SHRED SERVICE SOW Rev 1.docx

STATEMENT OF WORK

1.0 INTRODUCTION

1.1 The contractor shall provide, in accordance with this statement of work, either professional on-site document destruction services for Naval Medical Center San Diego (NMCSD), California 92134. All equipment, vehicles, materials, supervision, and other incidental services necessary to perform this service as defined in this Statement of Work.

1.2 During the term of this contract, the contractor shall handle, on behalf of the Government, classified documents, Personally Identifiable Information (PII) documents, and Health Insurance Portability and Accountability Act (HIPAA) related documents, as well as confidential and personal information which will be covered for document destruction.

1.3 During the term of this contract, all of the contractor’s employees are to go through screening processes to include credit, criminal, and background checks to ensure proper handling or Government documents that are going to document destruction.

2.0 SERVICE

2.1 Destruction service to take place by contractor on behalf to the Government handling classified Documents, PII documents, and HIPPA related documents, as well as confidential and personal information which will be destroyed by the contracting company who handles such service on-site as a document management destruction service.

2.2 Contractor must sign in Hazardous Material Cage Log prior to picking up shred bins and sign out from the log after completing work. File type of destruction to take place is termed “Complex File” – fourteen (14) 96 gallon bins containing documents and one 96 gallon bin containing compact discs will be emptied and shredded on-site at the NMCSD Hazardous Material Cage once a week every Wednesday, between 09:00 – 14:00.

Address:

Naval Medical Center San Diego Hazardous Material Cage Building 35 34800 Bob Wilson Drive, Suite 113 San Diego, CA 92134

2.3 An additional type of destruction termed “Purge Files” may occur four times a year when NMCSD requires destruction of a greater than normal volume of documents. This will require an additional destruction of sixteen (16) or forty (40) 96 gallon bins containing documents and or compact discs will be shredded on-site at NMCSD.

2.4 Fourteen (14) of the 96 gallon bins will accommodate large volume of paper for high volume document traffic that will be shredded on-site at NMCSD by the contractor. One of the 96 gallon bins will accommodate large volume of compact discs that will be shredded on-site at NMCSD by the contractor. Empty bins will be replaced for NMCSD to continue to fill. The bins will be obtained from the contractor, locked, and not unlocked until serviced or requested by NMCSD.

2.5 A certificate of destruction is a requirement necessary back to NMCSD for proof of destruction for audit purposes.

2.6 The contractor is not required to provide service on the following days:

1. NEW YEARS DAY

2. MARIN LUTHER KING, JR. BIRTHDAY

3. GEORGE WASHINGTON’S BIRTHDAY

4. MEMORIAL DAY

5. INDEPENDENCE DAY

6. LABOR DAY

7. COLUMBUS DAY

8. VETERANS DAY

9. THANKSGIVING DAY

10. CHRISTMAS DAY

2.7 If pick up day falls on a holiday please adjust to next business day for pick up.

3.0 TITLE TO DOCUMENTS

The Government retains ownership to all documents that are to be under destruction and require a proof of destruction for audit purposes.

4.0 GOVERNMENT PERSONNEL

NMCSD employees will not perform maintenance or attempt repairs to equipment, i.e. 96 Gallon Bins while such equipment is under purview of this contract with the contractor.

5.0 PARTS AVAILABILITY

To ensure minimal equipment downtime, the contractor shall maintain and or replace the 96 gallon bins on a timely manner during the Wednesday on-site shredding between 09:00 - 14:00 hours. Bins must be kept clean, locked, and in full operation order at all times.

6.0 LABOR

All compensation for labor, parts and materials must be included in the contract price.

7.0 PARTS/SUPPLIES QUALITY

Parts and supplies provided under this service contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability, and quality to the Original Equipment Manager parts when new or as presently recommended by the contractor.

8.0 TRAVEL AND RELATED EXPENSES

The contractor is responsible for its related trip expenses including round trip travel, mileage, and all other necessary expenses related to travel. The contractor requires valid DBIDS pass for entry to Naval Medical Center San Diego prior to start date of contract. POC: LT Haemmerle, 619-532-6270.