Sidewalk_ Retaining Wall and Fence Repair.pdf

REQUEST FOR BIDS

Event #12501

Sidewalk, Retaining Wall and Fence Repair Transportation Department

SECTION 1

OVERVIEW

1. Request for Bids (“RFB” or “Event”): The City of Greensboro (“City”) hereby solicits and invites bids from qualified Companies and Businesses (“Contractor”), with proven experience and expertise, to submit a response to the requirements outlined in this RFB and provide pricing for the repair of a sidewalk, retaining wall, and fence for the Transportation Department.

2. Period and Terms of Contractual Agreement: The selected Contractor(s) will enter into an agreement with the City to cover the proposed scope of work outlined in Section 2 of this RFB.

3. Selection Process: After the close of this RFB, Contractor bids will be reviewed and evaluated for responsible and responsive submissions, ensuring that all required documents outlined in the RFB (if required) were submitted. The City will award to the lowest responsive, responsible bidder.

A Contractor that wishes to be considered for selection shall submit a complete, concise, and comprehensible bid in the form and manner required by this RFB.

All bids, inquiries, or correspondence relating to this RFB, and all reports, displays, schedules, attachments, exhibits, and other documentation submitted by any Contractor will become the property of the City upon receipt. All bids received are subject to North Carolina Public Records laws found in Chapter 132 of the North Carolina General Statutes and the Public Records Confidentiality Clause in this RFB regarding public access to such documents, and any statements or endorsements inconsistent with therewith will be disregarded. All proprietary information disclosed to the City shall be held to Chapter 132 of the North Carolina General Statutes and the Public Records Confidentiality Clause.

4. Minimum Requirements: Contractors must meet the minimum specifications and requirements contained in the RFB. Contractors are required to acknowledge all exceptions to the minimum specifications, terms and conditions in their bids. Failure to do so may result in the response being deemed nonresponsive.

5. Awarded Contractor Responsibilities:

• Provide Certificate of Insurance with Endorsements covering the minimum insurance requirements

• Contractor must be actively registered and in good standing with the North Carolina

Secretary of State at the time of bid submittal. This information will be verified using the NC Secretary of State website.

6. RFB Questions: Questions regarding this event may be submitted through the Greensboro eProcurement System (“GePS”). Answers will be posted in GePS within two days of the close of the Question and Answer Period; see Item 12: Submission and Response Schedule.

For the duration of this bid process, all correspondence regarding this RFB must be directed to Procurement Services. If it is determined that a Contractor fails to comply to this requirement https://www.sosnc.gov/online_services/search/by_title/_Business_Registration and initiates correspondence with any other City staff, local elected officials, or representative about this bid process, they may be subject to disqualification.

7. Rights of the City – Bids and Additional Documentation: As a result of this RFB, the City reserves the right to accept or reject any and all bids received in whole or in part, to waive minor technicalities, or to negotiate with all responsive and responsible Contractors. The City also reserves the right to request financial documentation, such as independently audited financial statements, most recent tax returns, or profit loss statements, before awarding this contract.

8. Rights of the City – Multiple Awards: The City reserves the right to award contract(s) in whole or in part, whichever is in the City’s best interest as it determines in its sole discretion.

The City reserves the right to award multiple contracts.

9. Terms and Conditions: The Contractor will abide by all the Terms and Conditions posted on the event. It is the Contractor’s responsibility to read the Terms and Conditions as they are incorporated into the final contract. Within the Terms and Conditions, you will find insurance requirements and reference to the North Carolina State Statutes regarding confidentiality requirements.

10. Due Date: Submittals in response to this RFB must be submitted to the City’s Procurement Services Division via GePS no later than September 25, 2026, by 2:00 PM EST, as determined by the City’s computer server. Although the City tries to maintain continuous access to the GePS website, service may be interrupted. Therefore, suppliers are encouraged to submit bids 24 hours prior to the event closing.

11. Submission and Response Schedule:

RFB Issuance September 16, 2026 Questions and Answer Period Closes September 21, 2026 2:00 PM EST Submission Period Ends September 25, 2026 2:00 PM EST Anticipated Award Notification* September 28, 2026 Anticipated Start Date October 1, 2026

12. Submittal Requirements: Contractors submitting a bid must meet the minimum requirements outlined in Section 2: Scope of Work, Section 4: Submittal Materials, and submit the following information with their response:

• Answer all questions on the Event

13. Contractor will bear all costs associated with the preparation of the bid response.

14. Any bids may be withdrawn or modified prior to the RFB Submission Period End date and time stated in the Submission and Response Schedule.

15. Non-Discrimination:

It is the policy of the City to ensure that all businesses, including Small Business Enterprises, are afforded the maximum practical opportunity to participate in the City’s purchasing and contracting processes. Therefore, the City will not enter into a contract or be engaged in a business relationship with any business entity that has discriminated in the solicitation, selection, hiring, or commercial treatment of vendors, suppliers, subcontractors, or commercial customers on the basis of race, color, religion, national origin, sex, age or on the basis of handicap or any otherwise unlawful use of characteristics regarding the vendor's, supplier's or commercial customer's employees or owners; provided that nothing in this policy shall be construed to prohibit or limit otherwise lawful efforts to remedy the effects of discrimination that have occurred or are occurring.

SECTION 2

SCOPE OF WORK

The work covered under this Request for Bids (RFB) includes furnishing all labor, materials, equipment, tools, transportation, and incidentals necessary to perform repair work at the locations shown in the provided site pictures. No formal plan sheets exist for this project; therefore, the Contractor is responsible for verifying all field conditions and dimensions prior to beginning construction.

2.1 PROJECT LOCATIONS AND QUANTITIES

Site Location: 513 Lowdermilk Street, Greensboro, NC 27401

The following existing infrastructure requires repair:

• 15 linear feet of concrete sidewalk

• 25 linear feet of aluminum fencing

• 25 linear feet of block retaining wall

Contractor shall verify all measurements on site and report any major discrepancies prior to beginning work.

2.2 SEGMENTAL GRAVITY RETAINING WALL REPAIR

Contractor shall repair the existing segmental gravity retaining wall totaling 25 feet at the location shown in the site pictures. In the absence of formal design plans, the Contractor shall field‑verify elevations, dimensions, and existing conditions and perform all repair work in accordance with NCDOT Standard Specifications (3‑17‑15) and approved SRW practices.

Repair work may include removal and replacement of damaged SRW blocks, rebuilding settled or displaced wall segments, restoring or reconstructing aggregate footings, placement of No. 57 stone, installation of Type 2 geotextile, restoration or improvement of wall drainage, and installing cap blocks as needed.

Walls will be measured and paid by the square foot (SF) of wall face area.

2.3 STANDARD SAFETY RAIL COG #446

Contractor shall install or repair pedestrian safety handrail in accordance with COG Standard No. 446 only if required by field conditions. Shop drawings are not required for repair work. If the Contractor proposes any deviations from existing layout or requires fabrication of new components, shop drawings shall be submitted for approval.

Payment will be made per linear foot (LF) of completed and accepted rail work.

2.4 MINIMUM CLEARANCE REQUIREMENTS FOR SIDEWALKS

Sidewalk repairs totaling 15 feet shall maintain a minimum 4‑foot ADA‑compliant pedestrian access width as required by ADAAG R301.3.1.

2.5 CURB AND GUTTER AT CURB RAMP

Contractor shall grind and repair curb, gutter, and sidewalk surfaces as required by field conditions.

Any asphalt pavement damaged during work shall be repaired at no additional cost to the City.

2.6 ADJUSTMENT OF METER BOXES AND VALVE BOXES

Adjustments shall comply with 2012 Standard Specifications Section 858 and COG Standard #415.

Only rapid‑set grout, mortar, or concrete may be used. Cast‑iron or steel fittings are prohibited.

Payment will be made per each (EA) item adjusted.

SECTION 3

SUBMITTAL OF PRICING AND AWARD PROCESS

The City reserves the right to accept any bid deemed to be in the best interest of the City, to waive any irregularities in any response, to reject any or all responses, and to re-advertise for new responses. The City intends to proceed with the bid review and selection process, then enter into a contract without negotiation, while reserving the right to negotiate at any time. Any and all RFB dates are subject to change.

Evaluation Criteria

The City's Selection Committee will evaluate all submissions. All responses properly submitted and received will be evaluated against the criteria outlined below. The absence of required information may result in the response being excluded from further analysis or evaluation. The responses must meet the following minimum qualifications in order to be considered for selection:

• Complete and accurate submittal of the specific bid components

• Contractor must demonstrate the ability to supply the services proposed

Bid Line Information

Contractor’s bid shall be entered into the line section of the GePS event as specified.

Award Process

Selection of Award: Contractor must meet all requirements and the minimums listed in the RFB and attached appendices (if applicable). The City may engage in discussions with any potential Contractor prior to final determination and award. The City will award this contract to the lowest responsive, responsible Contractor(s).

SECTION 4

SUBMITTAL MATERIALS

Contractors submitting bids must meet the minimum requirements and submit the following information with their response:

Contractor should respond to each of the following requirements in a clear, concise and comprehensive manner. The Contractor should carefully review the Public Records Confidentiality Clause when submitting information for this RFB.

Each bid submitted for consideration must comply with the stipulations set forth in this RFB, as well as any addenda and any written responses from the City to Contractor inquiries.

Contractor’s submission shall identify a single contact person for receipt of responses and information from the City. The method of receipt and distribution of information will be by e-mail. Therefore, include a contact name, phone number, mailing address, and e-mail address with the bid.