SHRC_2022-20_10-19-2022_Procurement_with_attach_(1).pdf

RESOLUTION NO. SHRC 2022-20

ADOPTED BY THE SACRAMENTO HOUSING AND REDEVELOPMENT COMMISSION UNDER THE AUTHORITY DELEGATED TO THE COMMISSION PURSUANT TO CALIFORNIA HEALTH AND SAFETY CODE, SECTION 33202 BY RESOLUTION NO. RA 81-083 ADOPTED BY THE REDEVELOPMENT AGENCY OF THE CITY OF SACRAMENTO ON OCTOBER 20, 1981, AND BY RESOLUTION NO. RA-83 ADOPTED BY THE REDEVELOPMENT AGENCY OF THE COUNTY OF SACRAMENTO ON OCTOBER 27, 1981, AND PURSUANT TO CALIFORNIA HEALTH AND SAFETY CODE SECTION 34292 BY RESOLUTION NO. HA 81-098 ADOPTED BY THE HOUSING AUTHORITY OF THE CITY OF SACRAMENTO ON OCTOBER 20, 1981, AND BY RESOLUTION NO. HA-1497 ADOPTED BY THE

HOUSING AUTHORITY OF THE COUNTY OF SACRAMENTO ON OCTOBER 27, 1981.

ON DATE OF

October 19, 2022

APPROVING THE 2023 AND SUBSEQUENT YEARS AUTHORIZATION, AWARD, AND APPROVAL OF

ANNUAL EXPENDITURE CAPS AND PER CONTRACT CAPS OF ROUTING SERVICES AND REDUCE

THE PROCUREMENT PROTEST POLICY FROM TEN BUSINESS DAYS TO FIVE BUSINESS DAYS

WHEREAS, the proposed actions are administrative and fiscal activities and are therefore not considered a project under the California Environmental Quality Act (CEQA), per CEQA Guidelines 15378(b), and exempt under the National Environmental Policy Act per 24 CFR 58.34(a)(2) and (3).

This recommendation is not considered a choice-limiting action. Environmental reviews for individual activities undertaken by these procurements will be completed prior to project commitment or choice-limiting actions.

BE IT RESOLVED BY THE SACRAMENTO HOUSING AND REDEVELOPMENT COMMISSION:

Section 1. All evidence presented having been duly considered, the findings, including environmental findings regarding this action, as stated above, are found to be true and accurate and are hereby approved and adopted.

Section 2. After due consideration of the facts presented in the recitals above and the staff report, the findings, including the environmental findings, regarding this action, are found to be true and correct and are hereby approved and adopted.

Section 3. The Executive Director or her designee is authorized to solicit competitive bids and/or proposals, make awards, and enter into, execute and amend agreements with the responsive and responsible bidders and/or offers for the services required in 2023 and the subsequent years as approved on Exhibit A.

Section 4. The Executive Director or her designee is authorized to amend the protest period from ten business days to five business days as set out in Exhibit B.

RES NO. SHRC 2022-20

PASSED AND ADOPTED BY THE FOLLOWING VOTE:

AYES: COMMISSIONERS: Morgan, Amanfor, Duncan, Nunley, Ramos, Ross, Starks, Osmany

NOES: COMMISSIONERS: None

ABSENT: COMMISSIONERS: Griffin, Staajabu, Woo

ABSTAIN: COMMISSIONERS: None

Gale Morgan Gale Morgan (Nov 1, 2022 16:50 PDT)

CHAIR

ATTEST:

CLERK

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EXHIBIT A

2023 AND SUBSEQUENT YEARS AUTHORIZATION FOR SOLICITATION, AWARD

AND APPROVAL OF ANNUAL EXPENDITURE CAPS AND PER CONTRACT CAPS

OF ROUTINE SERVICES

2023 Annual and Subsequent Years’ Procurements Description Annual Services

Expenditure Caps Maximum Length of

Contract Agenda Management Software $35,000/contract 5 Years

Development Finance Software Maintenance $150,000/contract 5 Years

Financial Consulting Services $250,000/contract 5 Years

Fire Watch Services $300,000/contract 5 Years

Hazardous Materials Abatement Services $1,000,000/contract 5 Years

Janitorial Services - Commercial $500,000/contract 5 Years

Junk Removal & Hauling Services $150,000/contract 5 Years

Painting Services – Interior/Exterior for Vacant and Occupied Properties

$150,000/contract 5 Years

Resident Services Program Coordinator $150,000/contract 5 Years

Resident Training Services $750,000/contract 5 Years

Roofing Services $750,000/contract 5 Years

Window Washing (mid to high rise) $300,000/contract 5 Years

EXHIBIT B

Rev. 10/13/2022

BID AND PROPOSAL PROTEST POLICY

ALL AGENCY PROCUREMENTS

NOTE: For the purposes of this policy, the terms “bid” and “proposal,” “bidder” and “proposer” shall be synonymous.

A. Notice of Award

The written “Notice of Intent to Award” shall constitute the Agency’s decision to award the contract.

B. Right to Protest

The right to protest is limited to only those parties who have submitted a bid. Written protests to the “Notice of Intent to Award” must be submitted within five (5) business days after the date the notice is issued. The written statement shall be full and complete, specifying in detail the grounds of the protest and the facts supporting the protest or it will not be considered.

The Agency shall not entertain any protest submitted after the time period established in this Policy.

C. Affect of Protest of Award of Contract on Opening of Bids

When a protest has been made, the Agency shall not award the contract before deciding the outcome of a properly filed protest. If the protest has been properly made no less than 24 hours before the opening of bids, then bids shall not be opened before a decision has been made on the protest.

D. Review and Decision

The protest(s) will be reviewed by the Procurement Manager, and the requesting department’s manager and the final decision will be made by the Executive Director or designee. The review will be completed within five (5) business days after receipt of protest(s). A settlement or decision shall be confirmed by email and in writing by first class mail to the protesting party. The contract will be awarded to the prevailing bidder.

No further protest(s) shall be considered.

E. Appeal of Decision

The decision by the Executive Director or designee is final and shall not be appealed.

Such decision may, however, be subject to Administrative Mandate (California Code of Civil Procedure 1094.5).

BID AND PROPOSAL PROTEST POLICY 2

F. Public Nature of Protest Information

Materials submitted as a part of the protest resolution process will be available to the public except to the extent that:

(1) The withholding of information is permitted or required by law or regulation; or

(2) Subject to any applicable law or regulation, the information is designated proprietary by the person submitting the information to the Agency. If the person submitting material to the Agency indicates that the material contains proprietary material which should be withheld, a statement advising of this fact shall be affixed to the front page of the material submitted. And the alleged proprietary information must be specifically identified in the body of the materials wherever it appears.

G. Maintenance of Protest Records

All written statements, pleadings, briefs, correspondence, and memoranda, whether sent or received by the Agency or its Commission shall be maintained by the Agency Clerk (or designee) for a period of at least three (3) years from the date of each protest is resolved.

H. Inclusion of Protest Procedures in Bid Solicitations

Each bid solicitation will inform the prospective bidders of this Protest Policy with the statement that a copy of the Protest Policy will be available upon request.

All protests shall be handled in this same manner: protests to the bid itself must be made within five (5) business days of the request for bid (or solicitations) and all protests to the “intent to award” must be made within five (5) business days of the date on the Intent to Award letter.