Solicitation_Document_SNP40016R7182-for__13_-Generator_.doc

U.S. Embassy Kathmandu

Date: August 02, 2016

To:

Prospective Quoters Subject: Request for Quotations number SNP 400-16-R-7182 for the purchase of Residential Generators

Enclosed is a Request for Quotations (RFQ) for the purchase of Residential Generators. If you would like to submit a quotation, follow the instructions in Section 6 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by September 01, 2016.

Sincerely, Paul G. Stenseth

Contracting Officer

Enclosure

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR5517182

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

SNP400-16-R-7182

6. SOLICITATION ISSUE DATE

08/02/2016

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Suresh Nepali

b. TELEPHONE NUMBER(No collect calls)

4234000 Ext.:4594

8. OFFER DUE DATE/ LOCAL TIME

09/01/2016, before 1700 hours

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

American Embassy Kathmandu

Bramha Cottage, Narayan Gopal Sadak, Maharajgunj, Kathmandu

UNRESTRICTED

SET ASIDE: % FOR

EMERGING SMALL BUSINESS SMALL BUSINESS

ktmcontracts@state.gov

HUBZONE SMALL BUSINESS SMALL BUSINESS

8(A) SERVICE-DISABLED VETERAN OWNED

NAICS:

SIZE STD:

UNDER DPAS (15 CFR 700)

DESTINATION UNLESS BLOCK IS MARKED

SEE SCHEDULE

13b. RATING

14. METHOD OF SOLICITATION

RFP IFB RFQ

15. DELIVER TO:

Code

16. Administered by:

American Embassy Kathmandu ktmcontracts@state.gov

General Services Officer

American Embassy Kathmandu

Bramha Cottage, Narayan Gopal Sadak, Maharajgunj, Kathmandu

17.a. CONTRACTOR/OFFEROR CODE FACILITY CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Officer American Embassy Kathmandu

Bramha Cottage, Narayan Gopal Sadak, Maharajgunj, Kathmandu

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1.

2.

3.

4.

5.

6.

Purchase of 40 KVA Prime Generator Auto Xfer Switch

2000hrs Spares Package

Purchase of 60 KVA Prime Generator

Auto Xfer Switch

2000hrs Spares Package

Each

Each

Sets

Each

Each

Sets

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

ARE NOT ATTACHED.

ARE 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE NOT ATTACHED. ARE 27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA X

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or Print)

Paul G. Stenseth 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (REV3/2005)

PREVIOUS EDITION IS NOT USABLE

Computer Generated

Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT IN NRS

Please also mention delivery charge up to American Embassy Kathmandu, Nepal in separate line and also VAT if applicable.

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ____________________________

INSPECTED

RECEIVED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

CORRECT FOR

PARTIAL

FINAL

FINAL PARTIAL

COMPLETE

38. S/R ACCOUNT NO.

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV. 3/2005) BACK

REQUEST FOR QUOTATIONS

(RFQ) NUMBER SNP 400-16-R-7182

Section 1 - The Schedule

· SF 1449 cover sheet

· Continuation To SF-1449, SNP 400-16-R-7182

· Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement,

· Required Delivery Dates

· Item Pricing

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Offeror Representations and Certifications

· Offeror Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

SCHEDULE OF SUPPLIES/SERVICES / PRICES (Block 20 / Block 23) DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.0 GENERAL

The purpose of this procurement is to expediently obtain critical power equipment, in order to support the U.S. Embassy Kathmandu. This solicitation, at the quoter’s option, allows two delivery dates. The first date is an essential requirement of this procurement; available equipment shall be delivered to the transportation point no later than 90 days after the date of the order. The quoter may (at its option) additionally offer the Government equipment which is not available in six days but will be available no later than 120 calendar days after the date of order. The quoter shall include, in the offer/quotation, the cost of transportation to American Embassy Kathmandu, Maharajgunj, Kathmandu, Nepal.

1.1. DESCRIPTION— Provide engine generators, per the attached schedule, in the KVA ratings indicated for each generator. Each generator on the schedule shall conform to the specifications contained herein. Quote from the vendor shall be in the format and contain the minimum information as outlined in the attached

Quote Format in English.

This acquisition effort is sanctioned by the Office of Overseas Buildings

Operations (OBO), U.S. Department of State, through the contracting officer at

Post Kathmandu, Nepal. However, this acquisition effort is an individual effort and not connected to any other acquisition effort from OBO, or any other Embassy, Consulate, or other overseas Post.

1.1.1 Each generator shall be a prime power rated engine generator set, including:

prime power, directly coupled shaft, engine generator sets. The unit shall be configured to consist of a liquid cooled engine and a conventional alternator and an electronic governor. The unit shall be manufactured complete with system controls and all necessary accessories to make the generator set (genset) fully operational.

All equipment shall be as specified but shall not be limited to the items specified herein. Each genset shall be delivered to the residences indicated on the attached schedule, American Embassy, Kathmandu, Nepal.

1.1.2 Provide for integral automatic and manual operation from the selector switch:

(1) automatic transfer switch (ATS) for the generator as described elsewhere in this specification. The system shall come on-line fully automatically, and on restoration of utility automatically re-transfers load to normal power, shuts down the generator and returns to readiness for another operating cycle.

(2) Provision shall be made on the switch for a manual operation using the selector switch in the MANUAL position.

1.1.3 Prime and overload ratings shall meet requirements herein.

1.1.4 Provide a three-position selector switch, as required in 2.3.2.

1.2. REQUIREMENTS

1.2.1 The electric generating system consists of a prime mover, generator, electronic governor, couplings, and all controls, tested as a complete unit.

1.2.2 Conform to NFPA 70 and applicable inspection authorities.

1.2.3 Transfer switches shall be labeled under UL 1008.

1.3 SUMMARY OF EQUIPMENT

1.3.1 Prime Power Rated Engine Generator, See Attached Schedule.

1.3.2 Automatic Transfer Switch (ATS).

1.3.3 Sound-attenuated, weatherproof enclosure.

1.3.4 Generator output power characteristics shall be 380/220 Volts, 50HZ, 3-phase and neutral, (4-Wire) except where otherwise stated.

2.0 ENGINE-GENERATOR SET

2.1 ENGINE

The prime mover shall be a liquid cooled, diesel fuel, naturally aspirated engine of 4-cycle design, with three cylinders (minimum).

2.1.2 The engine shall be cooled with an integral, unit mounted radiator, fan, water pump, and closed coolant recovery system, which provides visual diagnostic means to determine if the system is operating with a normal engine coolant level. The radiator shall be designed for satisfactory operation in 122 Degrees Fahrenheit (50 degrees Celsius) ambient temperature.

2.1.3 The intake air filter (with replaceable element) shall be mounted on the unit. Full pressure lubrication shall be supplied by a positive displacement lube-oil pump. The engine shall have a replaceable oil filter with internal bypass and replaceable elements. Engine coolant and oil drain extension must be provided to outside the mounting base for cleaner and convenient engine servicing. A fan guard shall be installed for personnel safely.

2.1.4 The engine shall have a battery charging DC alternator with a transistorized voltage regulator. Remote 2-wire electric starting shall be accomplished by a solenoid shift electric starter.

2.1.5 Engine speed electronic governor shall have a frequency control, adjustable from zero to five percent drop, to maintain alternator frequency within five percent (across the range) from no load to full load. Steady state regulation shall be within plus or minus 0.33 percent.

2.1.6 The engine fuel system shall be designed for operation using No. 2 diesel fuel. A secondary fuel filter, water separator with glass bowl, manual fuel priming pump and fuel shut-off solenoid and all piping shall be installed on the unit.

2.1.7 Sensors shall be located on the engine for: low oil pressure shutdown, high coolant temperature shutdown, low coolant level shutdown, over-speed shutdown, and over-crank shutdown. These sensors shall be connected to the control panel using a wiring harness with the following features: wire number labeling on each end of the wire run for ease of identification, a molded rubber boot to cover the electrical connection on each sensor to prevent corrosion and all wiring to be run in flexible conduit for mechanical protection and environmental protection.

2.1.8 The electric jacket-coolant heater shall be thermostatically controlled to automatically maintain the coolant within plus or minus 3 degrees of the control temperature. The control temperature shall be the temperature recommended by the manufacturer to optimize the starting time.

2.1.9 Definitions - The following definitions apply for the purpose of this procurement and any resulting contract:

Continuous Load - A load in which maximum current is anticipated for three hours or more in accordance with the continuous duty cycle, as defined by NFPA-70.

Continuous Duty Rating - A duty rating, equivalent to a load equal to one hundred percent of the genset nameplate rating for a duration of more than three hours.

Prime Rating - A duty rating, equivalent to seventy percent of the genset nameplate rating, for a continuous period of 12 hours. A prime rated generator is required to safely support the load, in the absence of city power, for an indefinite period. While it is recognized that over a 24 hour, operational load cycle, period the loadvariation may be considerable, this rating permits the maximum continuous load and duration to be addressed in the genset selection process.

Overload Rating - This is defined as satisfactory operation at a load of 110 percent of the nameplate rating, for a period of two hours.

2.2 ALTERNATOR

2.2.1 The alternator shall be a multi-pole revolving field type, wired for 380/220V, 3-phase, 50 HZ, 4- wire, with a brushless, static exciter. Generators shall be prime rated. The stator shall be directly connected to the engine flywheel to ensure permanent alignment. The generator shall meet temperature rise standards for class "F" varnish and conform to MIL-I-24092, Type "M" class 155. All leads shall be extended into the AC connected panel. The alternator shall be protected by internal thermal overload protection and an automatic reset field circuit breaker. One step load acceptance shall be 100% of nameplate kW rating and the generator shall return to normal operation within 15 seconds.

2.2.2 The engine-generator set shall be so designed that voltage dip upon application of nameplate full load shall not exceed 30% with recovery to stable operation within 15 seconds.

2.2.3 The solid state voltage regulator shall control output voltage by varying the exciter magnetic field to provide plus or minus 1% regulation during stable load conditions. The regulator shall have a voltage droop characteristic of 4 volts per cycle to maximize motor starting capability in the event an extremely heavy load drops the output frequency. The frequency at which this droop operation begins shall be adjustable allowing the generator set to be properly matched to the load characteristics ensuring optimum system performance.

2.2.4 The voltage regulator shall contain a limiting circuit to prevent output voltage surges in excess of 110% of rated voltage during generator set operation. On a loss of the sensing signal, the voltage regulator shall shutdown to prevent an overvoltage condition from occurring. A voltage regulator that can go into a full field condition is unacceptable. LED indication will be provided on the regulator to monitor the sensing (yellow), excitation (green), and output circuit (red). A rheostat shall provide a minimum of plus or minus 10% voltage adjustment from the rated value.

2.2.5 The engine generator set shall be mounted with vibration isolators on a welded steel base, which shall permit suitable mounting to any level surface.

2.3 GENERATOR CONTROLS

2.3.1 All engine, alternator controls and instrumentation shall be designed, built, wired, tested and shock mounted in a NEMA 1 enclosure to the engine-generator set by the manufacturer. It shall contain direct current (D.C.) panel lighting and a fused circuit to protect the controls.

2.3.2 The engine-generator set shall contain a complete engine start-stop control, which starts the engine on closing contacts and stops the engine on opening contacts. An automatic preheat circuit that can also be operated in a manual mode shall be provided. A cyclic cranking limiter shall be provided to open the starting circuit, after eight attempts, if the engine has not started. Engine control modules shall be solid state plug-in type for high reliability and easy service. The engine controls shall also include a 3-position selector switch with the following positions: OFF/MANUAL/AUTO. A red annunciator lamp shall be energized when the switch is not in the automatic position.

2.3.3 Safety shutdown monitoring system shall include solid state engine monitor with individual lights and one common external alarm contact indicating the following conditions: Overcrank shutdown, Overspeed shutdown, High Coolant Temperature (Low Coolant Level shutdown), Low Oil Pressure shutdown, and fuel leak. Monitoring system shall included lamp test switch for manual reset of tripped conditions. Engine RPM shall be monitored by an independent permanent magnetic sensor. The engine shall shutdown immediately and energize a LOSS-OF-RPM shutdown light in the event of a failure.

2.3.4 Engine instrumentation shall consist of an oil pressure gauge, coolant temperature gauge, D.C. ammeter and an engine run-hour-meter, located on the unit control panel. Alternator instrumentation shall include analog meters to indicate output voltage per phase; amperage per phase and generator output frequency.

2.3.5 A red light (labeled using silk screened black letters on the control panel), which becomes energized when a low fuel level is sensed in the base mounted tank.

2.3.6 A thermal-magnetic, UL listed, main-line, molded case circuit breaker shall be mounted in the generator terminal panel. Line side connections shall be made at the factory. A system utilizing a manual reset field circuit breaker and current transformers is unacceptable.

2.3.7 A red emergency stop pushbutton shall be provided on the exterior of the enclosure and shall be accessible without the use of a key and without having to open the enclosure.

2.4 MISCELLANEOUS EQUIPMENT

2.4.1 The following miscellaneous equipment shall be provided as a part of this procurement action:

2.4.1.1 A sound attenuating weatherproof enclosure: The engine-generator set shall be factory enclosed in a 12 gauge steel enclosure constructed with corner posts, coated with electrostatically applied zinc and finished with baked enamel paint. The installed equipment sound levels shall be no more than that afforded by Hospital muffler standards when the unit is operated at full load, under rated ambient conditions. Muffler and entire installation, including sound-attenuating enclosure, shall be Hospital Rated for sound. The muffler shall be Hospital Rated apart from the enclosure. The installation shall be rated for 70 dBA sound power level at 7 meters when operating under full load. The enclosure shall have large, removable doors to allow complete access to the engine, alternator and control panel. Each door shall be fitted with stainless steel, lockable hardware with two sets of identical keys. The enclosure shall come equipped with a heater for the prevention of condensation within the enclosure. The enclosure shall meet seismic requirements as specified herein.

2.4.1.2 An automatic dual rate battery charger mounted inside the genset enclosure, in its own cabinet, shall be provided. The charger shall have 240 volt, single phase input. The automatic equalizer system shall monitor and limit the charge current to 10 amps. The output voltage is to be determined by the charge current rate. The charger shall have a maximum open circuit voltage of 35 volts and be protected against a reverse polarity connection.

2.4.1.3 A heavy duty, lead acid battery set shall be provided by the generator set manufacturer of adequate voltage and amperage capacity to start and operate the engine. Provide all intercell and connecting battery cables as required for complete installation. The battery shall be shipped in place fully charged with electrolyte.

2.4.1.4 The genset, parts shall be warranted by the offeror in accordance with the terms of this contract.

2.4.1.5 An integral skid type fuel tank shall be provided with the generator set to permit 18-24 hours of operation at full rated load. The fuel tank shall be a dual wall tank with a retention capacity of 110% of the internal tank. The integral fuel tank shall include an interstitial leak detector to provide notification of the presence of fuel in the interstitial space. The leak detector shall be able to be wired to the safety shutdown monitoring system and shall have a dedicated indicator light.

3.0 AUTOMATIC TRANSFER SWITCH (ATS)

3.1 GENERAL

3.1.1 The automatic transfer switch shall be industrial (NOT residential) grade and furnished so as to maintain system compatibility and local service responsibility for the complete emergency power system. It shall be listed by Underwriter's Laboratory, Standard 1008, with circuit breaker protection afforded by the generator breaker. Representative production samples of the transfer switch, which have been demonstrated through tests, shall withstand 10,000 mechanical operation cycles (minimum) without failure. One operation cycle is the electrically operated transfer from normal to emergency and back to normal. Wiring shall comply with NEC table 373-6. The manufacturer shall furnish complete schematic and wiring diagrams for the particular automatic transfer switch and a typical wiring diagram for the entire system showing all components, relays and part numbers. This ATS shall be matched to the generator set with the option of being secured to the generators’ weather-proof enclosure if so specified in the Generator Schedule.

3.2 ATS RATINGS & PERFORMANCE

3.2.1 The automatic transfer switch (ATS) shall be a minimum 4-pole design (3-pole + neutral). The ATS shall be rated for full load, continuous operation of the generator or a minimum of 100 Amps, whichever is greater. The ATS rating shall be ambient temperatures of -15 Degrees Celsius to +50 Degrees Celsius. Main power switch contact shall be rated to operate at 380/220 volts minimum unless otherwise specified herein. The transfer switch shall have a minimum withstand and closing rating of 30,000 amperes. The RMS symmetrical fault current ratings shall be the rating listed in the UL listing or component recognition procedures for the transfer switch.

3.3 ATS CONSTRUCTION

3.3.1 The transfer switch shall be open transition type, positively electrically and mechanically interlocked to prevent simultaneous closing and mechanically held in both normal and emergency positions. Independent break before make action shall be used as protection to prevent dangerous source to source connections. The transfer switch shall be approved for manual operation. The electrical operating means shall be approved for manual operation. The electrical operating means shall be by electric solenoid. Every portion of the contactor is to be positively mechanically connected. No clutch or friction drive mechanism is allowed, and parts are to be kept to a minimum. This transfer switch shall not contain integral overcurrent devices in the main power circuit, including molded case circuit breakers or fuses.

3.3.2 The transfer switch electrical actuator shall have an independent disconnect means to disable the electrical operation during manual switching. Maximum electrical transfer time in either direction shall be 160 milliseconds, exclusive of time delays. Main switch contacts shall be high pressure silver alloy contacts to resist burning and pitting for long life operation.

3.3.3 There shall be one Single Pole Double Throw, 10 ampere, 250 volt auxiliary contact on both normal and emergency sides, operated by the transfer switch. Full rated neutral bar with lugs for normal, emergency and load conductors shall be provided inside the cabinet.

3.4 CONTROL EQUIPMENT

3.4.1 All control equipment shall be mounted on the inside of the cabinet door in a metal lockable enclosure with transparent safety shield to protect all solid state circuit boards. This will allow for ease of service access when main cabinet lockable door is open, but prevent access by unauthorized personnel. Control boards shall have installed cover plates to avoid shock hazard while making control adjustments. The solid state voltage sensors and time delay modules shall be plug-in circuit boards with silver or gold contacts for ease of service.

3.4.2 A solid state under-voltage sensor shall monitor each phase of the normal source and provide adjustable ranges for field adjustments for specific applications needs. Pick-up and drop-out settings shall be adjustable from a minimum of 70% to a maximum of 95% of nominal voltage. The utility input voltage shall be stepped down to 24VAC for safety and reliability.

3.4.3 Signal the engine-generator set to start in the event of a power interruption. A set of contacts shall close to start the engine and open for engine shutdown. An adjustable, solid state time delay start (1 to 180 seconds) shall delay this signal to avoid nuisance start-ups on momentary voltage dips or power outages.

3.4.4 Transfer the load to the engine-generator set after it reaches proper voltage (80%) and frequency (80%). A solid state time delay (30 seconds) shall delay this transfer to allow the engine-generator to warm-up before application of load. There shall be a switch to bypass this warm-up timer when immediate transfer is required.

3.4.5 Retransfer the load to the line after normal power restoration. A return to utility timer (5-10 minutes) shall delay this transfer to avoid short term normal power restoration.

3.4.6 The operating power for transfer and retransfer shall be obtained from the source to which the load is being transferred. Controls shall provide an automatic retransfer of the load from emergency to normal if the emergency source fails with the normal source available.

3.4.7 Signal the engine-generator to stop after the load re-transfers to normal. An adjustable, solid state engine cool-down timer (3-10 minutes) shall permit the engine to run unloaded to cool-down before shutdown.

3.4.8 Provide an engine minimum run timer (10 minutes) to ensure an adequate engine run period.

3.4.9 Provide a solid state plant exercise clock to set the day and time of generator set exercise period. Clock shall have a seven days, 24 hour programmable clock powered from the load side of the transfer switch. A 150 hour internal battery shall be supplied to maintain the circuit board settings when the load side of the transfer switch is de-energized. Include a switch to select if the load will transfer to the engine-generator set during the exercise period.

3.4.10 The transfer switch shall have a time delay neutral feature to provide a time delay (5 seconds) during the transfer in either direction during which time the load is isolated from both power sources. This allows residual voltage components of motors or other inductive loads (such as transformers) to decay before completing the switching cycle. A switch will be provided to bypass this feature when immediate transfer is required.

3.4.11 Front mounted controls shall include a selector switch to provide for a NORMAL TEST mode with full use of time delays, FAST TEST mode which bypasses all time delays to allow for testing the entire system in less than one minute, or AUTOMATIC mode to set the system for normal operation.

3.4.12 Provide colored indicator lamps to be energized when the transfer switch position is in either UTILITY (white) or EMERGENCY (red). A third lamp shall be provided to indicate STANDBY OPERATING (amber). These lights shall be energized from utility or the engine-generator set.

3.4.13 Provide manual operating handle to allow for manual transfer. This handle shall be mounted inside the lockable enclosure so accessible only by authorized personnel.

3.4.14 Provide a safety disconnect switch to prevent load transfer and automatic engine start while performing maintenance. This switch will also be used for manual transfer switch operation.

3.4.15 Provide LED status lights to give a visual readout of the operating sequence. This shall include: utility on, engine warm up, engine warm up bypass, standby voltage "ready", standby frequency "ready", standby on, transfer to standby, return to utility, engine cool-down, engine minimum run and fast test mode.

3.5 MISCELLANEOUS ATS EQUIPMENT

3.5.1 The transfer switch mechanism and controls shall be mounted in a NEMA 3R enclosure for outdoor, weatherproof installation.

4.0 MISCELLANEOUS

4.1 FACTORY TESTING

4.1.1 Before shipment of the equipment, the engine-generator set shall be tested under rated load and power factor for performance and proper fronting of control and interfacing circuits. Tests shall include:

4.1.1.1 Verifying all safety shutdowns and components are functioning properly.

4.1.1.2 Single step load pick-up per NFPA 110-1985, Paragraph 5-13.2.6.

4.1.1.3 Transient and voltage dip responses and steady state voltage and speed (frequency) checks.

4.1.1.4 The factory test data sheet shall identify all tests (PASSED or FAILED) and accompany each generator set. This will be reviewed by the Department of State Representative (DOSREP) before written acceptance is provided.

4.2 SEISMIC REQUIREMENTS

4.2.1 GENERAL

A. All equipment, including the associated weatherproof enclosure, exhaust piping, and mufflers, shall be manufactured and assembled to withstand the seismic forces specified in the 2009 International Building Code (IBC) and the 2005 American Society of Civil Engineer’s Minimum Design Loads for Buildings and Other Structures (ASCE 7).

B. Design and installation of seismic restraints for all equipment, weatherproof enclosure, exhaust piping, and mufflers, shall be in compliance with the applicable provisions of the IBC, ASCE 7, and the manufacturer’s recommendations and instructions. In case of conflict, the most stringent shall apply.

C. The engine generator shall be mounted on vibration isolators positioned between the skid and the support pad/foundation. Seismic restraint provisions, if required, shall be incorporated into the isolators’ design or provided separately. Where a sub-base fuel day tank is used, use only one set of isolators between skid and tank, or between tank and foundation.

D. All vibration isolators and snubbers shall be products of a single manufacturer and shall be rated and approved for seismic applications.

E. Isolators shall reduce transmitted vibration from genset to foundation to maximum 40 microns total amplitude throughout frequency ranges down to 66 Hz during all phases of set operation.

4.2.2 PROJECT CONDITIONS

The following parameters shall be used to determine the seismic design category and other requirements for Kathmandu, Nepal:

A. Site Class as defined in the IBC: D (unless site-specific soil properties are known)

B. Spectral Response Acceleration at Short Periods: Ss=1.73g

C. Spectral Response Acceleration at 1-Second Period: S1= 0.69g

D. Component Importance Factor: Ip=1.0

4.2.3 SUBMITTALS

A. Engine generator manufacturer’s certificate of compliance with the seismic force requirements (required for seismic design categories C through F only).

B. Catalog cut sheets on vibration isolators, snubbers, and other seismic restraint devices detailing compliance with the specifications. In all cases, the manufacturer shall provide the size and spacing of skid mounting bolts for the seismic conditions specified.

C. For above grade installations and installations inside of buildings, provide seismic restraint calculations for all connections of the equipment and weatherproof enclosure to the support structures. Calculations shall be stamped by a registered professional structural engineer with at least five years of seismic design experience (required for seismic design categories C through F only).

4.3 OWNERS MANUALS

4.3.1 Two (2) hard copy sets of owner's manuals and one (1) hard copy of parts catalogue specific to the genset and products supplied shall be located inside each unit and accompany the equipment. General operating instruction, preventive maintenance, wiring diagrams, schematics and parts exploded views specific to this model shall be included. A PDF version of the owner’s manuals shall also be provided on a compact disc and shipped with each generator.

4.4 SUBMITTALS

4.4.1 Provide two complete sets (for each rating of machine) of Engineering Submittal for approval, prior to production release, showing all components, in addition to the engine, generator and automatic transfer switch. Submittals shall include complete system interconnection wiring diagrams and manufacturer's warranty form indicating compliance with these specifications.

4.5 SPARES

General parts: Provide one set of maintenance (spare) parts for each genset ordered under this contract. An order of maintenance parts is defined as all items necessary to perform scheduled maintenance functions for 2000 operating hours plus replacement bulbs for indicators, replacement fuses for each fuse used on the genset and any other like items that the manufacturer deems desirable. Package these maintenance parts in polyethylene bag, and pack inside the genset for which they are intended. Should there be insufficient room inside genset, enclose parts bag in protective package and attach to shipping skid. This group of parts shall include a complete list of all vendors recommended spares, including, but not limited to, the items listed below:

1. Engine lubricating oil filters and filter gaskets, if separate from filter.

2. Fuel filters and filter gaskets, if separate from filter.

3. Engine intake air filters and filter gaskets, if separate from filter.

4. A minimum of five light bulbs of each size light bulb used in the genset.

5. A minimum of five electrical fuses of each size fuse used in the genset.

6. One engine lubrication oil system drain plug.

For the 2000-hour requirement for replacement parts, one replacement cycle for all filters and associated gaskets shall be 250 hours. The offer shall include a complete list of all vendors recommended spares. The offer shall explicitly identify each Table I line item by packaged dimensions, weight and price.

4.6 WARRANTY

The offeror shall provide a one-year warranty on parts, which starts from the date the equipment is commissioned on-site. This requirement shall not modify or change the standard contract warranty agreement.

4.7 DELIVERY

The generator sets, transfer switches, spare parts and other related items are being imported duty free under the diplomatic duty free status of the American Embassy, the goods will be considered delivered once received and inspected by the Receiving Officer at the United States Embassy, Kathmandu, Nepal. Provide a schedule of delivery from the time the order is made.

II. GENERATOR SCHEDULE

Kathmandu, Nepal

Property#

Minimum Prime Rating, KVA

1. Arya Bhawan (P00350)

2. Khaptad House (00096)

3. Shakti Sadan (00128)

4. Nabina House (00175)

5. Anand House (00167)

6. Nepal Niwas (00314)

7. Ritesh House (00174)

8. Chandra House (00172)

9. Mahima Villa (00357)

10. Sneha Sadan (00354)

11. Yellow House (00356)

12. Anita House (00168)

13. Suraj House (00173)

4.8

DELIVERABLES

Vendors shall provide all information in their quote as specified herein or separate documents as deliverables. That information includes brochures and other descriptive details to help explain the product being quoted. The vendor shall also provide the following format for the quote, providing, as a minimum, the information outlined below, in the English language:

Diesel prime-rated generators— Specification (Spec) Paragraph I. 1.1.1 and Schedule Show the make, model, prime KVA rating, voltage, phases, and frequency ratings of each generator for each property listed in the schedule. Provide brochures for each type of generator.

Sound attenuated outdoor enclosure—Spec Paragraph I.2.4.1.1 Show sound attenuation ratings of the enclosure and muffler. Indicate if the enclosure is weatherproof.

Dual-wall tank with leak alarm—Spec Paragraph I.2.4.1.5. Indicate if the fuel tank has a dual wall with leak alarm. Indicate the fuel tank capacity and run time at full load. Fuel tanks without dual wall are unacceptable.

Battery charger with trickle/float function—Spec Paragraph I.2.4.1.2 Indicate presence and type of battery charger in quote.

Batteries—Spec Paragraph I.2.4.1.3 Indicate presence and type of batteries provided in quote.

Automatic transfer switch—Paragraph I.3.0, Show the make, model, voltage, poles, and frequency ratings of each transfer switch being offered. Show weather proof rating of transfer switch enclosure. Indicate if the switch is industrial rated as required in the specifications. Provide brochures for each type of transfer switch.

Seismic Requirement, Spec Paragraph I.4.2 Show seismic ratings on any and all equipment being provided.

Schedule for Delivery—Spec Paragraph I.4.7 Provide a schedule that the generators can be ready for shipment from the time the order is placed.

5.0 Table I - LIST OF REQUIRED EQUIPMENT (*see note 1)

Generators shall be provided under this contract including the following typical accessories:

*Note 1: Limited use equipment, which meets this solicitation and is offered under warranty, will be considered by the Government. Alternate/acceptable KW ratings will also be considered.

GENSET AND CONTROL PANEL

Generator Set: Diesel fuel engine generators wired for 380/220V, 3-phase, 50Hz with PMG type exciter and one percent voltage regulation.

Control Panel: Micro – Processor based Generator control panel with digital display of phase current & voltage, cyclic cranking with crank limiter, voltage adjust rheostat, run hour record, oil pressure and coolant temperature , DC battery charge , panel light lamp test/reset button, AUTO/OFF/MANUAL selector button and below features :

Low oil pressure

High coolant temperature

Overcrank

Overspeed

RPM sensor loss

Fuel shut-off solenoid valve

Fuel filter and water separator

Battery charging alternator

Battery cables

Flex exhaust

Solenoid activated starter motor

Air cleaner and oil filter with internal bypass

Oil and antifreeze

Oil and radiator drain extensions

Vibration isolators between engine/alternator and base frame

Cool flow radiator with fan guards

Sound attenuating enclosure (70db @ 7 mtrs)

Installed critical muffler

Installed UL listed main circuit breaker (rated to generator full load)

10A/12V battery charger

Maintenance free battery with minimum 95 AH Flexible fuel lines (2)

(2) Sets of Owner’s Manuals

(1) Owner’s Manual in PDF version

(1) set of parts Catalogue

Automatic Transfer Switch: (See Table I)

Transfer switch (Ampacity based on Genset Full Load Output)

4-pole, transfer switch rated at 380/220 volts

Time delay neutral

Safety disconnect switch

System voltage 380/220, three phase

Utility voltage sensing controls:

- Drop-out and pick-up (70 to 95% adjustable)

- Utility interrupt delay (1 to 10 seconds adjustable)

2 wire start system

CPU control with 7 day exerciser

NEMA 1 enclosure

Full 1-year warranty

UL 1008 listed

(2) Sets of Owner's Manuals

(1) Owner’s Manual in PDF version

(1) Parts Catalogue

The generator sets, transfer switches and spare parts are being imported duty free under the diplomatic duty free status of the U.S. Embassy, the goods will be considered delivered once received and inspected by the Receiving Officer at the United States Embassy, Kathmandu.

6.0 Table I - ITEM PRICING [QUOTER/OFFEROR COMPLETES]

Line

No.

Description

Quantity Rate in US$ Amount in US$ 40 KVA Prime Generator

12 each

12 each

2000hrs Spares

12 Sets

TOTAL CONTRACT PRICE: $___________

6.0.1 Table II - ITEM PRICING [QUOTER/OFFEROR COMPLETES]

Line

No.

Description

Quantity Rate in US$ Amount in US$ 60 KVA Prime Generator

1 each

1 each

2000hrs Spares

1 Set

TOTAL CONTRACT PRICE: $___________

Please also mention delivery charge up to American Embassy Kathmandu, Nepal in separate line and also VAT if applicable.

6.2

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Services.

Performs all for the purchase of Residential Generators set forth in the scope of work.

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4

CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (MAY 2015), is incorporated by reference (see SF-1449, Block 27A)

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. (Jun 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

__X_ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

___ (10) [Reserved]

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (Oct 2015) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

___ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

___ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X__ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126).

___ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

___ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

___ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

___ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

___ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

___ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

___ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

___ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O.13693).

___ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__X_ (38) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (39) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

___ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

___ (41) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

__X_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

___ (43) 25.223-20, Aerosols (Jun 2016) (E.O. 13693).

___ (44) 52.223-21, Foams (Jun 2016) (E.O. 13696).

___ (45) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

___ (46) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

_X__ (47) 52.225-5, Trade Agreements (Feb 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X__ (48) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (49) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__X_ (50) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

_X__ (51) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (52) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

___ (53) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__X_ (54) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

__X_ (55) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).