INVITATION TO BID

26/27-4

SIDEWALK SNOW REMOVAL SERVICES

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: August 31, 2026

DEADLINE FOR QUESTIONS: September 9, 2026

RESPONSE DEADLINE: September 14, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

INVITATION TO BID

26/27-4

SIDEWALK SNOW REMOVAL SERVICES

I. Introduction II. Instructions to Bidders

III. Insurance and Indemnification Requirements IV. Standard Instructions for Supplies, Materials & Equipment V. Project Details

VI. Living Wage Ordinance VII. Vendor Submissions

VIII. Pricing Table

Attachments:

B - Blank IRS Form W-9 Fillable Form

C - Manchester Living Wage Certification

D - SIDEWALK SNOW REMOVAL MAPS

Invitation To Bid #26/27-4 Title: SIDEWALK SNOW REMOVAL SERVICES

1. Introduction

1.1. Summary

The Town of Manchester is seeking qualified contractors for sidewalk snow removal services at various locations.

1.2. Contact Information

Cora Narracci

Purchasing Agent

494 Main Street

Purchasing Division

Manchester, CT 06040

Email: cnarracci@manchesterct.gov

Phone: (860) 647-3033

Department:

Public Works

Department Head:

Mark Rizzo

Director

1.3. Timeline

Release Project Date August 31, 2026

Question Submission Deadline September 9, 2026, 4:00pm mailto:cnarracci@manchesterct.gov tel:(860)647-3033

Bid Opening Date and Time September 14, 2026, 11:00am

Join Zoom Meeting https://us06web.zoom.us/j/83017079097?pwd=98 oyHcdMOjIC1tofafDlygqTvHD6WU.1

Meeting ID: 830 1707 9097

Passcode: 6Rk7jK

One tap mobile

+13126266799,,83017079097#,,,,*350219# US

(Chicago)

+16465588656,,83017079097#,,,,*350219# US

(New York)

Join by SIP

• 83017079097@zoomcrc.com

Join instructions https://us06web.zoom.us/meetings/83017079097

/invitations?signature=WrYkLdy_liXzv65ytdiTuMBF

HvJr6PEwR8HzZzc1CGA https://us06web.zoom.us/j/83017079097?pwd=98oyHcdMOjIC1tofafDlygqTvHD6WU.1 https://us06web.zoom.us/j/83017079097?pwd=98oyHcdMOjIC1tofafDlygqTvHD6WU.1 mailto:83017079097@zoomcrc.com https://us06web.zoom.us/meetings/83017079097/invitations?signature=WrYkLdy_liXzv65ytdiTuMBFHvJr6PEwR8HzZzc1CGA https://us06web.zoom.us/meetings/83017079097/invitations?signature=WrYkLdy_liXzv65ytdiTuMBFHvJr6PEwR8HzZzc1CGA https://us06web.zoom.us/meetings/83017079097/invitations?signature=WrYkLdy_liXzv65ytdiTuMBFHvJr6PEwR8HzZzc1CGA

2. Instructions to Bidders

2.1. INSTRUCTIONS TO BIDDERS

In accordance with the provisions of the Town Charter, sealed proposals will be received not later than the date and time set forth above, for furnishing the commodities and/or services listed herein.

Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal Order

11246. By submitting the Proposal for this bid, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

2.2. ELECTRONIC BIDDING INFORMATION

Important Instructions for Electronic Submittal

Specifications and bid forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain bid packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Bids may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com).

Submitting Questions and Receiving Responses

Bidders shall submit all inquiries regarding this bid via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-Procurement

Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Purchasing Authority may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Purchasing

Authority may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the bidder with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this bid. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the Manchester Charter, Code of Ordinances, and

Purchasing Guidelines. By bidding on the proposed purchase or service, the bidder agrees to such terms, provisions, and conditions.

3. The Town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting bid documents.

4.This bid and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT

MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

5. Bid prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of bids received later than the time and date set for bid opening will not be considered.

7. All bids shall be opened via a virtual meeting link posted and read aloud. All bids shall be tabulated and copies of said tabulation shall be posted on the website

8. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

9. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

10. The Bidder, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

11. Bidders shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to bid prices when paid within the stated number of days in the proposal.

12. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

OpenGov portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any bidder or prospective bidder against the Town.

12A. The Town reserves the right to reject any and all bids, to waive technical defects and to make such awards including accepting a bid, although not the low bid, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any bid if the bidder, any officer of the bidder, or any other company owned in whole or in part by any officer(s) of the bidder, is delinquent in the payment of any taxes or fees owed to the Town. The Town reserves the right to require a disclosure statement from the bidder listing the name(s) of all officers of the company.

12B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

13. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the bidder to discharge a contract. The bidder shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any bid if the bidder fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the bid is conditional in nature.

14. Except where otherwise provided, a contract between the Town and a successful bidder shall consist of the Invitation to Bid, Specifications, Plans, Bid including Proposal form and these Rules and

Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

15. All Invitations to Bid shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

16. Bids shall be made available on the Town of Manchester Purchasing Web Site via the Bidding site.

17. Alternate bids shall not be accepted unless otherwise specified in the bid documents.

18. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any bid or bids submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

19. In the event that any bidder wishes to protest the potential award of a bid, the bidder must make it’s protest in writing identify the protesting party and the bid number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester Purchasing

Office, within FIVE (5) business days after the award decision.

20. A conference with respect to said protest shall be scheduled by the Purchasing Authority and shall be attended by the Purchasing Authority or their designee and such other persons as the Purchasing

Division and the Town Manager shall require attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

21. In the event that any protesting bidder wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the

Purchasing Authority pursuant to paragraph 1 herein.

22. Except for special instructions inserted in special contracts by the Purchasing Authority pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

23. The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

24. All Awards shall be made by the Purchasing Authority.

25. The Town reserves the right to purchase additional items as listed in this invitation to bid, at the price herein bid, for a period of up to one (1) year from date of award.

26. Tariff Increases:

The prices set forth in this bid shall be firm and not subject to increase due to any new or increased tariffs, duties, or trade restrictions imposed after the bid submission date, whether by domestic or foreign authorities. The Seller assumes all risk and liability for any such increases and shall not pass on any additional costs to the Buyer unless agreed to in writing in advance.

Should the Seller seek an adjustment due to a material tariff change, the Seller must notify the Buyer in writing within ten (10) business days of the change, providing detailed documentation of the impact.

The Buyer reserves the right to reject any proposed price adjustment or to seek alternative suppliers if an acceptable resolution is not reached.

27. The Town reserves the right to reject bids from companies that have on two or more occasions withdrawn their bids after bids have been opened.

2.5. Bid Opening Information

Bid responses will be received by 11:00 am on Monday, September 14, 2026

Bid openings will be held virtually through Zoom.

ZOOM meeting instructions are as identified in the Introduction Section above.

The virtual bid opening will be exactly the same as a regular bid opening – Purchasing staff will open the bids and read the results out loud. Results are not final until reviewed, tabulations compiled and then posted/distributed to participants. In addition, the requesting department will recommend an award after a complete review of the submissions.

3. Insurance and Indemnification Requirements

3.1. GENERAL CONDITIONS:

Within ten (10) business days of the award or notice, or prior to the start of work, whichever comes first, the contractor will provide, pay for, and maintain in full force and effect the insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during the life of the contract and for such additional time as may be required, and will cover the contractor/ independent insured’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

A.

Certificates of Insurance: The contractor will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage’s required here are in effect and specifying that the liability coverage’s are written on an occurrence (or claims-made where applicable) form and that the coverage’s will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance without sixty (60) days advance written notice to the Purchasing Division. Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor’s obligation to maintain such insurance. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

B.

Insurer Qualification: All insurance will be provided through companies authorized to do business in the

State of Connecticut and considered acceptable by the owner. Insurance Companies shall maintain a minimum A.M. Best rating of A-/VIII.

C.

Additional Insured: The policy or policies providing insurance as required, with the exception of professional liability and workers’ compensation, will defend and include the owner, directors, officers, representatives, agents and employees, and where applicable owner’s architects or engineers, as additional insureds on a primary and noncontributory basis for work performed under or incidental to this contract.

D.

Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims made or occurrence basis, shall be maintained without interruption from the date of commencement of the

Work until date of final payment and then extended for an additional three (3) years from date of final payment.

If any insurance required here is to be issued or renewed on a Claims Made form as opposed to an

Occurrence form, the retroactive Date for coverage will be no later than the commencement date of the project. The Claims Made form will have an Extended Reporting Period of three years from the date of project completion. All Claims made policies cancelled or non-renewed and not replaced by a subsequent claims made policy will have an Extended Reporting period of three years from the date of cancellation or non-renewal.

E.

Subcontractors’ Insurance: The contractor will require each subcontractor hired by and/or employed by contractor to purchase and maintain insurance of the types specified below. When requested by the owner, the contractor will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F.

Waiver of Subrogation: The contractor/subcontractor will purchase required insurance policies that shall be endorsed with a waiver of subrogation and all rights of recovery in favor of the Town, its officers, officials, agents and employees. The contractor will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all parties enumerated in this section.

G.

Indemnification/Defense/Hold Harmless: To the extent provided by law, the contractor shall indemnify, defend, and hold harmless the owner, officers, officials, agents and employees, and if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by the owner, arising out of or resulting from the performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor/ insured, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

3.2. INSURANCE LIMITS AND COVERAGE:

A.

To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions, and coverages of Insurance Services Office (ISO) policies, forms, and endorsements.

B.

If the contractor has self-insured retention’s or deductibles under any of the following minimum required coverage’s, the contractor must identify on the certificate of insurance the nature and amount of such self-insured retention’s or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be the contractor/ independent insured’s sole responsibility.

C.

Workers’ Compensation Insurance: With respect to all operations the Contractor performs and all those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry

Workers’ Compensation insurance as required by the laws of the State of Connecticut.

Employer’s Liability insurance shall be provided in amounts not less than:

• $500,000 per accident for bodily injury by accident,

• $500,000 policy limit by disease; and

• $500,000 per employee for bodily injury by disease.

D.

Commercial General Liability Insurance: With respect to the operations the Contractor performs and also those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property Damage and Independent Contractors in an amount not less than $1,000,000 combined single limit, per occurrence, and $2,000,000 aggregate. Owner shall be included as additional insured. Per project aggregate to apply.

Notes:

•If underground work is to be undertaken, each policy shall have coverage for and exclusions removed for “Explosion, Collapse and Underground” (“XCU”) hazards.

•Should blasting be required, all necessary permits for the use of explosives shall be obtained by the contractor or insured from the Fire Marshall.

E.

Automobile Liability Insurance: The Contractor shall obtain automobile liability insurance with a minimum limit of $1,000,0000 combined single accident, covering the operation of all motor vehicles, including those hired or borrowed, that are used in connection with the Project for all damages arising out of bodily injury to or death of all persons and/or injury to or destruction of property. This policy shall not be subject to an annual aggregate limitation.

F. Umbrella/Excess Coverage: contractor shall purchase and maintain umbrella/excess liability insurance with a limit of not less than $1,000,000 per occurrence/aggregate, covering all lines of insurance required by this contract. This coverage is required to sit above the underlying General Liability, Automobile Liability and Employer Liability part of the Workers Compensation policies. Depending on the scope and size of risk of the work to be performed, higher limits of coverage may be required.

G.

Owner’s and Contractor’s Protective Liability Insurance for and in the Name of the Town and/or State:

With respect to the Contractor’s operations and also those of its subcontractors, the Contractor shall carry, for and on behalf of the Town and/or State for each accident or occurrence resulting in damages from bodily injury to or death of persons and/or injury to or destruction of property, with a minimum of

$1,000,000 per occurrence.

Other Insurance Coverage That May Be Required:

• Professional Liability: Not less than $1,000,000 per claim and aggregate to be maintained for the duration of the agreement and three years following its termination. This insurance requirement applies when a contractor has a professional designation or license and/or is providing professional services.

The minimum limit for architects and engineers is $1,000,000 per claim and in the aggregate and may be increased depending upon the nature of the services to be provided to Owner.

• Cyber Risk Insurance: Not less than $1,000,000 per cyber incident to be maintained for the duration of the agreement and three years following its termination. This insurance requirement applies when a third party will be using, storing, or accessing private, confidential or protected information.

• Environmental Liability: Not less than $1,000,000 per claim and in the aggregate. This insurance requirement applies when a contractor will be performing environmental clean-up work

(decontamination/remediation), will be working with hazardous substance or waste, or may have similar such exposures while performing work under the proposed agreement. Higher limits of environmental liability coverage may be required depending upon the scope of work.

** Exceptions to the above requirements are subject to the sole discretion of the Town of Manchester

Version 4.2.2024

4. Standard Instructions for Supplies, Materials & Equipment

These instructions are standard for all proposals issued by the Town of Manchester, Connecticut, for the purchase of all supplies, materials, and equipment. The Town of Manchester may delete, supersede, or modify any of these standard instructions for a proposal by indicating such change in the section headed

“Special Instructions to Bidders.”

1. Unless otherwise stated, deliveries must consist of new merchandise.

2. Prices quoted shall be net delivered prices to the Town.

3. The Town may withhold acceptance of, or reject any merchandise which found, upon examination, not to meet the specifications’ requirements. When rejected, it shall be removed by the Contractor

(vendor) within ten (10) days after notification of rejection.

4. When the schedule indicates that an item to be purchased is to be specified, or equal, the bidder may offer an article which is certified to be equal in quality, performance, and in other essential characteristics to the bid standard. Bidder must furnish any information, such as specifications, test results, etc., which will help in determining whether an item is equal or superior to the Town’s bid standard. If a bidder fails to name a substitute, the specified item must be furnished.

5. Bidders agree to comply with all of the latest Federal and State safety standards and regulations and certify that all items furnished in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of the bidder’s failure to comply with said Standards and/or Regulations.

6. The Town reserves the right to make an award by item, total or by group, as may be in the best interest of the Town. If a Bidder desires to bid on an “all or nothing” basis, he shall so indicate on the bid schedule and the Town reserves the right to make an award as may be in the best interest of the Town.

7. The Bidder shall pay all royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and shall save the Town of Manchester harmless from loss on account thereof except that the Town of Manchester shall be responsible for all such loss when a particular manufacturer, product, or process is specified by the Town of Manchester.

5. Project Details

5.1. Snow Removal

Contractor shall begin snow removal services within one hour of notification by the Parks

Department or its designee.

If conditions warrant, sidewalks must be sanded, de-iced and kept in a safe walking condition at all times.

Town Ordinances require that all sidewalks must be cleared of snow from edge to edge and de-iced within twenty-four (24) hours of the end of the event.

When clearing snow from walks, it shall be the responsibility of the Contractor to ensure its discharge is away from the street side.

The Town shall provide sand, salt, or a mixture of both to the Contractor for use on Town sidewalks only.

The contractor shall supply all labor, equipment, fuel, etc. to perform work required under this contract.

5.2. Required Equipment

Bidder shall submit with their bid a list of equipment to be used for this contract including year, make and model.

Contractors may use small plows with pickup trucks on those areas identified by an asterisk

Provide On-Call snow removal equipment with operators. Equipment will be suitable for use on sidewalks, ramps, stairs and to clear exit paths including but not limited to:

A) Vehicles with plows of six (6) feet or less

B) Skid steers

C) Tractors

D) Snow blowers

E) Mechanical Spreaders

F) Shovels

5.3. Contractor Responsibilities

The contractor shall:

Be prepared for inclement weather and if storm warrants, be “on-demand” twenty-four (24) hours a day, seven (7) days a week.

Provide relief labor as required during an extended storm

The Contractor shall identify the number of workers who will be typically assigned based on 0-

6”, 6-12”, and over 12” snow events

Provide a competent working supervisor to manager all personnel, equipment and record keeping functions.Provide an adequate number of vehicles for transporting snow removal staff to various locations.

Provide a minimum of two (2) experienced snow removal equipment operators.

Each equipment operator shall possess:

1. Working knowledge of the equipment.

2. Ability to perform minor equipment maintenance tasks.

3. Ability to understand and carry out both oral and written direction.

4. Physical strength and fitness sufficient to perform the duties associated with snow removal and ice control duties, including but not limited to snow shoveling, sand and salt application, lifting moderately heavy objects such as a snow blower or a container (bag) of salt and any other duty associated with snow removal and ice control.

Furnish all necessary materials required to perform snow removal services, including but not limited to foul weather apparel for personnel, snow shovels and all fuel and oil required to run equipment.

Be liable for damage to curbing and cable rails, fire hydrants, and light poles caused by

Contractor labor and equipment.

Abide by any Town request to remove a Contractor employee in the best interests of Town without additional explanation.

Keep storm records including date of storm, labor attendance, hours worked, and equipment used for each location. Town supervisor will review and approve the records and maintain a copy of each record with sign-in sheets for each storm to verify for billing.

After clearing snow, if wind blows snow back over the cleared areas by the next day, the Town will pay for the Contractor to remove snow again.

Contractor shall salt every location after clearing snow. This is included in the price for 0-6” and

6-12” storms. The Town will not pay the “de-icing/sanding” only rate along with the snow removal rate.

If after clearing a sidewalk of snow a plow pushes snow back onto the sidewalk, it is the responsibility of the Contractor to clear the sidewalk again at no additional cost to the Town.

5.4. Sidewalk Service Locations

Contractors may use small plows with pickup trucks on those areas identified by an asterisk

1. Batson Drive (Bridge and State ROW)

2. Briarwood Drive (272 and 195 Lamplighter)

3. Burnham Street Extension (Dead End)

4. Chapel Road (North Area – Burnham Street

Ext south to 240 east side and median crossing)

5. Chapel Road – South Area

6. Garth Road (Middle Turnpike East to end guard rail)

7. Hilliard Street (Lot 266; No. 258 to Westerly)

8. Lenox Street (Lot 140 between #132 and #144)

9. * Meadowbrook Drive (10, 30, 41, & Park–both sides)

10. Meadowbrook Drive (199 and 200)

11. Meadowbrook Drive (Opposite #409)

12. Meadowbrook Drive (Lot 114 Between #104 and #126)

13. Middle Turnpike East (Lot 333 between #337 MTE and #9 Earl Street)

14. Middle Turnpike West (Lot 387 between #338 MT and #417 MT)

15. Park Street Bridge (North side of bridge and approach sidewalks

16. Parker Street (501 and 511)

17. Parker Street (866 and back lot Sandra Drive between 100 & 103)

18. Pine Street at Center Street (from smoke shop around corner to orange stake)

Approximately 110 feet on each side

19. Pine Street at Walnut Street (93 corner lot from #7 Walnut around corner to #89 Pine)

20. Police Department (Public Sidewalks along Middle Turnpike and Princeton Street, including Bus Shelter)

21. Police Department (All interior parking lot walkways and building entrances)

22. * Redwood Road (#16 two locations south side from Hillstown to #38 Redwood and #102

Redwood to #192 Redwood)

23. Spencer Street (Lot 271 from #249 to Cemetery)

24. Spring Street (Lots 640, 660, 670 from #628 Spring Street to Case Mountain Parking)

25. Stanford Drive (from Vernon to #22 Stanford Drive)

26. * Tolland Turnpike (Bus shelter @ cemetery)

27. Tufts Drive (179 Knollwood North 450 ft.)

28. Vernon Street (Lot 111 between #107 & #115)

29. Briarwood (Pedestrian walkway through to Linwood)

30. Spring Street (Short section near Case Moutain Gate)

31. Buckland Street (from #117 Buckland through Radius onto Pavilions Drive)

32. Buckland Street (from #1087 Tolland Turnpike to #21 Buckland)

33. Wyllys Street (from Spring to Highland including all pedestrian ramps)

34. Pedestrian Island (1) Crosswalk across Adams Street Median

35. Pedestrian Island (1) Buckland/Pavilions

36. Hillstown (from Highway bridge through Cemetery)

37. Tolland Turnpike, Tolland Turnpike Bridge

38. Deming Street (North side from Tolland Turnpike to Avery)

39 A,B Spencer Street, Spencer Street Bridge East & West

40. South Main Street, East Side (#129 South Main to 384 Exit/On Ramp)

41. South Main Street, West Side (Hartford Road.to Hackmatack)

5.5. Right to Add or Remove Locations in Each Area

The Town reserves the right to add or remove locations in each area. If additional areas are added, the price will be negotiated between the Town and the contractor.

The Town reserves the right to terminate this contract should the Contractor violate any of the specifications.

5.6. Bid prices and Contract Award

Bidders must bid on all locations to be considered a responsive bidder. The low bid will be determined based on the grand total.

Typically, the Town shall notify the contractor to clear the walks when the depth is between 2 –

6 inches.

The invoice for work performed is determined by the number of times each site is cleared as directed by the Town during the storm.

For example, on a long duration storm in which it snows 10” and the contractor clears the walks two times, the contractor will be paid twice at the 0” - 6” rate.

If the storm is 10” in a short period and the contractor clears the walks after the storm is over, the contractor will be paid at the 6” - 12” rate.

If the storm is 14", the contractor will be paid one 6-12" bill and a 1-6" bill.

If the storm is 20", the contractor will be paid two 6-12" bills.

Snow depth for each storm will be determined based on a depth table set up at the Manchester

Public Works Department facility located at 321 Olcott Street.

Unless otherwise directed by the Town, the sidewalk is to be cleared ONCE by the Contractor at the end of the storm.

The only exception to this is location 21, Police Department, all interior parking lot walkways and building entrances. This location shall be cleared as directed by the Police Department as requested.

5.7. Contract Term

The contract term shall be for the winter season of 2026/2027 and the winter season of

2027/2028

Bid prices submitted shall remain firm during the contract term.

The successful bidder must have services available for snow removal to fulfil orders for service between October 15th and April 15th.

5.8. Contract Extension

The contract contains an option to extend on an annual basis beyond its original term for two winter seasons as mentioned below:

2028/2029 winter seasons

2029/2030 winter seasons

2030/2031 winter seasons

The extension of the contract shall be at the same terms and conditions and upon mutual agreement between the Town and the Contractor, made approximately four (4) months prior to the date the contract is due to expire.

5.9. Contract Price Adjustment

Price adjustment shall be made on the following basis:

1. The price adjustment shall be equal to the percentage increase or decrease in the U.S. Bureau of

Labor Statistics Consumer Price Index, (Base 1982-84=100) all Urban Consumers, not seasonally adjusted.

2. Adjustments will be made annually, beginning on the anniversary date of the contract. Fractions of one percent (1%) will be carried to one place after the decimal only.

3. A review of the Consumer Price Index will be made for the latest twelve month period available four months prior to the anniversary date. The price adjustment, either up or down, will be effective on the anniversary date through the ensuing twelve months, if the contract is extended beyond its original term.

4. For example, the adjustment for a contract year beginning September 1st will be calculated based upon the Consumer Price Index information published on May 1st.

5. Adjustments for years following the first year extension will be made in the same manner based upon the adjusted bid price of the previous year. The contractor hereby agrees to accept payment adjusted in this manner as full compensation for services rendered.

6. Living Wage Ordinance

6.1. Living Wage Ordinance

This contract is subject to provisions of the Town of Manchester Living Wage Ordinance. A summary description of the ordinance and the certification form is attached. Bidders are asked to indicate on the attached Certification Form if your firm would be considered a covered employer. The Certification Form shall be returned to the Town with the proposal.

6.2. Summary Description for Vendors Regarding Manchester’s Living Wage Ordinance

Effective February 1, 2010, the Town of Manchester adopted a living wage ordinance. This Summary

Description is designed to provide any vendor bidding on a Town of Manchester contract with the key provisions of that ordinance. It does not contain the full ordinance.

LIVING WAGE REQUIREMENT:

The ordinance requires that companies awarded service contracts by the Town of Manchester exceeding $25,000 in any one fiscal year pay their Eligible Employees a living wage. Companies considered Covered Employers subject to this requirement are defined below. The Town of Manchester has determined that the contract resulting from this bid or Request for Proposals will be subject to the ordinance if the total contract value is $25,000 or more in any one fiscal year.

The living wage is currently calculated to be $18.25 per hour for employees that are provided comprehensive health care benefits, or $26.70 per hour for employees that are not provided comprehensive health care benefits.

The living wage and health benefit requirements are adjusted annually each July, effective July 1, 2010.

Companies will be required to pay the applicable living wage rate in effect during the term of their contracts.

COVERED EMPLOYERS AND EXEMPTIONS:

The ordinance requires that Covered Employers pay the living wage rate. Certain employers are excluded from paying the living wage rate. They are as follows:

Non-profit organizations as defined by the ordinance, and

Entities that employ less than 25 eligible employees.

ELIGIBLE EMPLOYEES:

Eligible employees are all permanent, full time employees of the company (defined as a normal work week of at least 30 hours), working in the State of Connecticut, not just those working on the Town contract. The following are not considered eligible employees for the purposes of the living wage requirement:

Employees with a normal work week of less than 30 hours.

Seasonal or temporary employees.

Employees under the age of 18.

Employees hired as part of a school-to-work program.

Students who serves in a work-study program or as an intern.

Trainees participating for not more than six months in a training program.

Employees enrolled in a governmentally funded vocational rehabilitation program.

Volunteers working without pay.

Employees exempted under Section 14(c) of the Fair Labor Standards Act due to disabilities.

Any person whose wage rate is subject to a federal or State of Connecticut statute or regulation mandating a prevailing wage rate.

EMPLOYER OBLIGATIONS:

Covered Employers are required to do the following pursuant to the ordinance.

Certify with the submission of their bid or proposal a) that they will pay the required living wage to eligible employees if awarded a contract, or b) that they are exempt from requirements of the ordinance, Upon award, covered employers shall provide the Town a sworn affidavit affirming that all eligible employees of the covered employer working in the State of Connecticut are receiving the living wage and health benefits required by this ordinance.

This sworn affidavit shall be provided thereafter on an annual basis within 30 days of a request being made by the Town if the duration of the contract exceeds one (1) year.

Notify their employees of their rights under the Living Wage Ordinance by posting a copy of the ordinance and other materials prepared by the Town of Manchester in locations where employees will see them.

Make best efforts to attempt to hire residents of the Town of Manchester for all new positions which result from a service contract subject to the ordinance.

PROHIBITED PRACTICES:

Covered Employers cannot decrease non-wage benefits (such as insurance, vacation, or pension) as a means of complying with the living wage requirements.

Covered Employers cannot retaliate or discriminate against any employee for making a complaint against the covered employer regarding compliance with living wage requirements.

ENFORCEMENT:

The Town may enforce the provisions of this ordinance by the imposition of fines, suspension of contract or declaring the Covered Employer ineligible for future contracts.

WAIVERS:

The ordinance provides for the waiver of certain requirements in the ordinance. However, no waivers will be considered until the bidding process has been completed and a contract has been awarded.

Requests for waivers must be made by the Covered Employer, in writing, to the Town Manager. The

Town Manager shall submit the waiver request to the Board of Directors, which shall have the sole discretion as to whether it is granted.

The above is intended to be a summary of the requirements of the living wage ordinance as they affect covered employers and is provided for informational purposes only. Employers should read the entire

Living Wage Ordinance. It can be found online at www.manchesterct.gov Purchasing and click on Living

Wage Ordinance.

https://www.manchesterct.gov/

7. Vendor Submissions

7.1. Bid Requirements*

Did you read through the entire solicitation and confirm that you met all of the bid requirements therein?

☐ Yes

☐ No

*Response required

7.2. Addenda *

This bid and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT

MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

☐ Please confirm

*Response required

7.3. Document Uploads

Please upload any required information in this section.

7.4. Vendor Information *

Please provide your Company Name

Your Company Address

Your Company's State Contractor License Number (if applicable)

Main Contact Name and Title

Telephone Number

Email Address

*Response required

7.5. Have you completed and uploaded the Living Wage Certification? If the form is in the attachments section, then you must complete it and submit it with your bid.*

☐ Yes

☐ No

*Response required

7.6. Please provide your company's FEIN Number or EIN Number.* *Response required

7.7. Please provide your company's System Award Management Number

(SAM)*

Please download the SAM.GOV Entry Registration Checklist for instructions to apply for a SAM Number if you do not have one.

• SAM.GOV_ENTRY_REGISTRATION_...

*Response required

7.8. IRS Form W-9 Request for Taxpayer Indentification Number and Certification. Please provide a current Form W-9. You may also use the fillable Form W-9 attached here.*

Please download the document below, complete, sign and upload.

In order to collect your official tax identity, a current Form W-9, Request for Taxpayer Identification Number and

Certification, is required before engaging in any business with the Town of Manchester.

Please ensure that you have completed all necessary fields on the form, specifically Part I, Taxpayer Identification

Number (TIN) and Part II, Certification.

Payments to the vendor may be delayed if Form W-9 is not received.

Please download Form W-9 from the IRS website or use the fillable form below.

Complete, sign and include it with your submission.

Instructions for the Requester of Form W-9 https://www.irs.gov/pub/irs-pdf/iw9.pdf

Form W-9 https://www.irs.gov/pub/irs-pdf/fw9.pdf

Complete, sign and upload.

• BLANK_IRS_FORM_W-9_FILLABLE...

*Response required

7.9. Please provide the full name of the person who is authorized to sign contracts on behalf of the company in the event that your company is the successful bidder.*

*Response required

7.10. Please provide the email address of the person who is authorized to sign contracts on behalf of the company in the event that your company is the successful bidder.*

*Response required https://government-project.s3.us-west-2.amazonaws.com/22918/c4662476-a989-4049-9bab-0b94e293abed_SAM.GOV_ENTRY_REGISTRATION_CHECKLIST.pdf https://www.irs.gov/pub/irs-pdf/iw9.pdf https://www.irs.gov/pub/irs-pdf/fw9.pdf https://government-project.s3.us-west-2.amazonaws.com/22918/460357c1-a35f-41bd-9745-136311068517_BLANK_IRS_FORM_W-9_FILLABLE_FORM.pdf

8. Pricing Table

LOCATIONS TO BE SERVICED

Small plows with pickup trucks may be used on areas identified by an asterisk (*).

Line Item Description Unit of Measure Cost

Batson Drive (Bridge and State Right of Way)

1 0-6" EVENT

2 6-12" EVENT

3 De-Icing / Sanding Only EVENT

Briarwood Drive (272 and 195 Lamplighter)

4 0-6" EVENT

5 6-12" EVENT

6 De-Icing / Sanding Only EVENT

Burnham Street Extension (Dead End)

7 0-6" EVENT

8 6-12" EVENT

9 De-Icing / Sanding Only EVENT

Chapel Road (North Area-Burnham Street Extension South to 240 east side & median Crossing)

10 0-6" EVENT

11 6-12" EVENT

12 De-Icing / Sanding Only EVENT

Chapel Road - South Area

13 0-6" EVENT

14 6-12" EVENT

Line Item Description Unit of Measure Cost

15 De-Icing / Sanding Only EVENT

Garth Road (Middle Tpke E to end guard rail)

16 0-6" EVENT

17 6-12" EVENT

18 De-Icing / Sanding Only EVENT

Hilliard Street (Lot 266; #258 to Westerly

19 0-6" EVENT

20 6-12" EVENT

21 De-Icing / Sanding Only EVENT

Lenox Street (Lot 140 between 132 and 144)

22 0-6" EVENT

23 6-12" EVENT

24 De-Icing / Sanding Only EVENT

*Meadowbrook Drive (10, 30, 41 & Park-both sides)

25 0-6" EVENT

26 6-12" EVENT

27 De-Icing / Sanding Only EVENT

Meadow Brook Drive (199 and 200)

28 0-6" EVENT

29 6-12" EVENT

30 De-Icing / Sanding Only EVENT

Meadow Brook Drive (opposite #409)

31 0-6" EVENT

32 6-12" EVENT

33 De-Icing / Sanding Only EVENT

Meadow Brook Drive (Lot 114 between #104 & 126)

34 0-6" EVENT

35 6-12" EVENT

36 De-Icing / Sanding Only EVENT

Middle Turnpike East (Lot 333 between #337 MTE and #9 Earl St)

37 0-6" EVENT

38 6-12" EVENT

39 De-Icing / Sanding Only EVENT

Middle Turnpike West (Lot 387 between #338 MT and #417 MT)

40 0-6" EVENT

41 6-12" EVENT

42 De-Icing / Sanding Only EVENT

Park Street Bridge (North side of bridge and approach sidewalks)

43 0-6" EVENT

44 6-12" EVENT

45 De-Icing / Sanding Only EVENT

Parker Street (501 and 511)

46 0-6" EVENT

47 6-12" EVENT

48 De-Icing / Sanding Only EVENT

Parker Street (866 and back lot Sandra Drive between 100 & 103)

49 0-6" EVENT

50 6-12" EVENT

51 De-Icing / Sanding Only EVENT

Pine Street at Center Street (from Smoke Shop around corner to orange stake) Approximately 110 feet each side

52 0-6" EVENT

53 6-12" EVENT

54 De-Icing / Sanding Only EVENT

Pine Street at Walnut Street (93 corner lot from #7 Walnut around corner to #89 Pine)

55 0-6" EVENT

56 6-12" EVENT

57 De-Icing / Sanding Only EVENT

Police Department (Public Sidewalks along Middle Turnpike and Princeton St, including Bus Shelter)

58 0-6" EVENT

59 6-12" EVENT

60 De-Icing / Sanding Only EVENT

Police Department (Facility Sidewalks, All interior walks and entrances to buildings)

61 0-6" EVENT

62 6-12" EVENT

63 De-Icing / Sanding Only EVENT

* Redwood Road (#16 two locations south side From Hillstown to #38 Redwood and #102 Redwood to #192

Redwood)

64 0-6" EVENT

65 6-12" EVENT

66 De-Icing / Sanding Only EVENT

Spencer Street (Lot 271 from #249 to Cemetery)

67 0-6" EVENT

68 6-12" EVENT

69 De-Icing / Sanding Only EVENT

Spring Street (Lots 640, 660, 670 from #628 St. to Case Mountain Parking)

70 0-6" EVENT

71 6-12" EVENT

72 De-Icing / Sanding Only EVENT

Stanford Drive (From Vernon to #22 Stanford Drive)

73 0-6" EVENT

74 6-12" EVENT

75 De-Icing / Sanding Only EVENT

* Tolland Turnpike (Bus shelter @ Cemetery)

76 0-6" EVENT

77 6-12" EVENT

78 De-Icing / Sanding Only EVENT

Tufts Drive (179 Knollwood North 450 ft.)

79 0-6" EVENT

80 6-12" EVENT

81 De-Icing / Sanding Only EVENT

Vernon Street (Lot 111 between #107 & 115)

82 0-6" EVENT

83 6-12" EVENT

84 De-Icing /…