SFSIAQ14Q3004.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

SFSIAQ14Q3004

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

04/03/2014

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Erin E. Williams

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL williamsee3@State.gov

8. OFFER DUE DATE / LOCAL

TIME

04/24/2014 12:00:00

CODE FSIAQ

FSI OFFICE OF AQUISITIONS (FSI/EX/GSACQ)

4000 ARLINGTON BLVD

ARLINGTON, VA 22204

9. ISSUED BY UNRESTRICTED OR X SET ASIDE: 100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 611430

SIZE STANDARD: $0

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

MULTICODE15. DELIVER TO

SEE

SERVICES NO SHIPPING REQUIRED

SERVICES NO SHIPPING REQUIRED

WASHINGTON, DC 20520

CODE16. ADMINISTERED BY

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/OFFEROR FSIBUCODE18a. PAYMENT WILL BE MADE BY

BUDGET OFC (FSI/EX/BUD)

FOREIGN SERVICE INSTITUTE

BUDGET & MANAGEMENT OFFICE

WASHINGTON, DC 20520-4201

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __4__ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Erin E. Williams 31c. DATE SIGNED

04/03/2014

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

SFSIAQ14Q3004

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B.1 Supplies or Services and Prices

C Descriptions/Specifications/Statement of Work C.1 Performance Work Statement C.2 Performance Metrics

E Inspection and Acceptance E Inspection and Acceptance

F Deliveries or Performance F Deliveries or Performance

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G.1 Contract Administration Data G.2 Contract Administration Data - Travel

H Special Contract Requirements H Requirements

H.1 52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (AUGUST 2012)

(DEVIATION)

H.2 Observance of Legal Holidays and Government Closure

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD ISSUANCE

PROCEDURES (MAY 2011)

I Contract Clauses 52.202-1 Definitions (Nov 2013) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR

2004) 52.212-4 Contract Terms and Conditions - Commercial Items (Sep 2013) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2014)

K Representations, Certifications, and Other Statements of Offerors or Respondents

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.212-3 Offeror Representations and Certifications - Commercial Items (Nov 2013)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.212-1 Instructions to Offerors - Commercial Items (Jul 2013) L Instructions

652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 99)(DEVIATION)

52.233-2 Service of Protest (Sept 2006) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.216-1 Type of Contract (Apr 1984) 52.216-27 Single or Multiple Awards (Oct 1995)

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990) M.1 Evaluation Factors M.2 Right to Award 52.212-2 Evaluation - Commercial Items (Jan 1999)

001 Media Training Base Year

0.00 DY

Doc Ref No: 10314330013 Delivery Date (Start to End) Date FOB:

08/01/2014 to 07/31/2015 Destination

002 Media Training Option Year 1

0.00 DY

Doc Ref No: 10314330013 Delivery Date (Start to End) Date FOB:

08/01/2015 to 07/31/2016 Destination

003 Media Training Option Year 2

0.00 DY

Doc Ref No: 10314330013 Delivery Date (Start to End) Date FOB:

08/01/2016 to 07/31/2017 Destination

004 Media Training Option Year 3

0.00 DY

Doc Ref No: 10314330013 Delivery Date (Start to End) Date FOB:

08/01/2017 to 07/31/2018 Destination

005 Media Training Option Year 4

0.00 DY

Doc Ref No: 10314330013 Delivery Date (Start to End) Date FOB:

08/01/2018 to 07/31/2019 Destination

B.1 Supplies or Services and Prices

Section B – Supplies or Services, and Prices/Costs B. 1. The Foreign Service Institute, Department of State, anticipates the award of multiple Blanket Purchase Agreements (BPAs), which establishes the terms and conditions applicable to future pur-chases and orders.

B. 2. The services shall be performed in accordance with Section C –Description, Specifications, and Statement of Work and as further described elsewhere in this document.

B.3 Contractor shall provide a PER SESSION fully loaded, firm fixed rate as outlined.

B.4 Contractor may choose to apply/provide quotes for just one and/or multiple CLINs. Multiple Blanket Pur-chase Agreement Awards will be made per CLIN

Media Training (On or about) based on a daily rate CLIN 001 Base Year: $__________ per day August 1, 2014 - July 31, 2015 CLIN 002 Option Year 1: $__________ per day August 1, 2015 - July 31, 2016 CLIN 003 Option Year 2: $__________ per day August 1, 2016 - July 31, 2017 CLIN 004 Option Year 3: $__________ per day August 1, 2017 - July 31, 2018 CLIN 005 Option Year 4: $__________ per day August 1, 2018 - July 31, 2019

SFSIAQ14Q3004

Line Item Summary

Solicitation Number:

SFSIAQ14Q3004

Contract Number: Title: Media Training LMS Date of Solicitation:

04/03/2014

Line Item No. Description Quantity Unit Unit Price Total Cost

Section C- Descriptions/Specifications/Statement of Work

C.1 Performance Work Statement

Section C - Descriptions/Specifications/Statement of Work

Department of State Foreign Service Institute Leadership and Management School

The Leadership and Management School (LMS) was established to support the development of career leaders and managers in the De-partment of State and larger foreign affairs community. The Secretary of State has mandated leadership training from mid through senior grade levels to ensure that employees are prepared for increasing levels of responsibility. Through its four divisions, Executive Development, Leadership Training, Crisis Management Training, and Policy Leadership, LMS is responsible for providing this train-ing and more. LMS offers a continuum of leadership and management training intended to develop the leadership abilities of employ-ees from entry level through senior ranks, and provide tailored organizational and other leadership development services to bureaus, offices and missions.

C.1. Purpose This will be a multiple award Blanket Purchase Agreement (BPA) effective for the entire period specified. This solicitation will result in a pool of external consultants contracted via intermittent or part-time multiple award agreements. This BPA is not for United States Government Civil Service jobs. Performance of these services will occur only as authorized by specific task orders. There will be no limit to the number of orders issued under the BPA. The Government may issue orders requiring services at multiple locations. There is no specific commitment by either party until dates, tasks, and schedules are mutually negotiated by individual task order.

Under this solicitation, FSI intends to issue orders to multiple contractors to deliver customized media training services. FSI reserves the right to approve or disapprove subcontractors, and no obligation or duty arising out of the individual order may be transferred or assigned without the prior authorization of the Contracting Officer. Orders will be issued under this BPA based upon the government's need and according to FSI's determination of what is most advantageous to the government. FSI does not guarantee any minimum level of work under any resultant BPA.

C.2. Background The purpose of this project is to obtain the services of a contractor to deliver interactive, professional training seminars for senior-level officials on public speaking and media skills. There will be one primary product, a two-day training session which will be embedded within existing classes for new Ambassadors and new Deputy Chiefs of Mission (DCM). Participants in these courses are government executives and non-career professionals at the FS-02 level up to Senior Foreign Service and Executive Schedule employees. We ex-pect to offer these courses three times per year for DCMs and three times per year for Ambassadors and Ambassadors’ spouses. There is a minimum of 4 and a maximum of 8 participants per training group, with each course sub-divided into smaller groups for the media training sessions.

Successful contractors may work individually under the supervision of a COR or partner with government employees and other con-tractors working on a task or service. Depending on the specific task order, the work may be conducted individually, or in front of audiences large or small, either at FSI or other domestic and overseas locations.

C. 3. Qualifications for all Labor Categories All contractors must be eligible to work in the United States. The Department does not sponsor individuals for work permits.

C. 4. Requirements

This labor category consists of delivering a two-day class of media skills training for Leadership and Management (LMS) courses tar-geted to senior executive training programs. Individual contractors will be required to do the following tasks:

*Deliver professional media training services as a two-day module within existing LMS courses. These courses may include but are not limited to the Deputy Chief of Mission Seminar (DCM), Ambassadorial Seminar and similar training courses as may be developed or delivered under the LMS curriculum.

The contractor shall have sufficient personnel with adult media training expertise to deliver multiple offerings of a two-day course on effective TV and media presence for newly appointed Ambassadors, Deputy Chiefs of Mission, and other senior officials in the Wash-ington DC metro area. The following professional qualifications apply:

Professional Qualifications

*Minimum seven years of recent experience in designing and delivering media training programs for senior executives.

*Demonstrated expert knowledge and effectiveness in teaching public speaking and presentation skills.

*Expertise in experiential learning methodologies and techniques.

*Knowledge of and demonstrated experience in incorporating the following public speaking topics into training: speech delivery; in-terview skills; television skills; executive presence.

CTRN 001 – Senior Executive Media Training

Contractor will be a key member of the training team delivering the DCM/Principal Officer Seminar and the Ambassadorial Seminar.

The DCM/PO Seminar is normally offered three times each summer with a mix of government and contract training staff and a class size of 20-28. Participants are career Foreign Service Officers at grades FS-02 through the Senior Foreign Service who will encum-ber DCM or Principal Officer positions at embassies and consulates overseas. The Ambassadorial Seminar is normally offered 2-4 times each year with a training staff of two trainers and a class size ranging from eight to twenty. Participants are career Foreign Ser-vice Officers and non-career appointees who will encumber Ambassador positions overseas, and their spouses and partners.

Contractor will deliver two days of media training through classroom training and executive coaching. A large portion of classroom training shall be focused on practical skills, with a mechanism for effective communication & feedback to participants. Training must include how to prepare for an interview, crafting a message, fielding difficult questions, the effective use of body language and intona-tion, and the effective use of sound bites. Participants will be undertaking overseas assignments with a high public profile. Scenarios and role play provided to the class must be relevant to the overseas environment of the individual’s assignment, whether Ambassador, DCM, or spouse.

The class is generally divided into smaller groups for media training sessions. Group size may be as low as four but generally no more than eight students per instructor. The contractor shall provide all required equipment and materials needed to deliver media training.

Course dates and offerings are subject to change. Contractor shall have the flexibility to accommodate changes to course dates as well as the number of offerings. LMS will confirm course dates and offerings annually.

The contractor’s rate must be all-inclusive for preparation time, contractor staff supporting the primary trainer, or after-hours work.

No overtime hours can be billed separately. Preparation may include one meeting with the government course manager in advance of each class session and an annual meeting in September to discuss schedules, tasks and deliverables. Contractor shall be responsible for financial costs associated with his/her attendance at these meetings conducted at FSI or via conference call.

For this CLIN, please quote a one-day rate. While the formal classroom session is two days, on occasion a participant or office may request an additional day or multiple days of training for individual or group follow-up. Specific training dates under this CLIN will be negotiated in advance between the contractor and the Contracting Officer's Representative and specified in each Task Order.

C.2 Performance Metrics

Leadership and Management School Congressional Training Performance Metrics

All BPA Calls issued off of this contract will be closely monitored by the Contracting Officer's Representative (COR) and /or Govern-ment Technical Monitor (GTM) throughout the contract base/option year and will be reported upon at a minimum one time annually at the conclusion of each base/option year period as a determination will be made whether to exercise the subsequent option year. Lis-ted below are the performance metrics by which the contractor will be evaluated in addition to the contractor's adherence to Perform-ance Work Statement (PWS) requirements.

The contractor must be considered successful in fulfilling the contract requirements in order to continue to be considered for future opportunities under the option year periods. The contract performance will be evaluated on a scale (Poor 1- Superior5). To be con-sidered successful the contractor must score a minimum of four (4) in all categories listed below.

WEIGHT RATING DESCRIPTION

5 Superior -Contractor routinely demonstrates outstand-ing understanding of SOW requirements and significantly exceeds performance standards.

Contractor has exceptional strengths that sig-nificantly benefit the Government.

4 Excellent -Contractor demonstrates excellent under-standing of SOW requirements and exceeds performance standards. Contractor has one or more strengths that significantly benefit the

Government.

3 Acceptable -Contractor demonstrates acceptable under-standing of SOW requirements and has an ap-proach that meets performance standards.

Contractor is an acceptable solution and has few or no strengths that benefit the Govern-ment.

2 Fair -Contractor routinely demonstrates shallow understanding of requirements and approach.

1 Poor -Contractor routinely fails to demonstrate un-derstanding requirements and approach.

Quality:

The Contractor must adhere to the requirements as outlined in the SOW and deliver a high quality product specific to the teach-ing segments needed. Multiple measurements will be used to formulate a rating between 1-5 including survey feedback from student course evaluations, review of teaching materials and delivery by the Contractor, and observations by the Executive Development Divi-sion leadership and the COR/GTM.

Timeliness of Performance:

The Contractor must adhere to the deadlines specified by the COR/GTM with regard to delivering training, providing training materials, and participating in required meetings. The rating between 1-5 will be formulated by the COR based on his/her observation and input from the Executive Development Division leadership.

Customer Satisfaction:

The Contractor must provide effective customer service to the internal FSI clients of this contract- COR, Course Chairs, staff, and students - per their duties in the SOW. Multiple measurements will be used to formulate a rating between 1-5 for this evaluation: stu-dent evaluations; FSI staff feedback; and COR observations. The COR will use his/her expertise and general observance of interac-tions and customer service with FSI staff, and students. The COR's observations will include timeliness of responses to inquiries and requests within the scope of the contract, and providing proper notice for absences.

Section E- Inspection and Acceptance

E Inspection and Acceptance

Section E – Inspection and Acceptance

E. 1. Inspection and acceptance of the services to be provided hereunder shall be made by the Government Technical Monitor (GTM), a Contracting Officer's Representative (COR) or an Alternate COR when specified.

E. 2. The Role of Government Personnel and Responsibility for Contractor Administration:

A. Contracting Officer (CO): The CO has the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the government to: amend, modify, or devi-ate from the contract terms, conditions, requirements, specifications, details and delivery schedules; make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance;

terminate the contract for convenience or default; and issue final decisions regarding contract questions or mat-ters under dispute. Additionally, he/she may delegate certain other responsibilities to authorized representatives.

B. Contracting Officer's Representative (COR): The COR is responsible for promptly notifying the Contracting Officer in writing of any noncompliance or deviation in performance or failure to make progress; knowing and understanding the terms and provisions of the contract; knowing the scope and limitations of your authority; us-ing good judgment, skill and reasonable care in the exercise of authority; protecting privileged and sensitive procurement information. If questions arise which are not clearly answered in the contract or if disputes with the Contractor occur, prepare a written report to the Contracting Officer setting forth the problem(s) encountered.

C. Government Technical Monitor (GTM): The GTM will assist the COR in discharging responsibilities. The responsibilities of the GTM include, but are not limited to: monitoring and inspecting the Contractor's progress and performance; evaluating contractor performance with the terms and conditions of this contract; acting as the Government's representative at the work site; advising the contractor of proposed deductions for non-performance or unsatisfactory performance; preparing receiving reports and/or approving invoices for payment;

and advising the COR of any factors which may cause delay in work performance.

E.3 All work performed under this task order shall be of the highest quality standards, consist-ent with the best industry practices, to assure timely provision of services, optimum Department of State satisfaction, and adequate protection of Government assets.

Section F- Deliveries or Performance

F Deliveries or Performance

Section F – Deliveries or Performance F.1- PERIOD OF PERFORMANCE (On or about) This Blanket Purchase Agreement is for one base year with four one-year options. Actual BPA Calls for ser-vices may be issued any time from date of award, provided the option year is exercised. Specific dates and number of hours will be coordinated between the contractor and the Contracting Officer's Representative and specified in each BPA Call.

On or About:

Base Year: August 1, 2014 – July 31, 2015 Option Year 1: August 1, 2015 – July 31, 2016 Option Year 2: August 1, 2016 – July 31, 2017 Option Year 3: August 1, 2017 – July 31, 2018 Option Year 4: August 1, 2018 – July 31, 2019

F.2 PLACE OF PERFORMANCE

Services under this contract will be performed primarily at the Government's facility located at the George P.

Shultz National Foreign Affairs Training Center (FSI) at 4000 Arlington Boulevard, Arlington, VA 22204.

Contractor may on occasion be required to perform duties at other locations. These locations will be discussed with the contractor prior to the issuance of a BPA Call.

F.3 NORMAL HOURS OF OPERATION

The normal hours of operation at FSI are Monday through Friday from 8:15 am to 5:00 pm.

F.4 GOVERNMENT CLOSURES AND CANCELLATIONS

Force Majeure: Should the Federal Government or the Department of State, Foreign Service In-stitute, close for any reason (e.g. weather, security threat, emergency situation, etc.) resulting in the cancellation of classes, and the contractor is unable to deliver services, the contractor shall not be paid for that day.

If training is cancelled for the convenience of the Government (due to low enrollment, schedule change, or other reason), the Government shall provide at least five working days prior notice through a Change Order or cancellation notification to the contractor. If less than five days no-tice is provided by the Government, the contractor may invoice on a pro rata basis depending on services provided up to the date of cancellation, as determined by the COR.

F.5 Non-Performance by the Contractor

Should the contractor be unable to deliver training on a date that was previously accepted under a Task Order, a minimum of 30 days notice to the Foreign Service Institute is required. If a contractor provides less than 30 days notice to cancel a training commitment, lack of timely no-tification will be marked against the contractor in the performance rating for that year, and may impact renewal of future Option Years under this contract.

Section G- Contract Administration Data

Clause Title

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G.1 Contract Administration Data

G.1 NONPAYMENT OF UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the contractor of his/her own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

G.2 SMOKE FREE WORK PLACE

(a) The Department of State has been designated a smoke free workplace.

(b) Definitions: "Smoking" means a lighted cigar, cigarette, pipe, or other tobacco product.

"Smoking Areas" means those designated exterior spaces where the smoking of tobacco products is permitted.

(c) Applicability: The Smoke-Free Workplace Policy applies to all occupants of the Schultz Center complex; as well as all Department of State owned, rented, or leased vehicles.

(d) Policy: It is the policy of the Department of State to promote a healthy environment.

Accordingly, the Department has adopted a policy prohibiting smoking in the interior of all domestic buildings and facilities effective August 1, 1993.

G.3 PARKING PROGRAM

All parking related documentation will be given to the awarded contractor at the post-award orientation.

However, it is assumed that all motor traffic regulations will be followed and FSI parking permits will be ob-tained per the General Service Office's guidance.

G.2 Contract Administration Data - Travel

Travel outside of Metropolitan Washington, DC may be required for the delivery of training at U.S. Diplomatic Missions located over-seas as well as other locations throughout the United States. All travel will be in accordance with the GSA Federal Travel Regulations and the Department of State Travel Regulations. FSI shall assist the contractor in obtaining the necessary country clearances. All travel arrangements, including air reservations, obtaining passports and visas, are the sole responsibility of the contractor.

All travel shall be by common carrier and at the lowest possible cost to FSI. First and business class travel are not authorized under this contract unless specifically approved by the COR. Should overseas travel be necessary, contractor must obtain Defense Base Act (DBA) insurance for their employee. All overseas travel cost, including DBA insurance, will be reimbursed upon invoicing. Contract-or must provide the overhead rate they will charge the Government to process such travel.

GROUP TRAVEL EXPENSES: Certain classes require contractor travel to conference facilities within a two hour drive from Wash-ington DC (official travel is considered to be involved for any class location greater than 50 miles from the Washington DC metropol-itan area). For group travel in which an entire class and Department of State training staff participate, the Foreign Service Institute will generally include the travel costs of the contractor (lodging, meals) in its group booking. The contractor need not quote nor bill separately for travel expenses.

INDIVIDUAL TRAVEL EXPENSES: On occasion, the contractor may be requested to deliver training at domestic US or overseas locations. Local and non-local travel requires prior approval by the COR. The contractor’s travel expenses should be quoted as a sep-arate line item by the contractor once the date and location of the proposed training is known. Travel costs, if necessary, for executive coaching will be included in the session fee.

Travel Reimbursement

(a) Personnel Transportation/Travel Costs.

(1) The contractor shall not be paid for travel/parking for contractor personnel who reside in the Metropolitan area in which the tasks are being performed. Contractor staff will, however, be reimbursed for Personally Owned Vehicle (POV) mileage for any work out-side of a 50 mile radius from the Foreign Service Institute, in accordance with JTR. Contractor will use Government transportation if available.

(2) For travel costs/personnel transportation other than described in paragraph (a), the Contractor shall be paid on the basis of actual amounts paid to the extent that such transportation is necessary for the performance of services un-der the contract and is authorized by the COR via each individual delivery order, subject to any limitations herein. G&A expenses and profit on travel will not be authorized.

(3) When transportation by privately owned vehicle is authorized, the contractor shall be paid on a mileage basis. This mileage rate will not exceed the applicable Government transportation rate as contained in the Joint Travel Regulation (JTR), Volume II, in effect at the time of travel.

(4) The contractor agrees, in the performance of necessary travel, to use the lowest cost mode commensurate with the requirements of the mission and in accordance with good traffic management principles. When it is necessary to use air or rail travel, the Contractor agrees to use coach, tourist class or similar accommodations to the extent consistent with the successful and economical accomplish-ment of the mission for which the travel is being performed. The contractor shall be reimbursed for actual rental/lease of vehicles only if authorized by COR and is in accordance with JTR. Reimbursement of such rental shall be made based on actual reasonable amounts paid by the contractor.

(5) The contractor’s invoices shall include evidence such as a receipt substantiating actual costs incurred for authorized travel. In no event will such payments exceed the rates of common carriers. Airfare costs in excess of the lowest customary standard, coach, or equivalent airfare offered during normal business hours are unallowable except when documented and justified in accordance with FAR 31.205-46(d).

(6) Relocation costs and travel costs incident to relocation are not allowable and will not be reimbursed hereunder.

(b) Per Diem.

(1) The contractor shall not be paid for per diem for contractor personnel who reside in the metropolitan area in which the tasks are be-ing performed. Per diem shall not be paid on services performed:

(a) at the contractor’s main facility, or any other contractor-facility where work is required to be performed under this contract; nor

(b) at any location within a fifty (50) mile radius of any contractor-facility where work is required to be performed under this contract.

(2) Expenses for subsistence and lodging shall be paid to the Contractor only to the extent that overnight stay is necessary and author-ized by the COR for performance of the services ordered under this contract. When authorized, per diem shall be paid by the Contract-or to its employees at a rate not to exceed the maximum rate authorized by the JTR for the specific locality. Fractional parts of a day shall be payable on a prorated basis for purposes of billing for per diem charges. Fractional billing shall be in accordance with JTR.

Reimbursement to the contractor for per diem shall be limited to actual payments to employees for authorized per diem not to exceed the authorized per diem defined herein. The contractor shall retain supporting documentation for per diem expenses as evidence of ac-tual payment.

Section H- Special Contract Requirements

H Requirements

Section H – SPECIAL CONTRACT REQUIREMENTS

H.1 REMOVAL FROM DUTY

The Government may direct that a contractor be removed immediately from the work site(s) should it be de-termined that the person is unfit for the job. A determination of unfitness may be made from, but not limited to, incidents involving the most immediate identifiable types of misconduct or delinquency as set forth below:

*Falsification or unlawful concealment, removal, mutilation or destruction of any official documents or records, or concealment of material facts by willful omissions from other documents or records;

*Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. Also participation in disruptive activities which interfere with the normal and efficient operations of the Government;

*Theft, vandalism, or any other criminal actions;

*Selling, consuming or being under the influence of intoxicants, drugs or substances which product similar ef-fects;

*Improper use of communications equipment or government property;

*Violations of security procedures or regulations;

*Unacceptable performance.

The Contractor shall be responsible for maintaining satisfactory standards of conduct and integrity. The Con-tracting Officer, acting on the advice of the COR, will make all determinations regarding the removal of any employee from the work site(s).

H.2 CONTRACTOR RESPONSIBILITY

The contractor, not the government shall exercise supervision and control over the contractor's personnel. The contractor is responsible to the government.

The contractor is to ensure that the professional personnel assigned to this contract have the training, skills, clearances and certifications necessary to perform the general requirements of this contract.

The contractor shall be responsible for the health and safety of its employees and for any injury or damage to them. The contractor shall be responsible at its own expense for loss and/or damage to government property or personnel resulting from contractor fault or negligence or from the fault of its employees.

H.3 CONTRACTOR SELF IDENTIFICATION

All contractor personnel attending meetings, answering Government telephones, and/or working in other situ-ations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public, of other government personnel, or Con-gress that they are Government officials. Contractor personnel must also ensure that all documents, emails or reports produced by them are suitably marked as contractor products or that contractor participation is appropriately disclosed. This direction shall be adhered to unless otherwise waived, in writing, by the cognizant Contracting Officer.

At no time will any contractor utilize Government letterhead for any correspondence between the contractor and any other entity depicting or imitating that the Contractor is a member/employee of the US Government, either as an individual or as a company/corporation. Example: Using the Department of State Seal (or any other Gov-ernment's agency seal) in their letterhead.

H.4 GOVERNMENT FURNISHED PROPERTY

The government will furnish classroom space and other appropriate furnishings, books, sup-plies, computer hardware, and basic AV equipment (SmartBoards, Powerpoint projectors) ap-propriate to the performance of tasks. Secretarial support and office space for contractors are unavailable. Any specialized equipment (cameras, tripods, monitors, digital media) needed by the contractor to deliver media training must be supplied by the contractor.

H.1 52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (AUGUST 2012) (DEVIATION)

52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (AUGUST 2012) (DEVIATION)

Except for awards where the Government wide purchase card (GPC) is used as the method of payment, con-tracting officers shall include the attached clause 52.204-99, System for Award Management Registration, in lieu of FAR clause 52.204-7, Central Contractor Registration, and DF ARS 252.204-7004, Alternate A, Central Contractor Registration.

System for Award Management Registration (August 2012) (DEVIATION)

(a) Definitions. As used in this clause-

"Central Contractor Registration (CCR) database" means the retired primary Government repository for Con-tractor information required for the conduct of business with the Government.

"Commercial and Government Entity (CAGE) code" means-

(1) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and main-tains in the CAGE master file. This type of code is known as an "NCAGE code."

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Brad-street, Inc. (D&B) to identify unique business entities.

"Data Universal Numbering System+4 (DUNS+4) number" means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suf-fix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

"Registered in the SAM database" means that-

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 num-ber, into the SAM database;

(2) The Contractor's CAGE code is in the SAM database; and

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record "Active". The Contractor will be required to provide consent for TIN Attachment, Page 1 of 4 validation to the Government as a part of the SAM registration process.

"System for Award Management (SAM)" means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes-

(1) Data collected from prospective federal awardees required for the conduct of business with the Government;

(2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and

(3) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or dis-qualified under the nonprocurement common rule by agencies, Government corporations , or by the Govern-ment Accountability Office.

(b) (1) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4.

(3) If indicated by the Government during performance, registration in an alternate system may be required in lieu of SAM.

(c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) A contractor may obtain a DUNS number-

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet of-fice.

(2) The Contractor should be prepared to provide the following information:

(i) Company legal business name.

(ii) Trade style, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) Reserved.

(e) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for regis-tration at least two weeks prior to invoicing.

(f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain re-gistered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and con-ditions of this contract and is not a substitute for a properly executed contractual document.

(g) (1)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day's written notification of its intention to-

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer.

(ii) If the Contractor fails to comply with the requirements of paragraph (g) (1) (i) of this clause, or fails to per-form the agreement at paragraph (g) (1) (i) (C) of this clause, and, in the absence of a properly executed nova-tion or change-of-name agreement, the SAM information that shows the Contractor to be other than the Con-tractor indicated in the contract will be considered to be incorrect information within the meaning of the "Sus-pension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, As-signment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.

(h) Contractors may obtain information on registration and annual confirmation requirements via the SAM ac-cessed through https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls.

(End of Clause)

H.2 Observance of Legal Holidays and Government Closure

Observance of Legal Holidays and Government Closure:

(a) The Department of State observes the following days as holidays:

New Year's Day Martin Luther King's Birthday Washington's Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When any such day falls on a Saturday or Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to com-pensation except as set forth in the contract. If the contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD ISSUANCE PROCEDURES (MAY 2011)

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Issuance Pro-cedures for all employees performing under this contract who require frequent and continuing access to DOS fa-cilities, or information systems. The Contractor shall insert this clause in all subcontracts when the subcontract-or’s employees will require frequent and continuing access to DOS facilities, or information systems.

(b) The DOS Personal Identification Card Issuance Procedures may be accessed at ht-tp://www.state.gov/m/ds/rls/rpt/c21664.htm .

(End of clause)

Section I- Contract Clauses

Clause Title

52.202-1 Definitions (Nov 2013)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED (AUG 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR 2004)

52.212-4 Contract Terms and Conditions - Commercial Items (Sep 2013)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years, 6 months (months)(years).

(End of clause)

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon re-quest, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this / these address(es):

http://www.acquisition.gov/far/

[Insert one or more Internet addresses]

(End of clause)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to ac-quisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

__ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C.7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has in-dicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] x (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995)(41 U.S.C. 253g and 10 U.S.C. 2402).

x (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Rein-vestment Act of 2009.).

x (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L.

109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act--Reporting Requirements (Jul 2010) (Pub. L.

111-5).

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div.

C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub.

L. 111-117, section 743 of Div. C).

x (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspen-ded, or Proposed for Debarment. (Aug, 2013) (31 U.S.C. 6101 note).

x (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub.

L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved] x (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

x (16) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637 (d)(2) and (3)).

x (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul…