signed_JandA_Teleprompter.pdf

JUSTIFICATION AND APP OVAL (J&A)

FOR OTHER THAN FULL AND 0 EN COMPETITION

FAR Part 6.3

t. The Office of Acquisition Management is condu ting this acquisition for Teleprompter Services in SUppOlt of the Office of the Secretary of State. The esti mated cost for a one-year period is approximately $224,200

2. Nature and/or description of the action being pprovcd.

Acquisition of Teleprompter Services by Capito! Prompting Service, Inc. in support of the Office of Secretary of State stateside and ove seas event requiring teleprompter serVIces.

3. A description of the supplies or services rcqui ed to meet the Department's needs:

Equipment & Labor:

Single podium speech view system w/2 glass pa cis and poles, 2 matching flat panel monitors, bases with surrounds, computer promp ing software, backup equipment.

On overseas travel, prompting hardware (2 cases @ 65 Jbs. each) will travel on Secretary's Military Aircraft while thc computer and software will travel with the technicians. Department of State personnel may e required to pick up the teleprompter equipment from Capital Prompting oftice in Cry tal City prior to departure, and return it to their office when Secretary returns to DC. Sta eside requirements: Capital Prompting will travel with their equipment. The departmen will assist the technicians in acquiring security clearance, official passpOlis and visa to arry out these services.

4. An identification of the statutol)' authority permitting other than full and open competition. FAR 6.302-1 - only onc resp nsible source and no other supplies or services will satisfy agency requirements.

5. A demonstration that the proposed contractor s unique qualifications or the nature of the acquisition requires usc of the authority cited.

Capitol Prompting Service, Inc. has a familiarity ith the Office of the Secretary's needs, and has supported the current and prior Secretari s in Peru (SAQMMA15M0156), Ho Chi Minh City (SAQMMA 17MO 142). Finland (19 AQMM 19P0612), and at numerous events in the U.S. The required equipment is lyp cally not available overseas and. if available, the technicians will not bave enough ti ne to familiarize themselves with the requirements. Capitol Prompting Service, Inc. h s the equipment and the trained technicians to meet the immediate demand for tb s service.

6. A description of efforts made to ensure that 0 ers are solicited from as many potential sources as is practicable.

The contracting officer need not submit the notice re uired by 5.20 I when --

Unclassified

16,503

(a)The contracting officer determines thal-

(6) The proposed contract action is an order placed 1I del' Subpart 16.5.

(a) Description, A requirements contract provides fa filling all actual purchase requirements of designated Government activities for supplies or ser\' ces during a specified contract period (from one contractor), with deliveries or performance to be scheduled by placing orders with the contractor.

(11) The proposed contract action is made under he terms of an existing contract that was previously synopsized in sufficient detail to comply ith the requirements of 5.207 with respect to the current proposed contract action.

7. A determination by the Contracting Officer t at the anticipated cost to the Government will be fair and reasonable.

The Contracting Office detetmines that the antici atcd price(s) will be fair and reasonable based on past performance by Capitol Prompting and project personnel's understanding of costs of similar systems. By signing the justification, the contracting officer makes a determination that thc cost/price to the Govemm nt are expected to be fair and reasonable.

8. A description of the market survey conducted nd the results or a statement of the reasons a market survey was not conducted.

A market check was conducted, The rates of oth r reputable firms are generally higher and they are not located in the Washington, DC 1 ' etropolitan area.

9. Any other facts supporting the use of other th' n full and open competition.

Capital Prompter is able to provide on-demand Is ort notice request.

10. A listing of sources, if any, that expressed, in riting, an interest in the acquisition.

NA

11. A statement of the actions, if any, the agency ay take to remove or overcome any barriers to competition before any subsequent acquisition for the supplics or services required. Include a statement that t is J&A for other than full and open competition will be published on FcdBizOpps n accordance with FAR Section 6.305 within 14 days of award (or within 30 days if t e .J&A is for unusual and compelling urgency.)

TECHNICAL AND REQUIREMENTS CERTIFIC TION (FAR 6.303-2(b) I certify that this justification is accurate and contain complete dahl necessary to support the recommendation for other tlum full and open co petition.

Name: Charles Goodman Tille: CiSO Supervisor S Bureau

Date

*NATIONAL SEClJlUTY CERTIFICATION (FAR .302-6; DOSAR 606.302-6) I certify that the national security concerns of the ref renced acquisition(s) meet the criteria set forth in Executive Order 12958 as Amend 'd (Dcc 31, 2009) and .FAR 6.302-6.

SIGNATURE:

Name Chief, Controls Division, Office of

Intelligence Liaison, Directorate for Coordination, Bureau of Intelligence and Research

Date

OR

Chief Information Security Programs

Division, Office of Information Security Technology, Bureau of Diplomatic Security

* RC(/lfircdjiJl"jllsli/icufiolls cited /lllde/" /-:J/? () 3r!_7-() ({11 I /)(),\AR (j()6.30:!-(j National Security.

Reji:rL'f1ce ;.1 III ([de II) no.')'AR (j(}0.302-0fc,/(! ;/i)!' up/)mj r;ule sigl/(/lolY allthority Lllld/or required ({deli/iona/ ;nj'orJ/l(/{iof] to he ineluded hy sllltlle/i)/' Ihejuslijicalion.

LEGAL SUFFICIENCY IU~VIEW (Ref: PIB NO. 20 0-24; AQM QA Plan 02032011) This J&A is hereby determined to be legally sufficien .

SIGNATURE:

Name Date

Title OfJ'icc'

CERTIFICATIONS (Continued)

CONTRACTING OFFICER CERTIFICATION (FA ~ 6.303-2(a)(12) I certify that this submission is accurate to the best 0 my knowledge, and that it contains complete information necessary to enable other offici Is to make an informed recommendation for approval or disapproval. (N,:/: Ii 3f13-J{b)( I:!) Sen'e., it" .lflJ!I'Ol'illfor .1&. I ()J'e}' ,",'ilJlpfijiul TlIf'I.'\}/OIJ .\m F\'ccctiillg S()5{1,tJllJ) i dml.:

ontracting Officer (!f!U<" h.: II! lell\{

{llIe lel'e/ ([hOI'(' o/'i~illl(ll)"llr 8/'1/11('1;

or Dil'isioll flll'd) Office of Acquisition Management

(NLM/AQM)

APPROVALS

PROCURING ACTIVITY COMPETITION ADVO ATE - (Ref: FAR 6.501) - Conlrac!

Over S650. {)(](I ,VIII Lrcl'l!dillg .SIl. 5(){),(J()(I. n!/.\.J(. n ()RfTY IS SOT DFJIGA 8U~·.

SIGNATURE:

Benita D. Williams Competition Advocate Office of Acquisition Management

Date

HEAD OF THE PROCURING ACTlVITY - (Ref: F R 6.501) Contract Over 51 ],50(},U()O [VOl Erceedil/g S62.5()().()(){)

SIGNATURE:

Cathy J, Read Director Office of Acquisition Management

Date

APPROV ALS (Continued)

DEPARTMENT COMPETITION AIJVOCATE nE lEW AND CONCURRENCE- ('ol1imet Ercl;'eding S62,5(jO,O()()

SIGNATURE:

Jan Visintainer Date Competition Advocate Office of the Procurement Executive

SENJOR PROCUREMl~NT EXECUTIVI~ OF THE GENCY (Ref: FAR 6.501; OF)P Act (41 U.S.c. 414(3). COrl/mct r:rcceding S{;:!,5(J(I,(J(JU r fl.')' f//Tf/ORfTl' 1,\',\OTDFjJCAfJlL'

SIGNATURE:

Corey Rindner Date Procurement Executive Office of Procurement E:xccutivc

:\OiF fucl! /'('\'i('1(' IlIiISI sli/,lIlo/c alld inc/I1,/t' lUll'(,/, It' 'l'! .\i,I!.II(/{O/T (!)!1.tJ!.I.JJ:J{n' Oij_LI'J)/'i(l1' To the higher do//,I/' threshold UI'f'/'I)I"i!. ,\ig/iu(/I/'il'.1 "hull II Jf ('.1'('('('(1 /,'.1 Nor { ',,\' (' dol/ur threshold <l1i/hori,.\'.