SFSIAQ16R0002.pdf

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SFSIAQ16R0002 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

04/28/2016

6. REQUISITION/PURCHASE NUMBER

CODE: FSIAQ

FSI OFFICE OF AQUISITIONS (FSI/EX/GSACQ)

4000 ARLINGTON BLVD

ARLINGTON, VA 22204

7. ISSUED BY

FSI OFFICE OF AQUISITIONS (FSI/EX/GSACQ)

4000 ARLINGTON BLVD

ARLINGTON, VA 22204

8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and __3__ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in __4000 Arlington Blvd.__ until __14:00:00__ local time __05/27/2016 __

10. FOR

INFORMATION

E-MAIL:

A. NAME

Eric R. Modrak 703-746-2347

B. TELEPHONE (NO COLLECT

CALLS)

C. E-MAIL ADDRESS

modraker@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 62-72

X B SUPPLIES OR SERVICES AND PRICES/COSTS 5-24 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT 25-45 X J LIST OF ATTACHMENTS 73

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 46-47 X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

74-90

X F DELIVERIES OR PERFORMANCE 48-50

X L INSTRS., CONDS., AND NOTICES TO OFFERORS 91-97X G CONTRACT ADMINISTRATION DATA 51-57

X M EVALUATION FACTORS FOR AWARD 98X H SPECIAL CONTRACT REQUIREMENTS 58-61

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:24. ADMINISTERED BY (if other than Item 7) CODE: FSIBU

BUDGET OFC (FSI/EX/BUD)

FOREIGN SERVICE INSTITUTE

BUDGET & MANAGEMENT OFFICE

WASHINGTON, DC 20520-4201

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Martin Regan

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SFSIAQ16R0002

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

1. Intent to Award

2. Set Aside

3. Indefinite Quantity Contract

4. Expected Services

5.1 Hourly Rates

5.2 Procurement Specific Rate Submission Table (A) CLINs 001-085

6. Rate Refreshment

7. Additional Labor Categories/Position Descriptions

C Descriptions/Specifications/Statement of Work

1.1 Preamble

1.2 Introduction & Scope

1.3 Incorporation of Contractor's Technical Proposal

1.4 Assumptions

1.5 Qualifications

1.6 Funding Estimate

1.7 Labor Categories/Position Descriptions

1.8 Technical Direction

1.9 Training for Contractors

1.10 Compensation Plan

1.11 Subcontracting Management Plan (if applicable)

1.12 Staffing Plan and Requirements

1.13 Procedures for New Task Order Requests

1.14 Performance Standards for New and Backfill Task Order Positions

1.15 Quality Assurance Surveillance Plan

1.16 Management and Communication Plan

1.17 Transition Plan

2.1 Performance Metrics--Contractor Evaluation (CPAR)

2.2 Performance Metrics- CPARS Evaluation Ratings Definitions

2.3 Performance Metrics- CPARS Evaluation Areas

E Inspection and Acceptance

1. Inspection and Acceptance of the Services

2. Contractor Responsibility

3. The Role of Government Personnel and Responsibility for Contract Administration

4. Quality Standards

5. Methods of Surveillance

F Deliveries or Performance

1. Period of Performance

2. Place(s) of Performance

3.1 Contractor Schedules

3.2 (Lunch) Break

3.3 Unexpected Government Closures

G Contract Administration Data FSI1 FSI Invoicing Instructions and Non-Payment for Unauthorized Work

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

1. Additional Invoicing Instructions

2. Burn Rate Notification

3. Task Order Customization

4. Telework

5. Government Furnished Equipment (GFE)

6.1 Contractor Travel Contract Administration

6.2 Per Diem

6.3 Reimbursement

6.4 Overseas Travel

6.5 Defense Base Act (DBA) Insurance Requirements

H Special Contract Requirements

1. Security Requirements

2. Standards of Conduct

3. Smoke Free Workplace

4. Removal from Duty

5. Clearance and Building Access

6. Parking and Government Facility Entry

7. Safeguarding of Information

8. Contractor Personnel Medical Requirements

I Contract Clauses

652.216-70 ORDERING INDEFINITE-DELIVERY CONTRACTS (APR 2004)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.228-71 WORKER'S COMPENSATION INSURANCE (DEFENSE BASE ACT) - SERVICES

(FEB 2015)

52.203-3 Gratuities (Apr 1984) 52.204-12 Data Universal Numbering System Number Maintenance (Dec 2012) 52.212-4 Contract Terms and Conditions--Commercial Items (May 2015) 52.212-4 Alt I Contract Terms and Conditions--Commercial Items (Dec 2014) 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements - Commercial Item Acquisition (Feb 2007) 52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation (Apr 1984) 52.246-25 Limitation of Liability - Services (Feb 1997) 52.253-1 Computer Generated Forms (Jan 1991)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.227-14 Rights in Data - General (May 2014) 52.242-13 Bankruptcy (July 1995) 52.245-1 Government Property (Apr 2012) FSI4 Contractor Self-Identification

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015) 52.212-4 Addendum 52.212-4 and 52.212-4 Alt I Contract Terms and Conditions--Commercial Items Addendum 52.216-18 Ordering (Oct 1995) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items (Mar 2016)

J List of Attachments K Representations, Certifications, and Other Statements of Offerors or Respondents

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.209-7 Information Regarding Responsibility Matters (Jul 2013) 52.212-3 Offeror Representations and Certifications--Commercial Items (Apr 2016) 652.209-79 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Criminal Conviction under any Federal Law. (DEVIATION)(Sept 2014)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.212-1 Instructions to Offerors--Commercial Items (Oct 2015) 52.212-1 Addendum Addendum to: 52.212-1 Instructions to Offerors--Commercial Items

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

52.216-1 Type of Contract (Apr 1984) 52.233-2 Service of Protest (Sept 2006) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

1. Address Proposals to:

2. Authorized Negotiators

3. Additional Instructions

4. SF-33 Instructions

5. Past Performance

52.222-46 Evaluation of Compensation for Professional Employees (Feb 1993) M Evaluation Factors for Award

52.217-5 Evaluation of Options (July 1990) 52.212-2 Evaluation - Commercial Items (Oct 2014)

1. Basis for Award

2. Tiered Evaluation

3. Evaluation Factors

4. Eligibility for Award

5. Source Selection Process

001 Secretary I Overtime Rate: $xx.xx/hr

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007 Media Specialist III Overtime Rate: $xx.xx/hr

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SFSIAQ16R0002

Line Item Summary

Solicitation Number:

SFSIAQ16R0002

Contract Number: Title: Administrative & Training Program Support Services

Date of Solicitation:

04/28/2016

Line Item No. Description Quantity Unit Unit Price Total Cost

09/01/2016 to 08/31/2017 Destination

008 Personnel Assistant III Overtime Rate: $xx.xx/hr

0.00 HR

BASE YEAR

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2016 to 08/31/2017 Destination

009 Procurement Analyst Overtime Rate: $xx.xx/hr

0.00 HR

BASE YEAR

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2016 to 08/31/2017 Destination

010 Curriculum Specialist I Overtime Rate: $xx.xx/hr

0.00 HR

BASE YEAR

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2016 to 08/31/2017 Destination

011 Curriculum Specialist II Overtime Rate: $xx.xx/hr

0.00 HR

BASE YEAR

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2016 to 08/31/2017 Destination

012 Senior Curriculum Specialist Overtime Rate: $xx.xx/hr

0.00 HR

BASE YEAR

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013 Evaluation Specialist I Overtime Rate: $xx.xx/hr

0.00 HR

BASE YEAR

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2016 to 08/31/2017 Destination

014 Evaluation Specialist II Overtime Rate: $xx.xx/hr

0.00 HR

BASE YEAR

SFSIAQ16R0002

Line Item Summary

Solicitation Number:

SFSIAQ16R0002

Contract Number: Title: Administrative & Training Program Support Services

Date of Solicitation:

04/28/2016

Doc Ref No: 10316180002 Delivery

Date (Start to End) Date FOB:

09/01/2016 to 08/31/2017 Destination

015 Senior Evaluation Specialist Overtime Rate: $xx.xx/hr

0.00 HR

BASE YEAR

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2016 to 08/31/2017 Destination

016 Educational Technology Advisor Overtime Rate: $xx.xx/hr

0.00 HR

BASE YEAR

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2016 to 08/31/2017 Destination

017 On-Site Project Manager (PM) Overtime Rate: $xx.xx/hr

0.00 HR

BASE YEAR

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2016 to 08/31/2017 Destination

018 Secretary I Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

019 Secretary II Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

020 Secretary III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

021 Accounting Clerk III 0.00 HR

SFSIAQ16R0002

Line Item Summary

Solicitation Number:

SFSIAQ16R0002

Contract Number: Title: Administrative & Training Program Support Services

Date of Solicitation:

04/28/2016

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

022 Administrative Assistant Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

023 Graphic Artist Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

024 Media Specialist III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

025 Personnel Assistant III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

026 Procurement Analyst Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

027 Curriculum Specialist I Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

SFSIAQ16R0002

Line Item Summary

Solicitation Number:

SFSIAQ16R0002

Contract Number: Title: Administrative & Training Program Support Services

Date of Solicitation:

04/28/2016

09/01/2017 to 08/31/2018 Destination

028 Curriculum Specialist II Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

029 Senior Curriculum Specialist Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

030 Evaluation Specialist I Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

031 Evaluation Specialist II Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

032 Senior Evaluation Specialist Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

033 Educational Technology Advisor Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

034 On-Site Project Manager (PM) Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 1

SFSIAQ16R0002

Line Item Summary

Solicitation Number:

SFSIAQ16R0002

Contract Number: Title: Administrative & Training Program Support Services

Date of Solicitation:

04/28/2016

Date (Start to End) Date FOB:

09/01/2017 to 08/31/2018 Destination

035 Secretary I Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

036 Secretary II Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

037 Secretary III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

038 Accounting Clerk III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

039 Administrative Assistant Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

040 Graphic Artist Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

041 Media Specialist III 0.00 HR

SFSIAQ16R0002

Line Item Summary

Solicitation Number:

SFSIAQ16R0002

Contract Number: Title: Administrative & Training Program Support Services

Date of Solicitation:

04/28/2016

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

042 Personnel Assistant III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

043 Procurement Analyst Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

044 Curriculum Specialist I Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

045 Curriculum Specialist II Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

046 Senior Curriculum Specialist Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

047 Evaluation Specialist I Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

SFSIAQ16R0002

Line Item Summary

Solicitation Number:

SFSIAQ16R0002

Contract Number: Title: Administrative & Training Program Support Services

Date of Solicitation:

04/28/2016

09/01/2018 to 08/31/2019 Destination

048 Evaluation Specialist II Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

049 Senior Evaluation Specialist Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

050 Educational Technology Advisor Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

051 On-Site Project Manager (PM) Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 2

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2018 to 08/31/2019 Destination

052 Secretary I Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

053 Secretary II Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

054 Secretary III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

SFSIAQ16R0002

Line Item Summary

Solicitation Number:

SFSIAQ16R0002

Contract Number: Title: Administrative & Training Program Support Services

Date of Solicitation:

04/28/2016

Date (Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

055 Accounting Clerk III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

056 Administrative Assistant Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

057 Graphic Artist Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

058 Media Specialist III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

059 Personnel Assistant III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

060 Procurement Analyst Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

061 Curriculum Specialist I 0.00 HR

SFSIAQ16R0002

Line Item Summary

Solicitation Number:

SFSIAQ16R0002

Contract Number: Title: Administrative & Training Program Support Services

Date of Solicitation:

04/28/2016

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

062 Curriculum Specialist II Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

063 Senior Curriculum Specialist Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

064 Evaluation Specialist I Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

065 Evaluation Specialist II Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

066 Senior Evaluation Specialist Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

067 Educational Technology Advisor Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

SFSIAQ16R0002

Line Item Summary

Solicitation Number:

SFSIAQ16R0002

Contract Number: Title: Administrative & Training Program Support Services

Date of Solicitation:

04/28/2016

09/01/2019 to 08/31/2020 Destination

068 On-Site Project Manager (PM) Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 3

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2019 to 08/31/2020 Destination

069 Secretary I Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

070 Secretary II Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

071 Secretary III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

072 Accounting Clerk III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

073 Administrative Assistant Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

074 Graphic Artist Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

SFSIAQ16R0002

Line Item Summary

Solicitation Number:

SFSIAQ16R0002

Contract Number: Title: Administrative & Training Program Support Services

Date of Solicitation:

04/28/2016

Date (Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

075 Media Specialist III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

076 Personnel Assistant III Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

077 Procurement Analyst Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

078 Curriculum Specialist I Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

079 Curriculum Specialist II Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

080 Senior Curriculum Specialist Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

081 Evaluation Specialist I 0.00 HR

SFSIAQ16R0002

Line Item Summary

Solicitation Number:

SFSIAQ16R0002

Contract Number: Title: Administrative & Training Program Support Services

Date of Solicitation:

04/28/2016

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

082 Evaluation Specialist II Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

083 Senior Evaluation Specialist Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

084 Educational Technology Advisor Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

085 On-Site Project Manager (PM) Overtime Rate: $xx.xx/hr

0.00 HR

OPTION YEAR 4

Doc Ref No: 10316180002

Delivery Date

(Start to End) Date FOB:

09/01/2020 to 08/31/2021 Destination

1. Intent to Award

The Foreign Service Institute, Department of State, intends to award at least one Indefinite Delivery/Indefinite Quantity (ID/IQ) labor-hour task order contract that establishes the terms and conditions applicable to the future acquisition of Administrative and Training Program Support Services in accordance with the solicitation.

The solicitation utilizes FAR Part 12 (Acquisition of Commercial Items) in conjunction with the policies and procedures for solicitation, evaluation, and award prescribed in FAR Part 15 (Contracting by Negotiation).

This is a nonpersonal services contract, as defined by the Federal Acquisition Regulation (FAR 37.101). This ID/IQ is not for United States Government Civil Service jobs.

SFSIAQ16R0002

Line Item Summary

Solicitation Number:

SFSIAQ16R0002

Contract Number: Title: Administrative & Training Program Support Services

Date of Solicitation:

04/28/2016

As a labor-hour contract, the contractor will only receive hours paid for hours worked. However, see Unexpec-ted Government Closures in Section G. for specific and limited exceptions. Performance of the contracted ser-vices will only occur as authorized by specific orders detailing dates, labor categories, and funding informa-tion.

2. Set Aside

This requirement will be reserved 100% exclusively for 8(a) entities. Offers shall be considered a small busi-ness concern under the NAICS code 561110 on the System for Award Management (www.sam.gov) at both time of proposal submission and contract award. (8)a offerors shall also have an active, unexpired 8(a) Certific-ation on their SBA Profile located through the SBA’s Dynamic Small Business Search (http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm) at both the time of proposal submission and contract award.

Offerors proposing as an 8(a) Joint Venture must be comprised of, at minimum, one entity with an active 8(a) Certification on the entity’s SBA Profile located through the SBA’s Dynamic Small Business Search (http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm) at both the time of proposal submission and contract award. The 8(a) entity must also be small under the NAICS code 561110. The 8(a) Joint Venture Certification must be ap-proved by the SBA prior to contract award as visible on the SBA’s Dynamic Small Business Search located at (http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm).

It is the offeror’s responsibility to ensure proper compliance with the 8(a) program and its requirements as well as all the applicable federal statutes and codes (e.g.13 CFR 121 and 13 CFR 124). Failure to prop-erly comply is a basis for removal from further consideration and/or exclusion from contract award.

3. Indefinite Quantity Contract

*The anticipated period of the contract is one (1) base year (effective date of award for one year) plus four (4) one (1) year option periods. The dates in the table below are anticipated and subject to change depending on ac-tual contract award/effective date:

Contract Period Dates Base Year 09/01/2016-08/31/2017 Option Year 1 09/01/2017-08/31/2018 Option Year 2 09/01/2018-08/31/2019 Option Year 3 09/01/2019-08/31/2020 Option Year 4 09/01/2020-08/31/2021

*In accordance with FAR 52.217-8, the final option year 4 may be extended for a maximum of six months bey-ond the conclusion of the final option year. The anticipated final day of option year 4 is 08/31/2021). In the event of an extension, option year 4 rates shall not be adjusted, unless as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

*The total minimum amount of services that the government will acquire under this ID/IQ contract shall be any combination of services equal to $60,000.00. This minimum will be met when the first task order is issued con-currently with ID/IQ contract award. The total value of all services acquired under this contract for the base year and any and all option years exercised shall not exceed $60 million dollars.

*There will be no limit to the total number of task orders issued under this ID/IQ

*The Government may issue orders requiring services at multiple locations (see Section F for Places of Per-formance)

*The only agency and bureau authorized to issue orders from this ID/IQ contract is the Department of State, Foreign Service Institute (DOS/FSI). Only FSI Contracting Officers may issues orders from this ID/IQ.

*The fully loaded hourly rates negotiated at the ID/IQ level for an individual task order shall be fixed for the period of that individual task order under labor-hour arrangements. The Government will pay the negotiated fixed fully-loaded hourly labor rate for only performed labor that meets the labor qualifications specified in the contract and individual task order. Labor hours for each labor category will be paid at the same negotiated fixed fully-loaded hourly labor rate regardless of whether the individual performing the labor works (either as an em-ployee or consultant) for the prime contractor or a subcontractor, if applicable.

*Oral orders are only authorized when placed by a warranted FSI CO and confirmed in writing by a Notifica-tion to Proceed (NTP). Please see Section G for individuals authorized to issue orders, and the clause FSI1 In-voicing Instructions & Non-Payment for Unauthorized Work

4. Expected Services

Services under this contract shall be performed in accordance with the Performance Work Statement (Section C.1) and the additional parameters described within this document. In order to be considered for award, the contractor must be able to provide contractor staff for services for all the labor categories/position descriptions in Section C when requested by the Government via the issuance of a task order.

5.1 Hourly Rates

Contractor shall provide the following hourly rates for each labor category/position description found in Section C:

*The unloaded labor hourly rate proposed for each labor category/position. This is the minimum hourly rate at which all contract staff working under the particular labor category shall be compensated. If the contractor determines that a particular labor/category position description is nonprofessional and subject to the Service Contract Labor Standards, formerly Service Contract Act (SCA), this rate shall be no less than the applicable wage rate listed on the prevailing wage determination. Please see Section J for Wage Determination No:

2015-4281 Revision No: 2 Date of Revision: 12/29/2015.

*The fully loaded billable hourly rate proposed for each labor category/position. These fixed, fully burdened hourly labor rates include but are not limited to: direct labor (including employee compensation), applicable in-direct expenses, and profit. The rates must also reflect expenses for contract management, including the prepar-ation of invoices, cost and technical proposals, contractor status reports, etc. but must exclude travel re-lated reimburseable direct costs. Other than travel costs, the Government will not recognize any additional costs which are not made a part of these rates.

*The fully loaded overtime billable hourly rate for each labor category that is subject to the SCA or FLSA.

If the contractor determines that the SCA does not apply or that the labor category is exempt from the FLSA, then this rate shall be the same as the fully loaded billable hourly rate. Compliance with all labor regulations is the responsibilty of the contractor. It is the responsibility of the contractor to determine the applicability of the SCA and other statutes/Executive Orders (e.g. FLSA) as appropriate to the labor categories specified in this contract.

*The contractor shall review all employees in accordance with Section 13(a)(1) of the FLSA as defined by Reg-ulations, 29 CFR Part 541 to determine executive, administrative, professional and other applicable exemptions from overtime pay. The only individual authorized to require and/or approve a written exception shall be the contracting officer.

*Wage conformances, if required, are the responsibility of the contractor and should be requested in accord-ance with the process described on the attached Wage Determination found in Section J.

*In order to receive consideration for award, the contractor shall include these aforementioned rates for the base and each option period at the time of proposal submission. Failure to fully complete the table in Section B.5.2 may result in removal from further consideration for award in accordance with Section L and M.

5.2 Procurement Specific Rate Submission Table (A) CLINs 001-085

*Contractor shall complete the table below to provide the following hourly rates for the base and each option period for each labor category found in Section C.

*Contractor shall enter rates for all cells/labor categories for the base and each option year at the time of pro-posal submission.

*If the contractor determines that a labor category does not have an overtime rate due to non-applicability of the Service Contractor Labor Standards (SCA) or an exemption under the Fair Labor Standards Act (FLSA), the Overtime Rate column (column 4) shall be completed using the same Fully Loaded Billable Hourly Rate for that labor category (column 3).

BASE YEAR

09/01/2016- 08/31/2017

CLIN Unloaded Labor Hourly Rate

Fully Loaded Billable Hourly Rate

Overtime Rate

Secretary I 001

Secretary II 002

Secretary III 003

Accounting Clerk III 004

Administrative Assistant 005

Graphic Artist 006

Media Specialist III 007

Personnel Assistant III 008

Procurement Analyst 009

Curriculum Specialist I 010

Curriculum Specialist II 011

Senior Curriculum Spe-cialist

Evaluation Specialist I 013

Evaluation Specialist II 014

Senior Evaluation Spe-cialist

Educational Technology Advisor

On-Site PM 017

OPTION YEAR 1

09/01/2017- 08/31/2018

CLIN Unloaded Labor Hourly Rate

Fully Loaded Billable Hourly Rate

Overtime Rate

Secretary I 018

Secretary II 019

Secretary III 020

Accounting Clerk III 021

Administrative Assistant 022

Graphic Artist 023

Media Specialist III 024

Personnel Assistant III 025

Procurement Analyst 026

Curriculum Specialist I 027

Curriculum Specialist II 028

Senior Curriculum Spe-cialist

Evaluation Specialist I 030

Evaluation Specialist II 031

Senior Evaluation Spe-cialist

Educational Technology Advisor

On-Site PM 034

OPTION YEAR 2

09/01/2018- 08/31/2019

CLIN Unloaded Labor Hourly Rate

Fully Loaded Billable Hourly Rate

Overtime Rate

Secretary I 035

Secretary II 036

Secretary III 037

Accounting Clerk III 038

Administrative Assistant 039

Graphic Artist 040

Media Specialist III 041

Personnel Assistant III 042

Procurement Analyst 043

Curriculum Specialist I 044

Curriculum Specialist II 045

Senior Curriculum Spe-cialist

Evaluation Specialist I 047

Evaluation Specialist II 048

Senior Evaluation Spe-cialist

Educational Technology Advisor

On-Site PM 051

OPTION YEAR 3

09/01/2019- 08/31/2020

CLIN Unloaded Labor Hourly Rate

Fully Loaded Billable Hourly Rate

Overtime Rate

Secretary I 052

Secretary II 053

Secretary III 054

Accounting Clerk III 055

Administrative Assistant 056

Graphic Artist 057

Media Specialist III 058

Personnel Assistant III 059

Procurement Analyst 060

Curriculum Specialist I 061

Curriculum Specialist II 062

Senior Curriculum Spe-cialist

Evaluation Specialist I 064

Evaluation Specialist II 065

Senior Evaluation Spe-cialist

Educational Technology Advisor

On-Site PM 068

OPTION YEAR 4

09/01/2020- 08/31/2021

CLIN Unloaded Labor Hourly Rate

Fully Loaded Billable Hourly Rate

Overtime Rate

Secretary I 069

Secretary II 070

Secretary III 071

Accounting Clerk III 072

Administrative Assistant 073

Graphic Artist 074

Media Specialist III 075

Personnel Assistant III 076

Procurement Analyst 077

Curriculum Specialist I 078

Curriculum Specialist II 079

Senior Curriculum Spe-cialist

Evaluation Specialist I 081

Evaluation Specialist II 082

Senior Evaluation Spe-cialist

Educational Technology Advisor

On-Site PM 085

6. Rate Refreshment

The labor rates are fixed for all ID/IQ year periods (base and option years), however, the Contractor may submit a proposal to reduce the fixed labor rates at any time during the life of this ID/IQ. The Government will review these proposals and determine if the revised rates are realistic and in the best interest of the Government. If the rates are accepted, the Government will modify the ID/IQ by incorporating the revised rates into the ID/IQ.

7. Additional Labor Categories/Position Descriptions

At any time and throughout the life of the ID/IQ, at the request of the FSI CO, the Contractor may propose addi-tional labor categories, rates, and descriptions in addition to the Government labor categories included in this solicitation and resulting contract. These additional labor categories, rates, and descriptions, will be negotiated on a case-by-case basis, and may be either professional or nonprofessional services. The additional categories, rates, and descriptions proposed, upon determined by the Government that they are fair and reasonable, will be incorporated by bilateral modification into the ID/IQ. Any additional labor categories incorporated after con-tract award shall not fall outside the general scope of this ID/IQ as determined by the Contracting Officer.

Section C- Descriptions/Specifications/Statement of Work

1.1 Preamble

The Foreign Service Institute (FSI) is the Federal Government's primary training institution for officers and sup-port personnel of the U.S. foreign affairs community, preparing American diplomats and other professionals to advance U.S. foreign affairs interests overseas and in Washington. At the George P. Shultz National Foreign Affairs Training Center, the FSI provides more than 800 courses—including some 70 foreign languages—to more than 100,000 enrollees a year from the State Department and more than 40 other government agencies and the military service branches. FSI develops the men and women our nation requires to fulfill our leadership role in world affairs and to advance and defend U.S. interests.

The Institute's programs include training for the professional development of Foreign Service administrative, consular, economic/commercial, political, and public diplomacy officers; for specialists in the fields of informa-tion management, office management, security, and medical practitioners and nurses; for Foreign Service Na-tionals who work at U.S. posts around the world; and for Civil Service employees of the State Department and other agencies. Ranging in length from one day to two years, courses are designed to promote successful per-formance in each professional assignment, to ease the adjustment to other countries and cultures, and to enhance the leadership and management capabilities of the U.S. foreign affairs community.

Other courses and services help family members prepare for the demands of a mobile lifestyle and living abroad, and provide employees and their families with important information about such critical and timely top-ics as emergency preparedness and cyber security awareness, among others.

1.2 Introduction & Scope

FSI is organized like a university and consists of five schools:

*The School of Language Studies (SLS)

*The School of Applied Information Technology (SAIT)

*The School of Leadership and Management (LMS)

*The School of Professional and Area Studies (SPAS)

*The Transition Center (TC)

In addition, the Office of the Executive Director for Management (EX) oversees operations to support the bureau’s training mission and programs. The Office of the Director leads FSI and provides strategic vision for the bureau.

FSI requires administrative support, and other operational and training program support services within the five schools, EX, and the Office of the Director. The majority of services under this contract may be administrative in nature but the scope also encompasses a broad range of program support and professional expertise necessary to facilitate the critical training that FSI delivers. The Contractor shall provide staff, both cleared and un-cleared, to support FSI’s constantly evolving training objectives while maximizing customer service provided at the many schools and divisions that utilize this contract.

1.3 Incorporation of Contractor's Technical Proposal

*The contractor shall provide administrative and program support services in accordance with its technical pro-posal and any revisions submitted in response to this solicitation prior to contract award. The final version of the contractor’s technical proposal is incorporated into this Section C. by reference. The awarded contractor shall also furnish the Contracting Officer with a soft copy of the technical proposal (.pdf file) at time of award notification. This soft copy will be incorporated as an attachment to the contract award document.

1.4 Assumptions

*The contractor shall provide staff that is capable of performing all tasks for all position descriptions/labor cat-egories stated in this Performance Work Statement. The Government may provide training for any required tasks that will be unique to the Department of State (see Training Section for additional information).

*Contractor shall adhere to all U.S. Government, Department of State, Foreign Service Institute, and FSI/SAIT regulations and procedures. The awarded Contractor will adhere to all written Standard Operational Procedures (SOPs) both presently in place and those which may be identified as necessary to clarify the FSI mission and do not unduly add to the scope of the contract. Current SOPs, if applicable, will be made available at the post-award orientation.

*Products developed under this contract shall be property of the U.S. Government in accordance with the Rights in Data Clause, 52.227-14

1.5 Qualifications

*All labor categories require contractor staff to have, at minimum, the following qualifications:

-U.S. citizenship -Fluency in the English Language -A high school diploma -Two to three years of experience in a related field -Superior organization skills -Effective oral and written communication skills -The ability to follow technical direction as delivered by the CO, COR, ACOR, or GTM.

-The ability to interact effectively in a multicultural setting

*The following qualifications and experience are desirable but not required, and may bring added value to the Government. Proposed contractor staff with the following qualifications and experience may re-ceive recommendation over candidates with only the minimum qualifications listed above:

-Secondary education, such as associates or bachelor’s degrees -Work experience in an educational or training institute -Skills or experience relevant to the particular training division that the contractor is being proposed to support

*In some labor categories (i.e. On-Site PM and professional service positions) additional educational and experience qualifications are required beyond the qualifications found in this section. These specific qualifications are included in the corresponding labor category position descriptions found in this Sec-tion.

1.6 Funding Estimate

The Government estimates funding each full time position for a standard of 1880 hours per year. This estimate is non-binding and subject to change per the needs of each FSI program and may vary on a task order or posi-tion basis.

The one exception is the On-Site Program Manager (PM), which the Government anticipates funding at 2000 hours per year.

The Government anticipates that the majority of incumbent personnel are full time (40 hours per week), al-though the need for new part time positions may arise in the future.

1.7 Labor Categories/Position Descriptions

Labor Categories/Position Descriptions are numbered with corresponding Base Year CLINs

1. Secretary I This position provides principal secretarial support in an office, sometimes to one individual but in most cases to the entire office or program division. The Secretary maintains a close and highly responsive relationship to the day-to-day activities of the office supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the of-fice. Computers exist in the environment, requiring working knowledge of certain office software programs.

Secretary I carries out recurring office procedures independently, and selects the guideline or reference that fits the specific case. Receives specific instructions on new assignments and completed work is checked for accur-acy. Performs varied duties including or comparable to the following: a) Respond to routine telephone requests that have standard answers; refer calls and visitors to appropriate staff. Control mail and assure timely staff re-sponse, and send standardized email correspondence; b) As instructed, maintain calendars, make appointments, and arrange for meeting rooms: c) Review materials prepared for approval for typographical accuracy and prop-er format; d) Maintain recurring internal reports, such as time and leave records, office equipment listings, cor-respondence controls, and training plans; e) Requisition supplies, printing, maintenance or other services, type, take and transcribe dictation, create and maintain office files.

Additional administrative program support duties may include the following: reserving and preparing classrooms, organizing training materials (including duplication and/or photocopies, preparing name tents, door signs, etc.), submitting service requests, assisting in basic logistical arrangements, performing data entry on course registration/enrollment, running reports, and providing general administrative support to students, in-structors, and guest speakers.

Anticipated Need for Base Year: Approximately 21

2. Secretary II In addition to the duties of the Secretary I, the Secretary II handles differing situations, problems, and devi-ations in the work of the office according to the office supervisor's general instructions, priorities, duties, policies, and program goals. May receive assistance in the performance of special assignments. Duties include or are comparable to the following: a) Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the office supervisor, appropriate staff member or other offices, prepare and sign routine non-technical cor-respondence in own or supervisor's name; b) Schedule tentative appointments without prior clearance. Make ar-rangements for conferences and meetings and assemble established background materials as directed. May at-tend meetings and record and report on the proceedings; c) Review outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assure that proper clearances have been ob-tained, when needed; d) Collect information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to supervisor or staff; e. Explain to subordinate staff office su-pervisor's requirements concerning office procedures, coordinate personnel and administrative forms for the of-fice and forwards for processing.

Additional administrative program support duties may include the following: reserving and preparing classrooms, organizing training materials (including duplication and/or photocopies, preparing name tents, door signs, etc.), submitting service requests, assisting in basic logistical arrangements, performing data entry on course registration/enrollment, running reports, and providing general administrative support to students, in-structors, and guest speakers.

Perform program assistance support functions at an increased level of responsibility and proficiency required of the Secretary I.

Anticipated Need for Base Year: Approximately 55

3. Secretary III In addition to the duties of the Secretary I and Secretary II, the Secretary III uses greater judgment and initiative to determine the approach or action to take in non-routine situations, interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situ-ations. Duties include or are comparable to the following: a) Based on knowledge of the office supervisor's views, compose correspondence on own initiative about administrative matters and general office policies for office supervisor's approval; b) Anticipate and prepare materials needed by the office supervisor for confer-ences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered; c) Read publications, regulations, and directives and take action or refer those that are…