ITB_11-26_Addendum_3.pdf
PDF 259 KB Posted
- Attached to
- ITB 11-26 Field Operations Renovations State and local contract opportunity
- Solicitation number
- ITB 11-26
- Issued by
- Volusia County, Orlando City, Florida
About this file
This is Addendum No. 3 to Invitation to Bid (ITB) 11-26 issued by New Smyrna Beach Utilities, a political subdivision of the State of Florida, for Field Operations Renovations at its facility located at 413 Smith Street, New Smyrna Beach, Florida. The addendum clarifies critical project specifications and requirements through twenty-nine numbered questions and answers addressing scope ambiguities. Key clarifications include: the existing breakroom tub sink will be removed; floor base will be Roppe 4" x 1/8" black vinyl coil without cove epoxy molding; a single Carrier air conditioning unit will serve both the breakroom and locker room with the AHU located in the northwest corner of the breakroom and enclosed in a new AC closet; facilities will remove posters, frames, and wall-mounted fixtures; wall patching on block walls should be feathered to blend with surrounding surfaces; the epoxy floor in the breakroom will be flake style with color to be determined; insulation will be applied to the breakroom and half of the electrical room; three doors require replacement with hollow metal frames acceptable; a concrete pad is required for the AC outdoor unit; the contractor must design and install the complete HVAC system including ducts, supply, and return; the contractor is responsible for complete engineering drawings and all permitting required by the City of New Smyrna Beach; electrical panels will require testing; twenty desks and twenty-one chairs must be assembled and installed; the ACT grid is only being replaced in the breakroom; and spray foam insulation will be applied only to a portion of the locker room ceiling with steel joists.
This addendum addresses technical specifications, material selections, system design responsibilities, and clarifications regarding low voltage work, with the contractor responsible for HVAC electrical controls if low voltage installation is required, while IT and network cable installation will be handled by others. The addendum must be signed and returned with the proposal to acknowledge receipt and incorporation into the bid. All questions were submitted by April 15, 2026, with this addendum issued by April 20, 2026, establishing final clarifications prior to the April 30, 2026 sealed bid deadline.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| ITB_11-26_Addendum_2.pdf | ||
| ITB_11-26_Addendum.pdf | ||
| Sign_In_Sheets_4-7-26.pdf | ||
| ITB_11-26_Field_Operations_Renovations.pdf |
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Text version
NEW SMYRNA BEACH UTILITIES
200 CANAL STREET
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
Field Operations Renovations
ITB 11-26
ADDENDUM NO 3
Page 1 ITB 11-26 Addendum No 3
DATE: 4/20/26
RE: ITB No. 11-26 ADDENDUM NO. 03
To prospective vendors:
New Smyrna Beach Utilities is issuing the following addendum. As such it becomes an integral part of the proposal and must be acknowledged by the return of this signed form, with your proposal form, acknowledging receipt of the addendum.
1. Is the existing Breakroom Tub Sink staying in place or will the facility remove it to allow for flooring preparation and application of Labpox30? Facilities will remove it.
2. Will a Cove Epoxy Molding also be required in the Breakroom? Floor base will be Roppe 4” x 1\8” black vinyl (coil).
3. Please indicate where the New Carrier AC System is to be installed. The AHU will be located in the northwest corner of the large breakroom area and enclosed.
4. Will Facilities remove posters, frames and any wall-mounted fixtures? Yes
5. Item #13 of the Scope indicates wall patching; what extent of patching is expected on the block walls? The patching on the block walls should be feathered to blend in with the surrounding surface.
6. Will there be any Low Voltage Scope involved? Only if the new thermostat is low voltage.
7. Please indicate where the dumpster can be placed? See attached screenshot.
8. Will a port-a-potty be required or can workers use the facility restroom? Contractor can use the restrooms located in the pumphouse.
9. Item #8 indicates removing and replacing entry doors in the Breakroom. Are we to include the frame as well and if so will a hollow metal frame suffice? Yes
10. Will both the breakroom/lockers and offices be emptied simultaneously? No, the front offices will be completed first.
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
Field Operations Renovations
ITB 11-26
Page 2 ITB 11-26 Addendum No 3
11. What color epoxy floor are you looking for? Flake style, solid color, or quartz style? It will be flake stye. Color to be determined.
12. Is insulation going all thru the breakroom and Electric room? Insulation will go in breakroom and half of the electrical room (will not be on the wood section in electric room.
13. Will ceiling tiles be needed for Electric room? No
14. Will Exit lighting need to be added and if so how many? Yes and as many as code requires.
15. SOW indicates (1) AC unit, can you please confirm if only (1) is required no additional in locker room? Yes only one (1) A/C unit
16. Please confirm locker room window and AC will be replaced? One new a/c unit will be used for locker room and breakroom.
17. Please confirm there are (3) doors to be replaced. Yes, three (3) doors to be replaced.
18. Do we need to pour concrete pad as well for A/C outdoor unit? Yes a pad is required.
19. Will the AC unit be a wall hung unit or do we need to install the whole system including ducts, supply and return? Install whole new a/c system including ducts, supply and return.
20. What are the expectations for drawings? Are we supposed to submit the as build drawings for complete breakroom and office with Mechanical and Electrical part of it?
A basic drawing of the floor plan has been submitted. Contractor is responsible for the complete drawings.
21. As we don’t have any drawings, is the expectation to design the HVAC and include its electrical as well? Yes
22. What permitting do we need to include in the bid? As it shows the line item for it. All of the permitting that is required by the City of New Smyrna Beach.
23. Are the panels capable for adding the new HVAC unit? Do we need to do testing and design as well? Panels will need to be tested.
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
Field Operations Renovations
ITB 11-26
Page 3 ITB 11-26 Addendum No 3
24. Can you provide the spec for the desk and chairs you want assembled and also the quantity? 20 desks and 21 chairs.
25. Please confirm that the ACT grid is only being replaced in the Breakroom and not the offices. Grid is only being replaced in the breakroom.
26. Please confirm the newly installed A/C Unit will only serve the Breakroom New a/c unit will serve the breakroom and locker room.
27. Confirm low voltage/data installation will be handled by others. If low voltage is required for the HVAC controls the contractor is responsible. Any IT/Network cables will be handled by others.
28. Will the new A/C unit installed in the breakroom require the construction of an A/C Closet? Yes
29. Confirm spray foam insulation will only be applied to a portion of the locker room ceiling with steel joists. Yes
A Copy of This Signed Form Must Accompany Your Proposal
Acknowledgment of Receipt of Addenda No. 3
Company_______________________________________
Title___________________________________________
Signature_______________________________________
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