SHRED SERVICE SOW.docx

STATEMENT OF WORK

1.0 INTRODUCTION

1.1 The contractor shall provide, in accordance with this statement of work, either professional on or off site document destruction services for Naval Medical Center San Diego (NMCSD), California 92134. All equipment, vehicles, materials, supervision, and other incidental services necessary to perform this service as defined in this Statement of Work.

1.2 During the term of this contract, the contractor shall complete the following:

a. Connect a telephone line to the Pharmacy Department’s alarm panel to report to the Digital Monitoring Products (DMP) receivers in building 601 at Naval Base Point Loma (NBPL) Regional Dispatch Center (RDC).

b. Install duress buttons in the Commanding Officer’s office, the Executive Officer’s office, and the front desk that will be connected to an alarm panel in the command suite.

c. Install an alarm panel in the command suite with a telephone line that will report to the DMP receivers in building 601 at NBPL RDC. Provide alarm panel information to enable ESS support team to create Commanding Officer’s alarm account.

d. Provide alarm panel information to enable Electronic Security Systems support team to create a Pharmacy Department alarm account.

e. Ensure the command suite and Pharmacy Department alarm panels direct dial the NBPL building 601’s RDCs to report the account number to the RDC dispatchers. The account information will include the location of the alarm signal, the type of alarm signal, and the time the alarm signal is activated.

f. Vendor must be Authority to Operate (ATO) qualified before accepting RFI. Due to the time sensitive nature of this posting, we are unable to consider vendors that are not currently ATO qualified.

g. Duress buttons will be desk mounted and be able to transmit through concrete, lead-lined and various other types of walls and materials.

1.3 During the term of this contract, all of the contractor’s employees are to go through screening processes to include credit, criminal, and background checks to ensure proper handling or Government documents that are going to document destruction.

2.0 SERVICE

2.1 Install Destruction service to take place by contractor on behalf to the Government handling classified Documents, PII documents, and HIPPA related documents, as well as confidential and personal information which will be destroyed by the contracting company who handles such service on-site as a document management destruction service.

2.2 Contractor must sign in Hazardous Material Cage Log prior to picking up shred bins and sign out from the log after completing work. File type of destruction to take place is termed “Complex File” – fifteen (15) 96 gallon bins containing documents will either be shredded on-site or picked up from NMCSD for off-site shredding, Hazardous Material Cage once a week every Wednesday, between 09:00 – 14:00.

Address:

Naval Medical Center San Diego Hazardous Material Cage Building 35 34800 Bob Wilson Drive, Suite 113 San Diego, CA 92134

2.3 An additional type of destruction termed “Purge Files” may occur four times a year when NMCSD requires destruction of a greater than normal volume of documents. This will require an additional destruction of sixteen (16) or forty (40) 96 gallon bins containing documents will be shredded on-site or picked up from NMCSD for off-site shredding.

2.4 Multiple 96 gallon bins to accommodate large volume of paper for high volume document traffic will be shredded on-site or picked up from NMCSD for off-site shredding by the contractor. Empty bins will be replaced for NMCSD to continue to fill. The will be obtained via the contractor, locked for transport, and not unlocked until serviced or requested by NMCSD.

2.5 A certificate of destruction is a requirement necessary back to NMCSD for proof of destruction for audit purposes.

2.6 The contractor is not required to provide service on the following days:

1. NEW YEARS DAY

2. MARIN LUTHER KING, JR. BIRTHDAY

3. GEORGE WASHINGTON’S BIRTHDAY

4. MEMORIAL DAY

5. INDEPENDENCE DAY

6. LABOR DAY

7. COLUMBUS DAY

8. VETERANS DAY

9. THANKSGIVING DAY

10. CHRISTMAS DAY

2.7 If pick up day falls on a holiday please adjust to next business day for pick up.

3.0 Pre-Award Site Visit:

a. An initial site visit will be conducted with a date/time arranged by the Contracting Officer pre-award in order to assess the spaces and develop submissions for this effort. It is vital that prospective contractors attend the site visit to view the work area and to perform tasks required and to accurately assess the Government’s requirement.

b. During this site visit, the Offerors shall review the spaces with NMCSD Facilities, Pharmacy and Operations Management/Security Departments. As-Built Drawings will be provided to the Offerors at the site visit.

c. The government is aware changes in the areas have been made over the years and not documented in the drawings. Drawings are provided for the convenience and the Offerors shall field-verify actual conditions and difficulty in performing the work before submitting a proposal.

d. Confirm the Infection Control Measures to be used in this space. Additional site visits may be scheduled if required by either Offeror or Government. Contracting Officer or Contracting Officer’s Representative shall be the point of contact for scheduling.

The Government retains ownership to all documents that are to be under destruction and require a proof of destruction for audit purposes.

4.0 GOVERNMENT PERSONNEL

NMCSD employees will not perform maintenance or attempt repairs to equipment, i.e. 96 Gallon Bins while such equipment is under purview of this contract with the contractor.

5.0 PARTS AVAILABILITY

To ensure minimal equipment downtime, the contractor shall maintain and or replace the 96 gallon bins on a timely manner during the Monday, Wednesday, and Friday time frame 09:00 - 14:00 hours. Bins must be kept clean, locked, and in full operation order at all times.

6.0 LABOR

All compensation for labor, parts and materials must be included in the contract price.

7.0 PARTS/SUPPLIES QUALITY

Parts and supplies provided under this service contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability, and quality to the Original Equipment Manager parts when new or as presently recommended by the contractor.

8.0 TRAVEL AND RELATED EXPENSES

The contractor is responsible for its related trip expenses including round trip travel, mileage, and all other necessary expenses related to travel. The contractor requires valid DBIDS pass for entry to Naval Medical Center San Diego prior to start date of contract. POC: LT Haemmerle, 619-532-6270.