IFB R-26057

Shade Structure Services

Release Date: June 23, 2026

Invitation for Bids (IFB) mailto:jina.jung@lausd.net

IFB R-26057 Shade Structure Services Page 1 of 141

INVITATION FOR BIDS (IFB)

IFB Name: Shade Structure Services (Districtwide) IFB No.: R-26057

Date Issued: June 23, 2026 Non-Mandatory Pre-Bid Meeting: July 9, 2026, at 11:00 a.m. Via ZOOM Last Day for Questions: July 10, 2026 Submittal Date: July 22, 2026, before 11:00 a.m.

Anticipated Start Date: October 1, 2026 (approximate)

BID PACKAGE MUST BE RETURNED IN ITS ENTIRETY (ALL 141 PAGES) -

An electronic version of a signed copy of the entire bid in Adobe PDF format and the rate schedule in Microsoft Excel format must be submitted through the SAP Business Network.

Failure to submit the bid package in its entirety may cause a bid to be ruled non-responsive.

https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01650823748

IFB R-26057 Shade Structure Services Page 2 of 141

TABLE OF CONTENTS

IFB Section Title Page No.

Invitation for Bids Letter 3

SECTION I Introduction A. Ground Rules and Assumptions 6 B. General Bid Requirements 10 C. Minimum Qualifications 14

SECTION II Scope of Work A. Detailed Scope of Work 16 B. General Work Requirements 18

SECTION III Contract Terms A. Terms and Conditions

B. Provisions Required of Federally Funded Contracts - FEMA C. Insurance & Bonding Requirements

D. Contractor Code of Conduct 76 E. Small Business Enterprise Utilization Program

F. Veterans Business Enterprise Utilization Program

G. Drug-Free Work Environment H. Fingertip Facts I. District Map / Service Areas J. LAUSD Guidelines for Shade Structures

SECTION IV Submittal Forms Services Agreement Signature Page

Rate Schedule and Instructions

Firm Information Form 116 Minimum Qualifications Form 117 Specific Bid Conditions/Certifications 118 Possible Conflict of Interest Disclosure Form 123 Certification A – Certification of Compliance to District Ethics Policy 126 Certification B – Conflict of Interest 127 Certification C – Certification of Bid 130 Small Business Enterprise (SBE/Micro-SBE) 131 Veterans Business Enterprise (VBE) 132 Minority Business Enterprise Program (MBE) 133 Women Business Enterprise Program (WBE) 134 Sweat-Free Procurement Policy Compliance 135 Debarment Suspension or Ineligibility for Award Certification

Certification Regarding Lobbying

Bidder Facility/Plant Locations Litigation Disclosure

“Bid/No Bid” Response Form 141

IFB R-26057 Shade Structure Services Page 3 of 141

LOS ANGELES UNIFIED SCHOOL DISTRICT

Procurement Services Division | Facilities Contracts 333 S. Beaudry Ave, 28th Floor

Los Angeles, CA 90017

DATE: June 23, 2026 ATTENTION: Prospective Bidder SUBJECT: Invitation for Bids (IFB) R-26057 Shade Structure Services (Districtwide)

The Los Angeles Unified School District is seeking bids for Shade Structure Services, as outlined in the scope of work. The resulting contract(s), if awarded, shall be for three (3) years and two

(2) optional one-year extension years. These Contracts do not have a minimum spend requirement. District Contract awards are made in accordance with authority granted to the Los Angeles Board of Education under California Law (e.g. the Public Contract Code [PCC 20118.5- 20118.9], Education Code, and Government Code). In accordance with Labor Code section 1720, 1771, 1771.5, 1774, 1815 and Title 8 CCR section 16433, the District requires the payment of prevailing wage for all projects over $15,000 when the project is for alteration, demolition, repair, or maintenance work and for all projects over $25,000 when the project is for construction work.

The District operates an approved Labor Compliance Program (LCP), which shall be enforced on all public works projects that exceed the monetary threshold above.

You are hereby invited to submit to the District a bid to furnish all the labor, materials, and any other related items required for performance under the subject IFB. Complete bids must be submitted through SAP Business Network no later than 11:00 a.m. (PST) on July 22, 2026. Bids received later than the identified time and date will be rejected.

All bidders intending to respond to this IFB need to register at https://discovery.ariba.com.

Bids will not be publicly read. Bid tabulation for this IFB will be available on or before July 24, 2026.

Please read all sections of this IFB carefully to ensure that your response to this IFB contains all bidding information required to be considered responsive and responsible.

All questions concerning this IFB MUST be in writing via SAP Business Network. All answers to questions will be in writing and posted to the same website.

All requests for information/clarification regarding this IFB must be received by the last day for questions as noted on page one of this IFB.

A non-mandatory pre-bid meeting will be held on July 9, 2026, at 11:00 A.M. (PST), via ZOOM at https://lausd.zoom.us/j/82162342666?pwd=vxjHlT5fBAKODyV8up5j2wNk7xvP0A.1. To ensure a smooth meeting, kindly RSVP by emailing jina.jung@lausd.net and pscontracts@lausd.net, including your company name, the names of any representatives who plan to attend, and their email addresses. All bidders are urged to attend. Visit https://zoom.us/ to set up a free account if you do not already have one. It is important to do this prior to the date of the meeting. For record keeping, kindly have your full name and company name on your Zoom profile.

https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01650823748 https://discovery.ariba.com/ https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01650823748 https://lausd.zoom.us/j/82162342666?pwd=vxjHlT5fBAKODyV8up5j2wNk7xvP0A.1 mailto:jina.jung@lausd.net mailto:pscontracts@lausd.net https://zoom.us/

IFB R-26057 Shade Structure Services Page 4 of 141

Nothing said or discussed before, during, or after the non-mandatory pre-bid meeting shall in any way affect Bidder’s obligation to strictly comply with the IFB. Visits to worksites, if required, must be approved by the District’s site administrator.

Prospective bidders must not contact any District authorized representative or personnel working on behalf of the District (except those designated herein) prior to publication of the District’s notice of contract award covering this requirement. Inappropriate contact by a prospective bidder may subject the bidder to disqualification from the contract award process.

The bid package must be submitted in its entirety, including this letter, all forms in Section IV completed and signed, any addenda issued, and any additional documents requested in the IFB (copies of licenses, certificates, etc.).

Any remarks, additions, or exceptions attached to the bid which conflict with terms and conditions herein, may cause it to be deemed non-responsive.

The District reserves the right to reject any and all bids, to waive informalities or irregularities to the extent permitted by law in any bid received, and to be the sole judge of the merits of the respective bids received. The award, if made, shall be to the responsive and responsible Bidder(s) who submit the lowest bid(s). The contract(s) that may be awarded hereunder is/are not exclusive.

The District expressly reserves the right to contract for goods and services such as those referenced herein, through other contractors.

Sincerely, Jina Jung

Jina Jung Contract Administration Analyst jina.jung@lausd.net

IFB R-26057 Shade Structure Services Page 5 of 141

SECTION I

INTRODUCTION

IFB R-26057 Shade Structure Services Page 6 of 141

FACILITIES CONTRACTS

A. GROUND RULES AND ASSUMPTIONS

The Bidder must retain a completed copy of their Bid Document in its entirety, as submitted to the District. In the event of an award, the Bid and all Bid Documents shall become the Contract Agreement. The successful bidder(s) (awardee(s)/contractor(s)) will receive, via email, a Notice of Intent to Award and executed contract.

1. SCOPE OF CONTRACT

The scope of the Contract is to provide Shade Structure Services for the District, in accordance with all the terms, conditions, and specifications specified herein.

2. LETTER OF BONDABILITY

Bidder must submit a notarized statement from an admitted surety insurer (approved by the California Department of Insurance) with at least an A - VII Rating according to the current report published by A.M. Best Company which states Bidder’s current available bonding capacity. The letter must be written by the surety company, accompanied by a Power of Attorney from the surety company, and addressed to the District. Provide a copy of this letter with your bid.

3. LABOR COMPLIANCE PROGRAM

This contract is subject to compliance monitoring and enforcement by the California Department of Industrial Relations (“DIR”) and the Los Angeles Unified School District’s Labor Compliance Program.

4. TERM OF UNIT RATE REQUIREMENTS

The term of the Contract shall be three (3) years plus two (2) optional one-year extensions. The anticipated start date for work hereunder shall be on or about October 1, 2026.

5. BASIS OF AWARD

The award(s) shall be made to the most qualified, responsive and responsible Bidder(s) who submit the lowest average cost of Line Items 1-3 on the Rate Schedule.

The Basis of Award will be determined by the District’s calculations, including cash discount.

An executed Agreement does not guarantee that work will be issued during the entire Contract validity period.

All calculations, if needed, will be performed by the District. The District will make all conversions and computations, if necessary.

6. CONTRACT OFFICER

The contract shall be under the direction and subject to the approval of the Chief Procurement Officer, or designated representative. The Contract Officer for this Contract shall be:

Jina Jung Email: jina.jung@lausd.net

IFB R-26057 Shade Structure Services Page 7 of 141

7. CONE OF SILENCE

As described in the Contractor Code of Conduct, this procurement is under a “Cone of Silence.” Except for inquiries made to the District’s Ethics Office, all communications regarding this IFB between potential Bidders and the staff of the District and consultants engaged by the District shall be addressed only to the Contract Officer. At no time PRIOR to the District’s public posting of the Board Report shall Bidder(s) contact District officials or personnel regarding this IFB or any contract(s) to be awarded in response hereto. To do so may subject the Bidder to disqualification.

8. ORDER OF PRECEDENCE – SEALED BIDDING

In the event of any conflict in the definition or interpretation of any word, responsibility, service, schedule, or contents of a deliverable product between the provisions of the IFB and Exhibits to the IFB, said conflict or inconsistency shall be resolved by giving precedence in the following order: (a) provisions of the IFB and all addenda thereto; (b) District Contractor Code of Conduct; (c) Statement of Work; (d) Rate Schedule; (e) and Contractor’s responses to the IFB.

9. INDEPENDENCE OF BID

Unless Bidder is furnishing a joint bid, by submitting this Bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

10. FILING OF PROTESTS

All District procurements shall be conducted in a manner which assures that all prospective contractors are afforded fair and equal consideration in the selection of the successful contractor and award of District contracts in order to preserve and protect the integrity of the procurement process. To that end, any interested party shall have the right to have its complaint considered and resolved administratively by the District in an economical and expeditious manner. “Interested party,” as used herein, means an actual or prospective offeror whose direct economic interest would be affected by the award of a contract or by the failure to award a contract.

All protests shall be filed, handled and resolved in a manner consistent with the District’s Protest Procedures. The District shall respond to each substantive issue raised in the protest. Protests relating to the content of this IFB document must be filed within ten (10) business days after the date the IFB is first advertised. Protests relating to a recommendation for award solicited by this IFB must be filed by an “interested party” within five (5) business days after the staff’s written recommendation and Notice of Intent to Award is issued to the proposing firm(s). The date of filing shall be the date of receipt of protests by the District.

All protests shall be filed via email to protest@lausd.net and pscontracts@lausd.net.

Further, a follow-up protest shall be filed in writing with the Chief Procurement Officer, Los Angeles Unified School District, Facilities Contracts, 333 S. Beaudry Avenue – 28th Floor, Los Angeles, CA 90017. No other location shall be acceptable. The protest shall, at a minimum, contain the following:

a. The name and address of the interested party and its relationship to the procurement;

b. Identification of the proposed procurement or contract, including on the outside of the envelope/package/subject;

c. Substantive description of the nature of the protest;

d. Identification of the provision(s) of the solicitation, regulations, or laws upon which the protest is based;

mailto:protest@lausd.net mailto:pscontracts@lausd.net

IFB R-26057 Shade Structure Services Page 8 of 141

e. All documentation supporting the allegations of the protest;

f. Signature of an authorized executive with the authority to bind the company; and

g. Statement of the specific relief requested.

The Chief Procurement Officer, or designee, shall make a determination on the protest, normally within ten (10) business days from receipt of protest. The Chief Procurement Officer, or designee, has the authority to make a final determination and the decision shall constitute the District’s final administrative remedy.

11. ACKNOWLEDGEMENT RECEIPT OF ADDENDA

It shall be the Bidder’s responsibility to ensure receipt of all applicable addenda to this IFB.

12. CONCLUSION

This IFB shall not, in any manner, be construed to be an obligation on the District to enter into a contract or result in any claim for reimbursement of cost for any efforts expended in responding to the IFB or in anticipation of any contract.

END OF SECTION I – A. GROUND RULES AND ASSUMPTIONS

IFB R-26057 Shade Structure Services Page 9 of 141

FRAUD IS INVESTIGATED BY THE

OFFICE OF THE INSPECTOR GENERAL

The Inspector General of the Los Angeles Unified School District has statutory authority to audit and investigate persons and companies that do business with the District. Identified criminal acts including fraud, kickbacks, theft, and conspiracy are pursued to the greatest extent of the law, in conjunction with

Federal, State, and Local law enforcement partner agencies.

Examples of offenses and corresponding maximum sentences are:

15 U.S.C. §1 Conspiracy to Restrain Trade - 10 years 18 U.S.C. §1341 Mail Fraud - 20 years 18 U.S.C. §1344 Bank Fraud - 30 years

18 U.S.C. §1349 Conspiracy to Commit Wire Fraud - 20 years 18 U.S.C. §1956 Money Laundering - 20 years California Penal Code §487 Grand Theft – 3 years

Offenses carry potential fines of up to $1,000,000.

Call the OIG Hotline at (213) 241-7778 or visit http://achieve.lausd.net/oig http://achieve.lausd.net/oig

IFB R-26057 Shade Structure Services Page 10 of 141

B. GENERAL BID REQUIREMENTS

1. AWARD OF CONTRACT

If an award is made pursuant to the bidding process, the Contract(s) shall be awarded according to the authority granted by the Board of Education of the Los Angeles Unified School District under California law (e.g., the Public Contract Code, Education Code, and Government Code).

Ordinarily, Contracts are awarded to the lowest responsive and responsible Bidder. However, certain statutes, (e.g., Public Contract Code 20118.5-20118.9) authorize award for multiple Contracts to the Bidders providing the most qualified responsive bids, based on ranking, at the discretion of the Board of Education. The Board of Education reserves the right to award in accordance with the fullest authority granted it under State law.

Moreover, certain Contracts are designed to be awarded to the Bidders providing the most qualified responsive bids on specific items or parts. Bidders are cautioned and urged to pay specific attention to all terms and conditions in the bidding documents pertaining to such awards.

Bidders should retain a copy of their bid and all bidding documents. In the event of an award, the bid and all bidding documents shall become the Agreement. The only other documents provided to the successful Bidder shall be a “Notice of Intent to Award,” and a signed “Services Agreement” form.

2. PUBLIC RECORDS ACT

Responses to this IFB shall be subject to the provisions of the California Public Records Act.

The website address is: https://achieve.lausd.net/Page/3137 and email address:

pra@lausd.net. Those elements in each Bid which are trade secrets as that term is defined in Civil Code section 3426.1(d) or otherwise exempt by law from disclosure and which are prominently marked as "TRADE SECRET,” "CONFIDENTIAL,” or "PROPRIETARY" may not be subject to disclosure. However, it is incumbent on the Bidder to assert any rights to confidentiality and to seek and obtain a court order prohibiting the release of such information.

Under no circumstances, shall the District be responsible or liable to the Bidder or any other party for the disclosure of any such labeled information, whether the disclosure is required by law or a court order or occurs through inadvertence, mistake, or negligence on the part of the District or its officers, employees, and/or Contractors.

All records, documents, drawings, plans, specifications and other information relating to conduct of the District's business, including information submitted by the Contractor shall become the exclusive property of the District and shall be deemed public records. Said materials are subject to the provisions of the California Public Records Act (Government Code Sections 6250 et. seq.).

The District's use and disclosure of its records are governed by this Act. The District will not advise as to the nature or content of documents entitled to protection from disclosure under the California Public Records Act.

In the event of litigation concerning the disclosure of any information submitted by the parties, the District's sole involvement shall be as a stakeholder, retaining the information until otherwise ordered by a court. The Bidder, at its sole expense and risk, shall be responsible for any and all fees for prosecuting or defending any action concerning the information, and shall indemnify and hold the District harmless from all costs and expenses including attorneys' fees, in connection with any such action.

https://achieve.lausd.net/Page/3137 mailto:pra@lausd.net

IFB R-26057 Shade Structure Services Page 11 of 141

3. DISTRICT RIGHTS

The District may investigate the qualifications of any bidder under consideration, require confirmation of information furnished by a bidder, and require additional evidence of qualifications to perform the services described in the IFB. The District reserves the right to:

a. Reject any and all bids.

b. Revise through Addendum and/or cancel the IFB.

c. Issue subsequent IFB solicitations.

d. Remedy technical errors in the IFB process.

e. Award in any combination of the bid (e.g., by line, by category, as a whole, by region, or not award).

f. Seek the assistance of outside technical experts in bid evaluation.

g. Approve or disapprove the use of particular subcontractors.

h. Award a contract to one or more Bidders.

i. Waive informalities and irregularities in IFB.

j. Award without discussion.

k. Disqualify Bidders upon evidence of collusion with intent to defraud or other illegal practices on the part of the Bidders.

4. DUE DILIGENCE

If it is anticipated that the potential cumulative fee during this contract will exceed $5,000,000, the District will conduct a Due Diligence review on the firm and its principals/owners.

5. EXAMINATION OF CONTRACT DOCUMENTS

Before submitting a Bid, the Bidder shall become thoroughly familiarized with all bid and contract documents, and any addenda issued prior to the bid submission date. Such addenda shall form a part of the bid and shall be made a part of the Contract Documents. It shall be the Bidder’s responsibility to ascertain that their bid acknowledges all addenda issued prior to the bid submission date.

6. ACCEPTANCE, REJECTION OR WITHDRAWAL OF BID

Bids submitted hereunder shall remain open, valid and subject to acceptance for a period of one hundred twenty (120) days after the Bid Opening Date. Upon mutual agreement by the District and the Bidder, the one hundred twenty (120) day period may be extended by an additional amount of time as mutually agreed upon. The District reserves the right to reject any and all bids.

The Bidder may withdraw its Bid at any time before the Bid Closing Date and Time. Such withdrawal shall not prevent Bidder from competing for future District procurements.

The successful Bidder shall be notified by the District of an award of contract through the issuance of a “Notice of Intent to Award” and executed contract. The Bidder’s signed bid as submitted and accepted by the District shall constitute the Agreement.

7. BIDDER’S PAST PERFORMANCE

A Bidder may be ruled “non-responsible” based upon Bidder’s unacceptable past performance which may include but not limited to late/non deliveries, partial deliveries, delivery of wrong materials, products not meeting specification, providing incorrect prices, invoicing problems, default, poor performance evaluations, etc.

8. BIDDER’S INFORMATION WITH BID

Completed Submittal Forms shall be submitted as part of the bid package. The information provided therein shall be used solely for evaluating the qualifications of the Bidder

IFB R-26057 Shade Structure Services Page 12 of 141 and their organization to carry out satisfactorily the terms of a contract. The forms must be filled out accurately, completely and submitted with the bid. Any errors, omissions, or fraudulent information may be considered as a basis for the rejection of the bid and may be grounds for the cancellation of any subsequent agreement executed as a result of the bid or bids involved.

The information contained in the Submittal Forms shall be considered confidential and made available only to employees of the Los Angeles Unified School District or Members of the Board of Education. Bidders desiring additional information concerning the forms or any of the other documents comprising the Bid or Contract Specifications may contact the Contract Officer.

9. INSPECTION OF BIDDER’S FACILITY

As part of the District’s evaluation process, the District reserves the right to inspect the facilities of the Bidder prior to award of the Contract. If representative(s) of the District determines after such inspection that the Bidder may not be capable of providing proper and satisfactory service/product to the District, the Bidder may not be considered for an award.

Additionally, the District reserves the right to inspect the Contractor’s facility during the contract period at any time during normal business hours upon prior notice. Bidder may also be required to show evidence of its ability to furnish standard material from identified manufacturer(s). If a Bidder is located out of town/state and/or products bid are manufactured out of town/state, the Bidder shall bear the transportation (both air and land) costs and accommodations of not more than three (3) District representatives, if an inspection of the facility is necessary, as determined by the District.

NOTE: Should an approved facility be vacated by the Contractor, a re-inspection shall be required under the same conditions for the new facility.

10. APPROVED BRAND(S) (when applicable) Brands that have been previously approved by the District may be included in the Bid Specification Section as “Brands apparently conforming to specifications.” Brands previously approved may not need any further evaluation. Bidder may bid on these brands provided that there have been no changes made in any way subsequent to the District’s approval; including but not limited to:

a. Manufacturer make/model

b. Manufacturer/Distributor model (part) number

c. Material and/or Quality

d. Design construction Note: Sample(s) and/or specification sheets of product may still be required for previously approved product brands that meet the above criteria upon District request.

11. BRAND(S) NOT PREVIOUSLY APPROVED (when applicable) Bidder may bid on any alternate “equal” brand(s) that have not been previously approved by the District. If such items are bid, the Bidder must submit samples as indicated in this bid.

However, an evaluation and testing period may be required to qualify any newly bid brand(s).

The District reserves the right to exclude any brand(s) not previously approved by the District for bid award consideration if the evaluation and testing period required to qualify the newly bid brand(s) exceed ten (10) working days after receipt of samples from the Bidder. In such case, the evaluated brand(s) may not be accepted for this bid, but if deemed as an acceptable “equal” product brand, shall be added to the District’s qualified products list for future consideration.

IFB R-26057 Shade Structure Services Page 13 of 141

12. SAMPLE REQUIREMENT (when applicable)

a. Samples are required only upon request by the District

1) Samples must be furnished within ten (10) working days upon request by the District Representative. Bidder not providing samples may be deemed “non-responsive.”

2) Samples may be required even though the Bidder has provided these items to the District in the past.

b. Identification of Samples Each sample must be labeled/tagged and identified as follows:

1) Bidder’s name

2) Bid Number

3) Item brand and product code number

4) Bid Item Number

5) District’s commodity code (stock number)

c. Samples Shall be Retained Sample(s) from the successful Bidder shall be retained by the District for comparison with goods delivered over the life of the contract. Any item shipped that is not equal to the “accepted sample,” shall be rejected, and must be replaced at the Contractor’s expense within ten (10) business days.

d. Material Safety Data Sheet (MSDS)/Safety Data Sheet (SDS) Must be submitted with samples, if required, and with all future deliveries. MSDS/SDS sheets for products are found at: https://msdsmanagement.msdsonline.com/737be11e-e0a0-4386-a99f-5ea7f8425a9f/ebinder/?nas=True . Click on the first letter of the product name, scroll to find the product, then click on the adjacent pdf file for the corresponding sheet.

e. Return of Sample(s) If Bidder is not awarded a Contract, it is the responsibility of the Bidder to inform the Contract Officer if samples need to be returned. Failure to submit sample(s) and/or Material Safety Data Sheet (MSDS) may be cause to deem the bid “non-responsive.” The District will not be responsible for damaged or lost samples.

f. Warranty(ies) Provide warranty information with the sample(s).

13. LEAD RENOVATION, REPAIR AND PAINT (“RRP”) RULE REQUIREMENTS

a. Below requirements apply to all District projects at all District sites regardless of the construction date of the building and/or building occupant’s age.

b. Bidder must have a valid USEPA Lead-Safe Renovator Firm Certificate.

c. Firms cannot advertise or perform renovation activities covered by RRP Rule without firm certification.

d. Firms that are paid to perform work that disturb paint must be certified. This includes all firms, even sole proprietorships. Firms covered under this requirement are General Contractors, sub-contractors, and Special trade Contractors, including but not limited to painters, plumbers, carpenters, electricians, window installers and replacers, telecommunication, remodeling, and repair/maintenance firms.

END OF SECTION 1 – B. GENERAL BID REQUIREMENTS

https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmsdsmanagement.msdsonline.com%2F737be11e-e0a0-4386-a99f-5ea7f8425a9f%2Febinder%2F%3Fnas%3DTrue&data=02%7C01%7Cdavid.burns%40lausd.net%7C885c447b487f4f0ca0a308d6728da2a6%7C042a40a1b1284ac48648016ffa121487%7C0%7C0%7C636822350497011649&sdata=9eRqVnIUUkIQ%2FSE5HrlFQSY4i6%2FFyExyumN7yCP7ALM%3D&reserved=0 https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmsdsmanagement.msdsonline.com%2F737be11e-e0a0-4386-a99f-5ea7f8425a9f%2Febinder%2F%3Fnas%3DTrue&data=02%7C01%7Cdavid.burns%40lausd.net%7C885c447b487f4f0ca0a308d6728da2a6%7C042a40a1b1284ac48648016ffa121487%7C0%7C0%7C636822350497011649&sdata=9eRqVnIUUkIQ%2FSE5HrlFQSY4i6%2FFyExyumN7yCP7ALM%3D&reserved=0

IFB R-26057 Shade Structure Services Page 14 of 141

FACILITIES CONTRACTS

SECTION I

C. MINIMUM QUALIFICATIONS

The Bidder must meet the following minimum qualifications at the time of bid submittal for this IFB:

Bidder Requirements:

1. Bidder must hold a current and valid “B” General Building Contractor license issued by the California Contractors State License Board (“CSLB”). Contractor’s license must have been continuously active for at least three (3) years. Provide a copy of the license with this bid package.

2. Bidder must possess a California Business License or Business Tax Registration Certificate with the City of Los Angeles Office of Finance. Provide a copy of the bidder’s California Business License or City of Los Angeles Tax Registration Certificate with this bid package.

3. Bidder must be registered with the Department of Industrial Relations (DIR). Provide DIR registration number with this bid package.

4. Bidder must be currently Prime Contractor prequalified with the District or, at a minimum, have submitted their prequalification questionnaire prior to the time of bid opening.

Bidders shall not be awarded a contract until successfully completing the prequalification process, which must be completed within 30 days of the bid opening. Please be advised that the submission of a prequalification questionnaire does not guarantee prequalification approval. Visit https://procurement.lausd.org/apps/pages/Prequalification for more details.

Email questions to: prequalification@lausd.net. Provide a copy of receipt of the questionnaire from the Prequalification Unit or proof of prime prequalification with this bid package.

Required Documents (provide copies of the following with the IFB package):

a. Bidder’s valid and active “B” General Contractors License issued by the California

State License Board.

b. Bidder’s California Business License or City of Los Angeles Tax Registration

Certificate.

c. Bidder’s DIR registration number.

d. Bidder’s Prequalification Approval or confirmation of receipt of the questionnaire from the Prequalification Unit.

e. All Submittal Form (Section IV) documents signed.

END OF SECTION I – C. MINIMUM QUALIFICATIONS

https://procurement.lausd.org/apps/pages/Prequalification mailto:prequalification@lausd.net

IFB R-26057 Shade Structure Services Page 15 of 141

SECTION II

SCOPE OF WORK

IFB R-26057 Shade Structure Services Page 16 of 141

FACILITIES CONTRACTS

SECTION II

SCOPE OF WORK

The Scope of Work is to fabricate, deliver and install Shade Structures to be utilized at various school sites Districtwide on as-needed and/or as-required basis.

The Contractor shall fabricate, deliver and install Division of the State Architect (“DSA”) approved Shade Structures to be used as shade shelters for students at LAUSD school sites. The most common size is 30'x40' Four Post Hip Structure with 15' Max Entry Height. Depending on space availability, larger schools may require additional permutations or combinations of other sizes, while smaller schools may require smaller sized configurations. The design shall allow for the worst-case scenarios of California seismic and wind loads to ensure that all Shade Structures can be used in any school Districtwide.

Note: Refer to LAUSD Guidelines for shade structures.

Contractors shall provide all labor, material, tools, equipment, and transportation necessary to complete this project in a professional workmanlike manner. All work shall be in accordance with all applicable City, County, State and Federal Codes, and District Current Guide Specifications.

As and when the District identifies one or more project(s) within the scope of work contemplated herein, the District will request the Contractor to prepare and submit its proposal for performance of such work for the District’s review. Following the District’s review, the District may, in its sole discretion, issue a sequentially numbered individual Purchase Order (“PO”) authorizing Contractor to perform work in accordance with the terms, conditions and specifications herein and any associated PO.

When a PO is issued a District representative will schedule work and notify the Contractor. It is critical for the Contractor to understand the full scope of work requested.

A. DETAILED SCOPE OF WORK

1. Contractor shall fabricate, deliver, and install DSA-approved Shade Structures on as-needed and/or as-required basis. The Shade Structures shall meet the following requirements:

a. Flexibility to accommodate different layouts and sizes with the capability to expand

b. Ability to reuse existing segments of structure in new horizontal configurations to increase or decrease square footage of overall structure. The intent is to provide flexibility space with minimal costs for future reconfiguration.

c. Segment interoperability / standardization of structures - Segments of structure have a consistent dimension to allow for future expansion, relocation and reconfiguration (height, roof, overhangs, connections, etc.).

d. All segments of structures can be interchanged to allow for multiple horizontal configurations in the future.

e. The Shade Structures shall not be installed within 20 feet of any existing structures at the school site.

IFB R-26057 Shade Structure Services Page 17 of 141

f. The District reserves the right to add drainage, utilities, low-voltage infrastructure for point-of-sale and/or install a hose bib for maintenance to make the area around and under the Shade Structure ADA accessible.

g. The configurations will vary depending upon specific project needs and space availability.

h. Ability to relocate existing segments of structure to new site while maintaining structural integrity.

i. All external components shall be constructed using Class A materials.

j. All chemical products (including paint) must be reviewed and approved by District’s

Office of Environmental Health & Safety office. Visit https://oehs.lausd.org/apps/pages/index.jsp?uREC_ID=4412577&type=d&pREC_ID =2644583.

2. The Contractor shall provide DSA-approved Pre-Check (“PC”) designs for all Shade

Structures per the current California Building Code (CBC) DSA code.

3. Contractor’s Deliverables

a. Preliminary and Final Contract Documents.

b. Contractor’s DSA-approved PC drawings size and model.

c. In-plant manufacture, and delivery of Shade Structures per DSA-approved site-adapt plans and specifications shall be within 30 calendar days of DSA approval. The Manufacturer warrants that all materials furnished shall be new and free of defects at the time of delivery except for Corten A steel which may be repurposed. In the event of the Manufacturer's breach of this warranty, the Manufacturer shall make all necessary adjustments, repairs, and replace any materials which were installed hereunder found to be defective as of the time of installation, at no cost to District.

d. Receipt of the following documents:

i. Fabrication inspection of each Shade Structure.

ii. DSA Form 6 and welding affidavit for in-plant manufacturer, welding, and assembly.

iii. Final Verified Progress Report, and final DSA inspection approval, ready for certification, of the shade structure DSA application.

iv. On-Site placement and installation providing finish work and similar work incidental to the installation of the structure due to any damage caused by transportation of the sections for installation.

4. In-Plant Inspections and Welding Verification All work performed by the Contractor shall be subject to inspection by the District’s

Inspector of Record (“IOR”). If in the opinion of the District’s Inspector of Record that the performed work was not completed properly or to the minimum requirements of any applicable City, County, State and Federal Codes, All District Specifications-Division 02 through 33 or the Local Fire Authority having jurisdiction, payment may be withheld until the issue is remedied to the satisfaction of the site’s Authorized Representative. District representatives may schedule a site visit to the Contractor’s plant prior to the award of a contract.

5. Safety The Contractor’s representatives operating vehicles on District property shall exercise extreme caution at all times, using flag men to direct the vehicle and maintaining a https://oehs.lausd.org/apps/pages/index.jsp?uREC_ID=4412577&type=d&pREC_ID=2644583 https://oehs.lausd.org/apps/pages/index.jsp?uREC_ID=4412577&type=d&pREC_ID=2644583 https://facilities.lausd.org/apps/pages/guide-specifications

IFB R-26057 Shade Structure Services Page 18 of 141 maximum speed of 5 MPH. The Contractor’s representatives shall observe all rules covered in Facilities School Maintenance and Operations Repair & Construction Safety Standards.

6. Access to Site The Contractor shall meet the LAUSD Representative at the designated gate upon arrival at the site. The Contractor must have all employees who will be assigned to work at the school site where children are present, fingerprinted and cleared by the Department of Justice prior to commencement of work at a school site.

7. Permits and Licenses All work shall comply with the needs of the District. The Contractor and all their employees shall secure and maintain such permits, licenses, certificates and other documents required by the State, County, City or other governmental or regulatory bodies to legally engage in and perform the services to be provided under this Agreement. The Contractor shall notify the District of any suspension, termination, lapses, non-renewals, or restrictions of required licenses, certificates, or other documents which may be a cause for termination of the Agreement. The Contractor shall observe and comply with the Department of Health Services, CAL/OSHA, South Coast Air Quality Management District, State and Federal Environmental Regulations, Fire Codes and all other applicable laws, ordinances and regulations in their operations including, but not limited to, handling, storing, processing, recycling, transporting and disposal of refuse.

8. Working Hours & Callout Procedures For Delivery In general, unless indicated otherwise, the "REGULAR" WORKING HOURS FOR

PERFORMANCE OF ANY WORK UNDER THIS AGREEMENT CAN BE ANY TIME

Monday through Saturday, between the hours of 6:00 a.m. and 6:00 p.m., excluding legal holidays. However, the business hours of some locations vary which will be addressed on a mutually agreeable basis. Questions concerning District site business hours must be addressed to the District’s Authorized Site Representative. It is the responsibility of the Contractor to call the assigned District Authorized Representative within a reasonable time to schedule the arrival time at the site.

9. Contractor’s Warranty Contractor warrants that goods and services furnished hereunder will conform to the requirements of this Agreement (including all descriptions, specifications, and drawings made a part thereof), and such goods will be merchantable, fit for their intended purposes, free from all defects in materials and workmanship and to the extent not manufactured pursuant to detailed designs furnished by the District, free from defects in design. The District’s approval of designs or specifications furnished by Contractor shall not relieve the Contractor of its obligations under this warranty.

All warranties, including special warranties specified elsewhere herein, shall inure to the District, its successors, assigns, customer agencies, and users of the goods or services.

Contractor or his agent shall guarantee all products against imperfections of materials and/or workmanship for a specified period of time after the date of installation and acceptance of the work by the District. Warranty details shall be provided on the Bidder’s submittal in an Excel spreadsheet. Refer to Design Standards and Technical Specifications at https://facilities.lausd.org/apps/pages/design-standards and Special Construction IR 31- 1 at https://www.dgs.ca.gov/dsa/publications#special_construction.

B. GENERAL WORK REQUIREMENTS

1. GENERAL REQUIREMENTS

https://facilities.lausd.org/apps/pages/design-standards https://www.dgs.ca.gov/dsa/publications#special_construction

IFB R-26057 Shade Structure Services Page 19 of 141

a. The Contractor must be registered with the California Department of Industrial Relations throughout the life of the contract.

b. The Contractor shall hold active CSLB licenses appropriate for the work throughout the life of the contract.

c. Contractor must maintain Prequalified certification throughout the life of the contract.

d. The Contractor must have employees that are going to be working on District sites lead and asbestos trained, in order to identify lead and asbestos while at work. Contractor staff to stop work immediately after identifying lead or asbestos and contact the District. The Contractor must provide proof of certificates for each worker prior to starting work.

i. Prior to starting work each journeyman-level applicator must be 16-hour Asbestos

Hazard Emergency Response Act (“AHERA”) trained in order to identify asbestos while working. Provide copies of available training certificates to the Task Order Initiator.

ii. USEPA Lead-Safe Renovator Firm Certificate and Renovation, Repair and Paint (“RRP”) Rule certified renovators. The Contractor and renovators (personnel) must be EPA RRP certified and trained in lead-safe work practices when conducting renovation, repair and painting activities that will disturb any painted/coated surface at all LAUSD schools and non-school facilities. Provide copies of available training certificates to the Task Order Initiator.

e. Only competent workers shall be assigned by the Contractor to District projects. Any worker who is found to be incompetent, intemperate, troublesome, disorderly or otherwise objectionable, or who fails or refuses to perform work properly and acceptably, shall be immediately removed from the District work site and not be re-employed on future District Contracted work.

f. Contractor must provide only English-speaking staff (for safety communications and business necessity).

g. The District will have the sole authority to decide when a Payment Bond and/or a Performance Bond is required either prior to issuance of the Master Agreement or prior to issuance of the first PO.

h. All Contractor employees shall refrain from drugs, alcohol, and tobacco at all District sites: buildings, roofs, parking lots and yard areas.

i. Contractor shall stock a service truck/van with the most common equipment for repair services as specified in the Scope of Work, including tools and miscellaneous shop supplies.

j. All Contractor employees shall wear uniform with Contractor’s identification and employee name badge while on District sites.

k. The Contractor, or its answering service, shall maintain a toll free 24/7 telephone number for the receipt of Service Requests from the Contracted sites.

l. The Contractor shall have email capabilities.

m. The Contractor may be required to attend a District Job Start meeting prior to performing services.

n. District will verify work to be completed is free of lead and asbestos.

o. The work hours at all sites will be during school hours and non-school hours.

IFB R-26057 Shade Structure Services Page 20 of 141

i. The Contractor will be required to work on weekdays (Monday to Friday) and weekends (Saturday & Sunday) to ensure work safety and to accommodate school schedules. Work schedule shall be coordinated with the school site Complex Project Manager (CPM).

ii. When conducting work during closed school hours, Contractor shall notify LAUSD School Police Department at (213) 625-6631, at the start and end of the workday.

iii. Contractor shall have prior approval from the school’s administration before entering or moving vehicles and/or equipment onto District property. Upon approval, Contractor’s personnel operating vehicles and/or equipment on District property shall exercise extreme caution at all times, using two (2) flag men, one (1) in front and one (1) in back, to direct all vehicles. All vehicles driving on District property shall not exceed the five (5) miles per hour speed limit.

2. DELIVERY REQUIREMENTS AND LOCATIONS

a. “Delivered Orders” (FOB Destination)

i. Items shall be delivered after receipt of Purchase Order directly to various District locations. The Contractor shall be responsible for delivery (F.O.B. Destination) and shall pay all costs, including drayage, freight, pallets, and packaging, which shall be included in the item’s unit cost. No separate charges for the preceding will be allowed nor paid by the District. All deliveries shall be as required by the District and must include a detailed delivery/packing slip. Delivery shall be as specified on the purchase order.

ii. All items as required within Section IV – Rate Schedule Section shall be made available. It shall be the responsibility of the Contractor to maintain accurate records of delivery.

iii. Any item(s) not available within the specified delivery instructions may be purchased by the District on the open market.

1) Dunnage Removal

With the delivery of each item Contractor shall perform the following services, at a minimum, at no additional cost: delivery, unpacking, removal of packing materials, and obtain sign off from site administrators.

2) Trash Disposal Trash bins/dumpsters must be provided onsite to dispose of construction debris. Contractor is required to provide and maintain their own dumpsters for trash disposal. Trash bins/dumpsters shall be replaced/rotated when full to prevent accumulation of trash/debris outside the dumpster or throughout the jobsite. In compliance with applicable regulatory criteria, trash bins/dumpsters shall be covered while in transport. Trash must be transferred off-site to a City or County-approved dump site:

https://dpw.lacounty.gov/epd/CD/cd_attachments/Recycling_Facilities.pdf . Under no circumstances shall the Contractor use the District trash bins.

3) Hazardous Waste Removal The Contractor may be required to remove hazardous waste from any site in the District. The Contractor must contact the District’s Office of https://dpw.lacounty.gov/epd/CD/cd_attachments/Recycling_Facilities.pdf

IFB R-26057 Shade Structure Services Page 21 of 141

Environmental Health & Safety (OEHS) office and notify them of any hazardous waste spill. The Contractor may subcontract any pumping and/or disposal of hazardous waste materials. The hazmat Subcontractor must possess a valid EPA license for removal and disposal of hazardous waste. In no case will hazardous waste be allowed to remain on District property after it is pumped or drained into appropriate containers. Removal of any hazardous waste shall be in compliance with all regulating agencies.

When requested by the District, a manifest shall be presented for any hazardous waste removal from District property. Visit the District’s Office of Environmental Health & Safety (OEHS) website at https://achieve.lausd.net/Page/2798.

Spill Procedure when a spill occurs:

a) Isolate the affected area and contain the spill.

i. Create barriers by closing doors and putting down absorbent materials to prevent the spill from traveling into other areas.

ii. Barricade and post signs to prevent students and staff from entering the affected area and tracking material to other areas.

Pay particular attention to paths of travel such as hallways.

iii. Ensure the spill does not enter storm drains.

iv. Take measures to stop the spill from continuing.

b) Notify the Complex Project Manager for the site.

c) Notify the Office of Environmental Health & Safety at (213) 241-3199.

i. After hours calls can be routed through School Police Watch Commander at (213) 625-6631.

ii. OEHS will respond during the incident and after final clean-up.

iii. A corrective action notice will be issued to the site directing them to restrict access to all affected areas until OEHS approves re-occupancy.

Clean-up Procedures:

a) Once Contractor has determined the cause of the spill and taken measures to correct the problem, final clean-up may begin.

i. Often times the work that is done to correct the problem can lead to another spill so it is more time and cost effective to wait until all repairs are complete.

b) Small spills may be cleaned up by Contractor. Larger spills may require further assistance from other Contractor.

i. Any significant spill that has left District property or entered storm drains should be cleaned up by Contractor.

ii. All affected areas must be cleaned and sanitized with District-approved disinfectants. Refer to the OEHS website:

https://oehs.lausd.org/ .

iii. Exterior areas must also be cleaned and sanitized.

iv. Grassy areas can often be washed down. Some soil may need to be removed.

v. Special attention should be given to drinking water fountains, lunch areas and playground equipment and matting.

https://achieve.lausd.net/Page/2798 https://oehs.lausd.org/

IFB R-26057 Shade Structure Services Page 22 of 141

Clearance:

a) Notify OEHS when repairs have been made and final clean-up is completed.

b) OEHS will conduct visual inspection of ALL areas prior to authorizing occupancy or use.

c) OEHS will conduct sampling for biological contaminants as deemed necessary in indoor areas, food eating or serving locations.

i. OEHS will not sample impacted areas if they been…