Sol_140P3023Q0055.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

0040612935

NPS, NCR - Regional Contracting

Acquisition Management Division

1100 Ohio Drive SW Contracting Anne Washington DC 20242-0001

PCR

Brian Dankmeyer 2025735697

103/23/2023

140P3023Q0055

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Attachment 1 CAAC Letter 2020-04 - 05.01.20

Attachment 2 DOL WD FredCo MD Bldg MD20230042_2.3.23

Attachment 3 Lewis Barn Lead Report

Attachment 4 Map Location of Lewis Barn

Attachment 5 Pictures of the Lewis Barn

Attachment 6 FACTS Sheet MONO Lewis Barn

Attachment 7 Daily Log

Attachment 8 Subcontracting Percentage Worksheet MONO Paint Lewis Barn

Attachment 9 Site Visit Agenda MONO Lewis Barn

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

0 120 calendar days and complete it within ________________ ________________ calendar days after receiving

FAR 52.211-10

04/24/2023

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

NPS, NCR - Regional Contracting Acquisition Management Division

1100 Ohio Drive SW Contracting Anne Washington DC 20242-0001

PCR

Brian Dankmeyer

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Continued...

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 48

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

140P3023Q0055

The Government anticipates awarding one firm fixed-price contract as a result of this solicitation.

Delivery: 120 Days After Award

Delivery Location Code: 0009060169

NPS, Monocacy NB

4632 Araby Church

Frederick MD 21704 US

Period of Performance: 05/01/2023 to 10/31/2023

00010 Paint Exterior of Lewis Barn

Product/Service Code: Z1JZ

Product/Service Description: MAINTENANCE OF

MISCELLANEOUS BUILDINGS

POC:

CO: Brian Dankmeyer, brian_dankmeyer@nps.gov

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

140P3023Q0055

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4 | 48

PART I - THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

Paint Lewis Barn Monocacy National Battlefield (MONO)

4632 Araby Church Road Frederick, MD 21704

Item Method of No. Description Measurement Total

BASE ITEMS

001 All Submittals Delivered by Due Dates Lump Sum $

002 Surface Protections IAW SOW Lump Sum $

IAW SOW.

003 Remove Paint from Lewis Barn Lump Sum $ IAW SOW. (Lead Abatement)

004 Surface Preparation/Cleaning Lewis Barn Lump Sum $ IAW with SOW.

005 Apply one (1) coat of linseed oil-base primer Lump Sum $ to Lewis Barn IAW with SOW.

006 Apply two (2) coat of linseed oil-based paint Lump Sum $ to Lewis Barn IAW SOW.

007 Apply one (1) finish coat of linseed oil base paint Lump Sum $ to Lewis Barn IAW SOW.

008 Dispose of All Hazardous Waste IAW SOW. Lump Sum $

008 Mobilization/Demobilization Lump Sum $

009 Overhead Lump Sum $

010 Profit Lump Sum $

011 Certificate of Insurance & Bonds Lump Sum $

012 TOTAL $

*Quotes shall be valid for a minimum of 30 days. All items in the Schedule of Items must be price with no omissions.

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Lump Sum Quantities: These quantities denote one complete unit of work as required by or described in the contract including necessary materials, equipment, and labor to complete the job. They will not be measured.

FAR 36.204 Disclosure of the magnitude of construction projects

The Government’s estimate is:

Between $25,000 and $100,000.

SECTION C – SPECIFICATIONS/DRAWINGS

Monocacy National Battlefield (MONO)

FY23 Lewis Barn Exterior Painting

3/22/223

Scope of Work

1.0 GENERAL

Monocacy National Battlefield (MONO), in Frederick, MD seeks an EPA Lead-Safe Certified and Licensed Painting contractor with a minimum of 5 years of industry experience, to prepare and paint the exterior of the Lewis Barn. Contracted services for this requirement include properly preparing lead-based surfaces for repainting by, removing lead-based paint, priming bare surfaces (if applicable), and applying up to three (3) coats of specified paint per the SOW and within the limits of the manufacturer’s recommendations on specified surfaces. A Lead Paint Report shall be provided for the Lewis Barn.

Performance on this requirement shall take place between May 1, 2023, through October 31, 2023. The delivery date is 120-Days After Award and not negotiable.

It is strongly recommended that the contractor’s visit and inspect the site to verify all estimated quantities, and existing conditions provided by the Government and to observe the complexities of conducting painting operations on a historic Government facility. Quotes will be broken down by using a government provided price schedule, which will provide a lump sum total for all elements. For this requirement safety, consultation, communication, and teamwork is critical. Quote accordingly.

2.0 PURPOSE and Background

As defined by the park’s Foundation Document, “The purpose of Monocacy National Battlefield is to preserve the… buildings, to commemorate the Battle of Monocacy…”. Historic and non-historic structures are critical to operations that preserve and interpret the Battle of Monocacy. Cyclic painting to protect building elements is pivotal to maintaining and preserving these structures. We are doing a comprehensive rehabilitation to the barn during late 2022 into spring 2023. The work this group is completing, includes rehabilitating structural member, replacing louvers, replacing siding, and fabricating new components. Additionally, they will be priming and painting the elements they are rehabilitating. The paint they are using is the paint described in section 3.1. The primer and paint that used in this scope needs to be exactly like this paint in technical, specifications and color. This work should be completed by the period of performance of this contract. The existing finishes of the barn not getting rehabilitated have exceeded their lifecycle and therefore require priming and painting to avert possible failure and/or resource damage. The work will include removing existing lead-based paint from existing finishes, priming, and painting with linseed oil paint. The contractor will need to follow

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6 | 48 manufacturers specifications and recommendations when utilizing the paint products.

3.0 TASKS

Note: All quantities are provided as information only. Contractors shall be responsible for verifying all measurements and acquiring all quantities of material to complete this requirement.

The contractor shall bid accordingly for actual work described.

The contractor shall:

3.1 Provide all labor, supervision, materials, tools, supplies, transportation, license, certificates, permits, personal protection equipment, professional services, and equipment incidental to and necessary to provide lead abatement, paint preparation (scaffolding etc.), priming and painting exterior elements, as specified in the SOW on the Lewis Barn at Monocacy National Battlefield in Frederick, Maryland. The contractor shall know and understand the complexities of painting historic structures using linseed oil paint products.

3.1.1 Lewis Barn – 4403 Baker Valley Road, Frederick, Maryland 21704

The contractor is responsible for:

- Removing existing paint from old wood/not recently painted wood (~3116 sq. ft, not freshly painted and/or new). To discern the new wood from the old wood, the new wood will be freshly painted with a coat of the Falu Red Paint or Zinc White described in section 3.1. There will be a noticeable difference between old and new wood, as the old wood is not freshly painted, has chipping, or cracked paint and aged. This wood is historic and has lead present therefore precautions will need to be taken. The least invasive method of paint removal of the wood will need to be attempted first, these least invasive methods could be methods like wet scrapping or sanding. After paint stripping the old wood, the old wood needs to be able to accept a proper application of linseed oil primer or paint according to manufactures recommendations.

- Prepare for painting operations by protecting other surfaces not getting primed or painted (tape, tarp etc.)

- Applying one (1) coat of primer to all old wood on the Lewis Barn (~3116 sq ft.). All the louvers and ~30% of the wood siding and sliding barn doors are new and recently primed, so this section of work does not include those surfaces.

- Apply two (2) finish coats of paint on all the old wood of the Lewis Barn (~3116 sq ft.). All the louvers and ~30% of the wood siding and the sliding barn doors are new and recently painted, so this section of work does not include those surfaces.

- Apply one (1) color matched finish coat of paint over the all the wood elements of the barn (~5370 sq. ft). Expectations of this is to ensure proper blending of the paint between old wood elements and new wood elements. There should not be any noticeable visual differences between old and new wood elements which could include finish, sheen, color, texture etc.

**The exterior wood surfaces include but are not limited to, siding, trim, fascia, soffits, rake boards, and door assemblies (door, frame, casing, jamb, etc.). Contractor shall only perform described work to these surfaces, contractor shall not paint; non-wooden elements or finishes unless specified in the SOW or approved by the COR.

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Description Dimensions Quantity Wood Louver Assemblies 23” W x 4’ H 30 Sliding Wood Door Assembly 29’ W x 13’ H 2 Wood Door Assembly (Concrete Opening)

11” W x 8” H 2

Pass-Through Door (in the Wood Door Assembly)

28” W x 64” H 1

Wood Siding (North) 60’ W x 18’ H 1 Wood Siding (South) 60’ W x 18’ H 1 Wood Siding (East) 40’ W x 18’ H 1 Wood Siding (West) 40’ W x 18’ H 1 These are the dimensions of the barn and its elements, not what has already been painted.

There are other wood elements that are not accounted for in this table, that are included in this scope of work (i.e., fascia, soffits, etc.)

3.2 Paint Product Requirements:

3.2.2 Siding: The Prime Coat shall be a mixture of boiled purified raw organic linseed oil such as (Purified Linseed Oil: Boiled & Raw Organic Linseed Oil (solventfreepaint.com) or approved equivalent (70%) and Ottoson Falu Red (30%) or approved equivalent. The finish coats shall be Ottosson Falu Red (Falu Red Linseed Paint (solventfreepaint.com) or approved color matched equivalent.

3.2.3 Louvers, Soffits, Fascia, Wood Doors: The Prime Coat shall be a mixture of boiled purified raw organic linseed oil (see above in 3.2.1 for product description) (70%) and Ottoson White Titanium Zinc (30%) or approved equivalent. The finish coats shall be Ottoson White Titanium Zinc (White Titanium Zinc Linseed Paint (solventfreepaint.com) or approved color matched equivalent.

3.3 General Painting Requirements

3.3.2 Thoroughly examine surfaces to be primed and painted, and report in writing to the COR any conditions that may adversely affect proper application, adhesion, or appearance of paint prior to starting work.

3.3.3 Protect all surfaces not to be painted by using drop cloths, covers, shields and other protective equipment.

3.3.4 Place cotton waste, cloths, and material, which may constitute a fire hazard in closed metal containers and remove daily from site.

3.3.5 Remove dust, dirt, loose paint, oil, grease, scale, powdery residue, and other contaminants and foreign matter from surfaces to be painted in accordance with manufacture’s recommendations.

3.3.6 Mix paint by mechanical means except that hand mixing will be permitted for up to 1-gallon containers or when given written approval by the COR.

3.3.7 Use paint directly from original containers without any additions or thinning.

3.3.8 Paint shall not be applied by sprayer due to the nature of the paint and because of overspray http://www.solventfreepaint.com/cleaned_linseed_oil.htm http://www.solventfreepaint.com/ottosson-paint/falu-red-linseed-paint.htm http://www.solventfreepaint.com/ottosson-paint/white-titanium-zinc-linseed-paint.htm

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8 | 48 on adjacent surfaces. Paint may be applied by roller, however. The wet paint surface shall be brushed over to ensure proper historic texture and finish.

3.3.9 Spread material evenly and smoothly without runs, sags, drips, or spatters. Fill all corners, cracks, and crevices.

3.3.10 Allow each coat to thoroughly dry in accordance with the manufactures recommendations before commencing the next coat.

3.3.11 Remove, repaint, or refinish items not satisfactorily matching or blending with the new wood elements that are painted.

3.3.12 Leave all adjacent surfaces clean and free from any paint, stain, smears, spattering or smudges.

3.3.13 Use only pre-mixed and pre-tinted paints.

3.3.14 Verify with manufacturer that the paint materials that are specified are appropriate for the surfaces and conditions to be painted under this contract.

3.3.15 Store products in an approved ventilated dry area. Protect from contact with soil and from exposure to the elements. Be aware of fire hazard risks with linseed oil painted. Keep products dry at all times.

3.3.16 Contractor shall color match paint chips and provide samples for initial selection for the barn prior to purchasing paint products and commencement of painting activities.

4.0 SAFETY

4.1 All painting operations shall be conducted in accordance with all local, state, and national fire and safety codes, laws, rules, regulations, OSHA, NPS, MUTCD and ANSI safety requirements.

All contractor employees shall wear OSHA, MUTCD and ANSI required personal protective equipment (PPE).

4.2 All equipment/tools shall only be used within the limits of the manufacture’s recommendations.

4.3 Contractor shall not utilize ladder jacks or pump jack work platforms for this project. Ladders, aerial lifts, and properly erected scaffolding shall be utilized for aerial work.

4.4 All tools/machinery/equipment shall be safeguarded from the public.

Tools/machinery/equipment shall not be left unattended. All tools/equipment shall not be allowed to lie around except in the immediate work area. Any tools not in immediate use shall be staged or stowed in such manner so as not to create a hazard.

4.5 The contractor shall report emergency situations, such as accidents involving property and/or personal injury or other unforeseen circumstances and shall follow required emergency reporting procedures according to the COR approved Safety Plan. In the event of an emergency the contractor shall dial 911 or 866-677-6677. All other instance the contractor shall dial park law enforcement at 866-677-6677 and notify the COR with 24 hours of the incident.

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4.6 Working in a Federal building or federally controlled indoor workspaces: In order to take steps to prevent the spread of COVID-19 and to protect the health and safety of all Federal employees, onsite contractors, visitors to Federal buildings or federally controlled indoor workspaces, and other individuals interacting with the Federal workforce, employees under the subject contract who are required to work on site in Federal buildings or federally controlled indoor worksites must comply with requirements located at https://www.saferfederalworkforce.gov/overview.

4.7 Contractor shall provide a comprehensive site-specific safety plan for approval before any work begins. An onsite qualified Safety Representative shall be identified including contact information.

5.0 GOVERNMENT PROVIDED INFORMATION AND SERVICES

5.1 For this requirement, the Government will provide the following:

• Quality Assurance

• Inspections and Government Acceptance

• Daily Work Log Template

• CM 16 Submittal Form

• Price Schedule Template

• Davis Bacon Act Wage Determination

• Lead Paint Analysis Report

6.0 ADDITIONAL CONTRACTOR REQUIREMENTS

6.1 The contractor SHALL furnish and/or provide:

6.1.1 A written designation of a supervisor(s) and an alternate supervisor(s) with the same qualifications as the proposed supervisor: The supervisor and/or alternate supervisor is required to be present on-site at all times during all operations to direct contract personnel and maintain operations. The on-site supervisor MUST:

6.1.1.1 Be fluent in the English language in order to effectively communicate with the contractor’s employees and/or subcontractors as well as the COR and other Government personnel.

6.1.1.2 Be available for phone calls during all working hours, and have the authority to stop all work or unsatisfactory performance as directed by the COR.

6.1.1.3 Possess 5-years verifiable experience and technical competence in painting operations and construction safety practices as well as 2-years supervisory experience, submitted as a resume.

6.1.1.4 Be responsible for controlling the quality of work and inspecting all completed work to ensure that correct performance requirements are met.

6.2 Sufficient manpower and equipment to complete the project within the period of performance.

Quote accordingly.

6.3 A trained and experienced workforce that shall be knowledgeable and familiar with the technical aspects and hazards of painting operations.

https://www.saferfederalworkforce.gov/overview

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6.4 Staff recognizable as employees of the contractor. Distinctive clothing shall be worn that is uniform in appearance and include long pants, shirts, hats, and seasonal outerwear, which that bears the name and logo of the company and the name of the employee.

6.5 Daily Work Log

6.5.1 The contractor shall maintain a daily work log by filling out completely, and as applicable, the Daily Work Log Form provided to them by the Government. The daily work log shall be submitted to the COR and Cc to the CS/CO via email after week of work and or any time requested by the COR, CS/CO.

6.5.2 The contractor shall also note in the daily work log the presence of any damage or conditions that may affect the visual quality or the contractor ability to perform work. The contractor shall note and report to the COR any maintenance issues or problems that arise, which are within the statement of work.

6.6 Provide Submittals and implement them after approved by the COR. A CM 16 Submittal Form shall be used as a cover sheet for every submittal and will be provided by the Government to the contractor at award. Multiple submittals may be listed on a single CM 16 submittal form. The Required submittals include but may not be limited to:

Document Description Due 1 Written Designation of Superintendent and At Superintendent With quote package 2 Designated Superintendent & Alt. Superintendent Resumes With quote package 3 Bid Bond @ 20% on SF 24 With quote package 5 Contractor’s License - Painting With quote package 6 EPA Leadsafe Certification With quote Package 7 Painting Plan With quote Package 8 Payment Bond only @ 100% on SF 25A 10 Days After Award 9 Certificate of Insurance 10 Days After Award 10 SF 1413 for all Subcontractors 10 Days After Award 11 Quality Control Plan 14 Days After Award 12 Waste Management/Hazardous Material Plan 14 Days After Award 13 Site Specific Safety Plan 14 Days After Award 14 Construction Work Schedule in Gantt Chart Format 21 Days After Award 15 Schedule of Values 21 Days After Award 16 Product Data & Mock-ups 21 Days After Award & ongoing 17 Paint Samples for Color Selection Prior to Ordering 18 Daily Work Logs Weekly 19 Certified Payroll on WH-347 Weekly 21 Release of Claims DI-137 With Final Invoice 22 1-Year Warranty Letter With Final Invoice

6.7 That all materials will be installed to manufacturer specifications.

6.8 That all work will follow applicable codes and regulations.

6.9 All materials and labor must carry a one-year warranty from the date of final inspection.

https://www.gsa.gov/forms-library/bid-bond https://www.gsa.gov/forms-library/payment-bond https://www.dol.gov/agencies/whd/forms https://www.dol.gov/agencies/whd/forms

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6.10 The contractor shall provide a written descriptions to the park on the maintenance of products, including all product performance data and applicable warranty

6.11 Hazardous waste (lead) must be re-claimed/captured for recycling by the contractor. Manifests shall be submitted prior to final invoice and is one of the documents referred to as Construction Documents. Lead waste on the ground or in water is not permitted.

6.12 Submit a construction schedule no later than 21-days after award, and continually update it as the project progresses. Include a revised Construction Work Schedule in all pencil copies and attached to all payment applications. Invoices shall be rejected if this document is not attached.

6.13 Comprehensive and complete Construction Documents

• Operations and Maintenance Requirements

• Record of recycling and disposal/hazardous waste manifests.

7.0 The Contractor shall be responsible for:

• Compliance with all federal, state, local, environmental laws, regulations, and policies regarding hazardous materials, specifically any chemicals the contractor uses in the performance of work on this contract and handling of lead paint removal and waste.

• Ensuring that all work satisfies all applicable federal, state, and local codes/standards. The Contractor shall comply with all applicable Federal, State, and National Park Service environmental statutes and regulations.

• Contractor Employee Conduct: The Contractor’s employees shall, always, while on the job site, whether on or off duty, conduct themselves in a professional, orderly, and safe manner.

Rudeness, fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any immoral or otherwise undesirable conduct shall not be permitted on the job site. Any employee engaging in such conduct shall immediately and permanent be removal from the job site.

o All contract employees shall display professionalism in all interactions with one another, the public and Government employees. The Contracting Officer may require the Contractor to remove any employee working under this requirement for reasons of misconduct and security, or if found to be (or suspected to be) under the influence of alcohol, drugs, or other incapacitating agent(s).

o A contractor’s employee shall be subject to removal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the service as specified.

o All areas used by the Contractor within park boundaries shall be kept neat and organized. All equipment must be properly maintained and secured at the end of each day. The contractor shall not leave any tools, parts and/or supplies unattended in at any time while performing services

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12 | 48 o Contractor employees shall not loiter in any working or patron area. Upon completion of their assigned work, employees shall promptly depart from the public areas.

o Photographs, social media posts, online content, or any form of communication is strictly prohibited regarding all aspects of this requirement unless authorized in writing by the COR.

• Any refuse generated daily by the contractor must be secured and disposed of properly outside of park boundaries in accordance with federal, state, and local laws.

• The government will not provide any space for overnight or extended storage of vehicles or equipment associated with this contract not related to this contract.

• Confining work, the storage of materials and equipment, the parking of vehicles, and all other operations in connection with this contract to the specified hours and work areas approved by the COR. All damage resulting from such operations shall be repaired to its original condition to the satisfaction of the COR at no additional cost to the Government.

• For all damages and liability for any loss or damage to Government property caused by their operations and shall assume full responsibility for any and all damages or claims for damage resulting from injury to persons, property, or equipment, which might result from any work performed under this contract.

• For the repair or replacement of all damaged Government property caused by their, operations.

• Ensuring that proper safety and health precautions are in place to protect the work, the workers, the public, and the property of others at all times in performance of this contract.

• In instances where the contractor finds pre-existing conditions or damage to park resources that may reflect upon the quality of the work or cause undue liability, the contractor shall not start work until the contractor and COR have agreed on the responsibility for these pre-existing conditions.

• All losses and/or damages shall be reported to the COR, within two (2) hours of any loss and/or damage being determined and before leaving the area loss occurred. Contractor shall provide written documentation of the loss and/or damage to the CO and COR within 24 hours of occurrence. The documentation must include at least:

o Time and Date of occurrence o Type of Loss or Damage o Name (s) and Contact Numbers of People involved o Impact to park operation and/or assets effected by incident o Any details leading up to and after the incident

• For all identified losses and/or damages o The contractor shall take any and all immediate actions necessary to prevent further damage.

o The contractor is responsible for all costs associated with reported damages and/or

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13 | 48 losses to persons or property that occur as a result of the contractor’s negligence.

8.0 PERIOD OF PERFORMANCE

The period of performance is – 5/1/2023 – 10/31/2023.

The Delivery Date is 120-Days After Award. The Delivery date is not negotiable for this requirement.

The finished product shall be delivered on or before 120 Days After Notice to Proceed Quote accordingly.

9.0 HOURS OF OPERATION

Painting operations shall be conducted between the hours of 6:30 am –5:00 pm ET, Monday – Friday, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the government facility is closed for the above reasons unless emergency services are requested. Access to some areas may be limited at times due to scheduled or unscheduled events.

No Work shall take place on the following Federal Holidays:

New Year’s Day – January 1st

Martin Luther King Junior’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Juneteenth – June 19th

Independence Day – July 4th

Labor Day – First Monday in September Columbus Day – Second Monday in October Veteran’s Day – November 11th

Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25th

10.0 ADDITIONAL APPLICABLE REGULATIONS AND POLICIES

10.1 Publications that apply include:

• Superintendent's Compendium - Monocacy National Battlefield (U.S. National Park Service) (nps.gov).

• MUTCD

• OSHA

• Code of Federal Regulations (CFR)

• ANSI

• Federal, State and Local Environmental Laws, Regulations, and Policies

11.0 DEFINITIONS

Safety Plan: A written document that takes into consideration the risk assessment of the requirement and develops reasonable concepts, behaviors, and disciplines to mitigate the assessed risk. Includes site and task specific information.

https://www.nps.gov/mono/learn/management/superintendents-compendium.htm https://www.nps.gov/mono/learn/management/superintendents-compendium.htm https://www.roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=835 https://www.osha.gov/ https://www.ecfr.gov/cgi-bin/ECFR?page=browse https://ansi.org/ https://www.epa.gov/laws-regulations https://mde.maryland.gov/programs/Regulations/Pages/index.aspx

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Contracting Officer (CO): The person executing this contract on behalf of the Government, including any duly appointed successor and authorized representatives of the Contracting Officer acting within the limits of his/her authority.

Contracting Officer's Representative (COR): The on-site contract administrator for the Contracting Officer. The duties and responsibilities of the Contracting Officer’s Representatives are defined below in this Section or in a letter of designation issued by the Contracting Officer.

Contractor: The individual, partnership, joint venture, or corporation undertaking the execution of work under the terms of the contract and acting directly or through their agent, employees, or subcontractors.

CS: Contract Specialist; primary liaison and contact between the contractor, COR, and CO.

Daily Work Log: A Government Form that the contractor shall use to record required information with regard to the requirement on a daily basis. This form is delivered electronically to the COR each work week.

Hazardous Material Plan: Detailed written document detailing all assessment, treatment, handling, cleanup, protection, documentation, and disposal of any potentially hazardous materials associated with this project, most notably lead.

Painting Plan: Detailed document outlining and defining all phases of work and activities in a step-by-step fashion including product use locations, preparation procedures, application method, adjacent surface protection, and sequencing of work.

QC: Quality Control: Actions taken by a contractor to carry out a written Quality Control Plan to ensure the performance of contracted services meet the SOW requirements

Quality Control Plan: A written document created by the contractor outlining the specific actions the contractor will take to ensure the performance of contracted services meet the requirements contained within the SOW.

Quality Assurance: Actions taken by the Government to assure contracted services meet SOW requirements.

SOW: Scope of Work; document that describes the work to be performed by the contractor and contractual obligations.

Recently Painted:

12.0 PERSONAL SERVICE

The Government has determined that use of an Agreement to satisfy this requirement is in the best interest of the government, economic and other factors considered, and this Contract is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled “Personal Services Contract”.

To counter the circumstances that infer personal services and to preserve the non-personal nature of the Agreement, the contractor shall adhere to the following guidelines in the performance of the Contract:

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• Contractor provides for direct supervision of all contract employees assigned to the task.

• Refrain from discussing the issues such as skill levels and hours, salaries, cost and funding data, or administrative and personnel matters affecting contractor employees with the client.

• Ensure close communication/coordination with the CO and COR/POC, reporting problems to the

COR/POC and CO as they occur.

• Do not permit Government officials to interview potential contractor employees, discuss individual performance, approve leave or work scheduling of contractor employees, terminate contractor employees, assist contractor employees in doing their jobs or obtain assistance from the contractor in doing Government job.

• Do not assign contractor personnel to work under direct Government supervision.

• Maintain a professional distance from Government employees.

• Provide contractor employees with badges, if appropriate, identifying them as contractors.

• Ensure proper communications with the Government (technical discussion and government surveillance is okay, but the Government cannot tell the contractor how to do the job).

• The Government has the right to reject the finished product or result and this does not constitute personal services.

13.0 THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT

ADMINISTRATION

A. Contracting Officer: The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO/PA, is authorized to amend, modify, or deviate from the contract.

B. Contracting Officer's Representative (COR): The COR will be designated in writing at the time of award to assist the CO/PA in the day-to-day on-site administration of the contract requirements. The responsibilities of the COR include, but are not limited to;

(1) Determining the compliance and adequacy of performance by the Contractor in accordance with the terms and conditions of this contract;

(2) Requesting removal of unsuitable contractor employees;

(3) Ensuring adequacy of schedule and Quality Control Plan, including changes;

(4) Ordering re-performance of unacceptable work or performance by other mean, etc.

C. Point-of-Contact (POC): The POC will be used if an official COR cannot be designated at the time of award. The POC will not be designated in writing and will assist the CO/COR in the day-to-day on-site administration of the contract requirements.

14.0 DESIGNATION OF CONTRACTING OFFICERS REPRESENTATIVE (COR)

A. The Contracting Officer may designate a certified FAC-COR as the Contracting Officer's Representative (COR) at time of award. The COR will receive a designated COR Appointment Letter.

B. The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by a proper contractual documents executed by the Contracting Officer prior to completion of the contract.

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C. The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual assignments which were issued by the Contracting Officer’s Representative provided they do not affect the delivery schedule or performance period stated in the contract.)

D. On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the Contracting Officer’s Representative requests effort outside the scope of the contract, the Contractor should so advise the Contracting Officer’s Representative. If the Contracting Officer’s Representative persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

E. The COR's major duties and responsibilities are contained in the Forest Service Handbook of Contract Administration. The COR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

1. Request Quotes or Pricing

2. Approve Change Orders and Modifications

3. Take action to terminate the contract for default or Government convenience.

4. Make contract adjustments under the Differing Site Conditions clause.

5. Grant extensions of contract time.

6. Approve assignment of claims.

7. Make final decisions under the Disputes clause.

8. Make final acceptance under the contract.

9. Make final decisions under the Suspension of Work clause.

10. Make equitable adjustments.

11. Authorize change in amount of Payment Retention.

12. Approve subcontractors.

13. Approve payments with deductions or final payment.

14. Approve use and possession prior to completion.

15. Enforce the warranty provisions.

16. Issue any direction that would result in a possible change to contract requirements.

15.0 POINT OF CONTACT (POC)

The POC will be used if an official COR cannot be designated at the time of award.

The POC will not be designated in writing and will assist the CO/PA in the day-to-day on-site administration of the contract requirements.

• The POC is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by a proper contractual documents executed by the CO/PA prior to completion of the contract.

• The CO/PA should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to

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• On all matters that pertain to the contract terms the Contractor must communicate with the CO/PA. Whenever, in the opinion of the Contractor, the POC requests effort outside the scope of the contract, the Contractor should so advise the CO/PA. If the POC persists and there still exists a disagreement as to proper contractual coverage, the CO/PA should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

• The POC has limited authority under this contract and responsibilities may include, but are not limited to:

1. Determining the compliance and adequacy of performance by the Contractor in accordance with the terms and conditions of this contract;

2. Requesting removal of unsuitable contractor employees;

3. Ensuring adequacy of schedule and Quality Control Plan, including changes;

4. Ordering re-performance of unacceptable work or performance by other means, etc.

5. Approval of invoices and submitted reports

6. Requesting any of the work contained within contract

16.0 INVOICING SUBMITTAL PROCEDURES

A. The contractor is required to submit to the COR and CO/CS via email, a pencil copy of all pay applications prior to submission in Department of Treasury’s Invoice Processing Platform (IPP www.ipp.gov) The pencil copy includes the following documents: contractor’s invoice, all certified payroll for work being invoiced, update work schedule illustrating remaining critical path work outstanding, and an updated schedule of values reflecting the invoice. Once reviewed by the COR and considered correct, the COR shall provide the contractor a written recommendation that the contractor submit the application for payment in IPP. The reviewed and recommended documents that were part of the pencil copy shall be uploaded in IPP with the application for payment. Failure by the contractor to properly submit an application for payment in IPP releases the Government form any obligation to pay for services claimed; the pay application will be promptly rejected. Incomplete work or work that is indicated as being below standard may result in nonpayment, performance, and/or reperformance to the satisfactory of the

COR.

B. The Contractor may submit request for payment as work progresses on this contract under the following conditions:

1. Request for payment shall not be more frequent than 30 days.

2. The first request for payment shall not be submitted sooner than 30 days after award for bonds and COI.

3. The second request for payment shall not be submitted sooner than 30 days after work commences onsite.

4. Payment request will not be considered for months in which no work is performed.

5. The maximum number of payments for this contract is five (5).

6. The total of all payments shall not exceed the contract total for this fixed price contract.

The "Submit Invoice to" address for Department of the Interior orders is the Department of Treasury's Invoice http://www.ipp.gov/

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Processing Platform (IPP). All invoices are to be submitted online via IPP. This is a mandatory requirement initiated by the U.S. Department of Treasury and one can find more information at this website https://www.ipp.gov/index.htm.

Contractors must register at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish an account in order to submit an invoice on this project. Benefits of registering with IPP include the ability to create invoices directly from a contract award and submit them electronically, as well as:

� email notification when invoice(s) are paid � online payment history � email notification when you are awarded a new contract

The email notification of payment is sent when a payment is distributed to your bank account and will include all pertinent payment information. For all questions related to IPP registration and issues with submitting invoices, please contact IPP Customer Support at 1 (866) 973-3131.

Actual award of this Contract is contingent upon the National Park Service receiving routine, continuing appropriations from Congress for these services. In the event of a delay in appropriations, or a Continuing Resolution, resulting in a subsequent delay in the allotment of funds from the Office of Management and Budget, the award may be delayed, or the solicitation modified accordingly.

17.0 ATTACHMENTS

See Section J https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors.htm

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SECTION D--PACKAGING AND MARKING

{Not Applicable}

SECTION E--INSPECTION AND ACCEPTANCE

{Not Applicable}

SECTION F--DELIVERIES OR PERFORMANCE

{Not Applicable}

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 POST AWARD CONFERENCE

Prior to commencement of work, the CO or COR and/or POC will arrange a meeting with the contractor to discuss the contract terms and work performance requirements. An initial work progress schedule will be developed prior to this meeting and presented by the contractor at the meeting.

It will be scheduled as soon as possible after the date of the contract award. All dates and locations of the conference will be mutually agreed upon, and may be held via teleconference or onsite or a combonation of both.

G.2 GOVERNMENT FURNISHED PROPERTY

The Government will provide the following item(s) of Government property to the contractor for use in the performance of this contract. This property shall be used and maintained by the contractor in accordance with the provisions of the “Government Property” FAR clause contained elsewhere in the contract.

Item No. Property Description Qty Location Date Available or Delivery Date

1 NONE

G.3 DESIGNATION OF CONTRACTING OFFICERS REPRESENTATIVE (COR) AND/OR POINT-OF-

CONTACT (POC)

A. The Contracting Officer will designate an individual as Contracting Officer's Representative (COR) at time of award of the contract in accordance with DIAR 1452.201-70 Authorities and Delegations (SEP 2011). The name will be designated on a letter or form.

B. The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by a proper contractual documents executed by the Contracting Officer prior to completion of the contract.

C. The Contracting Officer shall be informed as soon as possible of any actions or inactions by the contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual assignments, which were issued by the Contracting Officer’s Representative provided they do not affect the delivery schedule or performance period stated in the contract.)

D. On all matters that pertain to the contract terms the contractor must communicate with the Contracting Officer.

Whenever, in the opinion of the contractor, the COR’s requests effort outside the scope of the contract, the contractor should so advise the Contracting Officer’s Representative. If the COR persists and there still exists a disagreement as to proper contractual coverage, the CO shall be notified immediately, in writing if time permits.

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Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

E. The COR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

1. Request Quotes or Pricing.

2. Change Orders and Modifications

3. Take action to terminate the contract for default or Government convenience.

4. Make contract adjustments under the Differing Site Conditions clause.

5. Grant extensions of contract time.

6. Approve assignment of claims.

7. Make final decisions under the Disputes clause.

8. Make final acceptance under the contract.

9. Make final decisions under the Suspension of Work clause.

10. Make equitable adjustments.

11. Authorize change in amount of Payment Retention.

12. Approve subcontractors.

13. Approve payments with deductions or final payment.

14. Approve use and possession prior to completion.

15. Enforce the warranty provisions.

16. Issue any direction that would result in a possible change to contract requirements.

F. The POC will be used if an official certified COR cannot be designated at the time of award. The POC will not be designated in writing and will assist the CO in the day-to-day on-site administration of the contract requirements and/or performance.

• The POC is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by a proper contractual documents executed by the CO prior to completion of the contract.

• The CO shall be informed as soon as possible of any actions or inactions by the contractor or the Government, which will change the required delivery or completion times stated in the contract,…