SMBO 3 Modular Reconfig RFQ- 040725.pdf

7-Apr-25

State Medical Board of Ohio, 2nd & 3rd FLOOR, 30 E. Broad St.

REQUEST FOR INVENTORY, DESIGN, INSTALLATION SERVICES QUOTE

On behalf of the State Medical Board of Ohio (SMBO), please provide a quote for inventory, design and installation services to reconfigure Haworth workstations on the 2nd and 3rd floor of 30 E. Broad St., Columbus, Ohio 43215. The work will be done during normal business hours.

GENERAL INFORMATION

• Vendor will obtain and abide by all rules and regulations from the state entity and building property manager.

• Vendor will attend project meetings including but not limited to pre-installation and progress meetings and punch list walk-through.

• Vendor will be responsible for keeping the site orderly, clean and safe at all times.

• Vendor will be responsible for wiping down workstations after installation and clearing space of trash and all packing materials

SCOPE OF WORK

• Inventory Services

Inventory four (4) Haworth workstations on the 2nd floor. See attached drawing for location of workstations to be inventoried.

• Design Services Prepare CAD drawing of modular furniture, parts list including existing and new components and a separate quote for the additional components. Any new panels or components should match existing. See attached drawings for approved layout. Please tag additional components needed for the new location and configuration as marked on the plans. A separate Purchase Order will be issued for the additional components.

• Installation Services Dismantle, Reconfigure, and/or Install, Haworth workstations. See attached existing and proposed plans.

The start date for this project will be established as soon as possible after receipt of Purchase Order from SMBO.

PROVIDE ONE QUOTE for Inventory, Design and Installation Services. On the services quote, provide the cost for each service as a separate line item. Each line item on the quote should be detailed to include quantity of hours and cost per hour.

If product is determined to be required, the quote should be detailed to include each product with description and product number. Quote should indicate with separate columns the item List Price, STS Discount Percent, and Purchase Price.

DELIVERABLE:

1. Confirm that quoted items (products and services) are on the STS contact by providing copies of the respective price sheets from those contracts with items highlighted that are quoted.

2. Provide the modular systems electric wiring diagram cut sheet for electrician reference

SERVICES TO BE PROVIDED

1. INVENTORY SERVICES

Inventory four (4) workstations on 2nd floor. See attached drawing for location of workstation to be inventoried. From this inventory, create a detailed inventory list of the Haworth components including but not limited to panels, worksurfaces, peds, overhead bins, task lights, connectors, brackets and duplex outlet type including all finishes.

DELIVERABLE:

1. Detailed Inventory List of four (4) Haworth workstations including all finish information.

Deliverables to be submitted with Design Services deliverables.

2. DESIGN SERVICES

• Prepare CAD drawings using as much existing parts as possible to create three (3) workstations on the 3rd floor, see attached plan.

o Installation plan o As-built plan

• Develop a detailed parts list based on the installation plan. The parts list shall include inventoried components to be reused in the layout and additional components required to complete the installation.

• Prepare a quote for the additional components.

DELIVERABLES:

1. PDF of installation plan to review and approval for agreement with approved layout.

2. Detailed parts list for all components needed to complete the installation.

3. Quote for additional modular furniture components including all finish information.

4. CAD file and PDF of as built plan. (CAD file to include graphics only of the modular furniture components, drop all specification information tied to the graphic elements.)

Deliverables 1-3 to be submitted together prior to the state entity processing a Purchase Order for additional components.

Deliverable 4 to be submitted once installation is completed and prior to invoicing state entity for the work.

7-Apr-25

3. INSTALLATION SERVICES

• Keep project area orderly, clean and safe at all times.

• Disassemble four (4) workstations on 2nd floor. (see attached plan)

• Install (3) workstations on 3rd floor. (see attached plan)

• Wipe down all surfaces after installation.

• Verify all task lights and electrical outlets function.

• Prepare a detailed unused parts list. Any unused parts will need to be disposed of as part of this project.

• SMBO to provide vendor with turn in documents for disposed items.

• All disassembled unused panels and components are to be stored on-site, any small parts, top caps and bases should be secured to the panels.

• All small accessories should be placed in labeled boxes.

DELIVERABLE:

1. Detailed unused parts list, three copies. SMBO’s inventory specialist or representative to be present and verify components being removed from site. State entity’s inventory specialist or representative will sign off on unused parts list prior to vendor leaving site with parts.

Deliverable to be submitted upon completion of installation. Original to remain with SMBO, one copy to be turned in with parts and the third copy to be submitted electronically to the Office of Real Estate and Planning for project file.

BUILDING ACCESS

Vendor to contact building management to schedule deliveries and parking while working in building. There will be no long term parking available at the building dock area.

30 E Broad street (The Rhodes State Office Tower) Loading dock is accessible only from N. 3rd St. (one-way south). Turn right onto E. Lynn St.

(one-way west) and the Rhodes Tower loading dock is located on the left (south) side of the alley. The loading dock area will accommodate a large straight truck. The loading dock will not accommodate a semi. With very limited space and parking on the ramp, all deliveries to the dock require scheduling through the DAS Facility Management office. Dock hours are 7am to 3pm. Advance arrangements must be made for access afterhours.

ADDRESS QUOTES TO:

State Medical Board of Ohio Attn: Gary Holben, Operations Administrator 30 East Broad Street Columbus, OH 43215

Your quote must include your STS Contract ID, Vendor ID and OAKS Contract ID numbers. Also provide a copy of your current Affirmative Action Program Verification letter, and a copy of your current STS contract language highlighting the cost information for the specific products and/or services that are included on the quote.

Please submit your inventory, design and installation services quote on OhioBuys by Friday, 04/25/25, 4PM,. SMBO will notify the selected vendor directly.

Thank you in advance for your prompt attention to and participation in this request for quote.

Dana Dalton Planning and Design Project Coordinator Ohio Department of Administrative Services Office of Real Estate and Planning

4200 Surface Road Columbus, Ohio 43228 614 774-8754 614 728-2400 (fax)