Sign_In_Sheets_4-7-26.pdf

This is a sign-in sheet from a mandatory pre-bid conference for ITB 11-26 Field Operations Renovations issued by New Smyrna Beach Utilities, a political subdivision of the State of Florida located in Volusia County. The pre-bid site visit was held on Tuesday, April 7, 2026 at 9:00 AM at the project site located at 413 Smith Street, New Smyrna Beach, Florida 32168. The document records attendance at this mandatory conference, which bidders were required to attend prior to submitting renovation proposals for the Field Operations Facility's breakroom and offices. Questions regarding the project were due by April 15, 2026 at 2:30 PM, with addenda published by April 20, 2026 at 5:00 PM. Sealed bids were due electronically via Vendor Link by April 30, 2026 at 2:30 PM, with public bid opening scheduled for 3:00 PM via Microsoft Teams. The successful contractor must substantially complete all work within sixty (60) consecutive calendar days and achieve final completion within thirty (30) consecutive calendar days from substantial completion, for a total contract duration of ninety (90) calendar days from the Notice to Proceed.

The procurement requires bidders to provide a 10 percent bid bond, maintain comprehensive insurance coverage including worker's compensation, general liability with a $2,000,000 general aggregate limit, and professional liability of $1,000,000 if applicable. Bids must include separate line items for materials, labor, permitting, drawings, and incorporate a $5,000 project contingency that will be returned to the Commission if unused. The evaluation will be based on best overall value rather than lowest price alone. Subcontract work is limited to no more than 50 percent of the total scope of work. Upon award, a performance and payment bond equal to the contract price is required. Liquidated damages are assessed at $250 per day for failure to achieve substantial completion and $50 per day for failure to achieve final completion. Bidders must comply with E-Verify requirements, provide drug-free workplace certification, submit non-collusion affidavits, and demonstrate foreign country of concern attestations. No explicit budget range or estimated award value is specified in the procurement documents.