signed_2024 VS30 SOW.pdf

Department of Health and Human Services Indian Health Service

Claremore Indian Hospital

Statement of Work (SOW) Facility Vital Signs Monitor Replacement

1. PURPOSE OF THE PROJECT

The Claremore Indian Hospital (CIH), Indian Health Services (IHS) has a requirement for new vital signs monitors to replace existing monitors. These monitors will be utilized throughout the CIH facility, they will allow for better patient outcomes through safety, ease of use, and monitoring features. The Claremore Indian Hospital and IHS’ mission and commitment is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level, and to ensure that comprehensive, culturally acceptable personal and public health services are available to American Indian and Alaska Native people.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide fifty-nine (59) vital sign monitors to CIH with the following specifications:

• Overall width of approximately 13” or 33cm (not to exceed)

• Overall height of 9” or 23cm (not to exceed)

• Overall depth of 9” or 23cm (not to exceed)

• Overall weight of 11 lbs. or 5 kg (not to exceed)

• Battery, lithium ion, smart battery 11.1 V, 7800 mAh

• Battery, operating time (new, fully charged) at least 6 hours

• Internal power supply 100 to 240 VAC

• Maximum power output 60W

Features to be included in the vital sign monitors should include:

• Screen type: LCD with 5-wire resistive touchscreen

• Screen size: 10.1” or 25cm

• Resolution: 216.96 x 135.6mm

• Viewing angle: +85°

• Compatible with Cerner

• Task light

• Dark/Light

• Quick Check

• Quick Capture

• Quick Alerts

• Quick NBP

• SpO2

• Options for temperature devices

• Supplies compatible with current Philips monitoring

• Store up to 1,000 patient records

• Lithium ion, 9-cell smart battery

• Programmable auto-delete and auto-hide records

• USB ports for easy software upgrades and config settings

• AC power LED

• Charging LED

• Three alarm severity levels

• Visual alarm indicators

• Audible alarms configurable for volume, tone and silence

• Configurable alarm limits

BP accuracy

• Maximum standard deviation 8 mmHg

• Maximum mean error +5 mmHg

Pulse rate accuracy

• 40 bpm to 100 bpm +5 bpm

• 101bpm to 200 bpm +5% of reading

• 201 bpm to 300 bpm +10% of reading

Initial inflation pressure (factory default settings)

• Adult 160 mmHg (21.3 kPa)

• Pediatric 140 mmHg (18.7 kPa)

• Neonatal 100mmHg (13.3 kPa) NBP interval choices Automatic measurements at configured interval of

Off, 1, 2, 3, 5, 10, 15, 30, 60, 90, or 120 minutes or STAT up to five interval programs can be defined.

SpO2

• Measurement range 0% to 100%

• Accuracy 70% to 100% +2% to 4% for all approved sensors

• Pulse rate 30 bpm to 300 bpm

• Pulse rate accuracy with 2% or 1 bpm, whichever is greater

The contractor shall provide a preventative maintenance and service plan

This preventative maintenance and service plan should include:

• Parts and labor for services, preventative maintenance, and repairs

• Preventative maintenance and service should be done to the original manufacturer’s requirements at minimum

• Provide service documentation to the CIH Bio-med staff

• Minimum yearly preventative maintenance

• Coverage 8am to 5pm excluding holidays

• Be broken into option years concurrently with the period of performance

3. PERIOD OF PERFORMANCE

The base year Period of Performance will be 12 months from date of award with four (4) twelve (12) month option years.

4. LEVEL OF EFFORT

4.1. The contractor shall arrange delivery of the vital sign monitors in accordance with CIH to allow for pickup of trade-in monitors, this will ensure no disruption to patient care while monitors are being replaced. The Government has limited space to store the old/excess monitors.

4.2. Training: Contractor shall provide online training and documentation the entire period of performance and initial training to include:

• All CIH staff on the basic functionality and safety features

• Bio-med staff on basic maintenance

• EVS staff on cleaning and care

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV

DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management. - (Security Clearance for on-site human services)

5.2. The US PHS Claremore Indian Hospital is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Claremore Indian Hospital official, presenting valid identification, smoking restriction and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of

Claremore Indian Hospital. Such action(s) could result in violation of the contract and possible legal actions.

5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

5.5. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall supply no property, facilities, and services.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: beds, parts, labor, oversight, and software.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

10.1. Delivery was on time and per the SOW: Yes No

10.2. Services were performed on time: Yes No

10.3. Training and support were 24/7 per SOW: Yes No

10.4. Issues were addressed in a timely manner: Yes No

Department Supervisor Signature: _________________________

Administrative Officer Signature: _________________________