Bid_&_Contract_Instructions_-_Supplemental_Instructions_to_Offerors_Non-Construction_HUD_5369-B.pdf
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- Attached to
- Agency Resident Training Program Staffing Services State and local contract opportunity
- Solicitation number
- 2526-KP
- Issued by
- Sacramento County, San Francisco City, California
About this file
This document is a Section 00211 Supplemental Instructions to Offerors for Non-Construction, modifying the standard HUD-5369-B form. The document outlines significant changes to the submission and communication processes for solicitations, primarily focusing on transitioning from traditional paper-based submissions to an electronic bid portal system. Key modifications include: (1) all offers must now be submitted through the Agency's Electronic Bid Portal instead of sealed envelopes, (2) amendment acknowledgments must be completed through the electronic portal, (3) requests for explanations or interpretations of solicitation documents must be submitted via the electronic portal by a specified date, and (4) updated guidelines for handling late submissions, modifications, and offer withdrawals.
The document does not provide specific details about project scope, pricing, or funding sources, as it is a procedural instruction document focused on standardizing the electronic submission process for solicitations. The modifications aim to streamline the bidding process, improve communication efficiency, and create a more centralized and trackable method for solicitation interactions between the agency and potential offerors.
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Text version
Rev. 5-28-25
SECTION 00211 – SUPPLEMENTAL INSTRUCTIONS TO
OFFERORS NON-CONSTRUCTION
MODIFICATION TO FORM HUD-5369-B (08/93) – INSTRUCTIONS TO
OFFERORS NON-CONSTRUCTON
Clause 2: Submission of Offers Clause 3: Amendments to Solicitations Clause 4: Explanation to Prospective Offerors Clause 6: Late Submissions, Modifications, and Withdrawal of Offers
Clause 2: SUBMISSION OF OFFERS:
a. Delete: This clause in its entirety: Offers and modifications thereof shall be submitted in sealed envelopes or packages (1) addressed to the office specified in the solicitation, and (2) showing the time specified for receipt, the solicitation number, and the name and address of the offeror.
Insert: All offers are to be submitted through the Agency’s Electronic Bid Portal.
Clause 3: AMENDMENTS TO SOLICITAIONS:
b. Delete: Offers shall acknowledge receipt of any amendment to this solicitation by (1) by signing and returning the amendment, (2) by identifying the amendment number and date on the bid form, or (3) by letter, telegram, (4) facsimile, if facsimile offers are authorized in the solicitation. The HA/HUD must receive the acknowledgement by the time specified for receipt of offers.
Insert: Offers shall acknowledge receipt of any addenda to this solicitation by acknowledging such through the Agency’s Electronic Bid Portal.
Clause 4: EXPLANATION TO PROSPECTIVE OFFERORS:
Delete: Any prospective offeror desiring an explanation or interpretation of the solicitation, statement of work, etc., must request it in writing soon enough to allow a reply to reach all prospective offerors before the submission of their offers.
Insert: Any prospective offeror desiring an explanation or interpretation of the solicitation, statement of work, etc., must submit their request through the Agency’s Electronic Bid Portal no later than the date and time specified in the solicitations.
Clause 6: LATE SUBMISSIONS, MODIFICATIONS, AND WITHDRAWAL OF OFFERS:
a. Delete: This clause in its entirety: (1) Was sent by registered or certified mail not later than the fifth calendar day before the date specified for receipt of offers (e.g., an offer submitted in response to a solicitation requiring receipt of offers by the 20th of the month must have been mailed by the 15th); (2) Was sent by mail, or if authorized by the solicitation, was sent by telegram or via facsimile, and it is determined by the HA/HUD that the late receipt was due solely to mishandling by the HAIHUD after receipt at the HA; (3) Was sent by U.S. Postal Service Express Mail Next Day Service-Post Office to Addressee, not later than 5:00p.m. at the place of mailing two working days prior to the date specified for receipt of proposals. The term "Working days" excludes weekends and U.S. Federal holidays; or
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