QA__1_-_Janitorial_SKS700-15-Q-0009.docx

Q&A for Solicitation number SKS700-15-Q-0009 Janitorial Services

Q1. Who is the incumbent contractor and how many years have they been providing services under the existing contract?

A1. The current contractor is Changha company and they have been providing services for the past five years.

Q2. What is the current monthly price?

A2. The current contract prices are not considered relevant since this solicitation contains numerous changes in requirements from the previous contract as well as in the terms and conditions. Consequently, each prospective offeror needs to review the requirements to include terms and conditions of this solicitation and determine how best to meet these requirements to arrive at their proposed firm fixed prices.

Q3. What is the current quarterly prices for Ambassador's residence and Deputy Chief of Mission's residence?

A3. See answer 2. Above.

Q4. We plan to submit our offer electronically. Can this be emailed over? If so, who do we email our proposal to?

A4. Please see Amendment A002 for Section 3, paragraph A.

Q5. What is the frequency of cleaning for regular daily cleaning services? Is it Monday through Friday?

A5. Yes, contractor conducts cleaning daily from Monday thru Friday.

Please see section 1, paragraph 1.5.1 on page 8 and paragraph 3.0, “Locations and Times for Janitorial Services” on page 13.

Q6. In Section 3.0 Locations and Times For Janitorial Services, there are "Scheduled Hours" for each of the 6 locations. Are these the hours available for cleaning or are these normal working hours for the locations and we are to clean outside of those hours.

A6. The scheduled hours are the times available for cleaning from Monday thru Friday. Any cleaning work shall be done during the scheduled hours specified in Section 3.0. “: Locations and Times for Janitorial Services” on page 13.

Q7. Is there a Prevailing Wage requirement? If not, are there any mandated wage requirements or do we follow local labor laws?

A7. Yes, there are minimum wage requirements mandated by the Korean Labor Law and the information is available through the government of Korea Ministry of Labor.

Q8. What is the current contract price?

A8. See answer 2. Above.

Q9. Is there a mandatory site visit?

A9. Attendance of the site visit and pre-quotation conference was voluntary on the offeror’s part.

Q10. We lack international past performance. Are relevant domestic (US) past performances acceptable.

A10. Please see Section 3, A.2 (3) on page 36.

Q11. Could you provide the height of the semi-annual exterior windows that need to be cleaned?

A11. The height of the windows on the first floor of the Chancery building is 863 mm, the height of the windows for the second floor through eighth floor is 1,676 mm. The height of the windows for the first and second floor of the Annex office building is 1,575 mm. The total square meter of windows for the Chancery building and the Annex office building are 1,915 M2 and 231 M2 respectively. Please see Amendment A002 for Section 1, paragraph 1.5.6.2.

Q12. Is this a follow-on requirement? If so, could you please provide the incumbent contract number for this opportunity? If not, is this a new requirement?

A12. This is a re-solicitation of continuing requirement but it does contain numerous changes from the previous solicitation and resultant contract. The contract number for the current contract is SKS70010C0395.

Q13. How many bathrooms are in the Embassy to be cleaned?

A13. There are 30 bathrooms in the Chancery and 13 bathrooms in the Annex compound.

Please see Amendment A002 for Section 1, paragraph 1.5.1.4.

Q14. What are the total square meter of hard floor and carpeted floor respectively?

A14. Approximately 2,500 M2 is hard surface floor and 6,000 M2 is carpeted floor in the Chancery. Approximately 2,200 M2 is hard surface floor and 3,400 M2 is carpeted floor in the Annex compound. Please see Amendment A002 for Section 1, paragraph 1.5.1.

Q15. How many employees are in the whole Embassy buildings and facilities?

A15. Approximately 500 people in the Chancery and 200 people in the Annex compound, but these number could fluctuate over the life of the contract.

Q16. How many janitors are working for the Embassy buildings and facilities under the current contract?

A16. This is a performance based contract and we expect each offeror to determine the optimal number of manpower based on the requirements of the solicitation.

Q17. Could you provide the expenditure of all expandable supplies for incumbent janitorial contractor?

A17. This is a performance based contract and we expect each offeror to determine the optimal quantity of supplies based on the requirements of the solicitation.

Q18. Could you provide a list of the companies in attendance?

A18. Sung Jin SFE, World Management, Sung Hoo C&G, Chang Ha Service & Construction, Green Partner, Association Bon, PAE Korea and KFNS.

Q 19. What is the determining factor for compensation for employees on this project? With no wage determination or guide, are we to utilize local averages?

A19. Please see Section 3, A.2. (7) on page 37. This is a performance based contract and it is the decision of each offeror to determine the compensation to attract and retain qualified empoyees.

Q20. Will our employees work any of the Embassy observed holidays?

A 20. No.

Q21. How many water coolers in the Embassy?

A21. There are 61 water coolers in the Embassy. Please see Amendment A002 for Section 1, paragraph 1.5.1.11.

Q22. Can U.S-based company without business registration from ROK Government submit proposal for this service procurement?

A22. Please see Section 3, A.2. (2) on page 36, and Section 2, contract clause 652.242-73,entitled “Authorization and Performance”.