Fully_Executed_6_Month_Extension_19-16TS_Solid_Waste_Hauling_Merrell_Bros._Inc.pdf

SIX-MONTH EXTENSION TO

AGREEMENT FOR SOLID WASTE HAULING SERVICES

THIS AGREEMENT FOR SOLID WASTE HAULING SERVICES, made and entered into on {{Dte_es_:signer4:date }} by and between the CITY OF SARASOTA, FLORIDA, a municipal corporation, hereinafter referred to as “CITY,” and MERRELL BROS., INC., a foreign corporation authorized to do business in the State of Florida, hereinafter referred to as “CONTRACTOR," (collectively the “Parties”).

W I T N E S S E T H :

WHEREAS, CITY and CONTRACTOR entered into an Agreement for Solid Waste

Hauling Services dated March 29, 2019, as well as a First Amendment thereof dated May 26, 2021, and a Second Amendment and First Extension to Agreement dated March 28, 2024, hereinafter collectively referred to as the “Agreement,” by which CONTRACTOR provides solid waste hauling services to transport all of CITY’S solid waste from CITY’S transfer station to the Sarasota County landfill and provides optional hauling of yard waste debris, on an as-needed basis pursuant to RFP #19-16TS.

WHEREAS, upon expiration of the initial 5-year term of the Agreement on March 31, 2024, the Agreement was renewed for an additional two years.

WHEREAS, the first renewal of the Agreement between the CITY and CONTRACTOR will expire on March 31, 2026. Although the terms of the Agreement allow for a second two-year renewal, the CONTRACTOR has declined to exercise this option. Instead, the Parties have mutually agreed to a six (6) month extension.

WHEREAS, the Parties desire to enter into this six (6) month extension of Agreement to allow sufficient time for the CITY to issue and complete a new solicitation process without any interruption in solid waste hauling services provided by CONTRACTOR.

WHEREAS, the Parties agree that should CITY secure a new contract prior to the October

31, 2026 expiration of this 6-month extension, CONTRACTOR will be relieved of any further obligation and this Agreement shall be terminated at that time.

WHEREAS, the Parties agree that the pricing in effect for this Six-Month Extension shall be the pricing outlined in the Exhibit B-2 attached to the First Extension of Agreement, a copy of which is attached hereto and incorporated by reference herein.

WHEREAS, the City Manager is authorized to administratively approve and execute this contract extension.

NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING AND THE

MUTUAL COVENANTS CONTAINED HEREIN, IT IS AGREED AS FOLLOWS:

1. Section 4. Term is hereby modified to extend the term of the Agreement for an additional six (6) months beyond the expiration of the first renewal period, as follows:

Apr 4, 2026

Section 4. Term: The term of the initial Agreement commenced on April 1, 2019 and expired on March 31, 2024. The first two-year renewal of the Agreement commenced on April 1, 2024 and expires on March 31, 2026.

The Agreement provides for one additional two-year renewal upon the mutual agreement of the Parties, but the remaining renewal will not be exercised. This six-month extension of Agreement will commence on April 1, 2026 and shall expire on October 31, 2026, or on the date by which CITY has secured a new CONTRACTOR, whichever is sooner.

2. Notwithstanding the actual date(s) of execution by the Parties, the Effective Date of this Six-Month Extension shall be April 1, 2026.

3. Except as expressly set forth herein, all of the terms, covenants and conditions of the Agreement are hereby ratified and confirmed by CITY and CONTRACTOR and each, by the execution of this Six-Month Extension of Agreement for Solid Waste Hauling Services, hereby signifies their intent to be bound thereby.

IN WITNESS WHEREOF this Six-Month Extension of Agreement for Solid Waste

Hauling Services has been signed and sealed, in duplicate, by the respective parties hereto.

DATED on {{Dte_es_:signer4:date }} by the City of Sarasota, Florida.

DATED on {{Dte_es_:signer2:date }} by MERRELL BROS., INC.

CITY OF SARASOTA, FLORIDA

By: {{Sig_es_:signer4:signature }}

{{N_es_:signer4:fullname }}

City Manager

STAFF REVIEW

By: {{Sig_es_:signer3:signature }}

{{N_es_:signer3:fullname }}

Purchasing General Manager

CONTRACTOR

By: {{Sig_es_:signer2:signature }}

{{N_es_:signer2:fullname }}

{{*Ttl_es_:signer2:title }}

Blake Merrell (Apr 1, 2026 10:47:48 EDT) Blake Merrell

Apr 1, 2026

Blake Merrell

Chief Operations Officer

Renee Hayes

Apr 4, 2026

Jennifer Jorgensen

April 2024-March 2025 April 2025-March 2026

Starting Value$312.11 Original contract price, not including fuel, "Per Load Fee Net of Fuel" Value Change-$20.00 Discount per load after company trailer was totalled and utilization of the tombstone packer was ceased.

Current Value$292.11 Starting contract price, not including fuel "Per Load Fee Net of Fuel" CPI-1 Data

Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Average

305.104 305.296 305.357 305.819 305.761 306.078 306.889 306.877 307.007 308.911 309.987 310.183 306.939

CPI-2 Data Apr-25 May-25 Jun-25 Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Average

311.087 311.514 312.330 312.771 313.558 314.350 Not Published 313.597 313.675 314.740 315.689 TBD 313.331

306.939

313.331

2.08%

Fuel Related Price Adjustment

Annual CPI Adjustment - Non Fuel Portion

CPI-1 Resulting Average:

CPI-2 Resulting Average:

Rate Adjustment (%) =ROUND (1(CPI2 -CPI1)/CPI1),4) Rate Adjustment (%) =ROUND (1(313.331 -306.939)/306.939),4)

New Load Fee Net of Fuel = $359.25 x 0.0208 = $7.4724 + $359.25 = 366.7224

New Load Fee Net of Fuel = $366.7224

CPI-1 = Average of CPI-2 = Average of

Calculated Rate Adjustment =

Exhibit B-2 Cost 19-16TS

2.98

Apr-19

202.7

2.796

266.392 Feb-26

5.134 23-Mar-26

Step 1 (PPI Index for Request Month - Baseline PPI Index) / Baseline PPI Index = % PPI Change= Step 1

Step 2 (EIA Index for Request Month - Baseline EIA Index) / Baseline EIA Index = % EIA Change= Step 2

Step 3 (% PPI Change x 0.80) + (% EIA Change x 0.20) = Weighted % Change= Step 3

Step 4 (Weighted % Change x Original Unit Price) + Original Unit Price = New Adjusted Unit Price= Step 4

2500 trips x 55 miles = 137,500 miles

90 miles x 3 x 260 days = 70,200 miles

51,925 gallons x 4.2274678 = $219,511.27 cost of fuel

$4.2274678

0.314218056

0.836194564

0.418613358

Original Unit Price Shall be

Baseline Month

Baseline PPI Index

Baseline EIA Index

PPI Index for Request Month

EIA Index for Request Month

Fuel Portion of Fee Calculation:

Total Miles - 207,700

$219,511.27 / 2500 trips = $87.80

Gallon Conversion 207,700 / 4 mpg = 51,925

$87.80

$366.72

$454.52

Fuel Portion of Fee

Per Load Fee Net of Fuel

New Resulting Per Load Fee

Per Load Fee Totals

Fuel Portion of Fee= $87.80