Sol_140P2125Q0046.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2125Q0046 is issued as a Request for Proposal (RFP) which constitutes the entire solicitation. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2025-03, effective 17 January 2025. This is a small business set-aside. The North American Industry Classification System (NAICS) code is 238210, Audio Visual Equipment Installation and the related small business size standard is $19.0M.

The government anticipates award of one (1), firm-fixed price contract.

REQUIREMENT: Independently, and not as an agent of the government, the contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to provide audiovisual equipment upgrade and installation services at Lewis and Clark National Historic Park.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2125Q0046. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the proposal.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services and addendum; 52.212-2 Evaluation-Commercial Products and Commercial Services and addendum; 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services; 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services; 52.232-33 Payment by Electronic Funds Transfer-System for Award Management; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Questions shall be sent via email to robert_adamson@nps.gov by 5:00 pm ED 1 April 2025. Questions submitted using any other method will not be entertained. The Point of Contact for this requirement is Robert Adamson, Contracting Officer. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

All quote information shall be submitted for receipt no later than 5:00 pm ED, on 21 April 2025.

Offerors are hereby notified that if your quote is not received by the date/time and at the location specified in this announcement, that it will be considered late. The proposal shall be submitted electronically via email to robert_adamson@nps.gov with the subject line clearly identifying “Solicitation Number 140P2125Q0046 – LEWI AV upgrade.” Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0011283480 CODE 16. ADMINISTERED BYCODE

X

X

X

238210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

04/21/2025 1700 ED

03/20/2025

3015020076Robert Adamson (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2125Q0046

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 0044007169OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

contractor shall provide all labor, materials, tools, and services necessary to plan, design, develop, install, train staff, and provide warranty for an Audiovisual (AV) System for the existing visitor center at Lewis and Clark National Historic Site.

Delivery: 07/31/2026

00010 Lewis & Clark NHS Audio-Visual system upgrad Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Robert Adamson

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 04/23/2025 to 09/21/2026

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

Solicitation 140P2125P0046

TABLE OF CONTENTS

SCOPE 4

BACKGROUND, SCOPE & OBJECTIVES 4

Ross Peterson Theatre 5

Netul River Room 9

AUDIOVISUAL PLANNING & DESIGN 11

DELIVERABLES & DESTINATION 12

PERIOD OF PERFORMANCE 13

LIST OF ATTACHMENTS 16

PAYMENT SCHEDULE 17

CLAUSES 18

PROVISIONS 33

INSTRUCTIONS TO OFFERORS 58

EVALUATION FACTORS FOR AWARD 64

National Park Service Lewis and Clark NHS

LEWI AV Equipment Upgrade

I. BACKGROUND AND PURPOSE

This project will take place at 92343 Fort Clatsop Road Astoria, OR. There are two rooms who currently share a single AV system that will be upgraded. That system lives in a common projection booth area that is located behind the two rooms. The single rack currently controls both rooms with an AMX control system. It is the desire of the park that a single rack houses all new equipment as space is limited and the footprint is to remain the same. It is also the desire of the park that the new control system controls both room using a single control unit that can each be operated independently of each other and utilize central equipment across both rooms as needed.

Lewis and Clark National Historic Site

“Explore the timeless rainforests and majestic coastal vistas. Discover the rich heritage of the native people. Unfold the dramatic stories of America's most famous explorers. The park encompasses sites along the Columbia River and the Pacific Coast. Follow in the footsteps of the explorers and have an adventure in history.”

More information is available at:

Plan Your Visit - Lewis and Clark National Historical Park (U.S. National Park Service)

This project is phased in two parts at the same location:

1) LEWI VC, Ross Peterson Theater upgrade

2) LEWI VC, Netul River Room upgrade

II. SCOPE AND OBJECTIVES

The contractor shall provide all labor, materials, tools, and services necessary to plan, design, develop, install, train staff, and provide one year warranty for an Audiovisual (AV) System for the existing visitor center’s Ross Peterson Theater and Netul River Room in accordance with Attachment A –Standard Specs for AV. Attachment A also contains a list of acronyms used throughout this document.

The contractor shall replace, rewire, and/or augment existing cables and equipment in the two areas for playback of UHD digital video and 5.1 audio.

The contractor shall provide and install cables and equipment to a single connection point in the two areas for outside presenters so they may connect to the AV system.

Unused equipment and cables shall be removed from the system and returned to the Government.

There is no record of the last upgrade to the AV systems at LEWI. There are no drawings from that effort. Photos of the current system are attached as Attachment B – LEWI AV Report. Attached are the original building drawings as a floor plan reference entitled Attachment C – LEWI Floorplan, and all full-size photos from HFC site-visit are included as Attachment D – LEWI Photos.

https://www.nps.gov/lewi/planyourvisit/index.htm

In the Ross Peterson Theater, the contractor shall install government furnished Assistive Listening (AL) RF equipment for visitors who are hard of hearing and provide and install Audio Description (AD) RF equipment for use by visitors who are blind or have low vision.

Digital media for final installation at the venue is government provided. The media will be in .mp4 video and .mp3 audio (AD) file formats. Video and audio files shall run concurrently. Audio from the movie shall be mono-mixed and routed to the AL transmitter, audio from the AD file shall be routed to the AD transmitter. Stand-in media for testing will be provided if requested.

Provided equipment shall be installed and integrated into the respective system. In the system, and to the greatest extent possible, equipment performing similar functions shall be the same manufacturer and model.

1. Ross Peterson Theater

1.1 The contractor shall procure, fabricate, and install equipment, cable, hardware, and other materials necessary to create the audiovisual system in the theater using new materials and equipment. The contractor shall be responsible for any personnel/material handling equipment rental, such as ladders, scaffolding, or motorized lifts to enable the equipment installation in accordance with the specifications prescribed in this scope of work.

1.2 The contractor shall remove all equipment in the existing theater. All equipment will be turned over to the park.

1.3 The systems shall be operated by non-technical staff year-round.

1.4 The warranty will be one year from project acceptance and will include a warranty of all labor and materials.

1.5 The Contractor shall perform system adjustments in consultation with the COR. The adjustments shall take place after the systems are fully complete and operational in all aspects. During these adjustments there shall be no packing and loading of materials, equipment, and tools in the theater. The theater shall remain quiet during the procedures.

1.6 Visitor Center Theater

The theater is located inside the visitor center approximately 50 feet from the entrance beyond the vestibule and in its own wing to the right. The theater is equipped with fixed seating for approximately 42 guests. The room is shaped like a wedge with a wide back and narrow front wall.

The rack mount AV equipment is in the projector booth behind the theater room. The equipment room is 18’ wide, 11’4” deep, and 7’5” tall. The rack is 70” tall, 24” wide, and 25” deep.

1.6.1 Control

There is currently an AMX control system that controls both rooms, this shall be replaced and shall control both rooms providing the following functions and capabilities. No current program code is available. The contractor shall:

a. Provide, install, and configure a control system which utilizes relay outputs, serial outputs, IR, and a network interface to control all devices associated with the new audiovisual control system. Crestron CP4N with associated modules or equal (quantity 1).

b. Provide and install two start push buttons for two programs and one stop/reset pushbutton that are rack mounted for each room. (quantity 2)

c. Push buttons shall operate independently of the control system. Push buttons shall light when active.

d. Deliver a control system that provides the capabilities and programming to perform the following:

i. Provide, configure, and install two control panels for the venue, screen size 10.9” diagonal minimum. The contractor shall mount one each in the equipment rack, wall mount the second in the Netul Room, and desktop mount the third at the front desk. Apple iPad or equal (Quantity 3).

ii. Include selection of one of twelve movies for scheduled play. The selected movie shall operate on a scheduled and unscheduled basis (auto/manual).

iii. Allow staff to set movie intervals, set morning start time, and a last show start time. Initial setting shall be first show starts at 9:00 am and last show at 5:00 pm, with the interval adjustable in minute increments.

iv. Provide a scheduler capable of setting days of the week, hours, and minutes.

v. Enable the user to exclude from system turn on, a day or days singly or on a recurring basis.

vi. Set lighting sequence of the movie shall be show starts-lights dim, roll credits-lights half, credits complete-lights medium full, equipment returns to a ready state. Lighting control shall include all-off and all-on functions. Lighting control shall include five lighting cues.

vii. In auto mode the digital player shall play an attraction loop. The attraction loop shall be comprised of single photos, or a video furnished by the government. The capability shall exist for the photos to be replaced seasonally by the government.

The photos shall be furnished during the assembly phase of the project.

viii. Program the system to operate in either manual or automatic mode. Automatic mode shall play the last movie selected; manual mode shall play the main park movie.

ix. In manual mode the projector shall turn on, the lights shall dim, and the movie shall start. When the movie is over, the lights shall rise, and the projector shall display the attract loop. Other AV systems shall remain on. Movie start shall be programmed with a delay sufficient to allow for lights to adjust.

x. In auto mode the button panels shall be disabled. A rack mounted auto/manual push button shall be provided, that lights up when active.

xi. Provide audio level control of main audio and microphones and set default and return to default options.

xii. Provide automatic power startup and shutdown. Startup and shutdown times shall be user adjustable. The control system shall provide power control of all devices associated with the audiovisual system.

xiii. A subpage to select auto or manual control of 12 video programs each with a corresponding synchronized Audio Description mp3 file. In auto mode, each show shall have a start time with light dimming that can be varied to reach a preset (fade down) to coincide with show start, credits start (partial fade up) and end of show (fade up.) Resolution shall be one second.

xiv. A subpage to select video source.

xv. A subpage to select and control the Blu-ray player, including Play, Pause, Stop, San Back, Scan Forward, Skip Back, Skip Forward, Top Menu, Pop-Up Menu, Return, Options, home, Enter, and Up, Down, Left and Right Arrows

xvi. A subpage to provide projector controls including Power On, Power Off, Picture Mute On, Picture Mute Off

xvii. A subpage with PA volume controls. For each of two microphone systems, control shall include microphone volume and mute, overall program volume, volume default preset, and mute.

xviii. A subpage with show volume controls. For each of twelve programs, control shall include adjustable volume, with the last volume stored in memory.

xix. A subpage with camera controls. For each of the two cameras, control shall include, camera selection, pan, tilt, zoom, default camera location, and three adjustable camera location presets.

xx. A subpage to set the system clock. Resolution shall be one second.

1.6.2 Accessibility

Programmatic accessibility requirements include Assistive Listening (AL) for the deaf or hard of heard and Audio Description (AD) for visitors who are blind or have low vision. To meet these requirements, the contractors shall install government provided FM transmitters for both AL and AD to send audio to the FM receivers.

a. There are currently two FM transmitters installed on the current AV rack. Two Listen Technologies LT-800 FM Transmitters will be government provided.

b. For AL, install FM transmitter. (GFP 1)

c. For AL, provide two FM receivers. Receivers shall be compatible with the government furnished FM transmitters. Listen Technologies LR-5200 or equal (quantity 2)

d. For AL, the transmitter shall get signal from the audio DSP.

e. For AD, install FM transmitter. (GFP 1)

f. For AD, provide two FM receivers. Receivers shall be compatible with the government furnished FM transmitters. Listen Technologies LR-5200 or equal (quantity 2)

g. For AD, the transmitter shall get signal directly from the media player.

h. To enable visitors who possess hearing aids or implants that are induction loop capable, provide four neck loops. Listen Technologies LA-430 or equal (quantity 4)

1.6.3 Power

Conditioned power is instrumental in protecting equipment from voltage spikes, while an uninterruptable power supply provides protection during momentary brownouts common to most commercial providers. For each venue the contractor shall:

i. Provide and install in the rack a UPS power conditioner. Juice Goose CQ 1515- RX or equal (quantity 1).

ii. Major peripheral equipment shall be provided surge protection. Juice Goose RX 30 or equal. (quantity 1)

iii. Provide and install at minimum of two power strips in each of the equipment racks to provide power to the devices housed in the equipment rack. Device power shall be evenly distributed between the power strips, and power strips shall be plugged into different outlets on the UPS. (quantity 2)

1.6.4 Video

a. The current media player is a Pioneer DVD player, DVD-V7400. The contractor shall:

i. Replace the existing media player. Media Player shall be a UHD solid state player with video and audio output via HDMI, synchronized mp3 audio output via separate analog jack. RS-232 control input/output, IP control, and programmable. BrightSign HD1025 or equal, (quantity 1).

ii. Provide, program, and install media on MicroSD memory cards. Media is government furnished and includes the main movie and an audio description file. Memory cards shall be a minimum of 64GB, and rated for the selected player, (quantity 3).

b. The current backup player is a Pioneer DVD player. The contractor shall:

i. Provide and install in the rack a Blu-ray player. Tascam BD-MP4K or equal

(quantity 1).

c. There is currently no auxiliary input at the front of house for computer inputs. The contractor shall:

i. Provide and install HDMI input at the front of house near screen to allow for a

PC, Mac, or any other digital output device connectivity.

ii. Provide and install HDMI extenders. Extron DTP2 T 201 D and Extron DTP

HDMI 4K 330Rx or equal, (quantity 1).

d. Currently, audio and video source selection are accomplished using a Onkyo TX-

NR575 receiver. The contractor shall:

i. Provide and install a UHD surround receiver to manage source and audio selection for all sources. The receiver shall have a minimum of seven HDMI inputs, two HDMI outputs, Dolby Digital Surround, and balanced and unbalanced preamplifier line outputs. Marantz Cinema 60 or equal, (quantity 1).

ii. Customize the receiver output display to readily identify which display source is selected.

e. The current video projector is a Panasonic PT-EX510. The projector is housed in the projection booth, it is currently sitting on a tabletop and projecting through a glass window. Throw distance from the projector to the screen is 27’ +/- 1’. The current screen has an aspect ratio of 4:3. The contractor shall:

i. Provide and install A UHD, lamp-less, 6,000 lumens projector. Epson EB-

PU1006W or equal, (quantity 1)

ii. Remove existing screen and provide and install a replacement UHD, 16:9, 130”

+/- diagonal, seamless, white fabric. Da-Lite or equal, (quantity 1)

1.6.5 Audio

a. There is currently one installed microphone in the equipment rack Audio-technica AEW-R4100. The contractor shall:

i. Provide and install two wireless microphone systems with two receivers. The microphone system shall consist of two wireless handheld microphones, two wireless bodypacks and two headset microphones. These microphones shall be able to operate in either room. Shure GLX-D+ Dual Band or equal (quantity 2).

b. There is no audio processing unit currently. The contractor shall provide and install a signal processor. BSS BLU-120 or equal (quantity 1).

c. The current audio system utilizes 5.1 surround sound speakers, and a subwoofer that is sitting on the floor at the front of the room. There are currently two QSC amplifiers for signal amplification for both rooms. The contractor shall:

i. Provide and install an amplifier for the theater. QSC MP-A80V or equal

(quantity 2).

ii. Provide and install two front speakers. JBL 29AV-1 or equal (quantity 2).

iii. Provide and install one center speaker. JBL Studio 665C or equal (quantity 1).

iv. Provide and install one subwoofer speaker. JBL Stage 200P or equal (quantity

1).

v. Integrate the current surround speakers into the new system.

vi. Adjust audio levels to provide audible sound to all seats within the auditorium and adjust surround levels to create an immersive visitor experience.

1.6.6 Lighting

There is currently lighting control using the Lutron Grafik Eye GRS-RS232 lighting system. The contractor shall:

i. Tie into the existing system to control the lights via RS232 control.

ii. There shall be five light presets: All on, all off, show, credits, walk in/out.

1.6.7 Equipment Rack

The current equipment rack holds all equipment for both rooms, this shall be replaced to house all new rack mounted equipment. Middle Atlantic or equal (quantity 1)

2. Netul River Room

2.1 The contractor shall procure, fabricate, and install equipment, cable, hardware, and other materials necessary to create the audiovisual system in the theater using new materials and equipment. The contractor shall be responsible for any personnel/material handling equipment rental, such as ladders, scaffolding, or motorized lifts to enable the equipment installation in accordance with the specifications prescribed in this scope of work.

2.2 The contractor shall remove all equipment in the existing theater. All equipment will be turned over to the park.

2.3 The systems shall be operated by non-technical staff year-round.

2.4 The warranty will be one year from project acceptance and will include a warranty of all labor and materials.

2.5 The Contractor shall perform system adjustments in consultation with the COR. The adjustments shall take place after the systems are fully complete and operational in all aspects. During these adjustments there shall be no packing and loading of materials, equipment, and tools in the theater. The theater shall remain quiet during the procedures.

2.6 Visitor Center Multipurpose Room

The multipurpose room is located inside the visitor center approximately 50 feet from the entrance beyond the vestibule and in its own wing to the right. The room is equipped with movable seating for approximately 70 guests. The room is shaped like a pentagon with a wide sides and narrow depth. The rack mount AV equipment is in the projector booth behind the theater room. The equipment room is 18’ wide, 11’4” deep, and 7’5” tall. The rack is 70” tall, 24” wide, and 25” deep.

2.6.1 Control

There is currently an AMX control system that controls both rooms, this shall be replaced and shall control both rooms independently using the same controller from 1.6.1.

2.6.2 Accessibility

Programmatic accessibility requirements include Assistive Listening (AL) for the deaf or hard of heard and Audio Description (AD) for visitors who are blind or have low vision. To meet those requirements contractors shall install government provided FM transmitters and the contractors shall provide FM receivers for AL and AD to receive audio via earpiece and neck loop.

a. There are currently no FM transmitters installed on the current AV rack for the Netul River Room. Two Listen Technologies LT-800 FM Transmitters shall be provided and installed by the contractor.

b. For AL, install FM transmitter. Listen Technology LT-800 FM or equal (quantity 1)

c. For AL, provide two FM receivers. Receivers shall be compatible with the FM transmitters. Listen Technologies LR-5200 or equal (quantity 2)

d. For AL, the transmitter shall get signal from the audio DSP.

e. For AD, install FM transmitter. Listen Technology LT-800 FM or equal (quantity 1)

f. For AD, provide two FM receivers. Receivers shall be compatible with the FM transmitters. Listen Technologies LR-5200 or equal (quantity 2)

g. For AD, the transmitter shall get signal directly from the media player.

h. To enable visitors who possess hearing aids or implants that are induction loop capable, provide four neck loops. Listen Technologies LA-430 or equal (quantity 4)

2.6.3 Power

Conditioned power is instrumental in protecting equipment from voltage spikes, while an uninterruptable power supply provides protection during momentary brownouts common to most commercial providers. For each venue the contractor shall:

Major peripheral equipment shall be provided surge protection. Juice Goose RX 30 or equal. (quantity 1)

2.6.4 Video

a. There is no current media player for the Netul Room. The contractor shall:

i. Install a new media player. Media Player shall be a UHD solid state player with video and audio output via HDMI, synchronized mp3 audio output via separate analog jack. RS-232 control input/output, IP control, and programmable.

BrightSign HD1025 or equal, (quantity 1)

ii. Provide, program, and install media on MicroSD memory cards. Media is government furnished and includes the main movie and an audio description file. Memory cards shall be a minimum of 64GB, and rated for the selected player, (quantity 3)

b. The current backup player is a Pioneer DVD-V 7200 DVD player. The contractor shall:

i. Replace current device with a UHD Blu-ray player with HDMI output and external control port. Tascam BD-MP4K or equal (quantity 1).

c. There is a VGA auxiliary input at the front of house for computer inputs. The contractor shall:

i. Provide and install HDMI input at the front of house near screen to allow for a

PC, Mac, or any other digital output device connectivity.

ii. Provide and install HDMI extenders. Extron DTP2 T 201 D and Extron DTP

HDMI 4K 330Rx or equal, (quantity 1)

d. Currently, audio and video source selection are accomplished using the projector inputs. The contractor shall:

i. Provide and install a UHD surround receiver to manage source and audio selection for all sources. The receiver shall have a minimum of seven HDMI inputs, two HDMI outputs, Dolby Digital Surround, and balanced and unbalanced preamplifier line outputs. Marantz Cinema 60 or equal as needed, (quantity 1)

ii. Customize the receiver output display to readily identify which display source is selected.

e. The current video projector is a Panasonic PT-EX510. The projector is housed in the projection booth, and it is sitting on the counter projecting through a glass window.

Throw distance from the projector to the screen is 32’5” +/- 1’. The current screen has an aspect ratio of 4:3. The contractor shall:

i. Provide and install A UHD, lamp-less, 6,000 lumens projector. Epson EB- PU1006W or equal, (quantity 1)

ii. Remove existing screen and mounting and provide and install a UHD, 16:9, 192” +/- diagonal, seamless, white fabric screen. Da-Lite or equal, (quantity 1).

2.6.5 Audio

a. The contractor shall utilize the installed equipment from 1.6.5 to support function in the Netul room.

b. The current audio system utilizes two series of speakers to supply audio to the multipurpose room. There are currently two amplifiers for signal amplification to both rooms. The contractor shall:

i. Integrate the current speakers into the new system.

ii. Adjust audio levels to provide audible sound to all seats within the auditorium and adjust surround levels to create an immersive visitor experience.

2.6.6 Lighting

There is currently lighting control using the Lutron Grafik Eye GRS-RS232 lighting system. The contractor shall:

i. Tie into the existing system to control the lights via RS232 control.

ii. There shall be six light presets: All on, all off, show, credits, walk in/out, and presentation.

2.6.7 Equipment Rack

The current equipment rack shall be replaced to house all new rack mounted equipment into a single rack.

III. TESTING AND TRAINING

After the systems are operational, provide one day (eight hours from 9 AM to 5 PM) of observation to assure the systems are operating correctly. If there are any anomalies, they shall be corrected and provide an additional day for each day where anomalies occur. After one day of successful operation as accepted by the COR, provide a thorough two-hour training of four

(4) Park staff in operation and simple trouble shooting of each system.

IV. AUDIOVISUAL PLANNING AND DESIGN

The Project Manager or Lead Installation Technician shall attend a required half-day (4 hour) post award site visit that covers the theater room and multipurpose room. The contractor shall provide COR with a written report that includes any questions or anomalies that may impact the project. The Contractor’s staff involved with this project shall be thoroughly familiar with and equipped with this document and any accompanying drawings prior to performing the work.

V. SUBMITTALS AND REVIEWS

1. Within three weeks of the post award site visit, provide pdf drawings via email attachment, for COR review and approval, complete shop drawings and equipment data sheets for all products proposed for use in the systems. Include all new equipment and devices. All drawings shall be a minimum of 11 inches x 17 inches. Text on the drawings shall be no smaller than 3/32-inch height in the smallest printed version. Shop drawings shall include details for all connections including cable types and locations of equipment and devices. Termination details shall be shown at devices and equipment on the drawings.

2. Provide pdf as-built drawings for review and approval by the COR after completion of the installation portion of the project and acceptance of the installations. The as-built drawings shall depict the actual results of the installations based on notes, marks, and other amendments to the shop drawings.

3. Provide operation manuals in .docx format for review and approval that includes:

a. Quick Start Section

b. Component Overview- describe each component with a photograph.

c. Theater Rack system- photograph of rack with components labeled.

d. AV System procedure- Instructions on how to navigate the control system user interface.

e. Troubleshooting section

VI. MEDIA PRODUCTION AND PLAYBACK

1. Theater-Video files of all existing programs shall be furnished to the Contractor electronically via file transfer protocol (ftp) by the Government within 90 calendar days of the post award meeting.

2. Theater-Separate .mp3 audio description files of all programs that have audio description shall be furnished to the Contractor via ftp by the Government within 90 calendar days of the post award meeting.

VII. INSTALLATION

The contractor shall remove all existing AV equipment.

VIII. CLOSEOUT PACKAGE

As-built drawings shall be reproducible, monochrome, legible at 11 inches x 17 inches (no smaller).

Text on drawings shall be no smaller than 3/32-inch character height in any form.

IX. DELIVERABLES AND DESTINATION POINTS

A. The Contractor shall deliver to the COR for review and approval:

1. Trip report from post award site visit

2. Shop drawings

3. Data sheets for all equipment

4. As-Built drawings

5. An operation manual that includes:

a. Quick Start Guide

b. Component Overview section with photos and description of each piece of equipment.

c. Equipment Rack section with photo with each piece of equipment labeled.

d. AV System Procedure section with photo of every touch screen page and text explaining its functions.

e. Troubleshooting guide

f. Notes that include wi-fi and password information

g. All programming files and any project-specific software and/or encoding/security devices required to modify, read, or compile control programming and/or device configuration.

B. All The FOB Point for deliverables shall be one of the following:

COR Deliverables

National Park Service Harpers Ferry Center IDC Building, 67 Mather Place, PO Box 50 Harpers Ferry, WV 25425

Equipment Shipments:

1. Lewis and Clark NHS Attn: Jill Harding 92343 Clatsop Road Astoria, OR 97103

(503) 861-2471

No later than 21 calendar days prior to delivery, the contractor shall contact the COR with a detailed status report of exact date, arrival time, and arrangements for delivery of the equipment and materials and installation.

X. PERIOD OF PERFORMANCE

Post Award site visit shall be completed before August 31, 2025.

Installation and training shall be completed before May 31, 2026.

Final deliverables shall be completed before July 31, 2026, including reviews and approvals of all work and deliverables.

The COR shall notify the contractor, in writing, of approval or rejection of each deliverable within 7 calendar days. Any additions or corrections shall be completed and returned to the government within 7 calendar days.

In the event that the government delays comments beyond the period specified, the contractor shall be entitled to a day-for-day extension in the final completion date.

XI. GOVERNMENT-FURNISHED PROPERTY

All government-furnished equipment is currently installed. Video and audio files for all media shall be furnished 30 calendar days after award of contract.

Government Furnished Equipment:

1. Listen Technologies FM Transmitter, LT-800 (quantity 2)

2. Digital Media

XII. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

XIII. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

XIV. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

XV. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM NOTICE TO

CONTRACTORS (CPAR, DEC 2015)

A. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

B. The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

C. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

D. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

E. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

b. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c. All information provided should be reviewed for accuracy prior to submission.

d. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

F. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

https://www.cpars.gov/ https://www.cpars.gov/

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

G. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

H. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

XVI. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to attend a briefing on security policies if required by local policy before work begins.

XVII. ATTACHMENTS

Attachment A – Standard Specs for AV.pdf (38 pages) Attachment B – LEWI AV Report.pdf (19 pages) Attachment C – LEWI Floorplan.pdf (1 pages) Attachment D – LEWI Photos.pdf (97 pages) Attachment E – Price Estimate Form, excel (1 sheet)

XVIII. PAYMENT SCHEDULE

Upon completion and acceptance of all work, the contractor shall be paid a firm-fixed price in accordance with the following schedule:

A Upon completion and acceptance of the post award site visit and shop drawings. $**__________

B Upon completion, inspection and acceptance of the complete and working audiovisual system for the park. $**__________

C Upon completion and acceptance of the drawings, all programming files and any project-specific software and/or encoding/security devices required to modify, read, or compile control programming and/or device configuration for the park.

*** Contractor shall propose as part of their quote.

TOTAL FIXED PRICE (CLIN 00010): $______________

TRAVEL COSTS (FFP) (CLIN 00020) $______________

CONTRACT TOTAL: $______________

CLAUSE SECTION

CLAUSES INCORPORATED BY REFERENCE

CLAUSE TITLE DATE

52.203-13 Contractor Code of Business Ethics and Conduct, Alt I Nov 2021 52.204-13 System for Award Management Maintenance Oct 2018 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial

Services Nov 2023

52.227-17 Rights in Data – Special Works Dec 2007 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

CLAUSES INCORPORATED BY FULL TEXT

52.204-30 Federal Acquisition Supply Chain Security Act Orders—Prohibition (Dec 2023)

(a) Definitions. As used in this clause—

Covered article, as defined in 41 U.S.C. 4713(k), means—

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain Security Act (FASCSA) requiring the removal of covered articles from executive agency information systems or the exclusion of one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201–1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders applicable to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2) The Secretary of Defense may issue FASCSA orders applicable to the Department of Defense (DoD) and national security systems other than sensitive compartmented information systems. This type of FASCSA order may be referred to as a DoD FASCSA order.

(3) The Director of National Intelligence (DNI) may issue FASCSA orders applicable to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Intelligence community, as defined by 50 U.S.C. 3003(4), means the following—

(1) The Office of the Director of National Intelligence;

(2) The Central Intelligence Agency;

(3) The National Security Agency;

(4) The Defense Intelligence Agency;

(5) The National Geospatial-Intelligence Agency;

(6) The National Reconnaissance Office;

(7) Other offices within the Department of Defense for the collection of specialized national intelligence through reconnaissance programs;

(8) The intelligence elements of the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the Federal Bureau of Investigation, the Drug Enforcement Administration, and the Department of Energy;

(9) The Bureau of Intelligence and Research of the Department of State;

(10) The Office of Intelligence and Analysis of the Department of the Treasury;

(11) The Office of Intelligence and Analysis of the Department of Homeland Security; or

(12) Such other elements of any department or agency as may be designated by the President, or designated jointly by the Director of National Intelligence and the head of the department or agency concerned, as an element of the intelligence community.

National security system, as defined in 44 U.S.C. 3552, means any information system (including any telecommunications system) used or operated by an agency or by a contractor of an agency, or other organization on behalf of an agency—

(1) The function, operation, or use of which involves intelligence activities; involves cryptologic activities related to national security; involves command and control of military forces; involves equipment that is an integral part of a weapon or weapons system; or is critical to the direct fulfillment of military or intelligence missions, but does not include a system that is to be used for routine administrative and business applications (including payroll, finance, logistics, and personnel management applications); or

(2) Is protected at all times by procedures established for information that have been specifically authorized under criteria established by an Executive order or an Act of Congress to be kept classified in the interest of national defense or foreign policy.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of any covered articles, or any products or services produced or provided by a source. This applies when the covered article or the source is subject to an applicable FASCSA order. A reasonable inquiry excludes the need to include an internal or third-party audit.

Sensitive compartmented information means classified information concerning or derived from intelligence sources, methods, or analytical processes, which is required to be handled within formal access control systems established by the Director of National Intelligence.

Sensitive compartmented information system means a national security system authorized to process or store sensitive compartmented information.

Source means a non-Federal supplier, or potential supplier, of products or services, at any tier.

(b) Prohibition.

(1) Unless an applicable waiver has been issued by the issuing official, Contractors shall not provide or use as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA orders as follows:

(i) For solicitations and contracts awarded by a Department of Defense contracting office, DoD FASCSA orders apply.

(ii) For all other solicitations and contracts DHS FASCSA orders apply.

(2) The Contractor shall search for the phrase “FASCSA order” in the System for Award Management (SAM) at https://www.sam.gov to locate applicable FASCSA orders identified in paragraph (b)(1).

(3) The Government may identify in…