.

6 Malaria health systems gap analysis report. This report must identify the health systems deficiencies at national, province, district and community levels constraining delivery of proven malaria interventions and make recommendations on how to address them

Within 150 calendar days of the award

7 Malaria program management capacity strengthening plan. This plan must identify strategies to strengthen PMO’s and DCMO’s ability to plan, budget and implement all areas of the malaria program, including resource allocation, financial management, personnel management, training, supervision, commodities, logistics, communications and monitoring/evaluation

Within 195 calendar days of the award

Monitoring and Evaluation plan

Within 90 calendar days of award

Branding and Marking plan (Due before award)

Within 30 calendar days of award, if not approved prior to award

10 Sustainability plan. This plan must identify the criteria for graduating health facilities/communities from technical support and the level of support to be maintained thereafter.

Within 180 days of the award

Scale-up implementation plan

300 calendar days after effective date of award

12 Civil society and community engagement plan Within 180 days of the award

13 Operations research plan Annually-with work plan beginning year 2

14 Operations research results update report. This report must include results or updates from all operations research conducted/active during the reporting period

Quarterly- with progress report

15 Year 1 Collaboration Plan detailing collaboration with other PMI/USAID and USG funded projects with geographic overlap and or related activities

Within 180 days of award

16 Annual collaboration Plan detailing collaboration with other PMI/USAID and USG funded projects with geographic overlap and or related activities

December 15

17 Grants manual – will include details on established selection and awarding criteria for sub-grantees, the periodic review of grant awards to ensure compliance to USAID GUC requirements, and details of USAID/Zambia’s approval requirements for the actual selection of grant recipients.

Within 90 days of award

18 Demobilization Plan With year 5 workplan submission

19 Quarterly Progress Reports (3 quarters/year) Within 30 calendar days of end of quarter

20 Annual Report (in lieu of 4th quarter report) Within 30 calendar days of end of year

21 Accruals Reports Quarterly

22 Portfolio Reviews/Presentations Semi-Annually

23 Presidents Malaria Initiative (PMI) Malaria Operation Plan Narratives Annually

24 PMI country results review narratives Annually

25 PMI Annual Report Narratives Annually

26 Final Report - must include the following information:

• Background section outlining the problem statement and circumstances surrounding facing Zambia at the beginning of the award period

• Summary of the support provided directly to the GRZ entities and to ultimate beneficiaries, including linkages/coordination/relationships with other USAID (and/or other cooperating partner) projects/activities.

• Impact/Outcome of the support provided

• Challenges encountered during implementation and actions taken to overcome those challenges

• Lessons Learned and best practices, including what worked well and what didn’t and why

• Additional analyses (gender, sustainability, cost-benefit)

45 days prior to the end of the period of performance

• Recommendations for next steps and why – what entities to engage, problem areas to focus on, activities to stop, investments to make

Quarterly progress reports, annual reports, portfolio reviews, PMI country results review narratives and annual report narratives must include the specific gender equality and female empowerment results achieved, both as a direct and an indirect result of the project/activities. Indicators used and reported against should be gender sensitive. All findings should, to the extent possible, be disaggregated by age and sex. Additional disaggregation (eg, urban/rural, educational level, etc) may also be necessary, based on the type of activity

USAID/Zambia requires all activities to align their work planning process with that of the Government of Zambia. Annual work plans are due on December 15th of each year. For awards beginning off-cycle, the first work plan will be truncated to bring the activity in line with this requirement. Reporting on results will still be required according to the United States Government fiscal year.

**Please note that quarterly submissions must coincide with the U.S. Government’s fiscal year calendar (e.g. Q1 = October 1 – December 31)

[END OF SECTION F]

Section G - Contract Administration Data

G.1. DOCUMENTATION FOR PAYMENT, AIDAR 752.7003 (NOV 1998)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract. The Contracting Officer’s Representative (COR) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-1034 –Public Voucher for Purchases and Services Other Than Personal. Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided. The form provides for the information to be reported with the following elements:

TOTAL EXPENDITURES

(Document Number: XXX-X-XX-XXXX-XX)

Line Item

Description Amt. Vouchered To Date Amt. Vouchered This Period

0001 Product/Service Desc. for Line Item 0001

$XXXX.XX $XXXX.XX

0002 Product/Service Desc. for Line Item 0002

$XXXX.XX $XXXX.XX

Total $XXXX.XX $XXXX.XX

(2) The fiscal report shall include a certification, signed by an authorized representative of the Contractor, as follows:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and…