Single Source Justification -DYSON Purifier signed V3.pdf

SENSITIVE BUT UNCLASSIFIED

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☒ Overseas Post: Mexico City

Requiring Activity Purchase Dyson PURIFIER HOT+COOL HP07 (WHITHE/SILVER).

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award on a brand name basis to DYSON Brand for the supplies and/or services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The requirement is to acquire the following supplies: HEPA H13 Air Purifier with Hot and Cool Fan functionality at Mexico City Post. The estimated value for the entire acquisition is $27,500.00 USD. These supplies are required to ensure a healthy living environment, each device purifies the air while also regulating the temperature—providing either cooling or heating for a single room, offering these benefits to the tenant.

This will allow the Office of GSO to meet the specified requirements, the device must offer 360-degree rotation for optimal ventilation, operate quietly, provide easy remote-control functionality, and seamlessly blend with the furniture design.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☐ Brand-name. With the most competitive commercial proposal from the best contractor.

☐ Other: To maintain consistent standards for furniture across the properties and ensure all officers receive the same level of service and quality, avoiding the additional cost with the use of large space for warehouse as it is a compact device, also we avoid the cost of handling multiple models and spare parts if only one model is used.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

Our goal is to maintain the strong performance achieved last year by continuing to use DYSON Purifier units across multiple properties. We also aim to ensure consistent furniture standards by selecting a single brand with models that have identical specifications. By choosing one brand that offers a competitive price and proven performance, we reduce expenses and eliminate the complexities of managing multiple models.

Standardizing on one model also allows us to streamline operations and simplify maintenance. With a single filter model, inventory management becomes more efficient, minimizing the uncertainty around spare parts and stock levels. This helps us optimize our limited warehouse space and makes filter replacements faster and more cost-effective for technicians. Additionally, this ensures that we are in line with 6 FAH-5 H-511 (d), ensuring fair and equal treatment of employees of all agencies and making it easier and less costly to maintain and manage the inventory.

By selecting a single brand and model, we improve performance, reduce operational complexity, and most importantly, keep costs under control.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

__________ _______________ ___10 / APR / 2025___

Name: Alejandro Rueda Date Title: Supply Clerk

GSO/WHE

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Petra Surić Jankov / John Paul Harris Date Contracting Officer