Sign-In_Sheets_Pre-Proposal_Meeting_26-29SH.pdf

This is a Sign-In Sheet from a pre-proposal meeting for the City of Sarasota's solid waste hauling contract opportunity. The City of Sarasota is requesting proposals for municipal solid waste hauling and transporting services to move approximately 55,275 tons of waste annually (approximately 289 trailer loads per month) from the City's transfer station to the Sarasota County Landfill. Optional services include hauling and transporting yard waste debris to approved disposal facilities. The non-mandatory pre-proposal meeting was held on June 22, 2026, at 10:00 a.m. at 1325 N Osprey Avenue, Sarasota, Florida. The deadline for submitting questions is July 2, 2026, at 2:30 p.m., with proposals due electronically through the City's procurement portal by July 16, 2026. Proposals are limited to a maximum of 150 single-sided pages. The contract term is one year with two optional one-year renewals, for a possible total of three years, and the City reserves the right to extend the contract up to 180 days beyond expiration at the same prices in effect on the final contract day.

Awarded vendors must provide proof of insurance prior to commencing work, including commercial general liability coverage with combined single limits of not less than one million dollars per occurrence and two million dollars per location aggregate, as well as automobile liability and worker's compensation insurance as required by Florida Statutes. The incumbent contractor, Merrell Bros., Inc., is currently operating under a six-month extension running through October 31, 2026, under the current pricing structure. The City may award the contract to one or multiple proposers. Procurement contact is Samantha Hess at samantha.hess@sarasotafl.gov.