Sol_1305M325Q0193.pdf

COMBINED SYNOPSIS/SOLICITATION

Non-personal services to replace UPS Batteries for four National Weather Service (NWS) Eastern Region (ER) locations. Albany, NY; Buffalo, NY; State College, PA; and Pittsburgh, PA

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1305M325Q0193.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 (Jun 2025) (Deviation 2025-07) (May 2025).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 811310. The small business size standard is $34.0 Million.

(v) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001 –

Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for to replace UPS Batteries at (4) four National Weather Service (NWS) locations, in accordance with the Statement of Work. Period of Performance Date of Award through 180 Calendar Days.

All offered products must meet the requirements of Buy American-Supplies to be considered.

Provide verification of the country of manufacture for offered products.

(vi) Description of requirements is as follows:

See attached Statement of Work, which applies to this requirement. The following Department of Labor Wage Rates are applicable and can be found on: https://sam.gov/content/wage-determinations

Wage Determination No.: 2015-4143 Revision 31 Albany Wage Determination No.: 2015-4147 Revision 32 Erie Wage Determination No.: 2015-4241 Revision 28 Centre Wage Determination No.: 2015-4235 Revision 30 Allegheny

(vii) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be: Date of Award through 180 days.

Place of Performance is

• National Weather Service Albany, NY NEXRAD RDA Site (ENX) 618 Woodstock Road East Berne, NY 12059

• National Weather Service Buffalo, NY

NEXRAD RDA Site (BUF) 155 North Airport Drive Cheektowaga, NY 14225

• National Weather Service State College, PA https://sam.gov/content/wage-determinations

NEXRAD RDA Site (CCX) 3282 Black Moshannan Road Philipsburg, PA 16866

• National Weather Service Pittsburgh, PA

NEXRAD RDA Site (PBZ) 192 Shafer Road Moon Township, PA 15108

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) (Deviation 2025-02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer, unless the offeror’s Reps & Certs section on SAM.gov is accurate and current.

Per Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025) (Deviation 2025-02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than 12:00PM MST/MDT on 07/21/2025. All quotes must be submitted electronically via email to Jamie.Rosales@noaa.gov.

(xvi) Any questions regarding this solicitation should be submitted electronically via email to Jamie.Rosales@noaa.gov.

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5 https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End)

1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO JAMIE.ROSALES@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO

LATER THAN 07/16/2025. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

52.237-1 Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please contact Joe Pisel at joe.pisel@noaa.gov to set up a time to visit the site. All questions during the site visit should be submitted electronically to Jamie.Rosales@noaa.gov.

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Quote documents shall include signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable amendments. Email quotes are required and can be sent to Jamie.Rosales@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria may not be considered.

1. Technical Acceptability/Capability.

2. Past Performance.

3. Specification Sheet.

4. Price.

https://sam.gov/content/home

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) Offers will be evaluated based on price and the factors set forth in paragraph (a).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following pass/fail criteria;

1. Technical Acceptability/Capability.

Quote shall include a statement demonstrating the offeror’s capability to perform the required scope of work, including relevant experience for the same or similar services within the past two years and the offeror’s understanding of the requirement. The statement must not be a reiteration of the Statement of Work. Failure to address the full requirements of the Statement of Work will be considered a fail and the quote will not be accepted.

2. Past Performance.

The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

3. Specification Sheet. Offeror must provide specifications for every brand of UPS battery quoted.

4. Price.

The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

630 JOHNSON AVE

SUITE 202/W/ER42

WAD-SAP

325 BROADWAY, SOU6

BOULDER CO 80305

1305M325Q0193

JAMIE ROSALES

NWS/OBSERVATIONS & FACILITIES

11716

07/08/2025

07/21/2025 1200 MD

12/30/2025

BOHEMIA

NY

1 115

1305M325Q0193 BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section IX - Contract Clauses Section X - List of Attachments

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for to replace UPS Batteries at (4) four National Weather Service (NWS) locations, in accordance with the Statement of Work. Period of Performance Date of Award through 180 Calendar Days.

Award Type: Firm-fixed-price Product/Service Code: J059

Section III - Description/Specifications

STATEMENT OF WORK SOW

1.0 GENERAL

1.1 BACKGROUND

The National Weather Service (NWS) Eastern Region (ER) has a requirement for replacing Uninterruptible Power Supply (UPS) batteries at multiple locations. Service life of a battery is limited and depends on many factors including age, usage, environment and maintenance among others. Age and decreased performance may indicate end of life. Batteries kept in service beyond expected service life are at risk for failure.

The purpose of this contract is to replace UPS batteries at selected Next Generation Weather Radar (NEXRAD) Radar Data Acquisition (RDA) sites. A planned NWS UPS battery replacement schedule is to ensure continuity of operations per industry standards.

1.2 SCOPE

1.2.1 The scope of this contract is to replace UPS batteries at four (4) NEXRAD RDA locations. The installation includes: disconnection of old batteries, removal of batteries for recycling per Environmental Protection Agency (EPA) regulations, testing, full inspection and re-installation of new batteries, confirmation of connections based on OEM specifications, verification of voltage, documentation of battery readings, and a final quality check.

The selected locations under this contract are as follows:

· Albany/East Berne, NY

· Buffalo/Cheektowaga, NY

· State College/Phillipsburg, PA

· Pittsburgh/Moon Township, PA

1.2.2 Work procedures may vary between equipment by UPS manufacturer and battery type.

Currently the NWS ER utilizes the following battery product lines based on past quality of performance and to maintain standard configuration management. The current specific UPS equipment and associated battery information at each location is as follows:

Equipment: Eaton Powerware 9315-50 UPS (50 kVA) Battery Requirement: P/N C&D Dynasty UPS 12-150MR (This is a brand name or equal requirement) Quantity: 40 per location Locations: ENX, BUF, CCX, PBZ

1.2.3 The Contractor is to perform a visual inspection of all UPS equipment and site conditions prior to the start of work. The Technical Point of Contact (TPOC) is to be contacted and briefed prior to starting any work. The Contractor is not to make any modifications to equipment owned by the Government under this contract.

1.2.4 All prospective bidders are encouraged to request a site visit to clarify the actual scope for work to be performed under this contract. Failure of a bidder to arrange a site visit shall not constitute grounds for a later claim against the Government. A pre-quote site visit to each location is encouraged, but NOT a requirement in order to respond to this request for quote. Any Contractor request for a site visit must be coordinated in advance with the Government by contacting the TPOC directly. The TPOC will coordinate a site visit for prospective bidders.

1.3 OBJECTIVE

The objective is to remove and dispose/recycle all existing UPS batteries, install new batteries and confirm equipment is fully operational upon completion. This includes performing testing of the emergency power system(s) that support’s each location by: (1) startup of the emergency generator, (2) transfer of load from commercial power to emergency power and, (3) return back to commercial power (normal status); confirm the UPS is operating within factory specifications upon completion of battery replacements.

1.4 APPLICABLE DOCUMENTS

1.4.1 COMPLIANCE DOCUMENTS

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

NFPA 70E, Standard for Electrical Safety in the Workplace (National Fire Protection Association 2021)

29 CFR 1910, Occupational Safety and Health Standards (Occupational Safety and Health Administration 1970)

1.4.2 REFERENCE DOCUMENTS

The following documents may be helpful to the Contractor in performance of their work:

· Attachment 1: C&D battery data sheets o 12-150MR-UPS-MaxRate-Datasheet

· Attachment 2: Powerware 9315 Series UPS o 9315-30-160kva-installation-manual-16420025

2.0 SPECIFIC REQUIREMENTS AND TASKS

The contractor shall provide the labor, tools, supplies, materials, transportation, services, and supervision required to perform all work outlined in this Statement of Work (SOW). The contractor shall sign off on every specified task in the SOW and will provide signed typewritten copies of all reports to the Technical Point of Contact (TPOC), as outlined in Section 9.0: Deliverables.

If there are discrepancies in this document, the Contactor shall ask of a clarification.

BATTERY SAFETY

The following contains important instructions that should be followed during the installation, operation, and maintenance of UPS Battery Cabinets.

DANGER: A battery can present a risk of electrical shock and high short circuit current.

WARNING: Battery cabinet maintenance or battery replacement should be performed by Qualified Personnel only. Keep unauthorized personnel away from battery cabinets.

Observe these precautions when working on or around battery cabinets:

1. Verify that the UPS is off and that the power is disconnected from the power source.

2. Remove watches, ring, jewelry, or other metal objects.

3. Use tools with insulated handles to prevent inadvertent shorts.

4. Wear rubber gloves and boots.

5. Do not place tools or any metal parts on top of batteries.

6. Disconnect the charging source prior to connecting or disconnecting terminals.

7. Determine if the battery is inadvertently grounded. If inadvertently grounded, remove source of ground. Contact with any part of a grounded battery can result in electrical shock. The likelihood of shock will be reduced if such grounds are removed prior to installation or maintenance.

8. When replacing batteries, use the same number of sealed, lead-acid batteries.

9. Proper disposal of batteries is required.

WARNING: LETHAL VOLTAGE PRESENT. Unit should not be operated with the cabinet doors open or protective panels removed. Do not make any assumptions about the electrical state of any cabinet in the UPS system.

Since each battery cabinet is an energy source in itself, opening the Battery Circuit Breaker does not de-energize the voltage within the battery cabinet. DO NOT ATTEMPT TO ACCESS ANY INTERNAL AREA OF THE BATTERY CABINET WITHOUT PROPER TRAINING. VOLTAGES ARE ALWAYS PRESENT INSIDE THE BATTERY CABINET. Refer to the battery cabinet manufacturer’s operating manual for instructions on battery cabinet installation and maintenance.

2.1 TASK ONE: PRODUCT SUBMITTALS

The Contractor shall prepare and submit all products planned for use during the course of this contract.

Submittals shall be sent directly to the TPOC via electronic mail. The actual product selection must be highlighted and clearly shown on each submittal. The Contractor shall not start work or procure any products or materials until the submittal(s) are reviewed by the Government. Any work or activity undertaken prior to review shall be at the Contractor’s own risk. Should the CO subsequently determine the work or activity does not comply with the contract, the Contractor shall be responsible for all costs and time required to comply with the CO’s determination. CO shall have the right to order the Contractor to cease execution of work for which submittals have not been reviewed. The Government shall not be liable for any cost or delay incurred by the Contractor attributable to the proper exercise of this right.

Review of submittals will be general and shall not be construed as permitting any departure from the contract requirements.

The Contractor shall identity in writing, all deviations or changes in re-submitted submittal(s). In the absence of such written notice, review of a submission shall not include or apply to such deviations or changes.

The Contractor shall provide a Safety Data Sheet (SDS) to the TPOC for all products and chemicals planned for use by their workers while on-site. The SDS will be reviewed and filed by the TPOC in the project file.

2.2 TASK TWO: BATTERY ACCEPTANCE

2.2.1 All new batteries purchased and delivered to each location shall be from the same batch and manufactured date. Batteries shall not have a manufacture date older than 120 days.

2.2.2 Any damaged batteries shall be a burden of the Contractor and it shall be their responsibility to clean up and replace in-kind, when applicable.

2.2.3 NWS has no place to store new or existing batteries onsite. NWS electrical and/or equipment rooms shall not be used to store any material, tools or equipment when not in use by the Contractor.

Any temporary on-site storage will be the responsibility of the contractor; approvals will be required in advance. Any temporary storage shall be supplied by the Contractor at no additional cost to the Government.

2.2.4 Physical inspection of material by the Government will be at the time of Contractor delivery to the site; coordinate with Local Point of Contact (LPOC) and/or TPOC. The LPOC or TPOC must perform their inspection prior to any installation, if items were not inspected at the time of delivery.

Visually inspect new battery conditions and appearance for the following:

· any signs of damage.

· undamaged and unused connection terminals.

· condition of cabling.

· condition of cell post seals.

· condition of cell case, noting any excessive distortion.

2.2.5 New fasteners shall be supplied with the new batteries. Corrosion inhibitor shall be supplied by the Contractor and applied when installing the new batteries (i.e. NO-OX-ID "A-SPECIAL Electrical Grade" electrical contact grease). All delivered batteries and connections are required to function as designed, and installed per Original Equipment Manufacturer (OEM) requirements. The Contractor is responsible for the quality and connections of all delivered batteries.

2.3 TASK THREE: TEST BATTERIES FOR VOLTAGE AND CONDUCTANCE

2.3.1 The Contractor shall take voltage and conductance measurements of the new batteries at the time of installation and provide an electronic report of the testing to the TPOC. If any anomalies occur, the battery supplier must be notified immediately and offered this documentation. Any anomalies will be given ample time to self-correct. Persistent unacceptable readings will be documented and require warranty replacement by the contractor. Any faulty battery replacement(s) shall be the burden of the contractor.

2.4 TASK FOUR: PLACE UPS IN MAINTENANCE BYPASS

2.4.1 No emergency power system disruption, operation of any electrical equipment or work is to start without prior approval by the Government; advance coordination is required between the Contractor and LPOC or TPOC.

Follow manufacturer’s instructions posted on the UPS equipment to place the system into Maintenance Bypass mode.

See Section 1.4.3 Reference Documents for additional information.

2.5 TASK FIVE: REMOVE EXISTING BATTERY SYSTEM

2.5.1 Prior to the start of any battery and cable disconnections: (1) turn off all connected loads, open UPS circuit breaker in battery cabinet, (2) power down and turn off the UPS, (3) apply lockout/ tagout (LOTO) procedures to the equipment’s power source.

Control of Hazardous Energy Sources is required prior to the start of work. Personnel involved in UPS battery changing operations must follow LOTO procedures.

Batteries are NOT hot-swappable.

2.5.2 Starting with one row of batteries in series at a time, disconnect the cabling connection between the first row and the row below. Commence removal of all battery cables and batteries at that level.

Note: The Contractor shall only work on one row of disconnected batteries at a time.

2.6 TASK SIX: REPLACE BATTERY SYSTEM

2.6.1 After the removal of a row of batteries, fully replace all batteries in the same row. Clean and prepare all terminals and connections prior to installation. Utilize proper torque values when re-connecting cabling, per manufacturer’s requirements.

Note: The Contractor shall only work on one row of disconnected batteries at a time.

2.7 TASK SEVEN: REPLACE REMAINING BATTERY SYSTEM

2.7.1 Repeat Tasks 2.5 and 2.6 for each successive row of batteries. Work from top to bottom.

2.8 TASK EIGHT: PLACE UPS ON LINE

2.8.1 Advance coordination is required between the Contractor and LPOC or TPOC. Follow manufacturer’s instructions posted on the UPS equipment to remove the system out of Maintenance Bypass mode.

See Section 1.4.3 Reference Documents for additional information.

2.8.2 Re-Energizing Equipment. Prior to re-energizing circuits or equipment, even temporarily, the following requirements shall be met in the order listed:

1. A qualified person shall verify that all tools, electrical jumpers, shorts, grounds and other similar devices have been removed so that the circuits and equipment can be safely energized, including removal of equipment interlock-defeating devices.

2. Individuals exposed to the hazards associated with re-energizing the circuit or equipment shall be warned to stay clear of circuits and equipment.

3. All locks and tags shall be removed.

4. A visual check shall be made to ensure that all individuals are clear of the UPS batteries, circuits and equipment.

2.8.3 Follow manufacturer’s procedure to power up the UPS.

2.9 TASK NINE: RUN THE EMERGENCY GENERATOR LOAD TEST TO CONFIRM UPS IS FUNCTIONING

AS DESIGNED AND WORKING PER MANUFACTURER’S FACTORY SPECIFICATIONS

2.9.1 Advance coordination is required between the Contractor and LPOC or TPOC. Exercise the generator through the Automatic Transfer Switch (ATS), switching from commercial power to generator power with building load to confirm the UPS supports the building load during transfer, as designed.

Transfer back from generator to commercial power.

2.9.2 It the contractor’s responsibility to inform the Government of any failed components or operational deficiencies. Any re-work must be brought to the attention of the LPOC and TPOC.

2.10 TASK TEN: PROPERLY DISPOSE OF ORIGINAL BATTERIES

2.10.1 All removed (old) batteries shall be disposed/recycled through a licensed and accredited EPA environmental waste management facility. Proof of proper disposal is required and must be provided to the TPOC.

2.10.2 CAUTION: Batteries may contain an electrical charge – avoid creating short across terminals.

2.10.3 CAUTION: Cracked or bloated batteries may be hazardous and represent a lead (Pb) exposure.

2.10.4 Batteries are to be delivered to recyclers as whole units. The batteries can carry an electrical charge that represents a safety hazard that can result in severe injury. Only personnel with appropriate training should disassemble batteries.

2.11 TASK ELEVEN: LABELING AND COMPLETION PHOTOS

2.11.1 Machine generated labels shall be applied at each location. Upon completion of work, Contractor shall affix a label as shown: “A complete UPS Battery Replacement was performed on {date}”.

2.11.2 A minimum of ten (10) photos must be provided for each site; (1) overall view, (2) completion label, (3) each row and battery connections, (4) equipment status condition.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

3.1.1 The Contractor shall provide Qualified Personnel to perform all of the requirements specified in this SOW.

Field personnel shall be trained in NFPA 70E, OSHA 29 CFR 1910 and the proper use of PPE.

Contractor personnel designated for the contract and required to be onsite: at minimum, one (1) qualified electrical worker. Any additional workers at the site must also be trained in hazard recognition and awareness of working in an electrical environment near energized parts to protect the Contractor’s employees from exposure to dangers such as electric shock, electrocution, fires and explosions.

Qualification of Electrical Worker: Journeyman electrician with skills to perform battery replacements

Only qualified personnel may work on electric circuit parts or equipment that has not been deenergized.

NEC 70 defines “qualified person” as one who has skills and knowledge related to the construction and operation of the electrical equipment and installations and received safety training to recognize and avoid hazards involved. The qualified personnel shall be properly trained regarding working safely on energized circuits and shall be familiar with the proper use of special precautionary techniques, personal protective equipment (PPE), insulating and shielding materials and insulated tools as stated in 29 CFR 1910.333(c)(2).

3.1.2 All work shall be performed and completed in a workmanship-like manner and in accordance with the latest proven practices of the trade by thoroughly skilled and experienced workers.

3.2 PROJECT MANAGER

3.2.1 The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW.

3.2.2 The Project Manager shall be a single point of contact for the Contracting Officer (CO) and the TPOC or Technical Point of Contact (TPOC). The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's quote. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the CO.

3.2.3 The Project Manager shall be available to the TPOC via telephone between the hours of 8:00 a.m. and 5:00 p.m. EST, Monday through Friday, and shall respond to a request for discussion or resolution any technical problems within two (2) hours of notification.

3.3 EMPLOYEE IDENTIFICATION

3.3.1 Contractor employees visiting Government facilities shall wear a Company identification badge that, at a minimum, displays the Contractor name, the employee’s photo, the employee’s name, and badge expiration date. Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractor employees when their status is not readily apparent and shall display all identification and visitor badges in plain view above the waist at all times.

3.3.2 Contractors shall sign in and out of each building upon their arrival and departure daily.

3.4 EMPLOYEE CONDUCT

3.4.1 The Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, etc.)

when visiting or working at Government facilities. The Project Manager shall ensure Contractor employees understand and abide by Department of Commerce (DOC) established rules, regulations and policies concerning safety and security.

3.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

3.5.1 The Government may, at its sole discretion (in coordination with the CO where practical), direct the Contractor to remove any Contractor employee from DOC facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The TPOC will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 GOVERNMENT POINTS OF CONTACT (POC)

4.1.1 Name(s) of the Technical Point of Contact (TPOC) and Local Points of Contacts (LPOC).

Point of Contact (POC) List (provided for coordination after award of contract)

· Note: A Local Point of Contact (LPOC) will arrange for NWS personnel to escort the contractor to each work location.

4.1.2 The LPOC is for site access and face to face coordination only. All contract related questions, interpretations, project coordination and technical interaction including direction shall be through the Contract Specialist/Contracting Officer only

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed one hundred eighty (180) calendar days from the date of award.

4.3 PLACE OF PERFORMANCE

4.3.1 The primary place of performance will be at Department of Commerce locations.

4.3.2 The selected locations and addresses of each NEXRAD RDA Site under this contract are as follows:

· National Weather Service Albany, NY

NEXRAD RDA Site (ENX) 618 Woodstock Road East Berne, NY 12059

· National Weather Service Buffalo, NY

NEXRAD RDA Site (BUF) 155 North Airport Drive Cheektowaga, NY 14225

· National Weather Service State College, PA

NEXRAD RDA Site (CCX) 3282 Black Moshannan Road Philipsburg, PA 16866

· National Weather Service Pittsburgh, PA

NEXRAD RDA Site (PBZ) 192 Shafer Road Moon Township, PA 15108

4.4 SITE LOGISTICS

4.4.1 Site specific information as follows:

ENX – Access is through a locked gate. A step-up is required to enter into the Transition Power Maintenance System (TPMS) shelter.

BUF – Access is through a locked gate. A step-up is required to enter into the TPMS shelter.

CCX – Enter access road via state route 504 turn northbound on Benner Run Road. Access is through a locked gate. A step-up is required to enter into the TPMS shelter.

PBZ – Access is through a locked gate. A step-up is required to enter into the TPMS shelter.

4.5 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 8:00 a.m. and 4:00 p.m. EST, Monday through Friday (except Federal holidays).

4.6 PROJECT PLAN & SCHEDULE

4.6.1 The contractor shall provide a draft Project Plan & Schedule at the Post Award Conference for Government review and initial comment. The Contractor shall provide a final Project Plan & Schedule to the TPOC not later than five (5) business days after Post Award Conference.

4.6.2 All notifications pertaining to a contractor’s visit must be approved by the Government in advance of their visit. The Contractor shall confirm each location’s installation date a minimum of three

(3) business days prior to start with both the TPOC and LPOC.

4.6.3 Inclement weather in the forecast could necessitate a delay in the battery replacements in order to ensure continuity of weather forecasting operations at DOC/NOAA/NWS.

4.6.4 Unplanned utility disruptions to commercial power and other NWS operational issues could delay work; loss of commercial power and/or if the building is being supplied by emergency power generation.

4.6.5 All locations can be worked concurrently. Different Governmental Personnel will be assigned as the LPOC due to the geographic separation of some of these sites.

4.7 POST AWARD CONFERENCE

4.7.1 The Contractor shall attend a Post Award Conference with the TPOC no later than thirty (30) calendar days after the date of award. The purpose of the Post Award Conference is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held via a teleconference.

4.8 SITE COMPLETION (UPDATE) AND FIELD ACTIVITY REPORT

4.8.1 The Contractor shall issue to the TPOC a verbal report (prior to leaving the site) summarizing all work that was performed, the condition of the batteries, and identification of any critical issues before leaving the customer site. Contractor shall also note any environmental concerns and site conditions, plus verify all UPS fans are working, and UPS is fully operational without any alarm conditions.

4.8.2 The Contractor shall issue a written Site Completion Field Activity Report containing applicable notes and observations to the TPOC within five (5) business days after completion and acceptance.

4.8.3 At the completion of all field work, the Contractor shall remove from the area all trash, rubbish, packing material, and debris caused by its operations, leaving the job site clean. No old batteries are to be left behind at the site.

4.9 PROGRESS REPORTS

4.9.1 The Project Manager shall provide a weekly progress report to the TPOC via electronic mail. This report shall include: (1) a summary of all Contractor work performed, (2) schedule status, (3) an updated project schedule against original milestones, (4) an assessment of technical progress, and (5) any Contractor concerns or recommendations.

4.10 PROGRESS MEETINGS

4.10.1 The Project Manager shall meet with the TPOC on a monthly basis to discuss progress, and review the results of Contractor performance, exchange information and resolve emergent technical problems and issues. These meetings shall take place via a teleconference.

4.11 ACCIDENT PREVENTION

Site Safety

• Any worker injuries shall be brought to the attention of the TPOC immediately.

Contractor’s Accident Prevention Plan, including the Activity Hazard Analysis (AHA) is to include analyses of the potential impact of electrical work on their personnel and on others involved in and adjacent to the work zone.

5.0 GOVERNMENT TERMS & DEFINITIONS

CFR Code of Federal Regulations CO Contracting Officer COR Contracting Officer Representative DOC Department of Commerce EPA Environmental Protection Agency NOAA National Oceanic and Atmospheric Administration NWS National Weather Service ER Eastern Region LOTO Lockout/Tagout LPOC Local Point of Contact OEM Original Equipment Manufacturer P/N Part Number POC Point of Contact SDS Safety Data Sheet SOW Statement of Work TPOC Technical Point of Contact UPS Uninterruptible Power Supply

6.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the Contractor with access to the job site as necessary for performance of the work.

7.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract.

8.0 GOVERNMENT ACCEPTANCE PERIOD

8.1.1 The TPOC will review deliverables prior to acceptance and provide the Contractor with notification via electronic mail that provides documented reasons for non-acceptance.

8.1.2 The TPOC will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted quote. In the event of a rejected deliverable, the Contractor will be notified in writing by the CO of the specific reasons for rejection.

8.1.3 The TPOC will have three (3) business days to review deliverables and make comments. The Contractor shall have seven (7) business days to make corrections and re-deliver.

9.0 DELIVERABLES

9.1.1 The contractor shall return the UPS to operational status upon completion of all work. The site is not to be left off-line.

9.1.2 The Project Manager shall provide deliverable(s) and/or report(s) to the TPOC via electronic mail.

9.1.3 This report shall include a summary of all Contractor work performed and any Contractor concerns or recommendations. Contractor shall consider items in BOLD as having mandatory due dates.

ITEM SOW REFERENCE DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 2.1 Product Submittals Prior to start of work TPOC

2 2.3 Batteries Voltage and Conductance Test Reports: four (4) total

Within five (5) business days after each site’s battery replacement

TPOC

3 2.10 Documentation:

Disposal of batteries

Within five (5) business days after each site’s

4 2.11 Completion Photos

Within three (3) business days after each site’s

5 4.6 / 4.7

Post Award Conference Draft Project Plan & Schedule Discussion

Within 30 (thirty) calendar days after date of award

APPENDIX

The following documents may be helpful to the Contractor in performanc e of their work:

Attachment

3: UPS

Battery Configuratio n – photos o Powerware battery cabinet – typical

6 4.6 Final Project Plan & Schedule

Within five (5) business days after Post Award Conference

TPOC

7 4.8 Site Completion Update verbal: before leaving site TPOC

8 4.8 Site Completion Field Activity Report

Within five (5) business days after each site’s battery replacement completion and acceptance

9 4.9 Progress Reports Weekly TPOC

10 4.10 Progress Meetings Monthly TPOC

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.204-7 System for Award Management. (NOV 2024)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting.

(AUG 2020)

52.204-17 Ownership or Control of Offeror. (AUG 2020)

52.204-18 Commercial and Government Entity Code Maintenance.

(AUG 2020)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

1352.201-70 Contracting Officer's Authority. (MAR 2010) 1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024) (Deviation 2025-02) (Feb 2025) (Deviation 2025-03) (Feb 2025)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act ( 50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern—

(1) (i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs’ Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that—

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit…