Sol_W91QF4-24-B-0002 Installation Asphalt 2024.docx

W91QF424B0002

Section A - Solicitation/Contract Form

BID NOTES

The quantities contained on the Bid Sheet represent the Government’s best estimate of its requirements for the period of contract performance. The Contractor acknowledges that the quantity listed in the Bid Sheet at the time of competitive bidding is an estimated quantity; and the awarded contractor will only be paid for the actual quantities ordered, received, and accepted by the designated Government Inspector.

The Government reserves the right to order quantities more than the stated estimated quantities on the Bid Sheet. However, such quantities will not exceed 100 percent of the total estimated contract dollar amount unless otherwise lawfully modified by a Contracting Officer. It is estimated that the Government’s requirements for any additional quantities of work for each numbered Bid Sheet line item will be in approximately the same proportions that each line item currently bears; however, mathematical precision is not required.

The contractor shall perform work on these quantities at the same contract unit price. The Contractor’s lack of receipt of quantities more than the estimated quantities specified for a specific Bid Sheet line adjustment. Nor does the Government guarantee that the overall quantities ordered shall equal the estimates contained within the Bid Sheet. See Clause 52.216-21.

Award will be made to a single offeror. OFFERORS SHALL INCLUDE UNIT PRICES FOR EACH BID SHEET LINE ITEM. FAILURE TO INCLUDE UNIT PRICES FOR EACH LINE ITEM WILL BE CAUSE

FOR REJECTION OF THE ENTIRE PROPOSAL.

1) Information to Bidders:

a) Bidder’s Price.

1) The Bidder’s set the price for each line item to be done.

2) The Bidder shall develop a price for each line item after considering all the costs (direct and indirect) of providing the service required by the line item and any loss or profit to be made on providing the service. A nonexclusive list of elements to be considered in developing the price follows:

a) Direct labor

b) Employee payroll taxes, insurance, and fringe benefits

c) Contractor’s overhead and profit

d) Subcontractor’s overhead and profit

e) Insurance

f) Mobilization and demobilization

g) Required materials.

h) All waste and excess material

i) Equipment

j) Quality control, submittal preparation and testing

k) Clean up.

l) Haul-off of dirt and waste material from job site to authorized waste depository.

m) Compliance with EPA and KDHE regulations associated with performing work.

n) Permits, licenses, and fees

o) Compliance with protection and safety laws (i.e., safety rails, face, and clothing protection, etc.)

p) Traffic and work site signs and barriers

q) Protection of and/or moving of government property

r) Depreciation of mobile office(s)

s) Interest associated with funding of equipment and payroll.

t) Other risks of doing business (i.e., risk of a lower-than-expected contract dollar value; risk of a high inflation cost if factors are bid for option years; risk of poor subcontractor performance and re-performance)

3) Bidder’s Prices. As part of its bid, the Bidder will also provide line-item price for options years one (1) and two (2) while the unit prices remain unchanged from the base year.

Section B - Supplies or Services and Prices

Asphalt Requirement - Base Year

FFP

Contract to repair asphalt and all miscellaneous asphalt requirements to include new work post wide. The work will be performed in accordance with the Statement of Work and all specifications.

FOB: Destination

PSC CD: Z2LB

ESTIMATED

NET AMT

Bond Asphalt - Base Year

REF Section H.4 for Bond Requirements

ESTIMATED

Asphalt Requirement - Base Year

Contract to repair asphalt and all miscellaneous asphalt requirements to include new work post wide. The work will be performed in accordance with the Statement of Work and all specifications.

ESTIMATED

Bond Asphalt - Base Year

REF Section H.4 for Bond Requirements

ESTIMATED

Asphalt Requirement - Base Year

Contract to repair asphalt and all miscellaneous asphalt requirements to include new work post wide. The work will be performed in accordance with the Statement of Work and all specifications.

ESTIMATED

Bond Asphalt - Base Year

REF Section H.4 for Bond Requirements

ESTIMATED

FFP

Contract to repair asphalt and all miscellaneous asphalt requirements to include new work post wide. The work will be performed in accordance with the Statement of Work and all specifications.

ESTIMATED

FFP

REF Section H.4 for Bond Requirements

ESTIMATED

FFP

Contract to repair asphalt and all miscellaneous asphalt requirements to include new work post wide. The work will be performed in accordance with the Statement of Work and all specifications.

ESTIMATED

FFP

REF Section H.4 for Bond Requirements

ESTIMATED

FFP

Contract to repair asphalt and all miscellaneous asphalt requirements to include new work post wide. The work will be performed in accordance with the Statement of Work and all specifications.

ESTIMATED

FFP

REF Section H.4 for Bond Requirements

ESTIMATED

FFP

Contract to repair asphalt and all miscellaneous asphalt requirements to include new work post wide. The work will be performed in accordance with the Statement of Work and all specifications.

ESTIMATED

FFP

REF Section H.4 for Bond Requirements

ESTIMATED

FFP

Contract to repair asphalt and all miscellaneous asphalt requirements to include new work post wide. The work will be performed in accordance with the Statement of Work and all specifications.

ESTIMATED

FFP

REF Section H.4 for Bond Requirements

ESTIMATED

FFP

Contract to repair asphalt and all miscellaneous asphalt requirements to include new work post wide. The work will be performed in accordance with the Statement of Work and all specifications.

ESTIMATED

FFP

REF Section H.4 for Bond Requirements

ESTIMATED

Section C - Descriptions and Specifications

SOW

STATEMENT OF WORK

FLEXIBLE PAVEMENT REQUIREMENTS, MISCELLANEOUS

CONSTRUCTION AND REPAIRS CONTRACT

FORT LEAVENWORTH, KANSAS

22 February 2024

SW-1 DESCRIPTION OF WORK

2) Work to be Done: The work to be done consists of furnishing all plant, labor, equipment, and materials as well as performing all work in strict accordance with the drawings and specifications for Flexible Pavement Requirements and Miscellaneous Construction and Repairs at Fort Leavenworth, Kansas. All work performed by the Contractor shall result in a complete and functional system.

3) Incidental Work that May be Done by Others: When a building or roadway is undergoing a major renovation by another contractor the flexible pavement work may be done by the contractor doing the major renovation as part of his work. There are other requirements contracts in which line items cross, such as the Concrete Requirements, which has painting on roads also. The work above will be done by others.

SW-2 PRINCIPAL FEATURES.

The project is performing preventative maintenance, routine maintenance, minor rehabilitation of flexible pavements and other miscellaneous items throughout Fort Leavenworth, Kansas, but not limited to:

1) Flexible Pavement Items: Partial and full depth patching asphalt patching, resurfacing and aggregate base.

2) Earthwork, excavation, dirt spoils or fill, and fine grading.

3) Miscellaneous Items: crack repair on flexible pavements and pavement striping.

SW-3 APPROVAL OF MATERIALS AND EQUIPMENT

Within 10 calendar days of receipt of Notice to Proceed, and before installation, the Contractor shall submit for approval all items listed or specified in the submittal section of each contract specification. The government has 10 days to review and return submittals once they are received. If the Contractor submits an item for reapproval, the Government has 14 days to review and return once it is received. It is acceptable for Contractor to bring submittals to the pre-construction conference to expedite work. The submittals shall be emailed to usarmy.leavenworth.acc-micc.mbx.construction@army.mil or carried directly to the addressee shown below, as directed. Task Order specific submittals shall be made on TRADOC Form 928-R.

MICC – Leavenworth 535 Kearney Ave Fort Leavenworth, KS 66027

1) Submittal procedures are contained in Section 01 33 00, SUBMITTAL PROCEDURES. Specific submittal requirements are contained in each section of the technical specifications. Submittals required by the CONTRACT CLAUSES and other non-technical parts of the contract are not included in this section. The Contractor shall submit one (1) digital copy of each required submittal. Only one (1) transmittal form shall be provided with each set of submittals.

2) The Government Representative may request submittals in addition to those listed when deemed necessary to adequately describe the work covered in this section.

SW-4 INSTRUCTIONS TO BIDDERS

1) General: The Contractor shall make every effort to avoid damage to buildings and public and/or private property. When work cannot proceed without damage, it shall be brought to the attention of the Contracting Officer. The Contractor shall restore anything damaged due to the Contractor’s negligence to its original conditions at no additional cost to the Government.

2) Coordination: Before starting any work, the contractor shall coordinate said work through the Contracting Officer. Verbal notification shall be given to the Contracting Officer prior to starting work. The Contractor shall take all reasonable measures necessary to minimize the disruption of the occupants during performance of contract work.

3) Normal Working Hours: The Contractor shall schedule working hours to coincide with the working hours of the military installation, 7:30am to 4:00pm, a normal 5-day, 40 hour week, Monday through Friday, except legal holidays which include January 1st, 3rd Monday of January, 3rd Monday of February, Last Monday of May, June 19th, July 4th, 1st Monday of September, 2nd Monday of October, November 11th, 4th Thursday of November, and December 25th. The Contractor shall work on days and hours stated except as approved, in writing, by the Contracting Officer.

4) Sustainable Management of Waste: In accordance with ACSIM Memorandum dated 06 FEB 06, Subject: Sustainable Management of Waste in Military Construction, Renovation and Demolition Activities, the contractor shall, at his/her own expense, ensure that 60% by weight of the demolition or deconstruction material or construction waste is diverted from landfill disposal. This may be accomplished through recycling, reuse of material (such as crushed concrete or asphalt), diversion (material which may be used on a future project) or waste minimization (accurate planning and ordering, proper material storage and handling, right-sizing). The Debris Recovery Statement in Attachment B outlining the amounts of diverted and disposed waste resulting in the 60% diversion shall be provided to the Directorate of Logistics/Directorate of Public Works Environmental Division. All waste reduction measures must be in full compliance of federal, state, and local regulations and in full compliance with material specifications. All measures involving storage of material on the installation or future use of the material by the installation must be coordinated in advance with the Directorate of Logistics/Directorate of Public Works.

5) Debris and Rubbish: The contractor shall leave the work site clean and free of debris when the workday ends. The contractor shall dispose of all debris and rubbish in an off-post dump site at no additional cost to the Government per Sustainable Management of Waste defined above. The government landfill, dumpsters, or containers shall not be used for property disposal. All waste shall be disposed of in accordance with applicable Federal, State, and local laws.

6) Scrap and Salvageable Materials: The Contractor retains right, and control of scrap and salvageable material generated from Government owned facilities, by this contract. All scrap and salvaged material retained by the contractor shall be removed from the Post daily at the Contractor’s expense.

7) Workmanship: All work shall be accomplished by workers skilled in the trade involved. Workmanship shall be equal to the best practices common to the trade, and shall be governed by the International Building Code, National Electrical Code and National Electrical Safety Code. All materials, workmanship, methods, and equipment shall be to the complete satisfaction of the Contracting Officer.

8) Payments and Invoicing: Under contract clauses, Payments under the Fixed Price Construction Contracts and Prompt Payment for Construction Contracts, the contractor must submit a “proper” invoice to obtain payment. To prevent errors in preparation of invoices, along with resulting delays in payment, the contractor shall meet with the government’s Construction Representative seven (7) calendar days prior to submittal of an invoice and reach an agreement on the quantities and percentage of completion to be billed on the invoice.

9) As-Built Drawings: Contractor is responsible to keep accurate records of the installation of all new equipment and to provide one (1) set of as-built drawings illustrating all the work performed on this contract. Drawings are to be supplied to the Contracting Officer in the media in which contractor received the task order scope of work to include CAD, PDF, etc.

10) Exceeding Line-Item Quantities: If line-item quantities are exceeded additional quantities may be added at the same price set at the award of the contract.

11) Price Adjustment for Asphalt Materials: The asphalt price at the contract award date will establish the Starting Asphalt Index (SAI) for the duration of the contract. The Asphalt Materials Index (AMI) is established by the Kansas Department of Transportation. The Contracting Officer will calculate the asphalt price adjustment in accordance with the KDOT Special Provision 15-01009-R01 to the Standard Specifications, Edition 2015.

12) Price Adjustment for Emulsified Asphalt Materials: The emulsified asphalt price at the contract award date will establish the Starting Asphalt Index (SAI) for the duration of the contract. The Asphalt Materials Index (AMI) is established by the Kansas Department of Transportation. The Contracting Officer will calculate the asphalt price adjustment in accordance with the KDOT Special Provision 15-01010 to the Standard Specifications, Edition 2015.

SW-5 SAFETY REQUIREMENTS

1. All Contractors and their employees working on the confines of the Combined Arms Center and Fort Leavenworth (CAC&FL) will be required to abide by the safety standards outlined in:

a. Specification 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

b. Department of the Army Regulation 385-10, The Army Safety Program.

c. Department of the Army Regulation 385-40, Accident Reporting and Records.

d. CAC & FT LVN 385-1. CAC Safety Program.

2. Contractors found performing unsafe acts or creating unsafe conditions may be subject to a work stoppage until the deficiencies are corrected. A work stoppage due to unsafe acts or conditions will not constitute an adjustment to the contract.

3. The contractor shall submit a safety plan according to DA PAM 385-10 Chapter 4 Para 4-4 which call for a site-specific safety plan with focus on paragraph c. (1) thru (17), d. Contractor disciplinary process, e. Contracting Officers representative requirements, f. Hazard analysis and g. Hazard analysis briefs by supervision driving toolbox meetings and throughout as work progress. The strength of this paragraph is derived by the backing of Federal Acquisition Regulation (FAR) Clause 52.

4. Contractor shall submit an Accident Prevention Plan prior to start of work. Material Safety Data Sheets shall be provided when hazardous chemicals are used. The Accident Prevention Plan shall be prepared in accordance with the required and advisory provisions of COE EM-385-1-1 including Appendix A, "Minimum Basic Outline for Preparation of Accident Prevention Plan." The Safety Plan shall be prepared as required by 29 CFR 1910.120 and COE EM-385-1-1.

SW-6 INTERRUPTION OF UTILITY SERVICES

All interruptions to electrical, water or other utilities must be coordinated with the Contracting Officer. The Contractor shall notify the Contracting Office seven days prior to the disruption of utility services. Unanticipated interruptions of utilities will be reported to the Contracting Officer immediately.

1) The Contractor shall contact Kansas One-Call for utility checks to locate all utilities within the task order construction limits.

2) The Contractor shall submit a Fort Leavenworth Utility Locate Request by email for utility checks for government owned utilities. Utilities include telephone and communication lines operated by the Network Enterprise Center (NEC), natural gas system, and electrical service lines.

3) After all utility locations or existence of any utility for the site are completed, the Contractor shall provide a copy of the summary to the Inspector for his review prior to the start of any excavation as a daily report.

4) Any damage incurred to utilities by the contractor shall be repaired at the contractor’s expense.

SW-7 CONSTRUCTION PROJECT SIGNAGE

Contractor shall provide all necessary temporary traffic control devices and signage to notify Installation personnel of construction. Temporary traffic control devices shall comply with the Manual of Uniform Traffic Control Devices (MUTCD). If during construction traffic control devices or signage are damaged due to weather, it will be the contractor’s responsibility to replace.

SW-8 RATE OF WORK PERFORMANCE

1) The Contractor will have one (1) working day to complete each $7,500 of work for the task order. For example, a task order of $30,000 will be allowed five (4) working days to complete.

2) The completion time for each flexible pavement project may be adjusted by mutual agreement of the Government Representative and the Contractor; however, in case of a disagreement, the Government Representative will make the final decision.

3) The time allowed for submittals in SW-3 shall be in addition to the time allowed to complete work on flexible pavements. This applies to the first Task Order only.

4) Unless the task order specifically requires otherwise, the Contractor may schedule its workforce to work on as many or as few jobs as it chooses and in whatever order or sequence so long as the work is completed and accepted within the performance period set by the task order.

5) Liquidated damages for each day of delay, as set out at contract clause 52.211-12 - Liquidated Damages-Construction, apply to work not completed with the time specified in individual task orders.

SW-09 DESCRIPTION OF WORK ON BID ITEMS:

ITEM NO. DESCRIPTION UNIT

Constructed as a 4” base course a 2” intermediate course and a 2” surface course.

leaving sub-base AB-3 (crushed stone) and construct new combination concrete curb and gutter using existing AB-3 with minor additional material, if needed, and minor grading and compaction; complete with required backfill.

#0023 New Curb & Gutter. Construct new combination concrete curb and LNFT gutter including 6-inch AB-3 (crushed stone) sub-base compacted with required backfill.

accomplished by use of concrete adjustment rings or heavy-duty cast metal adjustment rings. The amount of raise shall coincide with the thickness of resurfacing material to bring the manhole lid flush with surrounding refinished surface.

#0071 Adjust Inlet Height – Provide all labor, equipment, and materials to adjust EACH the height of a curb/area inlet.

demolish the existing pavement, compact existing aggregate base course, construct new pavement and back fill. Price excludes dowel bars, baskets and reinforcing steel Quantity 1 to 25 SQYD #0084 Replace PCCP (6”) – Includes all labor, materials, and equipment SQYD to demolish the existing pavement, compact existing aggregate base course, construct new pavement and back fill. Price excludes dowel bars, baskets and reinforcing steel. Quantity 25 to 100 SY.

#0085 Replace PCCP (6”) – Includes all labor, materials, and equipment SQYD to demolish the existing pavement, compact existing aggregate base course, construct new pavement and back fill. Price excludes dowel bars, baskets and reinforcing steel Quantity Over 100 SY #0086 Replace PCCP (8”) – Includes all labor, materials, and equipment SQYD to demolish the existing pavement, compact existing aggregate base course, construct new pavement and back fill. Price excludes dowel bars, baskets and reinforcing steel. Quantity 1 to 25 SQYD #0087 Replace PCCP (8”) – Includes all labor, materials, and equipment SQYD to demolish the existing pavement, compact existing aggregate base course, construct new pavement and back fill. Price excludes dowel bars, baskets and reinforcing steel. Quantity 25 to 100 SY.

#0088 Replace PCCP (8”) – Includes all labor, materials, and equipment SQYD to demolish the existing pavement, compact existing aggregate base course, construct new pavement and back fill. Price excludes dowel bars, baskets and reinforcing steel. Quantity Over 100 SY #0089 Replace PCCP (10”) – Includes all labor, materials, and equipment SQYD to demolish the existing pavement, compact existing aggregate base course, construct new pavement and back fill. Price excludes dowel bars, baskets and reinforcing steel. Quantity 1 to 25 SQYD #0090 Replace PCCP (10”) – Includes all labor, materials, and equipment SQYD to demolish the existing pavement, compact existing aggregate base course, construct new pavement and back fill. Price excludes dowel bars, baskets and reinforcing steel. Quantity 25 to 100 SY.

#0091 Replace PCCP (10”) – Includes all labor, materials, and equipment SQYD to demolish the existing pavement, compact existing aggregate base course, construct new pavement and back fill. Price excludes dowel bars, baskets and reinforcing steel. Quantity Over 100 SY

3” of 3/8” pea gravel, 4” of ¾” crushed stone

SW-10 ABBREVATIONS

SW-11 STANDARD DRAWINGS

The contract standard drawings are the Ft Leavenworth Installation Civil Standard Drawings.

Section D - Packaging and Marking

PACKAGING & MARKING

D.1. SHIPPING ADDRESS

All shipments of materials, equipment and/or supplies shall be addressed to the Contractor and not to the Government. The Contractor shall retain full responsibility for the delivery and acceptance of shipments to this installation or elsewhere that are required for the completion of this task order.

D.2. PROJECT LABELING FOR OFFICIAL CORRESPONDENCE

The Government singularly identifies each Task Order with a Task Order number at time of award. The Task Order number is a unique identifier to represent an awarded project purposely and permanently. The Government issued Task Order number is to be referenced on all official communications starting upon notice of award.

D.3. PACKAGE MARKING

The packing of deliverables, containers, and packages to be delivered pursuant to the requirements of each individual Task Order shall be in accordance with the instructions provided with each Task Order and shall be marked with the following information.

1. Contract Number (example – W91QF4-24-D-0001)

1. Task Order Number (example – W91QF4-24-F-0291)

1. Short title of contract/job order requirement

Section E - Inspection and Acceptance

INSPECTION & ACCEPTANCE

E.1. QUALITY CONTROL

When the Contractor is ready for final inspection; they shall request final inspection in writing to their assigned DPW Inspector. The final inspection shall be requested a minimum of two (2) workdays prior to desired final inspection date. Prior to a request for final inspection, the Contractor's Quality Control (QC) representative shall conduct an inspection and ensure that all work has been completed and is in compliance with all Task Order documents. The Contractor’s QC representative will provide a copy of their inspection report to the Government’s Inspector with a copy of the status of deficiency correction, if applicable.

E.2. INSPECTION PHASES

In the event there are phases of work that will cover or mask a contractor’s work, it is the sole responsibility of the contractor to ensure acceptance of that phase of work prior to continuance of the follow-on phase of work. Should the contractor disregard this information, they may be subject to the Contracting Officer’s discretion to tear out or remove the covered or masked work completed prior to allow for Government inspection. Should corrections by the contractor be required, the costs for removal and re-installation of the work will be the responsibility of the contractor.

(e.g. drywall installed that covers electrical wiring prior to Government inspection would then have to be removed for Government inspection and subsequently re-installed by the contractor at their costs if the wiring contained deficiencies)

E.3. INSPECTION AND ACCEPTANCE

The Contractor’s representative(s) shall be present during final inspection. Any discrepancies noted will be corrected within the time specified by the Contracting Officer or their designated representative and prior to final payment. Inspection and Acceptance point will be at destination specified in each Task Order.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

13-JUN-2025

LVDPW WOLK JAMES

CONTRACT ADMIN

BLDG 85 820 MCCLELLAN AVE

FORT LEAVENWORTH KS 66027

913-684-8908

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13-JUN-2025

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13-JUN-2025

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13-JUN-2025

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13-JUN-2025

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13-JUN-2025

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13-JUN-2026

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13-JUN-2026

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13-JUN-2026

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13-JUN-2026

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13-JUN-2026

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13-JUN-2026

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13-JUN-2027

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13-JUN-2027

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13-JUN-2027

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13-JUN-2027

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13-JUN-2027

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13-JUN-2027

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CLAUSES INCORPORATED BY FULL TEXT

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than the completion days specified within each individual task order award. The time stated for completion shall include final cleanup of the premises.

(End of clause)

52.211-12 LIQUIDATED DAMAGES--CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $134.94 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(End of clause)

Section G - Contract Administration Data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Construction Only

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

W90F2S

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

TBD at Task Order Level

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

ATTN: Felipe D. Zaragoza.

Contracting Officer MICC - Fort Leavenworth Telephone Number: 913-684-1625 E-Mail: felipe.d.zaragoza.civ@army.mil

(2) Contact the WAWF helpdesk at 866-618-5988 if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

LOCAL INSTRUCTIONS

H.1. RESPONSIBILITY FOR ADMINISTRATION OF CONTRACT

a. The Contracting Officer is responsible for the administration of this contract. The Contracting Officer alone is authorized to the extent indicated in the contract to act on behalf of the government which results in changes in the terms of the contract, including deviations from specifications, details, and delivery schedules. Communications pertaining to contractual administrative matters will be addressed to the Contracting Officer. No changes in or deviation from the scope of work shall be affected without a written modification to the contract executed by the Contracting Officer. Delivery/Task orders will be issued by the Contract Administration Division.

b. No oral statement of any person will in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

c. All matters pertaining to Government administration of this contract should be directed to:

ATTN: FELIPE D. ZARAGOZA

MICC-LEAVENWORTH

535 KEARNY AVE., ROOM 102

FORT LEAVENWORTH, KS 66027-1138

TELEPHONE NUMBER: (913) 684-1625

FAX NUMBER: (913) 684-1610

EMAIL ADDRESS: felipe.d.zaragoza.civ@army.mil

H.2. PRECONSTRUCTION CONFERENCE

A Preconstruction Conference will be scheduled by the Contracting Officer after contract award and prior to the time and date set for commencement of work. The meeting will be held at Fort Leavenworth. At this meeting, the Contractor will be oriented with respect to Government procedures and lines of authority, as well as contractual, administrative, and construction matters. The Contractor is required to furnish.

· Current Certificate of Insurance

· Letter appointing their Key Personnel to include but not limited to their Superintendent, Quality Control Inspectors/Manager(s), Administrative Personnel and Task Order Manager (as required)

· FAR 28.102, the Contractor shall furnish all bonds before receiving a Notice to Proceed exceeding $35,000.00.

· Ensure administrative personnel are aware weekly Payrolls are to be sent to the Contracting Officer at the following e-mail address usarmy.leavenworth.acc-micc.mbx.construction@mail.mil utilizing the contract number with task order number, building number and payroll end date as the naming convention for both the e-mail subject line and the title of the file. (see below)

(e.g. W91QF4-24-F-0020-_Bldg_#79_W-E_5 Feb 24)

H.3. COMMON ACCESS CARD (CAC)

The government issued credential (CAC) is the property of the U. S. government and shall not be retained upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contractor has a responsibility to ensure the government issued credential (CAC) is returned in accordance with local command or installation procedures. Unauthorized possession of an official credential, like a CAC, can be prosecuted criminally under section 701, title 18, United States Code.

H.4. RESTRICTIVE USE OF CAMERAS, VIDEOS, AND DIGITAL CAMERA DEVICES

Installation security measures prohibit prospective bidders and contractors from taking pictures and/or videos on Post unless prior permission is sought and received from the Contracting Officer. Permission may be sought by contacting the Contracting Officer verbally or in writing. Use of cameras or other picture taking devices without proper approval may be considered a violation of Installation Security and prosecution of such violations may be subsequently induced.

H.5. RESTRICTED ACCESS TO MILITARY INSTALLATION - COOPERATION WITH FORCE PROTECTION MEASURES

a. The contractor agrees to abide by and cooperate with Force Protection measures that are implemented on the military installation.

b. Visitors and commercial vehicles with a Department of Defense-issued ID card, Locally Approved Credential (LAC), or Temporary Pass (1 to 30 days) may use Grant or Hancock Gates. See locations & hours of operation at the following:

https://home.army.mil/leavenworth/index.php/my-fort/all-services/gate-information

c. If a contractor or a contractor’s employee does not possess any of the ID cards listed above in paragraph B, the first stop must be at the Fort Leavenworth Visitor Control Center at the corner of Metropolitan Avenue and 4th Street (see attached map).

d. Personnel entering the Fort Leavenworth Visitor Control Center must contain a valid driver’s license, registration and proof of insurance and that of all passengers must have a either a driver’s license or other form of government photo ID. Following a routine background check, visitors will receive a Temporary Pass and Instructions allowing them to enter the installation.

H.6. COMPLIANCE WITH ENVIRONMENTAL AND OCCUPATIONAL SAFETY AND HEALTH LAWS

A. The Contractor understands the responsibility for compliance with federal, state, and local laws, rules, and regulations pertaining to environmental protection, occupational health and safety, and transportation, storage, and disposal of hazardous materials and hazardous waste is the sole responsibility of the contractor. This shall include, but not be limited to: all responsibilities of an "owner or operator" of all equipment used by the Contractor and of the areas in which work is being done from the time when the Contractor begins work until the work is accepted and the worksite cleaned up and cleared, and the sole responsibility for compliance with all Army regulations pertaining to hauling and disposal of materials, as well as all federal and Kansas laws and local ordinances regulating the hauling and disposal of hazardous materials and hazardous waste. This clause is meant to supplement, not replace, any requirements pertaining to compliance with the law or safety requirements contained elsewhere in this contract.

B. The Contractor shall be solely responsible for all costs of compliance with all such laws, rules, and regulations, to include all training of personnel, submission of permit and license applications, purchases of materials, payment of applicable fees and taxes, and payment of fines and penalties for noncompliance. The U.S. Government shall not pay fines or penalties resulting from noncompliance and shall not pay fees required to maintain and process required records or permit applications necessary to perform this contract. Should the Government choose to do so, it may, but does not have to, correct violations of environmental and occupational and safety laws which the Contractor fails to correct after reasonable notice; if the Government chooses to correct the violation(s), as opposed to having the Contractor do so, the Contractor shall reimburse to the Government all direct and indirect costs of correcting the violation(s).

C. The Contractor understands that compliance with all environmental and occupational safety and health laws is a part of this contract to which the Government is entitled to strict compliance. The Contractor understands it has no authority to dispose of government waste in absence of the necessary regulatory authorizations. The Contractor further agrees to notify the Government if the Contractor is (1) cited as being in violation of federal, state, or local waste disposal regulations; or (2) loses its authority to haul or dispose of waste under federal or state laws. Delays caused by the Contractor's need to comply with such laws, or resulting from failure to comply with such laws, shall not result in any equitable adjustments or claims under this contract nor excuse the Contractor's obligation to complete the work under the contract.

D. The Contractor shall notify the Contracting Officer immediately upon discovery of exposure to lead, other hazardous waste or substances, or asbestos to the air, land, or water in any location in which the Contractor is required by law to report the exposure to a regulatory agency. In the event that such exposure is the result of any action of the Contractor, the Contractor will cease work immediately and notify the Contracting Officer.