SHIP_-_NED_Demo_and_Replacement_House_-_31_Milton_Rd._(Addendum_#4_Revision).pdf

INVITATION TO BID

PD 24-25.122

SHIP - NED DEMO AND REPLACEMENT HOUSE - 31 MILTON RD.

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: August 6, 2025

DEADLINE FOR QUESTIONS: August 27, 2025

RESPONSE DEADLINE: September 12, 2025, 9:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

INVITATION TO BID

SHIP - NED Demo and Replacement House - 31 Milton Rd.

1. Introduction

2. Scope of Work

3. Solicitation Terms and Conditions- No Terms

4. General Terms & Conditions

5. Construction Insert

6. Standard Insurance Requirements and Certificates

7. Insurance for Construction Contracts-General

8. Insurance for Construction Contracts-Pollution Liability

9. Evidence/Certificates of Insurance

10. Pricing Table

11. Vendor Submissions

Attachments:

A - 31 Milton Road-Performance R405-2023

B - 31 MILTON RD FPA

C - B14075 SEAL Signed

D - 31 MILTON RD_SITE PLAN

E - 31 Milton Road Combined - 25 June 2025 DS

Invitation To Bid #PD 24-25.122 Title: SHIP - NED Demo and Replacement House - 31 Milton Rd.

1. Introduction

1.1. Summary

This project involves the demolition of an existing single-family home and the subsequent rebuilding of a single-family home per the attached plans and specifications.

1.2. Contact Information

Tammy Straughn

Purchasing Coordinator

221 Palafox Place 2nd Floor

Pensacola, FL 32505

Email: tmbaker1@myescambia.com

Phone: (850) 595-4985

Department:

Purchasing

1.3. Timeline

Release Project Date August 6, 2025

Pre-Bid Meeting (Non-Mandatory) August 14, 2025, 9:00am

Walk through at 31 Milton Rd, Pensacola, FL 32507

Question Submission Deadline August 27, 2025, 3:00pm mailto:tmbaker1@myescambia.com tel:(850)595-4985

Bid Opening September 12, 2025, 9:00am https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjQ5ZjJiOWYtNDA5OC00MzE

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Dial in by phone

+1 863-333-5817,,772909237# United States, Lakeland

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Phone conference ID: 772 909 237#

2. Scope of Work

2.1. Scope of Work

Escambia County is soliciting bids for the demolition and construction of a single-family dwelling per attached plans and written specifications.

GENERAL INSTRUCTIONS TO BIDDERS:

• Bidders must be licensed in the State of Florida as a Certified or Registered General Contractor, Building Contractor, or Residential Contractor, and in good standing with Escambia County.

• All work performed must be inspected (rough and final) and conform to County Ordinances, State Laws, and Florida Building Code,

• Permits, overhead, insurance, and profit must be included into each itemized price and not listed as a separate itemized price or listed under “miscellaneous.”

• All permits must be paid for and obtain by the Contractor.

• The site plan, construction plans, and zoning have been approved by the Escambia County

Building Department and Development Services Department.

• The awarded contractor will have to provide a termite treatment statement in order for the

Building Inspections Department to release approved plans and the permit.

• Water connections are available at the site.

• Escambia County will pay for recording of Notice of Commencement in public records.

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• All materials and supplies shall be installed in accordance with the manufacturer’s instructions, with all work completed in accordance with industry standards for new construction.

• All bids must take into consideration the elevation and grade of the property to determine the necessary materials and labor to construct the house.

• Materials and/or equipment cannot be staged on adjacent properties.

CONTRACTOR REQUIREMENTS:

A Division One Contractor's License that is registered and in good stating with Escambia County is required for this solicitation. It is the contractor’s sole responsibility to consider existing site conditions to ensure that the project will be constructed to meet the scope of work, construction plans, permitting requirements and the Florida Building Code. It is the contractor’s sole responsibility to investigate and become familiar with the grade and topography of the property. Contractor is responsible for obtaining prints of construction plans for the job site, himself/herself, and the subcontractors. It is the contractor’s sole responsibility to investigate and be familiar with any applicable requirements pertaining to permitting, Florida Building Code, State Laws, or local ordinances. Contractor is responsible for pinning the location of the house. Contractor is responsible for the termite protection statement. Contractor is responsible for connecting and installing temporary utilities (water and power) during the project and providing a portable toilet. Water and electrical usage will be paid by the County. Contractor is also responsible for provision of permit/plan document box on site. It is the contractor’s sole responsibility to locate underground utilities. Contractor shall immediately supply a lockbox with an access code for key(s) to the property when the exterior doors and locks are installed. Contractor is responsible for ensuring all materials and equipment at the site are secure during the construction period. Once doors and windows are installed, contractor should temporarily cover all glass with an opaque material until blinds are installed. Contractor will furnish the County, all manufacturers and suppliers’ written guarantee/warranty documents covering materials and equipment provided through this contract.

Contractor will furnish a one-year limited labor and material warranty to cover defects in materials and workmanship occurring from normal use. Contractor is responsible for lawn maintenance at the subject property from the Commencement Date until County Staff certifies in writing the date the project is complete.

DRAW AND PAYMENT SCHEDULE:

Payment request(s) should be submitted to NED on original invoice, with reference to the project address, and purchase order number. As applicable, all permits related to the draw in question must be passed up to the current progress status prior to the requested draw. Applicable passed inspection reports must be submitted with draw requests. For example, a foundation permit must be passed by the building inspections department before payment will be released. Up to five (5) draws may be requested, utilizing the following payment schedule:

Draw 1: Foundation Complete (permits, site work, footings, foundation), permit box and erosion control

— 15%

Draw 2: Rough-In Complete (wall and roof framed and sheathed, subflooring (if applicable), dry in and wrapped, interior walls framing — 15%

Draw 3: Roof complete, siding complete, windows and exterior doors, rough mechanical, plumbing, electrical, framing, exterior painting, parge finish to foundation walls and brick façade/skirting — 25%

Draw 4: Drywall, trim, interior painting, finish hardware, cabinetry, countertops, flooring, appliances, specialties, lighting fixtures, driveway, walkway, landscaping, hurricane fasteners and fabric shields at exterior doors, A/C security cage for outdoor unit, and Certificate of Occupancy — 20%

Draw 5/Final: Completion of all punch list items, New Construction Close-Out Checklist, final survey, provision of warranty paperwork to County, sign-off by County, Contractor’s Final Payment affidavit —

25%

The Contractor will be eligible for Final Payment after the following conditions have been fulfilled:

• Completion of Scope of Work and Approval by the County

• Certificate of Occupancy Received by Building Inspections

• Close-Out Checklist

• Inspections Approved by ECUA and Health Department

• Warranty Paperwork provided to the County [warranty paperwork should include all appliances, roofing, HVAC, water heater, fixtures, equipment, and other materials provided on the project]

• House is cleaned, and premises is free from all construction debris

• Agreement Requirements

• Submission of Contractor’s Final Payment Affidavit

• Surety’s Consent to Final Payment (if applicable)

DIVISION 1—GENERAL CONDITIONS

GENERAL:

Supply all building permits and fees as required.

Supply all insurance as required.

Temporary utilities and portable toilet as required.

Lockbox with access code for key(s).

Dumpsters, permit box, and trash removal as required.

DEMOLITION/SITE PREPARATION:

1. Present home and all debris to be removed from site and disposed in accordance with local regulations.

2. Remove trees/vegetation as necessary to construct the new dwelling. Trim any trees over hanging roof to clear roof by approximately 10’ and remove all debris from site. If necessary, coordinate with a certified arborist to obtain approval to remove/trim protected trees.

3. Grind large oak stump in back of yard as necessary to ensure no impact on footers/ foundations.

TERMITE CONTROL: Supply termite statement for building permit. Engage a professional pest control operator and provide soil treatment for termite control with certification of treatment.

SURVEYS: Coordinate with a licensed surveyor to pin the location of the house on the property and to obtain the final survey. Final survey must be submitted electronically.

DIVISION 2—SITE WORK

WATER CONNECTION: Install water connections per Florida Building Code and ECUA requirements.

CONNECT HOUSE TO SEWER: Contractor responsible for all connections from tie-in back to home. old septic on site has already been abandoned.

EROSION CONTROL: Provide erosion control on the site during construction as required to include silt fencing, mulch, and/or other approved methods.

GRADING: Final grading should slope away from the house to prevent water from standing. Contractor will not leave any ruts or holes on the property at project completion. Backfill should be clean of rocks and any debris.

LANDSCAPING:

1. Slope grade away from house and install a total of 8 pallets of Centipede sod for the front, sides, and back yard.

2. Use clean topsoil for landscaping, not red clay or sand.

DIVISION 3—CONCRETE AND MASONRY

FOUNDATION: Install a code approved foundation as per plans. Apply a parge finish to foundation walls.

BRICK: Construct as shown on plans. County to select standard in stock brick.

BRICK THRESHOLDS: Install rowlock bricks under front exterior door threshold.

STEPS: As necessary, install brick step(s) at front entry to match grade and width of walkway. As necessary, install concrete step(s) at rear entry. Install step(s) to meet building code requirements.

WALKWAY, DRIVEWAY & LANDING PAD: Install concrete walk from front porch to the driveway as shown on plans. Expansion Joints per code. Install 5’x5’ concrete landing pad at rear step(s)/entry.

DIVISION 4—METALS

N/A

DIVISION 5—WOOD AND PLASTICS

EXTERIOR WALLS & FRAMING:

1. Sheathing: 7/16” OSB or ½” plywood installed per engineering.

2. Roof framing: Engineered truss system designed and certified by truss manufacturer’s engineer as provided by contractor. Gable end bracing and hurricane clips to be included per engineers’ specifications.

EXTERIOR FINISH CARPENTRY:

1. Trim exterior doors and windows with 5/4 Fiber Cement trim. Review plans for flashing details.

2. Fascia: Install aluminum fascia with a minimum .019” thickness.

3. Soffit: Install white solid vinyl soffit with 50% ventilated panels. Soffit shall have a minimum thickness of .044”.

4. Porch ceilings: White Vinyl solid soffit, vinyl exterior grade beadboard, or concrete fiberboard.

Installation should minimize visible seams

5. Exterior Posts: 6x6 PT post or structural fiberglass on front porch. Construct posts and columns per details on plans and elevations. Prime and paint to match exterior trim selection

CABINETRY: Install base cabinets with post-formed countertop and wall cabinets in accordance with the enclosed floor plan. Cabinets shall be constructed of 1/2 inch birch plywood or better. Front frames shall be of basswood or hardwood. Shelves shall be of solid pine or A/C exterior grade plywood. No particle board shall be used. Concealed cabinet sides may be of 1/2 inch fir plywood. All cabinets shall have a plywood or paneling backing. Base cabinets shall have 12-inch minimum deep shelves except for under kitchen or bathroom sinks. Drawers shall have side-mounted drawer guides. No plywood edges shall be left exposed. Toe kicks and cabinet trim to match cabinet finish. Install knobs on all doors and drawers

(Matte Black Finish). Wall cabinets shall be at least 30-inches tall. Cabinets shall be mounted with wood screws and shall be level and plumb and secure.

Cabinet to be “Shaker” style door with a white finish. Approved equal may be submitted to the County.

INTERIOR WOODWORK:

1. Baseboards: Install 5-1/4” wood base through-out. MDF will not be allowed. Profile on baseboards must match (or similar) door trim.

2. Shoe Moulding: Install shoe moulding throughout including around base cabinets and vanities.

3. Window Trim: Frame out windows with drywall. Install wood stools and aprons on all interior windows and paint. Profile on apron trim must match (or similar) door trim. MDF will not be allowed.

4. Door Trim: 3” minimum square edge. MDF will not be allowed.

5. All interior trim woodwork to be primed. Profile on door trim must match (or similar) to baseboard and window trim.

6. Attic Access: Install attic access with ½” b/c plywood or better. Trim profile to match door trim. MDF will not be allowed.

DIVISION 6—THERMAL AND MOISTURE PROTECTION

ROOF: Install 30-year warranty dimensional fiberglass asphalt shingles over self-adhering polymer modified bitumen membrane in accordance with Florida Building Code. Install 6-inch double break aluminum eave metal. Eave metal must be 24 gauge. Install PVC or metal/EPDM boots over all plumbing penetrations. Vent stacks to be painted shingle color. Roof manufacturer to be GAF Timberline HD (FL

Approval No: FL10124-R20) or equivalent. Shingle color – Weathered Gray.

Ridge Vent: Install shingle over ridge vent.

INSULATION:

1. Ceiling: Install R-38 insulation in the attic space.

2. Exterior Walls: Install R-13 batt insulation on the exterior walls.

3. Seal around all doors and windows prior to installation of drywall.

4. Insulate all T’s and corners on exterior walls prior to installation of exterior sheathing.

5. Attach 2 layers of R19 batt insulation to top of attic access cover. Install a dam around attic access to keep insulation in place.

6. A blower door test is required and must be passed.

SIDING: Install 8.25” with 7” exposure smooth fiber cement lap siding with associated 5/4 fiber cement trim. Prep, prime and paint siding, and trim using exterior rated primer and paint.

CAULK: All caulk used must comply with ASTM C 834 or ASTM C 920 and have a minimum warranty of 30 years.

Install rubber or waterproof membrane then install self-adhesive window flashing tape around all window flanges prior to installation of trim and siding. See plan for flashing details on doors and windows.

DIVISION 7—DOORS AND WINDOWS

DOORS:

1. Front Entry: Install a pre-hung Steel, Energy Star Rated Craftsman Style door: JELD-WEN 36in x 80in

Model #LOWOLJW182400075 or equivalent, subject to County approval. Install fasteners for hurricane fabric shield panels per manufacturer instructions. Provide hurricane fabric shield panels to cover the entire opening for front entry door.

2. Rear Entry: Install a metal Energy Star Rated insulated door unit: Masonite 32-in x 80-in, Model #

05170 with dead bolt and lockset installed. Install fasteners for hurricane fabric shield panels per manufacturer instructions. Provide hurricane fabric shield panels to cover the entire opening for rear entry door.

3. Impact glass is not required for exterior doors.

4. Interior Doors: Install 2-panel Cambridge style doors with handle sets. All interior doors must have a minimum of 1–inch clearance between bottom of door and finish floor covering.

FINISH HARDWARE:

1. All hardware to be matte black finish, unless specified otherwise, including latches, hinges, knobs, handles, handle sets, and locks are to be included. Doorstops: Install rigid door stops on all interior and exterior doors.

2. Interior door hardware will be Kwikset Tylo in matte black finish. Dummy knobs may be used for bifold closets or mechanical access doors; passage knobs for closets, storage, and hallway doors; privacy knobs for bedrooms and bathrooms.

3. Exterior entries deadbolt and lockset:

Front and Rear Entry: Kwikset Sedona Matte Black Model # 740SEL 514 SMT 6AL RCS (matte black finish). Deadbolt: Kwikset 660514SMTK3V1 (matte black finish)

All locks to be keyed alike and provide two copies of the keys

4. Install an electric doorbell.

WINDOWS: Install Florida building code approved single hung 1 over 1, tilt sash vinyl windows with low-e impact resistant glass, STC of 33 or greater, and screens. Jeld-Wen Premium Atlantic Series Low-E, Impact Rated (or equivalent quality/spec with County approval). Frame color to be white, unless otherwise specified. Grid pattern/style to be approved by the County.

DIVISION 8—FINISHES

FLOORS: Install Shaw Vinyl Plank Flooring, Infinite SPC 3100V Color - Barley Field – 7194, per manufacturer’s instructions. Equivalent quality/spec (minimum 20 mil and waterproof) may be considered with County approval. *client to choose color of flooring in flooring line

WALLS AND CEILING SHEATHING:

1. Walls shall be ½” drywall. Prime with sheetrock primer. Light orange peel texture.

2. Ceilings shall be 5/8” drywall. Prime and paint with flat interior latex white paint. Finish all rooms with knockdown texture on ceiling.

3. Bathrooms and wet areas in kitchen and laundry shall be green board.

PAINT:

1. Interior: Client will have two interior color choices: one for walls and one for trim. All paint to be used must mid-grade or better. Walls to be latex satin or eggshell finish, 2 coats. All trim must be primed and painted with latex semi-gloss finish, 2 coats. All ceilings are to be white using flat latex.

2. Exterior: Client will have up to three exterior color choices: one for siding, one for trim, and one for exterior doors. Client may opt to select same door and trim color. All paint to be used must be rated for exterior use. Siding to be latex flat finish, 2 coats. Trim and door latex satin or semi-gloss finish, 2 coats.

COUNTERTOPS:

Square edge laminate countertops to be selected by owner, Wilsonart or Formica standard finish. One selection for all kitchen and bath(s).

DIVISION 9—SPECIALTIES

BATH ACCESSORIES: In each bath, install a toilet paper holder, 24” towel bar, and shower curtain rod.

Color is matte black. Minimum 36”W x 30”L mirror in the master bathroom and hallway bathroom over sink.

WINDOW TREATMENTS: Install 1” horizontal vinyl blinds (white) on all windows

SHELVING: All shelving shall be white vinyl coated steel or ventilated shelving. Closets shall have hanging rod. Install as shown on drawings.

MAILBOX: Provide post mounted mailbox to comply with USPS standards installed for mail truck accessibility. Black mailbox. Install adhesive street numbers on mailbox.

HOUSE NUMBERS: Install minimum 3” height metal (black finish) house numbers above or beside front door (siding or trim). Numbers should be over contrasting color for visibility. To be installed with nails.

DIVISION 10—EQUIPMENT

APPLIANCES:

1. Appliances will be GE, stainless steel finish and will include the following:

o Electric Range – MODEL NUMBER: GRF40HSVSS o Over the Range Microwave with Exhaust Fan – MODEL NUMBER: JVM3160RFSS o Refrigerator – MODEL NUMBER: GSS25GYPFS

Contractor must provide warranty for each appliance

DIVISION 11—MECHANICAL SYSTEMS

PLUMBING: All plumbing and fixtures will be new and installed per Florida Building Code and manufacturer’s instructions

1. Water Lines: Install all new lines from meter to all fixtures using PEX, PVC SCH 40, and/or CPVC.

2. Drain Lines: New PVC SCH 40

3. Water Heater: Install an A.O. Smith Signature 900, 50-gallon, electric water heater, Energy Star rated

(or equivalent quality/spec subject to County Approval).

4. Hose Bibbs: Two (2) ¼ turn exterior hose bibs as shown on plans

5. Washing machine connection: install a recessed washer connection in Laundry area.

6. Kitchen Plumbing Fixtures:

• Kitchen Sink: Install a new dual-compartment, undermount, 6.5” deep minimum stainless-steel sink with brushed finish.

• Kitchen Faucet: Delta Foundations, American Standard Colony, or Moen Adler single handle standard faucet with sprayer. Matte Black finish.

7. Bathroom Plumbing Fixtures:

• Hallway Bathroom Shower Unit: Unless otherwise noted on plans, tub/shower combo will be white fiberglass one-piece units.

• Master Bathroom Tub/Shower: Unless otherwise noted on plans, shower unit will be white fiberglass one-piece units. Install shower threshold to meet ADA requirements for wheelchair accessibility.

• Shower/Tub Combo and/or shower units must have aging in place backing and bath walls blocked for grab bars at tubs/showers and toilets.

• Water Closet: White Water Sense certified comfort height elongated toilet with matching seat.

• Lavatory Sink: Install round, drop-in white vitreous china sink. Minimum 19” width (side to side)—Glacier Bay Aragon, or equal.

• Lavatory Faucet: Brass bodied WaterSense Delta Classic or equal. Matte Black Lever style handles.

• Master Bathroom Tub/Shower Faucet: Delta Model #144862-BL or equal. Matte Black. Single

Lever style handle

• Hallway Bathroom Shower Faucet: Delta Model #142822-BL in Matte Black Finish

8. Shut-off valves shall be ¼ turn brass bodied only.

9. Ice Maker: Install water supply to the refrigerator and terminate in plastic ice maker outlet box.

10. No interior water lines shall run over head.

11. Provide pipe sleeves though masonry construction.

12. Install escutcheon plates around all piping in all rooms.

HVAC: Install an electric furnace with cooling split system air conditioning unit to meet permitting and

Florida Building Code requirements. Brand to be Trane or Rheem sized to code. Install a steel rust-resistant, black finish, A/C security cage (minimum 3’ x 3’) with mesh side panels on all four sides on outdoor unit. Security cage must be bolted down. Install a Master Lock outdoor puck padlock (or a heavy-duty lock that is compatible to the security cage) and provide two sets keys.

BATHROOM VENTILATION: Install a min 70 CFM VENTED exhaust fan with LED light to be discharged through soffit.

DIVISION 12—ELECTRICAL SYSTEMS

1. Install a 200-amp electrical service. New wiring copper conductor with non-metallic sheath over multiple conductors.

2. Doorbell: Install hardwired push button doorbell at front door.

3. Cable/phone: Install 4 CATV outlets and 4 telephone outlets with connecting terminals. One of each in each bedroom and remaining outlet in owner identified location.

4. Smoke/CO2 alarms: Hardwired smoke/co2 alarms as required by code.

5. Wiring device colors: All wiring devices and device plate covers shall be white.

6. Ensure the secure mounting and support of all lighting fixtures. Install ceiling fan mounting brackets in all bedrooms and living room. All light fixtures shall be installed plumb, square, and level with the ceiling, wall, and/or adjacent lighting fixtures.

7. Field verify all outlet and switch locations as shown on plans. In bedrooms, provide a separate switch for ceiling fan and light. Install receptacle under kitchen sink for dishwasher. Install a switch for garbage disposal that owner may install on a later date.

8. Contractor to furnish LED bulbs as required.

9. Lighting Schedule:

• Ceiling Fans:

o Living room: Hampton Bay ceiling fan with light kit, Model #52974 - Stoneridge, LED in matte black finish (Blades-Black finish).

o Bedrooms: Hampton Bay ceiling fan with light kit, Model #52049-Wellston II, LED in matte black finish (Blades-Black finish).

• Attic Light: Commercial Electric 10 in. Oil Rubbed Bronze Light with Pull Chain LED Flush Mount

Ceiling Light – Model#564221420

• Kitchen, Laundry, Hallway and Closets: Canless 6” Recessed Light # Model #92087, LED Flush

Mount

• Kitchen Island Pendants: (2) 1-light adjustable Mini Pendant Model in black/brown, Cedar Hill

Model #412506

• Master Bathroom and Hall Bathroom:

o Master Bathroom and Hallway Bathroom Vanity Light: Home Decorators Collection, Hazel

Heights 24 in. 3-Light Black Vanity Light, Model #KNT1303AX-02 o Master Bathroom and Hallway Bathroom Exhaust Fan w/Light – Broan-NuTone, Model

#HB80RL

• Wall Mounted Front Porch Lights: Hukoro Bonanza 1-Light Matte Black (2 Pack) - Model

#2F19041-BK-S

• Rear Mounted Porch Light: Hukoro Bonanza 1-Light Matte Black Model #F19041-BK-S

10. Substitutions of equivalent quality/spec may be allowed with prior approval from the County.

3. Solicitation Terms and Conditions- No Terms

Normal ITB

3.1. Solicitation Terms and Conditions

Submission of a bid in accordance with these Terms and Conditions and the General Terms and

Conditions provided in Section IV below constitutes a binding offer from the bidder. The Terms and

Conditions incorporated herein will become a part of the written agreement between the parties.

Pre-Bid Inquiries

All inquiries concerning the solicitation, including, but not limited to, the scope of work, specifications, additional requirements, attachments, general or supplemental terms and conditions, must be submitted to the Office of Purchasing via email through the e-procurement portal hosted by OpenGov, Attention: Tammy StraughnPurchasing Coordinatortmbaker1@myescambia.com.

All questions or inquiries must be received no later than the last day for questions stated on the cover page of the solicitation. Any modification to the bid documents will be in the form of a written addendum issued by the County not less than five (5) days prior to the date and time of bid closing.

Addenda will be provided to each bidder via email and posted to the Escambia County website at

Escambia County Solicitations (https://procurement.opengov.com/portal/escambiacountyfl). Such written addenda or modification shall be part of the solicitation documents and shall be binding upon each bidder. Each bidder is required to submit with the bid a written acknowledgment to confirm receipt of any and all addenda. No bidder may rely upon any verbal modification to or interpretation of the solicitation documents, and no interpretation shall be considered binding unless provided in writing by the Office of Purchasing as provided in this provision.

Examination of Documents and Site

Before submitting a bid, the bidders shall familiarize themselves with the nature and extent of the work and any local conditions that may in any manner affect the work to be done and the equipment, materials, and labor required. Bidders shall also examine all drawings, specifications, addenda, and other relevant documents to be thoroughly informed regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract.

Preparation of Bid

A bid form is included in these specifications. The bidder shall submit bids in accordance with the bid documents. The individual who signs the bid form must be listed as an authorized representative with the records on file with the Florida Division of Corporations website (Sunbiz) with the principal address provided below the signature.

All blanks in the bid documents shall be completed by printing in ink or by computer with the amounts extended, totaled and the bid signed. Any blanks in the bid form will be interpreted as a “No Bid” or “No

Cost” item. No changes shall be made to the phraseology of the form or in the items mentioned therein.

Any bid which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of the solicitation may be rejected.

The bid shall include evidence of bidder’s authority and qualification to do business in the State of

Florida. As applicable, a state contractor license # for the State of Florida shall also be included on the bid form. Bidder shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

The bid shall be based upon the completion of the Scope of Work according to the drawings and specifications, together with all addenda thereto. Bids must include lump sum pricing. All proposed fees and costs must be broken down and disclosed in the bid.

Integrity of Documents

Bidders shall use the original bid documents provided by the Office of Purchasing and enter information only in the spaces where a response is requested. Bidders may use an attachment to the bid documents if sufficient space is not available. Any modifications or alterations to the original bid documents by the bidder, whether intentional or otherwise, may constitute grounds for rejection of a bid. Any such modification or alteration that a bidder wishes to propose must be clearly stated in the form of an addendum to the original bid documents.

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Submittal of Bid

A bid shall be submitted no later than the date and time prescribed in the Invitation to Bid and shall be accompanied by the bid security and other required documents. Applicable bond documents may be uploaded, but any physical checks presented must be delivered to the Office of Purchasing prior to the

Bid Opening. It is the bidder’s responsibility to ensure that its bid is delivered at the proper time and place. Offers by email, facsimile, or telephone will NOT be accepted.

Each bidder’s submittal shall include all the items listed in the Vendor Submissions section.

Withdrawal of Bids

A bidder may withdraw its bid, either personally or by written request, at any time prior to the scheduled time for Bid Opening. Requests to alter or withdraw a bid must be submitted in writing to the

Purchasing Director. Bids may not be altered or unilaterally withdrawn by the contractor after the scheduled time for bid opening. All bids not so withdrawn shall constitute an irrevocable offer and will remain subject to acceptance or rejection by the County for a period of 90 calendar days.

Bids to Remain Subject to Acceptance

All bids will remain subject to acceptance or rejection by Escambia County for ninety (90) calendar days after the day of the bid opening. The County may, in its sole discretion, release any bid and return the bid security prior to the end of this period.

Conditional or Incomplete Bids

Escambia County specifically reserves the right to reject any conditional or incomplete bid.

Addition/Deletion of Item(s)

The County reserves the right to add or delete any item(s) from this bid or resulting contract when deemed to be in the County’s best interest.

Changes to Specifications

Specifications are based on the most current literature available. The Office of Purchasing must be notified in writing of any proposed changes to the manufacturer’s specifications, including, but not limited to, materials used, manufacturing process, or construction, that conflict with the specifications provided in the solicitation. Proposed changes must be explained in detail along with a copy of the relevant manufacturer’s specifications. Proposed changes to the specifications provided in the solicitation shall not be binding upon the County unless evidenced by a Change Notice issued and signed by the Purchasing Director. Should the bidder fail to comply with this provision, the bidder will be liable for any costs incurred by the County to comply with the specifications provided in the solicitation.

Disqualification of Bidders

Any of the following reasons may be considered as sufficient for the disqualification of a bidder and the rejection of its bid:

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• Submission of more than one bid for the same work from an individual, firm, or corporation under the same or different name. Evidence that the bidder has a financial interest in the firm of another bidder for the same work.

• Evidence of collusion among bidders. Participants in such collusion will receive no recognition as bidders for any future work of the County until such participant has been reinstated as a qualified bidder.

• Incomplete work which in the judgment of the County might hinder or prevent the bidder’s prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on contracts in effect at the time of issuing the invitation to bid or default under previous contract.

• Listing of the bidder by any Local, State or Federal Government/Agency on its debarred/suspended vendor list.

Investigation of Bidder

The County may make such investigations, as it deems necessary to determine the stability of the bidder to perform the work and that there is no conflict of interest. The bidder shall furnish to the County any additional information and financial data for this purpose as the County may request.

Evaluation of Bids and Award of Contract

Escambia County will review all bids and will provide the recommendation to award to the County

Administrator, and the Board of County Commissioners. The County will award the bid to the most responsive and responsible firm(s) with the lowest responsive bid(s). The County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of the County, and to reject any and all bids or to waive any irregularity or technicality in bids received. Escambia County shall be the sole judge of the bid and the resulting agreement that is in its best interest and its decision shall be final.

Escambia County reserves the right to reject any or all bids, including without limitation nonconforming, nonresponsive, unbalanced, or conditional bids. The County further reserves the right to reject the bid of any Bidder whom it finds after reasonable inquiry and evaluation to not be responsible. In evaluating

Bidders, the County may consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted with the Bid Form.

Escambia County reserves the right to waive any informalities or reject any and all bids, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this bid, and to accept the bid that in its judgment will best serve the interest of the County.

Award

Award shall be made on an “all-or-none total” basis.

Form of Agreement

The contract shall be provided by the Office of Purchasing. The successful bidder shall, within 5 days after receipt of the Intent to Award and the contract forms or documents, sign and deliver to the County

Legal Office all required contract documents. Failure to execute the contract within such period shall constitute a default, and the county may award the contract to the next responsive and responsible bidder or re-solicit and charge against the bidder the difference between the amount of the offer and the amount for which a contract is subsequently executed, irrespective of whether the amount due exceeds the amount of the bid surety. The awarded contractor shall also deliver the policies of insurance or insurance certificate(s) as required. All insurance documents shall be approved by the Risk Manager before the successful bidder may proceed with the work.

Indemnification

Offeror agrees to save harmless, indemnify, and defend County and their elected and appointed officials, agents, officers, and employees from any and all claims, losses, penalties, interest, demands, judgments, and cost of suit, including attorneys’ fees, and paralegals’ fee, for any expense, damage or liability incurred by any of them, whether for personal injury, death, property damage, direct or consequential damages, or economic loss, including environmental impairment, arising directly or indirectly on account of or in connection with the work performed by Offeror under this Agreement or by any person, firm or corporation to whom any portion of the Work is subcontracted Offeror; or resulting from the use by Offeror, or by anyone for whom Offeror is legally liable, of any materials, tools, machinery or other property of County. County and Offeror agree the first $100.00 of the Contract Amount paid by County to Offeror shall be given as separate consideration for this indemnification, and any other indemnification of County by Offeror provided for within the Contract Documents, the sufficiency of such separate consideration being acknowledged by Offeror by Offeror’s acceptance and execution of the Agreement. The Offeror's obligation shall not be limited by, or in any way to, any insurance coverage or by any provision in or exclusion or omission from any policy of insurance.

The Offeror agrees to pay on behalf of Escambia County, as well as provide a legal defense for the County, both of which will be done only when requested by the County, for all claims made. Such payment on behalf of the County shall be in addition to all other legal remedies available to the County and shall not be the County's exclusive remedy.

4. General Terms & Conditions

Any and all supplemental Solicitation Terms and Conditions provided in Section III above and the specifications referenced within the solicitation which vary from these General Terms and Conditions shall have precedence. Submission of an offer in accordance with these General Terms and Conditions and supplemental Solicitation Terms and Conditions constitutes a binding offer from the offeror. The terms and conditions incorporated herein will become a part of the written agreement between the parties.

Prospective offerors may utilize the Office of Purchasing Home Page to obtain Vendor Information and

Solicitation Information, including Bid/Proposal Tabulations, Recommended Award(s), etc. In order to participate in a solicitation, offerors must establish an account via the e-procurement portal of the

County’s vendor management software hosted by OpenGov. Once the vendor registration is completed, the offeror will receive all notifications relating to the relevant solicitation via e-mail to the address registered with the account.

1. Sealed Solicitations: All solicitation forms shall be executed and submitted in the e-procurement portal of the County’s vendor management software. The file name shall contain the solicitation number and title and the contractor/vendor’s name. All solicitations are subject to the terms and conditions specified herein. Solicitation offers which do not comply with these terms and conditions are subject to rejection.

2. Execution of Solicitation: Solicitation forms shall be manually or electronically signed by an authorized representative in the space provided. Persons signing on behalf of a corporate entity must be identified as President or Vice President with the records on file with the Florida Division of Corporations or otherwise authorized by corporate resolution of the Board of Directors. Persons signing on behalf of a limited liability company must be identified as a managing member or other authorized representative with the records on file with the Florida Division of Corporations.

3. No Offer: If not submitting an offer, respond by selecting the “NO BID” option in the e-procurement portal of the County’s vendor management software, specify the reason in the drop-down menu, and confirm the “NO BID” before the expiration of the Submission Deadline.

4. Conduct of Participants: The following policy will apply to all solicitations:

Conduct of Participants.

After the issuance of any solicitation, all bidders/proposers/protestors, or individuals action on their behalf are hereby prohibited from lobbying as defined herein or otherwise attempting to persuade or influence any elected County official, their agents or employees, or any member of the relevant Selection Committee at any time during the blackout period as defined herein;

provided, however, nothing herein shall prohibit bidders/proposers/ protestors or individuals acting on their behalf from communicating with the purchasing staff concerning a pending solicitation unless otherwise provided for in the solicitation or unless otherwise directed by the

Purchasing Manager.

Definitions.

Blackout Period means the period between the time the bids/proposals for Invitations to Bid or the Request for Proposal, or Qualification, or Information, or Request for Letters of Interest, or the Invitation to Negotiate, as applicable, are received at the Escambia County Office of

Purchasing, and the time the Board awards the Contract and any resulting bid protest is resolved or the solicitation is otherwise cancelled.

Lobbying means the attempt to influence the thinking of elected County officials, their agents or employees, or any member of the relevant Selection Committee, for or against a specific cause related to a pending solicitation.

5. Additional Terms and Conditions: No additional terms and conditions included with the offer will be considered, and any and all such additional terms and conditions shall have no force and effect and are inapplicable to this solicitation. It is understood and agreed that the General and Supplemental Terms and Conditions in this solicitation are the only terms and conditions applicable to this solicitation, and the contractor’s authorized signature affixed to the offer attests to this.

6.Mistakes: Contractors are expected to examine the specifications, delivery schedule, solicitation prices, extensions, and all instructions pertaining to supplies and services described in the solicitation.

Failure to do so will be at contractor’s risk. In the event of an error in the extension of the unit price, the unit price will govern.

7. Prices: All offers shall include firm unit prices that include all packing, handling, shipping charges, and delivery to any point within Escambia County, Florida.

8. Discounts: Discounts for prompt payments shall not be considered when determining the lowest net cost for solicitation evaluation purposes except in cases of tie solicitations.

9. Product Literature: Offeror shall provide a copy of any relevant product literature and price list(s) with the offer.

10.Abnormal Quantities: Should any unusual or abnormal quantity requirements arise, the County reserves the right to solicit separate offers as a multiple award.

11. Additional Quantities: For a period not exceeding one hundred eighty (180) days from the date of the offer, the County reserves the right to purchase additional quantities at the prices offered in this solicitation. If additional quantities are not acceptable, the contractor must specify “OFFER IS FOR

SPECIFIED QUANTITY ONLY”.

12. Approved Equivalents: Any manufacturer’s name, trade name, brand name, information and/or catalog numbers listed in a specification are for information and not intended to limit competition. The contractor may offer any brand for which it is an authorized representative that meets or exceeds the specifications for any item(s). Customary measurements appearing in these specifications are not intended to preclude offers for commodities with metric measurements. If an offer includes equivalent products, indicate the manufacturer’s name and number. The contractor shall submit with its offer applicable cuts, sketches, and descriptive literature and/or complete specifications. Reference to literature submitted with a previous solicitation will not satisfy this provision. Escambia County reserves the right to determine acceptance of item(s) as an approved equivalent. Offers that do not comply with these requirements are subject to rejection.

13. Nonconformance to Specifications: Items may be tested for compliance with the contract specifications by a testing laboratory acceptable to the County. The County may require the contractor to reimburse all costs incurred by the County in connection with the examination or testing of the commodity, including costs relating to transporting the commodity samples to the testing site, actual test costs, personnel costs and other applicable costs should the items fail testing. The data derived from any tests for compliance with the contract specifications are public records and open to examination in accordance with Chapter 119, Florida Statutes. Items delivered that do not conform to the contract specifications may be rejected and returned at contractor’s expense. These items and items not timely delivered by the delivery date specified in the solicitation and/or purchase order may result in the contractor being found in default, in which event, any and all re-procurement costs may be charged against the defaulting contractor. Any violation of these stipulations may also result in contractor’s name being removed from the Office of Purchasing registered vendor list, and the County not doing business with the contractor until such time as the County has been reimbursed for all re-procurement costs.

14. Service and Warranty: Unless otherwise specified, the offeror shall define any warranty service and replacements that will be provided at no cost to the County during and subsequent to the contract term.

15. Condition and Packaging: All items shall be a new, current standard production model available at the time of the solicitation. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.

16. Safety Standards: Unless otherwise stipulated in the solicitation, all manufactured items and fabricated assemblies shall comply with applicable requirements, standards, and regulations of the

Occupational Safety and Health Act (OSHA).

17. Delivery: Delivery shall be Monday through Friday during regular business hours, excluding County designated holidays, unless otherwise specified. Unless a date is specified, contractor must provide the number of days required to make delivery after receipt of purchase order. The County may utilize delivery time as a factor for recommending the award.

18. Inspection, Acceptance and Title: Inspection and acceptance will be at “the place of destination” unless otherwise provided. Title and risk of loss or damage to all items shall be the responsibility of the contractor until accepted by the County, unless loss or damage results from negligence by the County.

The contractor shall be responsible for filing, processing, and collecting all damage claims.

19.Samples: Samples of items shall be furnished at no expense to the County. If not destroyed and upon written request, samples will be returned at the contractor’s expense. Each sample shall be labeled with the contractor’s name, manufacturer’s brand name, and serial number (as appropriate), solicitation number, and item reference. Requests to return samples must be received within 10 days after the solicitation opening date and must be accompanied by instructions with the applicable shipping authorization number and name of carrier. If instructions are not received, sample items become the sole property of the County and may be disposed of at the County’s discretion.

20. Submission Deadline; Solicitation Opening: The solicitation opening shall be public and, unless otherwise stated in the solicitation, immediately following the Submission Deadline. Offers that are not timely submitted in the e-procurement portal of the County’s vendor management software will not be considered.

21. Award: The County reserves the right to waive any informalities and accept or reject any and all offers and to make award to the lowest most responsive and most responsible offeror(s) whose offer meets the requirements and criteria set forth in the solicitation and whose award will, in the opinion of the County, be in the best interest of and most advantageous to the County.

22. Protests: Any actual bidder/proposer who is aggrieved in connection with a pending award may submit a protest in writing to the Purchasing Director within two business days after the posting of the award recommendation as provided in Sec. 46-101, Escambia County Code of Ordinances.

23. Solicitation Expenses: The County accepts no…