Sol_140L4026Q0005.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

140L4026Q0005

See Schedule See Schedule

BLM NM-STATE OFC-SANTA FE(NM916)

301 DINOSAUR TRAIL

SANTA FE NM 87508

03/25/2026 0900 MD

0044037834

Lashondra Hubbard

LXA

LXA

561720

$22

03/11/2026

0011276453

ADMINISTERED BY:

BLM NM-STATE OFC-SANTA FE(NM916)

301 DINOSAUR TRAIL

SANTA FE NM 87508 US

DELIVER TO:

BLM-NM FARMINGTON FIELD OFFICE*

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

6251 COLLEGE BLVD STE A

FARMINGTON NM 87402 US

Delivery: 02/28/2031

00010 FDO Janitorial Services in accordance with the attached Statement of Work

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 02/23/2026 to

02/28/2031

10010 Option Year 1 FDO Janitorial Services in accordance with the attached Statement of Work

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 04/10/2027 to

04/09/2028

20010 Option Year 2 FDO Janitorial services in accordance with the attached Statement of Work

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 04/10/2028 to

04/09/2029

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140L4026Q0005

30010 Option Year 3 FDO Janitorial services in accordance with the attached Statement of Work

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 04/10/2029 to

04/09/2030

40010 Option Year 4 FDO Janitorial services in accordance with the attached Statement of Work

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 04/10/2030 to

04/09/2031

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial products or services prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, and quotes are being requested, and a written solicitation will not be issued.

Solicitation 140L4026Q0005 is issued as a request for quotation (RFQ). The solicitation documents and the incorporated provisions and clauses are those in effect through Federal

Acquisition Circular (FAC) 2025-06. This is a total small business set-aside under North

American Industry Classification System (NAICS) 561720 with a size standard of $22 million.

The Bureau of Land Management (BLM) is soliciting competitive quotes from qualified vendors for a firm-fixed-price commercial contract to provide Janitorial Services. A detailed description of the requirement is provided in the attached Statement of Work.

Estimated Period of Performance: 4/10/2026 – 4/09/2027 Base plus four option years

The Government intends to award a firm-fixed-price contract to a responsible party whose offer meets the solicitation requirements and provides “Best Value to the Government” on a Lowest

Price Technically Acceptable (LPTA) basis. To be eligible for award, the offer must receive an acceptable rating.

The following FAR provisions and clauses are applicable under this solicitation: FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”, FAR 52.212-3, “Offeror Representations and Certifications–Commercial Products and Commercial Services”.

FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial

Services”, FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Products and Commercial Services”. Additional terms and conditions are attached. The full text of the reference FAR clauses may be accessed electronically at https://www.acquisition.gov.

Offerors must submit your quote referencing the solicitation number. Quotes must be received via email to lhubbard@blm.gov no later than March 25, 2026, 9:00 AM, Mountain Daylight

Time (MDT). Quotes shall remain valid for a period of 60 calendar days from the specified offer due date.

Site Visit: A site visit will be held in the main lobby of BLM Farmington Field Office, located at

6251 College Blvd. Ste. A. Farmington, NM 87402. Two options are available:

Wednesday, March 18, 2026, 2:00 p.m. – 3:00 p.m. MDT

Thursday, March 19, 2026, 2:00 p.m. – 3:00 p.m. MDT

All prospective offerors are strongly encouraged to attend in order to gain a thorough understanding of the facility and the janitorial service requirements.

Solicitation 140L4026Q0005 https://www.acquisition.gov/browse/index/far mailto:lhubbard@blm.gov

If you plan to attend, please RSVP in advance by contacting Sarah Scott via email at sscott@blm.gov or by phone at 505-564-7689 or the backup POC Hubert “Chico” Quintana via email at hquintana@blm.gov or by phone at 505-564-7769.

Any questions or concerns regarding this solicitation must be received via email to lhubbard@blm.gov

Point of Contact

Lashondra Hubbard lhubbard@blm.gov

Solicitation 140L4026Q0005 mailto:sscott@blm.gov mailto:hquintana@blm.gov

Bureau of Land Management Farmington District Office

Statement of Work Janitorial Services

6251 College Boulevard Farmington, NM 87402

Solicitation 140L4026Q0005

1. GENERAL REQUIREMENTS

The Bureau of Land Management (BLM), Farmington District Office (FDO) has a requirement for janitorial services located at 6251 College Boulevard in Farmington, New Mexico.

The contractor shall provide comprehensive janitorial services for a Bureau of Land Management facility totaling approximately 36,000 square feet, including the Administrative Office Building, Warehouse, and designated exterior areas. Services are intended to maintain a clean, sanitary, and professional environment for employees and visitors. Core responsibilities include:

• Interior Cleaning: Sweeping, mopping, and vacuuming all flooring types; dusting and wiping down surfaces; cleaning and disinfecting restrooms; restocking restroom supplies; emptying and sanitizing trash and recycling receptacles; cleaning glass, mirrors, and high-touch surfaces; and maintaining cleanliness in break rooms, conference rooms, and entrance areas.

• Warehouse Cleaning: General sweeping and dusting of floors and surfaces, emptying trash containers, and maintaining cleanliness in office and garage areas.

• Exterior Cleaning: Removing trash and debris from sidewalks, patios, and entryways;

emptying and sanitizing exterior trash and cigarette receptacles. (Note: Snow removal is not included in this contract.)

• Specialized Tasks: Periodic deep cleaning such as carpet extraction, grout cleaning, upholstery care, and window washing.

See Section 10 for detailed description of each task.

2. PERIOD OF PERFORMANCE

The performance period for the services identified herein are:

• Base period year

• 4 Option Years

3. PRE-WORK MEETING

The BLM will schedule and conduct a pre-work meeting prior to beginning services. The

Contractor shall be notified and is required to attend. The notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

At the pre-work meeting the BLM will provide a designated BLM Point of Contact (POC) that will be the primary point of contact for daily activities and communications with contractor.

4. CONTRACTOR FURNISHED SUPPLIES/EQUIPMENT

1. The Contractor shall provide, maintain, and operate commercial/industrial grade equipment acceptable for use by industry standards that include: a commercial grade carpet shampooer, floor buffer/polisher and hoses.

NOTE: All equipment shall be factory-equipped with appropriate shielding and/or bumper guards to avoid marking, scarring, chipping, or scratching fixtures, furnishings, wall surfaces, or any other surface type encountered during operation.

Additionally, contractor’s equipment shall be rated for commercial applications, listed with Underwriter Laboratories (UL) where applicable and acceptable for use by industry standards for public and commercial settings. Electrical equipment shall operate without requiring or causing any changes or disruptions to existing building(s) electrical service. It shall be the responsibility of the Contractor to prevent such occurrences while performing work under this contract.

5. GOVERNMENT FURNISHED PROPERTY

The BLM will provide all supplies and basic equipment such as a vacuum cleaner, floor-mops, brooms, buckets, towels, cleaning cloths, etc. The Contractor shall monitor inventory and maintain a minimum of a two-week supply of all restroom and cleaning supplies. The

Contractor shall notify the BLM POC of the quantity of supplies needed so the BLM can acquire the supplies. The following is a general list of supplies that the Government will supply.

Additional supplies may be added as identified and agreed upon by BLM and the Contractor.

A. Restroom Supplies:

Liquid soap, 2-ply toilet paper, toilet seat covers (paper), urinal screens, disposable bags (for sanitary napkin containers), sanitary napkin receptacle liners, urinal deodorant blocks, roller or multi-fold paper towels, plastic trash can liners, sealer for ceramic tiled floors and walls, and scented refills compatible with the AutoFresh™ Aerosol Dispenser (3.56 inches wide by

8.75 inches tall) - supply assorted scents and D-cell batteries (two per dispenser).

B. Showers

Multi-purpose cleaner, disinfectant, sanitizer and deodorizer for use in the employee showers.

C. Office space

Plastic bags for all trash receptacles, a BLM approved solution for fabric and upholstery protection for application after carpeting is cleaned, floor wax for application to vinyl and concrete flooring.

D. Storage Area

The Government shall provide two secure areas for the storage of cleaning equipment and supplies. One storage area will be located downstairs on the east side of the building and the second will upstairs on the east side of the building next to the elevator. The Government will also furnish a storage cabinet for extra supplies in the warehouse by the janitorial sink. The

Contractor shall keep these storage areas clean at all times. Supplies and equipment shall be neatly stored to avoid blocking access to electrical service distribution panels, fire extinguishers, heating and cooling components, drains and control panels, entryways, egress points, and any Government property that may be stored in this area. Gasoline or gasoline-powered equipment shall not be stored in any of the rooms.

E. Water and Electrical Power

The Government shall furnish water and electrical power required for the Contractor to perform services.

F. Dumpsters (provided by Waste Management)

Dumpsters located in the northeast corner of the Main Building shall be used to dispose of all waste collected and recyclables.

6. CONTRACTOR EMPLOYEES

A. Appearance

The Contractor employees shall dress and perform work commensurate with the office setting worked in and with the tasks identified herein. All Contractor personnel shall wear distinctive uniforms identifying the name of their employer and Government issued badges while performing services on BLM property. Reasonable personal hygiene standards are expected.

B. Prohibited Actions

The Contractor shall prohibit its employees from the following:

1. Opening drawers, shelves, cabinets, lockers, access panels, and doors not identified herein as within the scope of work;

2. Disturbing the contents contained within items identified in paragraph 1. above;

3. Using equipment including, but not limited to telephones, computers, radios;

4. Disturbing non-fixed (portable) objects that impede work in obstructed areas;

5. Moving, re-arranging, or relocating obstructed items unless specifically approved herein or by the BLM

a. Obstructed Areas – Contractor shall make a reasonable effort to clean around obstructions in all areas identified herein. Densely obstructed areas may be skipped if the Contractor does not have reasonable access to the cleaning surface. Contractor shall notify the BLM POC of all areas that remain obstructed for more than 5 consecutive calendar days

b. Contractor shall be expected to move office chairs, tables, floor mats, and waste receptacles to ensure these areas and surfaces are cleaned.

NOTE: Any Government device wiring mistakenly unplugged or disconnected while cleaning shall not be reconnected by Contractor personnel. The BLM POC shall be notified in writing immediately following any such occurrence. The written notification shall include the date of the incident and be signed legibly.

C. Contractor-Designated Supervisor

The Contractor’s employees shall be supervised at all times by a Contractor-designated supervisor who shall also be readily available to receive notices, reports, or requests from the

BLM POC during all times that services are being performed. The name and contact information of the Contractor-designated supervisor shall be identified at the pre-work meeting.

D. Homeland Security Presidential Directive 12 (HSPD-12)

The Contractor shall comply with all requirements of HSPD-12 prior to contract performance.

E. Contractor Personnel Security and Suitable Requirements

1. Contractor personnel are required to have a Federal Government-issued personal identification card before being allowed unsupervised access to the BLM facility. The COR shall be the sponsoring official and will make the arrangements for personal identity verification and card issuance.

2. The Contractor shall identify all Contractor and subcontractor personnel who will be required to have physical access for performance of work under this contract at least three weeks before the start of contract performance. The Contractor shall make their personnel available at the place and time specified by the BLM to initiate screening and background investigations. The following forms, or equivalent, shall be used to initiate the credentialing process:

a. INFO FORM B Contractor

b. OF 306-2011

3. Contractor employees are required to give, and to authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitable determination. Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or the revocation of credentials. Government personnel may contact Contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor agrees to make them available for such contact.

4. Alternatively, if an individual has already been credentialed by another agency through the Office of Personnel Management (OPM), and that credential has not yet expired, further investigation may not be necessary. The Contractor must provide the COR with documentation that supports the individual's status.

5. During performance of the contract, the Contractor shall keep the BLM POC and COR apprised of changes in personnel to ensure that performance is not delayed by compliance with the credentialing process. Cards that have been lost, damaged, or stolen must be reported to the COR and Issuing Office within 24 hours. Replacement will be at the Contractor's expense. If the reissuance of expired credentials is needed, it shall be coordinated through the COR.

6. The Contractor shall ensure all identification cards are returned to the COR when no longer needed for contract performance, upon completion of a contractor employee’s employment, or upon contract completion or termination. The CO may delay final payment if the Contractor fails to comply with these requirements.

7. Before starting work under this contract, a National Agency Check (NAC) will be initiated to verify the identity of the individual applying for clearance. Upon successful completion of the NAC process, an identification card shall be issued and access granted.

8. Simultaneously, a NAC with Inquires (NACI) will be initiated to determine the individual's suitability for the position. If the NACI adjudication is favorable, nothing more shall be done. If the adjudication is unfavorable, the credentials will be revoked. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, the DOI shall have the right of final determination.

9. This requirement must be incorporated into any subcontracts that require subcontractor personnel to have regular and routine unsupervised access to a Federally-controlled facility.

THE CONTRACTOR MUST COMPLY WITH THE ABOVE REQUIREMENTS WITHIN A MINIMUM

OF 10 WORKING DAYS FROM CONTRACT AWARD. IN THE EVENT THE CONTRACTOR DOES

NOT COMPLY, THE CONTRACT MAY BE TERMINATED FOR THE CONVENIENCE OF THE

GOVERNMENT.

F. Employee Roster

The Contractor shall submit to the BLM a roster of all employees performing the work under this Contract. Within five business days of any change to the Contractor workforce

(temporary or permanent), the Contractor shall submit to the BLM a clean and legible revised version of the employee roster. The original and all submitted revisions shall remain on file with the BLM.

G. Access to BLM Grounds and Facilities

The Contractor and its employees shall occupy only those grounds and facilities identified herein solely to perform the work under this contract.

Only those employees identified on the most current employee roster and who carry a valid

Government ID card shall be allowed access to the BLM FDO grounds and facilities identified in this contract.

7. BUILDING SPECIFICS – AREA DESCRIPTIONS

A. Administrative (Main) Office Building

The Administrative building is a two-story structure with one main entrance and four secondary exits, two sets of stairs and one elevator. The building has approximately

31,000 sq. ft. of office area including eight restrooms. Of this footage, approximately

25,000 sq. ft. are carpeted and approximately 6,000 sq. ft. are hard surface (ceramic tile or vinyl flooring. The primary office space is an open concept using mostly freestanding partition walls with 7 individual office spaces, 5 smaller meeting rooms (approximately

15’x20’ each), 1 training room (approximately 25’x35’), larger conference room

(approximately 40’x60’) with movable tables and chairs; ceiling heights vary throughout the building. There are 185 windows, 218 cloth chairs, two cloth couches, and two cloth loveseats.

The Law Enforcement office, which is located on the west section of the downstairs area, is included in the square footage identified above but shall only be cleaned when requested by the BLM POC. The BLM Ranger shall provide the BLM POC with notification when access will be available. At all times, these services shall be supervised by the BLM

Ranger or their designee when services are being performed.

B. Warehouse Building

The Warehouse building is a two-story structure with two main entrances and three secondary entrances, one restroom, and two sets of stairs. The building has approximately

7,880 sq. ft. Of this footage approximately 100 sq. ft. of ceramic tile flooring and 5,900 sq.

ft. of concrete floor shall be cleaned.

C. Exterior Areas

The following list describes the various exterior areas that are adjacent to and/or serve a function for building occupants:

1. Concrete sidewalks – One sidewalk connects the main parking lot to two separate entrances to the administrative building; one connects the administrative building to the ware yard parking lot; and one connects the ware yard parking lot to the lower entrance on the north side of the administrative building.

2. Public and Employee Patio Areas – There are five patios located on the south side of the administrative building; three areas have benches.

3. Entryways (Building access doors) – There are five exterior doors

8. SERVICE FREQUENCY

A. See attached chart for task frequency

B. Schedule of Services – The Contractor is required to submit a Schedule of Services at the

Pre-Work Conference.

1. The Schedule of Services shall itemize each task, listing the service date(s) and the building(s) scheduled for each monthly, quarterly, and semi-annual service.

2. Any changes and/or variance from the established Schedule of Services shall be approved by the BLM. These changes and/or variances shall be submitted in writing to the BLM POC seven working days prior to the beginning of any scheduled change.

9. HOURS OF SERVICE

A. All services must be performed in a manner that does not disrupt the office environment.

The table at the end of Section 10 identifies the timeframes in which the services may be conducted. Alternate schedules may be arranged if mutually agreed upon by BLM and

Contractor.

B. Holidays - The contractor shall not be required to perform daily routine tasks on the eleven designated holidays and weekends. Holidays designated are:

• New Year's Day: January 1

• Martin Luther King, Jr.'s Birthday: Third Monday in January

• Washington’s Birthday: Third Monday in February

• Memorial Day: Last Monday in May

• Juneteenth National Independence Day: June 19

• Independence Day: July 4

• Labor Day: First Monday in September

• Columbus Day: Second Monday in October

• Veterans Day: November 11

• Thanksgiving Day: Fourth Thursday in November

• Christmas Day: December 25

10. DESCRIPTION OF JANITORIAL SERVICES (See chart below for task frequency details)

A. ROUTINE/DAILY SERVICES (each day)

1. Disinfect surfaces

a. The contractor shall disinfect all high touch contact solid surfaces including, but not limited to: doorknobs, light switches, handles, elevator buttons, toilets, faucets, sinks and toilet paper dispensers.

b. Contractor shall wear disposable gloves when cleaning and disinfecting surfaces.

Gloves should be discarded after each cleaning. If reusable gloves are used, those gloves should be dedicated for cleaning and disinfection of surfaces and should not be used for other purposes. Consult the manufacturer’s instructions for cleaning and disinfection products used. Clean hands immediately after gloves are removed.

c. If surfaces are dirty, they should be cleaned using a detergent or soap and water prior to disinfection. Wipe the surface. Do not scrub the surface. Scrubbing the surface could liberate pathogens airborne creating a hazard.

d. For disinfection, Contractor shall use diluted bleach solutions, alcohol solutions with at least 70% alcohol, or common EPA-registered disinfectants. Diluted bleach solutions can be used if appropriate for the surface. Follow manufacturer’s instructions for application and proper ventilation. Check to ensure the product is not past its expiration date. Never mix bleach with ammonia or any other cleanser.

Unexpired bleach will be effective against coronaviruses when properly diluted.

Prepare a bleach solution by mixing:

• 5 tablespoons (1/3rd cup) bleach per gallon of water or

• 4 teaspoons bleach per quart of water

Products with EPA-approved emerging viral pathogens icon are expected to be effective against COVID-19 based on data for harder to kill viruses. Follow the manufacturer’s instructions for all cleaning and disinfection products (e.g., concentration, application method and contact time, etc.).

Apply the disinfectant to the surface by wiping or spraying. Allow the product to dwell on the surface as recommended by the manufacturer and allow to air dry.

2. Sweep all non-carpeted flooring.

a. Floors shall be clean and free of dirt, streaking, scum, mop strands, and edge trim damage.

b. All interior and exterior entryway mats and runners. Interior runners are fabric and exteriors are rubber.

3. Empty all trash and recyclables containers/receptacles (interior) and trash barrels

(exterior).

a. Replace all receptacle liners with plastic bags, unless receptacle can be fully emptied into larger trash can and leave a clean liner (for the purpose of minimizing excessive use of plastic bags).

b. Sanitize trash receptacles in restrooms and break rooms

4. Clean and disinfect all drinking fountains and all sinks, specifically high touch surfaces such as faucets and buttons.

a. Break room(s) and restroom(s) sinks

b. Fixtures shall be clean and spot free with no residual film or streaks, no spots, hard water stains, green encrustation, or excess moisture.

c. Use acid wash on chrome surfaces to remove and prevent mineral deposits. Acid wash must be safe for use on chrome surfaces.

5. Wipe clean and/or sanitize countertops, desktops, tabletops, display cases, glass doors, all plate glass at entrances, lobbies, and vestibules; doors, conference room and interior glass, glazed surfaces, cabinets, and the refrigerator door and handle.

Conference room tables shall be cleaned and polished using a BLM approved polish for the surface type. Wipe water spots from sills and frames. Lay drop cloth to protect adjacent surfaces, fixtures, and furniture.

a. Glass shall be clean and completely free of streaks, dirt, dust, oxidation buildup, and spots resulting.

b. Glass shall be completely clean along edges and in corners.

6. Restrooms – Maintain sanitary conditions on all surfaces.

a. Clean and disinfect all surfaces of all toilet bowls, urinals, lavatories, dispensers, receptacles, and other such surfaces using a germicidal detergent.

b. Damp-wipe and polish-dry all glass, shelving, dispensers, and chromium fixtures to leave a clean and bright appearance (i.e., free from impedances to smooth flow, habitually neat, no flaws, free from dirt, and luminous intensity of surface).

c. Restock all restroom supplies: Paper towels, soap, toilet seat covers, and toilet paper dispensers. Supplies shall be sufficient for weekend use.

d. Replace disposable liner in the sanitary napkin receptacles

1) Shall be emptied, cleaned and disinfected, and dried.

2) Replaced liners will be adequately sealed at the top of the bag so no trash can fall out and collected in separate containers then disposed of with other trash.

e. Damp-wipe and disinfect all surfaces of partitions, stalls, stall doors, and wall areas adjacent to wall mounted lavatories, urinals, and toilets.

f. Mirrors shall be cleaned to leave no streaking.

7. Entrance Areas to remain clean and tidy

a. Sweep entrance vestibules

b. Empty trash bins

c. Wipe down benches

d. Pick up any trash

8. Kitchen

a. In addition to items covered under Section 1 and 5 above, microwaves (interior and exterior), kitchen tables and kitchen sink shall be cleaned and sanitized.

9. Miscellaneous Duties

a. Report fires, alarms, and hazardous conditions either in person, in writing, or by phone, depending on severity.

b. Turn in misplaced items found to the BLM POC. Leave a signed and dated note for the BLM POC regarding the item found.

c. Check all gates and doors to ensure they are closed and secure before leaving any building. Report any unusual traffic (foot or vehicle) in parking lots to the BLM

POC. Do not prop exterior doors open.

B. WEEKLY SERVICES (once every week)

1. Dust all horizontal surfaces 90 inches and lower – including but not limited to: picture frames, desktops, cabinet tops, shelves, partition wall-tops, windowsills, book and filing cabinets, refrigerator and vending machines. Use a cloth with a BLM approved cleaning solution for each item. Items on desks should not be moved, however dust shall not accumulate. The contractor shall notify the BLM POC of any obstructed areas that cannot be dusted.

2. Wipe surfaces with a BLM approved sanitizing solution; this does not include office chairs.

3. Clean all door surfaces, inside and out, on all restroom and entryway doors.

4. Remove fingerprints, dirt, dust, ink pen marks, and marker marks from woodwork and walls.

5. Damp-wipe and disinfect all ceramic tile wall areas and both sides of restroom doors.

6. Exterior Services –Clean all entryway mats.

7. Patio areas – Remove garbage, empty and wipe clean ashtrays and trash containers.

8. Flooring – Wet mop all non-carpeted flooring. Floors shall be clean and free of dirt, streaking, scum, mop strands and edge trim damage

9. Clean and sanitize showers with a foaming acid shower treatment that is dispensed out of a multi-blend mixing and dispensing travel.

10. Empty exterior cigarette trash can and refill with ¼ inch of water to prevent cigarette butt fires.

11. Wash all trash containers/receptacles (interior) and trash barrels (exterior).

12. Vacuum and spot-clean all carpets and rugs in the administrative building.

The Contractor shall use a BLM supplied commercial upright vacuum of sufficient power and with the proper hose attachments to vacuum under furniture, in tight corners, and along edges.

All torn or unraveling carpet shall be brought to the attention of the BLM POC.

Spills and spots must be attended to with immediacy. Contractor shall be required to apply spot cleaner when they arrive during their cleaning hours. All spot cleaners used on carpet shall be approved by the CRI Seal of Approval Program. These products are listed at www.carpet-rug.org .

For Synthetic fibers, cleaners shall possess a pH range of 5.5 to 10.0. Cleaning chemicals outside of this range as damage to the fiber may result, at the Contractor’s expense. This requirement stands for all chemicals (spot cleaners, pre-sprays, and in-tank) used. The Contractor shall not rub spots or spills and shall use a blotting action only.

C. QUARTERLY SERVICES (once every 3 months):

1. Dust and Cobweb Removal – Contractor shall use a method (i.e., vacuum with brush attachment) for removing dust from the following locations to ensure removal of airborne dust particles that may trigger the ceiling-mounted smoke detectors located throughout each building.

a. All surfaces over 90 inches high

1) Air vents (intake and supply grilles)

2) Light fixtures, protective lenses (inside and out - damp wiping may be necessary on light lenses)

3) Locker tops, display cases, and appliances

b. Wall corners and corner trim

c. Floor molding

2. Clean Grout

a. Grout shall be cleaned using grout specified cleaners and tools. Floors shall be free of streaks, and mop strands.

3. Polish all wood furniture only after dust removal has occurred.

4. Window Cleaning

a. Clean all windows (interior), which includes the 12 windows at knee wall. Wipe water spots from sills and frames. Lay drop cloth to protect adjacent surfaces, fixtures, and furniture.

b. Both inside and outside of glass shall be washed on the same day unless the

CO/COR has approved other arrangements in advance.

1) Glass shall be clean and completely free of streaks, dirt, dust, oxidation buildup, and spots resulting from either precipitation or lawn irrigation and any other foreign matter.

2) Glass shall be completely clean along edges and in corners.

c. Tinted and plexi-glass windows shall be cleaned with window cleaning solution per the manufacturers recommendations using a soft cloth for application and wipe dry with cloth or soft paper towel. CAUTION: These surfaces will scratch or mar if abrasive techniques are used. DO NOT use brush, squeegee, or harsh cleaning solution on this film or glass.

D. SEMI-ANNUAL SERVICES (once every 6 months):

1. Wash all Mecho Shades. If the Mecho shades are removed for cleaning, they shall be replaced within two working days.

2. Interior glass inside cubicles shall clean and completely free of streaks, dirt, dust, oxidation buildup, and spots resulting from any other foreign matter.

3. Clean and seal using the appropriate method and solution the Indiana Limestone stairs

4. Carpet Cleaning shall occur two times per year to ensure carpet is completely clean and free of dirt, stains, dust or other foreign matter. The areas shall be treated as described below:

• INTERIM CLEANING 6,000 sq-ft of high traffic carpet flooring in the Administrative building.

This type of cleaning is a fast high-volume process that is used in between restorative cleanings. One of the following methods needs to be picked by the sub-contractor and approved by the CO. Low Moisture Extraction, a cleaning system that uses encapsulates that dry to a crystalline state and can be removed by vacuuming. Low Moisture Compound Cleaning is a cleaning technique that applies highly absorbent material onto the carpet face and is then agitated into the carpet and allowed to dry. The cleaning compound and soiling debris are then removed by thorough vacuuming. Dry Foam cleaning is conducted by a machine applying a foaming chemical onto the upper surface of the carpet and then removing the chemical and soil contaminants that were captured by the foam. All of these systems dry very quickly and cause less intrusion in an interior space than

Restorative cleaning.

This type of cleaning will only take place in hallways and conference rooms (high traffic areas). Individual offices and cubicles are not included in this square footage.

• RESTORATIVE CLEANING 23,635 sq-ft of carpet flooring in the Administrative building

Hot Water Extraction is the preferred method of cleaning. This method is proven to be the most effective means of removing entrapped soil and other residues. This method does require effort and will take some time to dry. Use air movement systems and the HVAC system to aid in drying time. Require that all systems used on carpet be approved under the Carpet and Rug Institutes Seal of Approval

Program. Also prefers that all equipment be at least a Silver Level cleaning system.

Carpet should only be cleaned by trained technicians.

Never mix “In-Tank” solutions at greater the recommended concentrations. The most effective cleaning method by hot water extraction employs a pre-spray chemistry coupled with agitation. Always thoroughly rinse any detergents from the carpet with water only as to impede accelerated soiling. If detergent residue or build up exists, clean the carpet with hot water only.

The use of a pile lifter will help to remove embedded soil and sandy particulate. It will also help to erect the pile fiber and renew the appearance of the carpet. Use of a pile lifter in funnel areas, walk off areas, and around elevators will enhance the appearance of the carpet.

E. ANNUAL SERVICES:

1. Vacuum and spot removal on all office space wall partitions using only recommended cleaning compounds specific to the woven fabric wall covering.

2. Upholstered furniture shall be vacuumed and bases dusted with a cloth and cleaning solution appropriate for the upholstered furniture.

Building Service Type Frequency Time

Administrative Daily Every weekday 8:00 AM – 8:00 PM

Warehouse Daily Twice per week 8:00 AM – 5:00 PM

Administrative Weekly Once per week 8:00 AM – 8:00 PM (NOTE: vacuuming must occur after 5:00 PM)

Both Buildings Weekly Each service once per week 8:00 AM – 5:00 PM, Mon–Fri

Both Buildings Quarterly

Evenly distributed throughout the quarter, no closer than 75 days apart.

8:00 AM – 5:00 PM, Mon–Fri (Sat/Sun with clearance)

Both Buildings Semi-Annual

Evenly distributed semi-annually throughout year, no closer than 140 days apart. As scheduled

Both Buildings Holiday Exception No services on 10 federal holidays N/A

11. CONTRACTOR INSPECTION

At the pre-work meeting, the Contractor shall provide the BLM POC an inspection system acceptable to the BLM that covers the services identified herein. The Contractor will maintain the inspection system through the life of the contract. Complete records of all inspection work performed by the Contractor and subcontractors shall be maintained and made available to the BLM during performance under this contract (reference FAR Clause 52.246-1, Inspection of Services – Fixed Priced).

12. PAYMENT

All payments shall be processed in accordance with the Prompt Payment Act. The Contractor shall submit all invoices electronically at the end of each calendar month via the Internet

Payment Platform (IPP); reference DOI Clause, DOI Electronic Invoicing and Payment

Requirements - IPP. Itemized invoices shall be reviewed by the COR and authorized for payment based on the following:

A. Monthly invoices shall be approved for payment upon completion and acceptance of all services rendered.

B. If deficiencies have not been resolved and/or rework efforts fail to meet the minimum acceptable standards, the invoice may not be authorized for payment by the CO.

1. Where the number of deficiencies averages no more than five during inspections for the calendar month, full payment shall be authorized.

2. Where the number of deficiencies averages more than five but no more than seven during inspections for the calendar month, payment shall be authorized at 95% of the invoiced amount.

3. Where the number of deficiencies averages more than seven but no more than 10, payment shall be authorized at 85% of the invoiced amount.

4. Where the average number of deficiencies exceeds the AQL of 10, payment shall be authorized at 75% of the invoiced amount.

13. SPECIFIC FACILITY/BUILDING INFORMATION

A. Warehouse

1. Stairwells: 20 ft. x 5 ft. QTY 2

2. Light Fixtures

a. Downstairs QTY 32 Misc. sizes

b. Upstairs QTY 13 Misc. sizes

3. Restroom Fixtures

a. Sinks QTY 3

b. Toilet QTY 1

c. Shower QTY 1

B. Administration Building

1. Stairwells

a. West side of building: 14 ft. x 5 ft. and 15 ft. x 5 ft.

Platform: 10 ft. x 5 ft.

b. East side of building: 14 ft. x 4 ft. and 15 ft. x 4 ft.

Platform: 11 ft. x 4 ft.

2. Light fixtures

a. Downstairs QTY 124 Misc. sizes

b. Upstairs QTY 99 Misc. sizes

3. Restroom Fixtures

a. Upstairs

1) Sink QTY 7

2) Toilet QTY 7

3) Urinal QTY 1

b. Downstairs

1) Sink QTY 8

2) Toilet QTY 6

3) Shower QTY 2

4) Urinal QTY 1

c. Fountains

1) Upstairs QTY 4

2) Downstairs QTY 2

d. Windows

1) Cubicles QTY 126 (41”x18”)

2) Exterior

• West side end of hallway – 2 windows (59”x58”)

• Simon Conference room – 1 window (93”x90”)

• North wall - 24 windows (59”x58”)

• South wall – 24 windows (76”x80”)

• Northeast offices - 5 windows (59”x58”)

• Northwest office - 1 window (62”x60”)

• Southwest offices – 3 windows (59”x43”)

• Training Room – 2 windows (107”x34”)

3) Interior

• Main building entrance – 4 windows (51”x99”) and 4 doors (86”x24”)

• Public room in main lobby – (206”x100”)

• Reception desk – 1 large window (180”x44”)

• Lower-level entry/exit doors (including internal mud room) – 7 doors (83”x25”)

• Central glass wall, by upstairs inner cubicles – 4 windows (86”x81”)

• Knee wall, by upstairs inner cubicles – 12 windows (88”x38”)

• Miscellaneous interior windows – 28 total (sizes vary)

• Interior doors with windows – 13 total (sizes vary)

C. Elevator

1. Opening dimensions: 3’6” W x 7’ H

2. Interior dimensions: 6’9” W x 4’3/8”D x 7’H

D. Gally kitchen/breakroom (external surfaces only)

1. Refrigerator

2. Sink

3. 2 Microwave ovens

4. Toaster oven

5. 16 wood cabinets/countertop

6. 2 Trash cans

7. 2 tables/chairs

8. Ice maker

9. Vending machine

Evaluation Criteria

The Government intends to award a contract to the responsible party whose quote is responsive to the solicitation process and provides “Best Value to the Government” on a Lowest Priced

Technically Acceptable (LPTA) basis. Technical acceptability will be evaluated on a Pass/Fail basis.

The following evaluation factors will be used to determine the Lowest‑Priced Technically Acceptable offer:

1. Approach and Work Plan

Offerors must describe their approach to performing the required janitorial services, including the ability to:

• Perform all SOW‑required cleaning tasks and frequencies.

• Provide all necessary commercial‑grade equipment.

• Perform services within the SOW‑specified service hours and without disrupting operation.

• Follow all required safety, disinfection, chemical-handling, and restroom-sanitation procedures.

• Maintain effective on‑site supervision and communication with the BLM POC.

• Maintain an inspection system to monitor and correct performance.

2. Staffing Qualifications

Offerors must describe their staffing plan, including:

• The Contractor‑Designated Supervisor.

• Ability to meet background requirements.

3. Past Performance

Provide a list of at least three (3) services of similar in type, complexity, and magnitude, that have been completed within the last five (5) years. Include a brief narrative of the projects to show relevancy to the work described in the attached Statement of Work. It is desirable, but not required, that references be other Federal Agencies.

Provide past performance references including, at a minimum, the following information:

Name of Project

1. Location of Project

2. Contract Number

3. Period of Performance

4. Total cost for Project

5. Name of Agency/Entity

6. Point of Contact for Agency/Entity (including Phone Number and Email Address)

7. Complete and thorough description of services performed (to show specific relevancy to this project). Description should include specifics about the scope of projects completed. This information is requested to assist in evaluation of relevancy to this project in terms of type, complexity, and magnitude. Submissions that do not include this information will be rated accordingly.

Offerors WITHOUT RECENT OR RELEVANT REFERENCES shall submit a statement to such effect in order to be considered as having "Neutral" Past Performance history. All others will be rated unacceptable for past performance.

4. Price

Offerors must submit a complete SF1449 and price schedule. Price will be evaluated for reasonableness.

Award will be made to the lowest‑priced offeror whose quote is rated Technically Acceptable under all non‑price factors.

SOLICITATION 140L4026Q0005

PRICE SCHEDULE

Base Year

Items Description Quantity Unit of Issue Total

00010 Janitorial services in accordance with the attached Statement of Work

12 Months $

Option Year 1

Items Description Quantity Unit of Issue Total

10010 Janitorial services in accordance with the

Option Year 2

20010 Janitorial services in accordance with the

Option Year 3

00010 Janitorial services in accordance with the

Option Year 4

00010 Janitorial services in accordance with the

Pricing Summary:

Base Year $

Option Year 1 $

Option Year 2 $

Option Year 3 $

Option Year 4 $

Grand Total $

This contract shall be a firm fixed price contract. Price shall be fair market value for materials, labor, and supplies represented in the specifications necessary to complete the project. This offered pricing shall be all inclusive of all taxes, all incidental expenses, and all direct and indirect costs.

Quote price is assumed to be best and final offer.

Company Name:

Address:

Unique Entity Identifier (UEI):

POC:

Phone/Email:

Signature:

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

---Addendum to 52.212-4---

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award.

The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE

PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Itemized invoice including period of performance, contract number, and description of services.

The Contractor must…