SFSIAQ16Q4002_Offsite.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

SFSIAQ16Q4002

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

11/16/2015

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Erin E. Williams

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL williamsee3@State.gov

8. OFFER DUE DATE / LOCAL

TIME

01/07/2016 14:00:00

CODE FSIAQ

FSI OFFICE OF AQUISITIONS (FSI/EX/GSACQ)

4000 ARLINGTON BLVD

ARLINGTON, VA 22204

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 721110

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

MULTICODE15. DELIVER TO

SEE

SERVICES NO SHIPPING REQUIRED

SERVICES NO SHIPPING REQUIRED

WASHINGTON, DC 20520

CODE16. ADMINISTERED BY

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/OFFEROR FSIBUCODE18a. PAYMENT WILL BE MADE BY

BUDGET OFC (FSI/EX/BUD)

FOREIGN SERVICE INSTITUTE

BUDGET & MANAGEMENT OFFICE

WASHINGTON, DC 20520-4201

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __4__ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Erin E. Williams 31c. DATE SIGNED

11/16/2015

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

SFSIAQ16Q4002

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B.1 Supplies or Services and Prices

C Descriptions/Specifications/Statement of Work C.1 Performance Work Statement C.2 Performance Metrics

E Inspection and Acceptance E Inspection and Acceptance

F Deliveries or Performance F Deliveries or Performance

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G.1 Contract Administration Data

H Special Contract Requirements H Requirements

H.1 52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (AUGUST 2012)

(DEVIATION)

H.2 Observance of Legal Holidays and Government Closure

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD ISSUANCE

PROCEDURES (MAY 2011)

I Contract Clauses 52.202-1 Definitions (Nov 2013) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR

2004) 52.212-4 Contract Terms and Conditions - Commercial Items (Sep 2013) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2014)

K Representations, Certifications, and Other Statements of Offerors or Respondents

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.212-3 Offeror Representations and Certifications - Commercial Items (Nov 2013)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.212-1 Instructions to Offerors - Commercial Items (Jul 2013) L Instructions

652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 99)(DEVIATION)

52.233-2 Service of Protest (Sept 2006) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.216-1 Type of Contract (Apr 1984) 52.216-27 Single or Multiple Awards (Oct 1995)

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990) M.1 Evaluation Factors M.2 Right to Award 52.212-2 Evaluation - Commercial Items (Jan 1999)

A Address Offers To:

Offerors shall return the complete solicitation package (see L.1 for details), via mail or hand carried in accordance with FAR 52.212-1.

There is no page limit and under no circumstances will electronic copies be acceptable. Offerors are advised that an offer in response to this solicitation is subject to physical examination, x-ray, or other inspection prior to acceptance at the location designated for re-ceipt of offers.

Inspection may be conducted by Government personnel or others acting on behalf of the Government. Any offer received at the ad-dress designated for receipt of offers after the date and time specified elsewhere in this solicitation for receipt of offers shall be pro-cessed in accordance with the late offers provision of this solicitation.

All postal mail will be scanned before it is delivered to this office. In order for your correspondence to be received in a timely manner, the offeror must allow sufficient time (3-4 days) to accommodate inspection by designated security personnel. To facilitate this secur-ity inspection, initial delivery to an alternate office may be required prior to final delivery by the offeror to the address designated for receipt of offers. (CAUTION: Delivery to the security inspection point does not constitute timely delivery for receipt of offers.) Hand carried packages should be delivered to the following address:

If you or a courier is delivering your proposal, please have a Security Officer contact Erin Williams at extension 2-6803 or Christina Costa at extension 2-6772 for pick up. Note, the offer is not considered received until it is in the possession of an acquisitions repres-entative and is date and time stamped.

Please expect a 15-30 minute wait for pick up.

4000 Arlington Blvd Arlington, VA 22204

Express Mail (FedEx, UPS, USPS, DHL, etc.) should be addressed as follows:

Office of Acquisitions Department of State Foreign Service Institute 4000 Arlington Boulevard Arlington, VA 22204 ATTN: Erin Williams

RM: F-2130

Regular Postal Mail:

Office of Acquisitions Foreign Service Institute Department of State Washington, D. C. 20520-4201

001 Fully-loaded Room Rate Base Year

0.00 EA

Single Occupancy Double Occupancy

Doc Ref No: 10314330013 Delivery

Date (Start to End) Date FOB:

02/01/2016 to 01/31/2017 Destination

002 Fully-Loaded Room Rate Option Year 1

0.00 EA

Single Occupancy Double Occupancy

Doc Ref No: 10314330013 Delivery

Date (Start to End) Date FOB:

02/01/2017 to 01/31/2018 Destination

SFSIAQ16Q4002

Line Item Summary

Solicitation Number:

SFSIAQ16Q4002

Contract Number: Title: SPAS/OR Offsite Date of Solicitation:

11/16/2015

Line Item No. Description Quantity Unit Unit Price Total Cost

003 Fully-Loaded Room Rate Option Year 2

0.00 EA

Single Occupancy Double Occupancy

Doc Ref No: 10314330013 Delivery

Date (Start to End) Date FOB:

02/01/2018 to 01/31/2019 Destination

004 Fully-Loaded Room Rate Option Year 3

0.00 EA

Single Occupancy Double Occupancy

Doc Ref No: 10314330013 Delivery

Date (Start to End) Date FOB:

02/01/2019 to 01/31/2020 Destination

005 Fully-Loaded Room Rate Option Year 4

0.00 EA

Single Occupancy Double Occupancy

Doc Ref No: 10314330013 Delivery

Date (Start to End) Date FOB:

02/01/2020 to 01/31/2021 Destination

006 Indoor and Outdoor Meeting Space 2-day Package Base Year

0.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

02/01/2016 to 01/31/2017

007 Indoor and Outdoor Meeting Space 2-day Package Option Year 1

0.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

02/01/2017 to 01/28/2018

008 Indoor and Outdoor Meeting Space 2-day Package Option Year 2

0.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

02/01/2018 to 01/31/2019

009 Indoor and Outdoor Meeting Space 2-day Package Option Year 3

0.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

02/01/2019 to 01/31/2020

SFSIAQ16Q4002

Line Item Summary

Solicitation Number:

SFSIAQ16Q4002

Contract Number: Title: SPAS/OR Offsite Date of Solicitation:

11/16/2015

010 Indoor and Outdoor Meeting Space 2-day Package Option Year 4

0.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

02/01/2020 to 01/31/2021

011 Per Person Meal Rate Base Year

0.00 EA

With extra trainer dinner:

Without extra trainer dinner:

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

02/01/2016 to 01/31/2017 Destination

012 Per Person Meal Rate Option Year 1

0.00 EA

With extra trainer dinner:

Without extra trainer dinner:

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

02/01/2017 to 01/31/2018 Destination

013 Per Person Meal Rate Option Year 2

0.00 EA

With extra trainer dinner:

Without extra trainer dinner:

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

02/01/2018 to 01/31/2019 Destination

014 Per Person Meal Rate Option Year 3

0.00 EA

With extra trainer dinner:

Without extra trainer dinner:

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

02/01/2019 to 01/31/2020 Destination

015 Per Person Meal Rate Option Year 4

0.00 EA

With extra trainer dinner:

Without extra trainer dinner:

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

02/01/2020 to 01/31/2021 Destination

B.1 Supplies or Services and Prices

Section B – Supplies or Services, and Prices/Costs B. 1. The Foreign Service Institute, Department of State, anticipates the award of multiple Blanket Purchase Agreements (BPAs), which establishes the terms and conditions applicable to future pur-

SFSIAQ16Q4002

Line Item Summary

Solicitation Number:

SFSIAQ16Q4002

Contract Number: Title: SPAS/OR Offsite Date of Solicitation:

11/16/2015 chases and orders.

B. 2. The services shall be performed in accordance with Section C –Description, Specifications, and Statement of Work and as further described elsewhere in this document.

B.3 Contractor shall provide a PER SESSION/PERSON/ROOM fully loaded, firm fixed rate as outlined.

B.4 Contractor may choose to apply/provide quotes for just one and/or multiple CLINs. Multiple Blanket Pur-chase Agreement Awards will be made per CLIN

Off-Site Conference Facility **Hotel Brokers and Third Party Booking Companies will not be accepted***

Fully-Loaded Per Room Rate - Single Occupancy Base Year: $__________ per room February 1, 2016 - January 31, 2017 Option Year 1: $__________ per room February 1, 2017 - January 31, 2018 Option Year 2: $__________ per room February 1, 2018 - January 31, 2019 Option Year 3: $__________ per session February 1, 2019 - January 31, 2020 Option Year 4: $__________ per session February 1, 2020 - January 31, 2021

Fully-Loaded Per Room Rate - Double Occupancy Base Year: $__________ per room February 1, 2016 - January 31, 2017 Option Year 1: $__________ per room February 1, 2017 - January 31, 2018 Option Year 2: $__________ per room February 1, 2018 - January 31, 2019 Option Year 3: $__________ per room February 1, 2019 - January 31, 2020 Option Year 4: $__________ per room February 1, 2020 - January 31, 2021

Indoor and Outdoor Meeting Space - 2-day Package Base Year: $__________ per package February 1, 2016 - January 31, 2017 Option Year 1: $__________ per package February 1, 2017 - January 31, 2018 Option Year 2: $__________ per package February 1, 2018 - January 31, 2019 Option Year 3: $__________ per package February 1, 2019 - January 31, 2020 Option Year 4: $__________ per package February 1, 2020 - January 31, 2021

Meal Rate Per Person (Including Extra Trainer Dinner)

Base Year: $__________ per person February 1, 2016 - January 31, 2017 Option Year 1: $__________ per person February 1, 2017 - January 31, 2018 Option Year 2: $__________ per person February 1, 2018 - January 31, 2019 Option Year 3: $__________ per person February 1, 2019 - January 31, 2020 Option Year 4: $__________ per person February 1, 2020 - January 31, 2021

Meal Rate Per Person (Without Extra Trainer Dinner)

Base Year: $__________ per person February 1, 2016 - January 31, 2017 Option Year 1: $__________ per person February 1, 2017 - January 31, 2018

Option Year 2: $__________ per person February 1, 2018 - January 31, 2019 Option Year 3: $__________ per person February 1, 2019 - January 31, 2020 Option Year 4: $__________ per person February 1, 2020 - January 31, 2021

Section C- Descriptions/Specifications/Statement of Work

C.1 Performance Work Statement

SCHOOL OF PROFESSIONAL AND AREA STUDIES

Orientation Division

Off-site Conference Facility

INTRODUCTION

The Department of State's Foreign Service Institute (FSI) provides training and professional development to personnel of the Depart-ment of State and the Foreign Service community. The mission of the School of Professional and Area Studies at FSI is to provide members of the foreign affairs community with the knowledge and tools they require to serve the global efforts of the United States government.

**Hotel Brokers and Third Party Booking Companies will not be accepted. Offers in response to this solicitation must come directly from the facility***

BACKGROUND

Newly hired Foreign Service Generalists and Foreign Service Specialists each participate in a multi-week orientation course. Among the goals of the orientation is introducing and fostering leadership skills and building esprit de corps. The orientation offsite is a key vehicle to further both of these goals. During the offsite, students participate in experiential learning activities indoors and outdoors and in an Embassy simulation. Students are divided into teams for the duration of the offsite and facilitators manage activities in breakout meeting rooms and in outdoor spaces. In cases of inclement weather, all activities take place indoors.

OBJECTIVES

The vendor should be located within a radius of no less than 50 miles and no greater than 80 miles from the Foreign Service Institute, 4000 Arlington Blvd, Arlington, Virginia. The facilities and accommodations must be ADA compliant. The vendor should have at least a three-Diamond rating under the AAA Diamond rating system.

The vendor must provide overnight accommodations, conference facilities, and food service for between 150 and 200 people each day (participants, trainers, and staff) on two consecutive days. For the May 21-22, 2015 event, the number of participants, trainers, and staff will be between 50 and 100. Approximately 10 trainers will arrive the evening before Day 1 to finalize room set up and activity coordination. The main group will arrive at approximately 9:30 a.m. on Day 1 and depart around 3:00 p.m. on Day 2.

The vendor must provide the following:

Overnight Accommodation

1. Between 20-30 single occupancy rooms for staff/trainers. Approximately 10 of these rooms will be for two consecut-ive nights, with the remainder for one night only. (For the May 21-22 event, between 10 and 20 single occupancy rooms for staff/trainers, approximately 5 for two consecutive nights, with the remainder for one night only.)

2. Between 60-90 double occupancy rooms with two double beds for the offsite participants. (For the May 21-22 event, between 20 and 45 double occupancy rooms with two double beds.)

3. Each room should provide standard hotel amenities such as in-room bathroom facilities, television, alarm clock, in-room phone, etc.

4. Phone calls, mini-bar (if any), and other in-room expenses will be paid directly by the room’s occupant(s) and not by the U.S. government. Additionally, all restaurant/bar expenses, apart from the food services required below, will be paid directly by participants and not by the U.S. government.

5. Vendor must provide a fully-loaded, per room rate.

Indoor Meeting Space Requirements

1. Day 1 and Day 2: Large meeting room with theater-style seating that accommodates 200 people, with seating for each person. The vendor must provide a microphone and basic sound system for use in this room. This room will be used for introductory and wrap-up sessions at the beginning and end of each day (7 a.m. – 10 p.m. on Day 1, 7 a.m. to 3:00 p.m. on Day 2). This room may also be reconfigured for use as a breakout meeting room.

2. Day 1: Twelve (12) breakout meeting rooms that accommodate 10-20 people, with chairs for 20 people and at least one (1) six-foot table per room.

3. Day 2: Two (2) breakout rooms for 10 people; five (5) breakout rooms for 20 people; one (1) breakout room for 35 people; and one (1) breakout room for 75 people. All breakout rooms must have sufficient seating and tables for each person.

4. Day 2: All breakout rooms must have at least one (1) phone line per room. One of the 20 person breakout rooms should include six (6) phone lines to serve as the “Control Room” for the Embassy simulation.

5. All breakout rooms must include reconfigurable tables and chairs with sufficient space to conduct small-group activit-ies in which participants move around the room. Rooms should be free of any large or immovable furniture or im-pediments.

6. Breakout rooms should have chilled drinking water and cups for meeting participants.

7. Breakout rooms must have two (2) flip charts with easels per meeting room.

8. Breakout rooms must be available to participants from 7:00 a.m. – 6:00 p.m. on Day 1 and from 7:00 a.m. – 3:00 p.m. on Day 2. Participants must be able to leave materials in breakout rooms overnight.

Outdoor Meeting Space Requirements

1. Large grassy area of approximately 4,000 - 5,000 contiguous square feet or up to five (5) non-contiguous smaller grassy areas of approximately 1,000 square feet to accommodate teambuilding activities. (Note: Access to shade desired, but not required).

2. Outdoor space must be within a 5 minute walk of the indoor meeting space.

3. Outdoor space must be guaranteed without interruption from other groups and landscaping/mowing crews on the dates of our programs.

4. Cambros of chilled water with cups in readily accessible locations by all participants.

Meals

1. Night before Day 1: Dinner for approximately 10 trainers.

2. Day 1: Morning snack/continental breakfast upon arrival (approximately 9:30 a.m.), lunch, mid-afternoon snack, din-ner for up to 200 people.

3. Day 2: Hot breakfast, mid-morning snack, lunch for up to 200 people.

4. Hot buffet lunches and dinner must include a salad and dessert for all participants with beverages (soda, lemonade, iced tea, coffee). Do not include pork, seafood, or nuts and include some vegetarian entrée options. The Orienta-tion Division must be advised of the menu selection at least one week in advance and reserves the right to require reasonable menu changes noting that the requested changes should have no impact upon the overall cost.

5. Coffee/Tea availability during Day 1 mid-afternoon snack and Day 2 mid-morning snack.

6. Adequate plates, cups, and utensils.

7. Food must be priced on a per person basis. If any gratuities would be incurred, they must be part of the all-inclusive price.

FSI’s Responsibilities

1. The Orientation Division will provide final headcount numbers to the vendor no less than seven (7) calendar days before the reserved dates.

2. The Orientation Division will approve all menu selections at least four (4) business days in advance of the reserved dates.

Period of Performance The Orientation Division will hold offsite events approximately four (4) to six (6) times per year, spaced intermittently throughout the year. The approximate dates below are subject to change. The Orientation Division will provide vendor with notice of any date changes. Program dates for the remaining years will be spaced similarly.

Projected dates:

March 31 – April 1, 2015 May 21 – 22, 2015 July 21 – 22, 2015 September 29 – 30, 2015

C.2 Performance Metrics

School of Professional And Area Studies Orientation Division

Off-Site Conference Facility

All BPA Calls issued off of this contract will be closely monitored by the Contracting Officer's Representative (COR) and or Govern-ment Technical Monitor (GTM) throughout the contract base/option year and will be reported upon at a minimum one time annually at the conclusion of each base/option year period. This evaluation will be considered in determining whether an option year will be exer-cised. Listed below are the performance metrics by which the Contractor will be evaluated in addition to the contractor's adherence to Statement of Work (SOW) requirements.

The Contractor must be considered successful in fulfilling the contract requirements in order to continue to be considered for future opportunities under the option year periods. To be considered successful the Contractor must score a minimum of four (4) in all cat-egories listed below. The Contractor will be evaluated using the following scale (Poor 1- Superior 5).

WEIGHT RATING DESCRIPTION

5 Superior Contractor routinely demonstrates outstand-ing understanding of requirement require-ments and significantly exceeds performance standards. Contractor has exceptional strengths that significantly benefit the Gov-ernment.

4 Excellent Contractor demonstrates excellent under-standing of program requirements and ex-ceeds performance standards. Contractor has one or more strengths that significantly bene-fit the Government.

3 Acceptable Contractor demonstrates acceptable under-standing of program requirements and has an approach that meets performance standards.

Contractor is an acceptable solution and has few or no strengths that benefit the Govern-ment.

2 Fair Contractor routinely demonstrates shallow understanding of requirements and approach.

1 Poor Contractor routinely fails to demonstrate un-derstanding of requirements and approach.

Quality :

The Contractor must adhere to the requirements as outlined in the PWS and deliver a high quality product. Multiple measurements will be used to formulate a rating between 0-5 for this evaluation including survey feedback from students, staff and faculty, and Con-tracting Officer Representative (COR).

Timeliness of Performance and Customer Service :

The contractor must provide effective customer service to the internal FSI clients of this contract- COR, staff, and students - per their duties in the PWS. Multiple measurements will be used to formulate a rating between 0-5 for this evaluation; student evalu-ations, FSI staff feedback, and COR observations. The COR will use his/her expertise and general observance of interactions and cus-tomer service with FSI staff, and students. The COR's observations will include timeliness of responses to inquiries and requests within the scope of the contract, and providing proper notice for absences.

Price:

The Contractor will adhere to the prices outlined in the contract

Section E- Inspection and Acceptance

E Inspection and Acceptance

Section E – Inspection and Acceptance

E. 1. Inspection and acceptance of the services to be provided hereunder shall be made by the Government Technical Monitor (GTM), a Contracting Officer's Representative (COR) or an Alternate COR when specified.

E. 2. The Role of Government Personnel and Responsibility for Contractor Administration:

A. Contracting Officer (CO): The CO has the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the government to: amend, modify, or devi-ate from the contract terms, conditions, requirements, specifications, details and delivery schedules; make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance;

terminate the contract for convenience or default; and issue final decisions regarding contract questions or mat-ters under dispute. Additionally, he/she may delegate certain other responsibilities to authorized representatives.

B. Contracting Officer's Representative (COR): The COR is responsible for promptly notifying the Contracting Officer in writing of any noncompliance or deviation in performance or failure to make progress; knowing and understanding the terms and provisions of the contract; knowing the scope and limitations of your authority; us-ing good judgment, skill and reasonable care in the exercise of authority; protecting privileged and sensitive procurement information. If questions arise which are not clearly answered in the contract or if disputes with the Contractor occur, prepare a written report to the Contracting Officer setting forth the problem(s) encountered.

C. Government Technical Monitor (GTM): The GTM will assist the COR in discharging responsibilities. The responsibilities of the GTM include, but are not limited to: monitoring and inspecting the Contractor's progress and performance; evaluating contractor performance with the terms and conditions of this contract; acting as the Government's representative at the work site; advising the contractor of proposed deductions for non-performance or unsatisfactory performance; preparing receiving reports and/or approving invoices for payment;

and advising the COR of any factors which may cause delay in work performance.

E.3 All work performed under this task order shall be of the highest quality standards, consist-ent with the best industry practices, to assure timely provision of services, optimum Department of State satisfaction, and adequate protection of Government assets.

Section F- Deliveries or Performance

F Deliveries or Performance

Section F – Deliveries or Performance F.1- PERIOD OF PERFORMANCE (On or about) This Blanket Purchase Agreement is for one base year with four one-year options. Actual BPA Calls for ser-vices may be issued any time from date of award, provided the option year is exercised. Specific dates and number of hours will be coordinated between the contractor and the Contracting Officer's Representative and specified in each BPA Call.

On or About:

Base Year: February 1, 2016 – January 31, 2017 Option Year 1: February 1, 2017 – January 31, 2018 Option Year 2: February 1, 2018 – January 31, 2019 Option Year 3: February 1, 2019 – January 31, 2020 Option Year 4: February 1, 2020 – January 31, 2021

F.2 PLACE OF PERFORMANCE

Services under this contract will be performed at the contractor's proposed location

F.3 GOVERNMENT CLOSURES AND CANCELLATIONS

Should the Federal Government or the Department of State, Foreign Service Institute, close for any reason (e.g. weather, security threat, emergency situation, furloughs, Federal holidays etc.)

resulting in the cancellation of classes, and the contractor is unable to deliver services, the con-tractor shall not be paid for that day.

If training is cancelled for the convenience of the Government (due to low enrollment, schedule change, or other reason), the Government shall provide at least five working days prior notice through a Change Order or cancellation notification to the contractor. If less than five days no-tice is provided by the Government, the contractor may invoice on a pro rata basis depending on services provided up to the date of cancellation, as determined by the COR.

F.4 Non-Performance by the Contractor

Should the contractor be unable to deliver training on a date that was previously accepted under a Task Order, a minimum of 30 days notice to the Foreign Service Institute is required. If a contractor provides less than 30 days notice to cancel a training commitment, lack of timely no-tification will be marked against the contractor in the performance rating for that year, and may impact renewal of future Option Years under this contract.

Section G- Contract Administration Data

Clause Title

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G.1 Contract Administration Data

G.1 NONPAYMENT OF UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the contractor of his/her own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

G.2 SMOKE FREE WORK PLACE

(a) The Department of State has been designated a smoke free workplace.

(b) Definitions: "Smoking" means a lighted cigar, cigarette, pipe, or other tobacco product.

"Smoking Areas" means those designated exterior spaces where the smoking of tobacco products is permitted.

(c) Applicability: The Smoke-Free Workplace Policy applies to all occupants of the Schultz Center complex; as well as all Department of State owned, rented, or leased vehicles.

(d) Policy: It is the policy of the Department of State to promote a healthy environment.

Accordingly, the Department has adopted a policy prohibiting smoking in the interior of all domestic buildings and facilities effective August 1, 1993.

G.3 PARKING PROGRAM

All parking related documentation will be given to the awarded contractor at the post-award orientation.

However, it is assumed that all motor traffic regulations will be followed and FSI parking permits will be ob-tained per the General Service Office's guidance.

Section H- Special Contract Requirements

H Requirements

Section H – SPECIAL CONTRACT REQUIREMENTS

H.1 REMOVAL FROM DUTY

The Government may direct that a contractor be removed immediately from the work site(s) should it be de-termined that the person is unfit for the job. A determination of unfitness may be made from, but not limited to, incidents involving the most immediate identifiable types of misconduct or delinquency as set forth below:

*Falsification or unlawful concealment, removal, mutilation or destruction of any official documents or records, or concealment of material facts by willful omissions from other documents or records;

*Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. Also participation in disruptive activities which interfere with the normal and efficient operations of the Government;

*Theft, vandalism, or any other criminal actions;

*Selling, consuming or being under the influence of intoxicants, drugs or substances which product similar ef-fects;

*Improper use of communications equipment or government property;

*Violations of security procedures or regulations;

*Unacceptable performance.

The Contractor shall be responsible for maintaining satisfactory standards of conduct and integrity. The Con-tracting Officer, acting on the advice of the COR, will make all determinations regarding the removal of any employee from the work site(s).

H.2 CONTRACTOR RESPONSIBILITY

The contractor, not the government shall exercise supervision and control over the contractor's personnel. The contractor is responsible to the government.

The contractor is to ensure that the professional personnel assigned to this contract have the training, skills, clearances and certifications necessary to perform the general requirements of this contract.

The contractor shall be responsible for the health and safety of its employees and for any injury or damage to them. The contractor shall be responsible at its own expense for loss and/or damage to government property or personnel resulting from contractor fault or negligence or from the fault of its employees.

H.3 CONTRACTOR SELF IDENTIFICATION

All contractor personnel attending meetings, answering Government telephones, and/or working in other situ-ations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public, of other government personnel, or Con-gress that they are Government officials. Contractor personnel must also ensure that all documents, emails or reports produced by them are suitably marked as contractor products or that contractor participation is appropriately disclosed. This direction shall be adhered to unless otherwise waived, in writing, by the cognizant Contracting Officer.

At no time will any contractor utilize Government letterhead for any correspondence between the contractor and any other entity depicting or imitating that the Contractor is a member/employee of the US Government, either as an individual or as a company/corporation. Example: Using the Department of State Seal (or any other Gov-ernment's agency seal) in their letterhead.

H.1 52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (AUGUST 2012) (DEVIATION)

52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (AUGUST 2012) (DEVIATION)

Except for awards where the Government wide purchase card (GPC) is used as the method of payment, con-tracting officers shall include the attached clause 52.204-99, System for Award Management Registration, in lieu of FAR clause 52.204-7, Central Contractor Registration, and DF ARS 252.204-7004, Alternate A, Central Contractor Registration.

System for Award Management Registration (August 2012) (DEVIATION)

(a) Definitions. As used in this clause-

"Central Contractor Registration (CCR) database" means the retired primary Government repository for Con-tractor information required for the conduct of business with the Government.

"Commercial and Government Entity (CAGE) code" means-

(1) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and main-tains in the CAGE master file. This type of code is known as an "NCAGE code."

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Brad-street, Inc. (D&B) to identify unique business entities.

"Data Universal Numbering System+4 (DUNS+4) number" means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suf-fix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

"Registered in the SAM database" means that-

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 num-ber, into the SAM database;

(2) The Contractor's CAGE code is in the SAM database; and

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record "Active". The Contractor will be required to provide consent for TIN Attachment, Page 1 of 4 validation to the Government as a part of the SAM registration process.

"System for Award Management (SAM)" means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes-

(1) Data collected from prospective federal awardees required for the conduct of business with the Government;

(2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and

(3) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or dis-qualified under the nonprocurement common rule by agencies, Government corporations , or by the Govern-ment Accountability Office.

(b) (1) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4.

(3) If indicated by the Government during performance, registration in an alternate system may be required in lieu of SAM.

(c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) A contractor may obtain a DUNS number-

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet of-fice.

(2) The Contractor should be prepared to provide the following information:

(i) Company legal business name.

(ii) Trade style, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) Reserved.

(e) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for regis-tration at least two weeks prior to invoicing.

(f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain re-gistered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and con-ditions of this contract and is not a substitute for a properly executed contractual document.

(g) (1)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day's written notification of its intention to-

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer.

(ii) If the Contractor fails to comply with the requirements of paragraph (g) (1) (i) of this clause, or fails to per-form the agreement at paragraph (g) (1) (i) (C) of this clause, and, in the absence of a properly executed nova-tion or change-of-name agreement, the SAM information that shows the Contractor to be other than the Con-tractor indicated in the contract will be considered to be incorrect information within the meaning of the "Sus-pension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, As-signment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.

(h) Contractors may obtain information on registration and annual confirmation requirements via the SAM ac-cessed through https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls.

(End of Clause)

H.2 Observance of Legal Holidays and Government Closure

Observance of Legal Holidays and Government Closure:

(a) The Department of State observes the following days as holidays:

New Year's Day Martin Luther King's Birthday Washington's Birthday Memorial Day Independence Day

Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When any such day falls on a Saturday or Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to com-pensation except as set forth in the contract. If the contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD ISSUANCE PROCEDURES (MAY 2011)

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Issuance Pro-cedures for all employees performing under this contract who require frequent and continuing access to DOS fa-cilities, or information systems. The Contractor shall insert this clause in all subcontracts when the subcontract-or’s employees will require frequent and continuing access to DOS facilities, or information systems.

(b) The DOS Personal Identification Card Issuance Procedures may be accessed at ht-tp://www.state.gov/m/ds/rls/rpt/c21664.htm .

(End of clause)

Section I- Contract Clauses

Clause Title

52.202-1 Definitions (Nov 2013)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED (AUG 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR 2004)

52.212-4 Contract Terms and Conditions - Commercial Items (Sep 2013)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years, 6 months (months)(years).

(End of clause)

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon re-quest, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this / these address(es):

http://www.acquisition.gov/far/

[Insert one or more Internet addresses]

(End of clause)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to ac-quisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

__ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C.7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has in-dicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] x (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995)(41 U.S.C. 253g and 10 U.S.C. 2402).

x (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Rein-vestment Act of 2009.).

x (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L.

109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act--Reporting Requirements (Jul 2010) (Pub. L.

111-5).

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div.

C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub.

L. 111-117, section 743 of Div. C).

x (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspen-ded, or Proposed for Debarment. (Aug, 2013) (31 U.S.C. 6101 note).

x (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub.

L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637 (d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

x (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

x (20) 52.219-16, Liquidated Damages--Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (22) 52.219-25, Small Disadvantaged Business Participation Program--Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (23) 52.219-26, Small Disadvantaged Business Participation Program--Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

__ (25) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

x (28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__ (29) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

x (30) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

x…