SFSIAQ11R0051_ Solicitaiton.pdf

SOLICITATION/CONTRACT/ORDER FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

103106173182

5. SOLICITATION NUMBER

SFSIAQ11R0051

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

09/28/2011

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Nadia O. Shokry

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL shokryno@State.gov

8. OFFER DUE DATE / LOCAL

TIME

10/19/2011 16:00:00

CODE FSIAQ

FSI OFFICE OF AQUISITIONS (FSI/EX/GSACQ)

4000 ARLINGTON BLVD

ARLINGTON, VA 22204

9. ISSUED BY

UNRESTRICTED

X SET ASIDE: 100 % FOR

X SMALL BUSINESS

HUBZONE SMALL BUSINESS

SERVICE-DISABLED VETERAN

OWNED SMALL BUSINESS

8(A)

NAICS: 611430

SIZE STANDARD:

7 Million

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS RATED ORDER

UNDER DPAS (15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

MULTICODE15. DELIVER TO

SEE

SERVICES NO SHIPPING REQUIRED

SERVICES NO SHIPPING REQUIRED

WASHINGTON, DC 20520

CODE16. ADMINISTERED BY

FACILITYCODE

Contact Duns Telephone No.

17a. CONTRACTOR/OFFEROR FSIBUCODE18a. PAYMENT WILL BE MADE BY

BUDGET OFC (FSI/EX/BUD)

FOREIGN SERVICE INSTITUTE

BUDGET & MANAGEMENT OFFICE

WASHINGTON, DC 20520-4201

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN__3__COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Martin Regan 31c. DATE SIGNED

09/28/2011

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 10/2010)

Prescribed by GSA - FAR (48 CFR) 53.212

SFSIAQ11R0051

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 10/2010) BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B.1 Supplies or Services, and Prices/Costs

C Descriptions/Specifications/Statement of Work C.1. Statement of Work

D Packaging and Marking D.1 Packaging and Marking

E Inspection and Acceptance 52.246-4 Inspection of Services--Fixed-Price (Aug 1996) 52.246-6 Inspection--Time-and-Material and Labor-Hour (May 2001) E Inspection and Acceptance

F Deliveries or Performance F Period of Performance

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

FSI1 FSI Invoicing Instructions

H Special Contract Requirements H.1. Special Contract Requirements

I Contract Clauses 52.202-1 Definitions (July 2004) 52.203-5 Covenant Against Contingent Fees (Apr 1984) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.203-7 Anti-Kickback Procedures (Oct 2010) 52.204-7 Central Contractor Registration (Apr 2008) 52.204-9 Personal Identity Verification of Contractor Personnel. (Sept 2007) 52.212-4 Contract Terms and Conditions--Commercial Items (June 2010) 52.215-8 Order of Precedence--Uniform Contract Format (Oct 1997) 52.217-2 Cancellation Under Multiyear Contracts (Oct 1997) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-28 Post-Award Small Business Program Rerepresentation (Apr 2009) 52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.223-6 Drug Free Workplace (May 2001) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.227-14 Rights in Data--General (Dec 2007) 52.232-23 Assignment Of Claims (Jan 1986) 52.233-1 Disputes (July 2002) 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation (Apr 1984) 52.243-1 Alt I Changes--Fixed Price (Aug 1987)- Alternate I (Apr 1984) 52.245-9 Use and Charges (Aug 2010) 52.249-4 Termination for Convenience of the Government (Services) (Short Form) (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR

2004) 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.217-8 Option to Extend Services (Nov 1999) 52.223-14 [Reserved] 52.242-13 Bankruptcy (July 1995) 52.243-1 Changes--Fixed Price (Aug 1987) 52.249-14 Excusable Delays (Apr 1984) 52.252-2 Clauses Incorporated by Reference (Feb 1998)

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran--Certification (Sep 2010)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.212-3 Offeror Representations and Certifications--Commercial Items (Oct 2010) 52.219-1 Small Business Program Representations (May 2004)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.207-1 Notice Of Standard Competition (May 2006) 52.212-1 Instructions to Offerors--Commercial Items (June 2008) 52.214-34 Submission of Offers in the English Language (Apr 1991) 52.214-35 Submission of Offers in U.S. Currency (Apr 1991) L.1. Instructions, Conditions and Notices to Bidders 52.215-1 Instructions to Offerors--Competitive Acquisition (Jan 2004) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990) M.1 Evalutation Factors for Award 52.212-2 Evaluation - Commercial Items (Jan 1999)

001 Security Overseas Seminar_ Coping with Crisis Session

BASE YEAR

0.00 EA

Doc Ref No: 103106173182 Delivery Date FOB:

Destination

002 Security Overseas Seminar_ Coping with Crisis Session

OPTION YEAR 1

0.00 EA

Doc Ref No: 103106173182 Delivery Date FOB:

Destination

003 Security Overseas Seminar_ Coping with Crisis Session

OPTION YEAR 2

0.00 EA

Doc Ref No: 103106173182 Delivery Date FOB:

Destination

004 Security Overseas Seminar_ Coping with Crisis Session

OPTION YEAR 3

0.00 EA

Doc Ref No: 103106173182 Delivery Date FOB:

Destination

005 Security Overseas Seminar_ Coping with Crisis Session

OPTION YEAR 4

0.00 EA

Doc Ref No: 103106173182 Delivery Date FOB:

Destination

B.1 Supplies or Services, and Prices/Costs

B. 1. The Foreign Service Institute, Department of State, anticipates the award of a Blanket Purchase Agreement (BPA) that establishes the terms and conditions applicable to future purchases.

B. 2. The services shall be performed in accordance with Section C - Description/Specifications/Work Statement and as further described elsewhere in this document.

Contractor shall provide a per session fully loaded firm fixed price as outlined in Section C.

Coping with Crisis for Overseas Assignments Session (On or about)

Base Year: $__________ per session November 01, 2011 - October 31, 2012

Option Year 1: $__________ per session November 01, 2012 - October 31, 2013

Option Year 2: $__________ per session November 01, 2013 - October 31, 2014

Option Year 3: $__________ per session November 01, 2014 - October 31, 2015

Option Year 4: $__________ per session November 01, 2015 - October 31, 2016

SFSIAQ11R0051

Line Item Summary

Solicitation Number:

SFSIAQ11R0051

Contract Number: Title: Coping in a Crisis for Overseas Assignments

Date of Solicitation:

09/28/2011

Line Item No. Description Quantity Unit Unit Price Total Cost

Section C - Descriptions/Specifications/Statement of Work

C.1. Statement of Work

Foreign Service Institute

Statement of Work

Coping in a Crisis for Overseas Assignments

1. Background The George P. Shultz National Foreign Affairs Training Center of the Department of State is the federal government's primary training facility for personnel of the foreign affairs community. The Foreign Service Institute (FSI) is the Department bureau that provides training for employees of the Department of State and other agencies at the Shultz Center. The Transition Center offers security awareness training to foreign affairs agency personnel and their eligible family members in the form of the Security Overseas Seminar (SOS) program. Over two thousand participants attend per year, from many U.S. Government agencies. Classes range from 30 to 170 with average class size of 80 students. Their level of experience in the Foreign Service varies from newcomers in the overseas environment, to veterans with twenty years or more of service, to their family members and members of household.

2. Purpose The Foreign Service Institute is actively seeking small business contractors to deliver the session "Coping in a Crisis" for the Security Overseas Seminar (SOS). The overall aim of the SOS is to motivate individuals to identify the security threats overseas and to develop a plan for managing the risks in both their personal and professional life. The two-day program is offered approximately thirty (30) times a year, and utilizes a variety of presentation formats in order to maximize the efficiency of the program. This program requires the services of a qualified and experienced contractor to present on coping skills in the overseas environment. The ‘Coping in a Crisis' segment is the final session of the two day seminar, typically Tuesday afternoons. The session is one hour long plus an additional 10 minutes for questions from the students afterwards.

The presentation entitled, ‘Coping in a Crisis', will contain, but is not limited to the following topics: types of crises, preparation for crises, crisis management, types of victims, vicarious traumatization, resilience, post-traumatic stress, and resources available to support persons.

This will be a Blanket Purchase Agreement (BPA) of a base and four (4) option years. This solicitation will result in a pool of external trainers, consultants, and coaches contracted via multiple award agreements. This solicitation is not for United States Government Civil Service jobs. Performance of these services will occur only as authorized by specific BPA Calls detailing dates, tasks and schedules. There will be no limit to the number of Calls issued under the BPA. The government may issue orders requiring services at multiple locations. There is no specific commitment by either party, until dates, task and schedule are mutually negotiated by individual order.

No part of the services to be performed under this agreement may be subcontracted, and no obligation or duty arising out of the individual order may be transferred, or assigned, without the prior authorization of the

Contracting Officer. BPA Calls will be issued under a BPA based upon the government's need and according to FSI's determination of what is most advantageous to the Government. FSI does not guarantee any minimum level of work under any resultant BPA.

3. Qualifications The contractor shall have sufficient knowledge and experience in mental health and coping with crises on an individual and organizational level. The contractor shall have travel experience in foreign countries, familiarity with foreign policy issues, and possess a working knowledge of the current structure, policies, regulations and operational mechanisms of U.S. foreign affairs government agencies, and specifically U.S.

missions overseas. The contractor shall have training and public speaking experience in a classroom or seminar setting.

4. Requirements

1. The offeror must provide a proposal for the one hour presentation on the topic of ‘Coping in a Crisis.'

2. Preparation and use of top-quality visual aids compatible with the Foreign Service Institute's audio-visual technology. Handouts may be provided by awardee if desired, subject to the approval of the course coordinator.

3. Subject matter input toward course materials, including the coping portion of the Security Overseas Seminar Guidebook.

4. Winning bidder will be required to attend an initial orientation meeting with the Contracting Office Representative (COR) and other staff members. The awardee must also attend at least one meeting per quarter with the COR to review student evaluations, objectives, and structure of the course.

5. Winning bidder will be required to submit a course outline, lesson plan, any audio/visual or presentation files and presenter notes to the course coordinator at least five working days prior to the course.

6. The awardee must arrive 10 minutes prior to the start of the class and respond to follow-up questions at the end of the class. The class is almost always held on Tuesday afternoons from 1500-1600.

7. The awardee must personally deliver the presentation. In the case of the awardee's absence, all subcontractors must be proposed and approved two weeks in advance of the training date by the COR.

Subcontractors must fulfill all criteria of the contract. Responsibility for payment of subcontractors will be undertaken by the contractor, not the U.S. Government.

8. The awardee must employ adult experiential learning methods, including but not limited to group exercises, case studies, open discussions, and coaching, to allow students ample opportunities to discuss strategies presented in class. Activities must pertain to current, real-life situations faced by US government employees overseas.

9. The awardee must work with the Contracting Officer's Representative (COR) and other staff members to address any issues with the presentation and content of the course, in response to evaluations from students and staff, and/or updates to security procedures or State Department policies.

10. The awardee must also be prepared to extend into option years, during which the total number of classes taught, would range between 15-30 sessions in the following fiscal years.

5. Other Should it be necessary to cancel or postpone one or more of the seminars, the contractor will be given a minimum of one weeks' notice prior to the scheduled start of that class, and, in the case of cancellation, will be paid only for actual documented costs incurred in preparation for the workshop. In the case of postponement, the contractor will be reimbursed only actual documented costs that cannot be deferred until the rescheduled session(s).

Data Rights: All materials developed by the contractor become the property of the Government, and the contractor may not copy or reproduce them in any way for use outside of an FSI class, share them by any means outside of the Foreign Service Institute, or publish them in any fashion without the express permission of the Director of the Transition Center.

By mutual agreement, depending on the availability of funds, the contractor could be contacted to provide additional sessions, throughout the period of the contract.

6. Time Frame The BPA period is for a base year and four one-year options. We estimate awarding BPAs by November 2011, and on an ongoing basis thereafter as needed. Actual BPA Calls for services may be issued on or about November 01, 2011 through October 31, 2016.

7. Government Provided Property The Government will provide all necessary teaching materials and supplies to perform the duties listed above.

All materials developed by the contractor under this contract remain the property of the Government and may not be published, shared, or used in any way outside of authorized Department of State training contexts.

8. Quality Assurance The GTM (Government Technical Manager) determines acceptability of services. The Government has the right to inspect and approve all services called for in orders issued under the BPA. If the Contractor fails to perform the required services at an acceptable level as determined by the Supervisor/GTM, either from a performance or professionalism standpoint, the Government reserves the right to terminate the BPA.

9. Technical Direction Guidance and specific direction in carrying out the requirements stated above within the context of the Foreign Service Institute will be provided by the GTM identified with each BPA Call placed.

Contractor is expected to carry out instructions received from the GTM in a professional and timely manner.

The Government will not provide counseling to contractor on their performance; it is assumed that once the contractor receives instructions about how to perform the duties that the contractor will implement the instructions. Should contractor performance not be adequate, the Government may terminate the agreement without discussion.

Neither the Contracting Officer's Representative (COR) nor the GTM have the authority to make changes in this Statement of Work or in the terms and conditions of this agreement; any necessary changes are only made by the Contracting Officer in the form of a bi-lateral agreement. The Contractor is forewarned that the Government will not compensate any additional work by the contractor if it is not authorized in the contract.

10. Place of Delivery Services under this contract will be performed at the Government's facility located at The George P. Shultz National Foreign Affairs Training Center at 4000 Arlington Boulevard, Arlington, Virginia.

11. Self-Employed Contractors Awarded bidders under this solicitation understand that they are self-employed contractors and not Government employees. As such, the contractor is responsible for managing their taxes, health insurance, social security payments, etc. The Government will pay the contractor based on the fully loaded per session rate bid; the contractor is responsible for paying their personal expenses. The government will pay no benefits under this agreement. Contractors will be issued a BPA Call that will detail the period of performance their services are required. The award of a BPA does not necessarily mean that the government will use your services.

12. Termination of BPA Calls Failure to follow directions/guidance from the GTM or COR can result in the termination of the BPA/ BPA Call. GTMs are responsible for monitoring contractor performance. Should they observe that a contractor is failing to follow guidance, is unable to complete designated tasks, cannot work collegially with colleagues, or is demonstrating any other unprofessional behavior; the GTM will advise the contractor and also notify the COR.

Any of the above could result in the termination of a BPA and/or a BPA Call.

Section D - Packaging and Marking

D.1 Packaging and Marking

RESERVED

Section E - Inspection and Acceptance

Clauses By Reference Clause Title Date 52.246-4 Inspection of Services--Fixed-Price (Aug 1996) 08/01/1996

52.246-6 Inspection--Time-and-Material and Labor-Hour (May 2001) 05/11/2001

E Inspection and Acceptance

Section E - Inspection and Acceptance E. 1. Inspection and acceptance of the services to be provided hereunder shall be made by the Government Technical Monitor (GTM) or Contracting Officer's Representative (COR).

E. 2. The Role of Government Personnel and Responsibility for Contractor Administration

A. Contracting Officer (CO): The CO has the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the Government to: amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and delivery schedules; make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. Additionally, he/she may delegate certain other responsibilities to authorized representatives.

B. Government Technical Monitor (GTM): The GTM will assist the COR in discharging responsibilities. The responsibilities of the GTM include, but are not limited to: monitoring and inspecting the Contractor's progress and performance; evaluating contractor performance with the terms and conditions of this contract; acting as the Government's representative at the work site; advising the contractor of proposed deductions for non-performance or unsatisfactory performance; preparing receiving reports and/or approving invoices for payment; and advising the COR of any factors which may cause delay in work performance.

C. Contracting Officer's Representative (COR): The COR is responsible for promptly notifying the Contracting Officer in writing of any noncompliance or deviation in performance or failure to make progress; knowing and understanding the terms and provisions of the contract; knowing the scope and limitations of your authority; using good judgment, skill and reasonable care in the exercise of authority; protecting privileged and sensitive procurement information. If questions arise which are not clearly answered in the contract or if disputes with the Contractor occur, prepare a written report to the Contracting Officer setting forth the problem(s) encountered.

Section F - Deliveries or Performance

F Period of Performance

F.1- Period of Performance (On or about) Base year: November 01, 2011 - October 31, 2012

Option Year 1: November 01, 2012 - October 31, 2013

Option Year 2: November 01, 2013 - October 31, 2014

Option Year 3: November 01, 2014 - October 31, 2015

Option Year 4: November 01, 2015 - October 31, 2016

F.2 Place of Performance Services under this contract will be performed primarily, but not exclusively, at the Government's facility located at The George P. Shultz National Foreign Affairs Training Center (FSI) at 4000 Arlington Boulevard Arlington, VA.

F.3 Normal Hours of Operation The normal hours of operation at FSI are Monday through Friday from 8:15 am to 5:00 pm.

F.3 Government Closure Should the Federal Government or the Department of State, Foreign Service Institute, close for any reason (e.g., snow storm, terrorist threat, emergency situation, etc.) and the contractor is unable to perform services, the contractor shall not be paid for that day. If the contractor has done preparation for the cancelled session, the contractor will be paid ten percent of the cost of one session for preparation time. If the course is rescheduled, the contractor will be given an opportunity to provide services on a new date.

F.4 Cancellation Should it be necessary to cancel any session after the dates have been agreed in writing with the contractor, the contractor will be given 7 days notice.

Section G - Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999) 08/01/1999

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is to be determined with each BPA Call.

(End of clause)

FSI1 FSI Invoicing Instructions 01/01/2005

Contractor shall submit invoice to the following address:

Department of State

Foreign Service Institute

Washington, D. C. 20520-4201

ATTN: Office of Budget and Management

Your invoice must include the following information:

(1) your name and address to which payment is to be made;

(2) your DUNS number and tax identificiation numbers (for individuals this is your SSN);

(3) the order numbers in Blocks 3 and 4;

(4) the correct amount owed by FSI;

(5) time payment discount, even if 'net';

(6) itemized billing;

(7) show ordering office in block 10;

(8) cite contract number (Block 2) as well as requisition number (Block 4) in all correspondence;

(9) unique vendor invoice number;

(10) contact name and telephone number;

(11) invoice date;

(12) description, price, and quantity of goods/services.

Failure to submit an invoice with all required information will result in invoice being returned for proper submission.

Payment under this purchase order will be due on the 30th calendar day after either (1) the date of receipt of proper invoice in the designated office, or (2) the date the services are accepted by the Government.

(end of clause)

Section H - Special Contract Requirements

H.1. Special Contract Requirements

H. 1. Non-Payment for Unauthorized Work No payments will be made for any unauthorized services or for any unauthorized changes to the work specified herein. This includes any services performed by the contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

H. 2. Smoke Free Workplace Notice

(a) The Department of State has been designated a smoke free workplace.

(b) Definitions: "Smoking" means a lighted cigar, cigarette, pipe or other tobacco product. "Smoking areas" means those designated exterior spaces where the smoking of tobacco products is permitted.

(c) Applicability: The Smoke-Free Workplace Policy applies to all occupants of the Shultz Center complex; as well as all Department of State occupied space in other domestic buildings, whether owned, rented or leased, and to all Department of State owned, rented, or leased vehicles.

(d) Policy: It is the policy of the Department of State to promote a healthy environment. Accordingly, the Department has adopted a policy prohibiting smoking in the interior of all domestic buildings and facilities effective August 1, 1993.

H.3. Removal from Duty The Government may direct that a contractor be removed immediately from the work site(s) should it be determined that the person is unfit for the job. A determination of unfitness may be made from, but not limited to, incidents involving the most immediate identifiable types of misconduct or delinquency as set forth below:

*Falsification or unlawful concealment, removal, mutilation or destruction of any official documents or records, or concealment of material facts by willful omissions from other documents or records;

*Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. Also participation in disruptive activities which interfere with the normal and efficient operations of the Government;

*Theft, vandalism, or any other criminal actions;

*Selling, consuming or being under the influence of intoxicants, drugs or substances which product similar effects;

*Improper use of communications equipment or government property;

*Violations of security procedures or regulations;

*Unacceptable performance

The Contractor shall be responsible for maintaining satisfactory standards of conduct and integrity. The Contracting Officer, acting on the advice of the COR, will make all determinations regarding the removal of any employee from the work site(s).

H.4. Contractor Self-Identification All contractor personnel attending meetings, answering Government telephones, and/or working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public, of other government personnel or Congress that they are Government officials. Contractor personnel must also ensure that all documents or reports produced by them are suitably marked as contractor products or that contractor participation is appropriately disclosed. This direction shall be adhered to unless otherwise waived, in writing, by the cognizant ontracting Officer.

At no time will any contractor utilize letterhead for any correspondence between the contractor and any other entity depicting or intimating that the Contractor is a member/employee of the U.S. Government, either as an individual or as a company/corporation. Example: Using the Department of State Seal (or any other Government's agency seal) in their letterhead.

H.5.Shultz Center Parking Program

PURPOSE:

This notice describes the basis for the allocation and management of parking space at the George P. Shultz National Foreign Affairs Training Center (hereinafter referred to as the Shultz Center). The Department of State and all U.S. Government agencies represented at the SHULTZ CENTER are committed to a policy of energy conservation and therefore encourage, and given priority to, the formation of carpools.

AUTHORITY

A. Authority for this regulation is derived from: (a) Title 41 CFR, Section 102 Federal Management Regulations, (b) 6 FAM 1040, "Parking Program Administration"; and, (c) "develop and implement a parking program for the SHULTZ CENTER." In instances of conflict, 6 FAM 1040 and the Federal Management Regulations take precedence.

B. Long term Parking at Shultz Center is by individual permit and is reserved exclusively for full time faculty, students, and support staff who work at the center.

C. The responsibility for managing the parking program at SHULTZ CENTER has been vested in the Executive Director of FSI. All applications for parking must be submitted on-line on the General Services Office's web page. The GSO will review and process all applications. All payments are to be made at the Foreign Affairs Recreation Association (FARA) located at the SHULTZ CENTER Field House. FARA's contact at SHULTZ CENTER is Ms.Jomayra Santiago on extension 27221.

DEFINITIONS:

A. Employee: As referred to in this regulation an employee is any current full or part-time U.S. Government employee of the SHULTZ CENTER faculty or support staff.

B. Student: Any U.S. Government employee, regardless of agency affiliation, who is enrolled at SHULTZ CENTER for long or short-term resident (on-campus) training. Included within this term are the spouses of students who are also enrolled in training at the SHULTZ CENTER.

C. Carpool/Vanpool: A group of two or more people using a motor vehicle for transportation to and from work.

D. Executive: A SHULTZ CENTER current staff member with management responsibilities who in the judgment of the SHULTZ CENTER Director, requires preferential assignment of parking space.

E. Current Employee(s) with Disability(ies): must have an FSI handicap permit in addition to handicapped license plates or a handicapped placard issued by the state displayed at all times and the state issued certification must be available for review at any time.

F. Official Parking: Parking spaces reserved for Government-owned or leased vehicles. Official vehicles are not charged parking fees.

G. Illegal Parking: Parking on the SHULTZ CENTER without registering your vehicle with GSO, not displaying a completed location placard and parking pass for daily parkers, or parking in areas indicated in the Unauthorized Parking section below

ASSIGNMENT OF PARKING SPACES

A. Persons who obtain a daily parking pass must park in either P-1, 2, 3, 4 or West Parcel and display both the parking pass and fill out the location placard and keep them in the front window of the vehicle while on the facility.

B. Available parking on the Shultz Center is located in lots P-1 through P-7 depending on type of pass or permit and includes the West Parcel overflow lot located at 290 S. Taylor Street

C. NO ONE may park in spaces designated as official or in fire lanes, on sides or turns of the perimeter road, on sides and ends of island strips, or other striped areas.

D. Use of designated overflow parking is prohibited until all regular numbered parking spaces have been filled in all lots, or FARA indicates the lots are closed due to being full.

COMPETITION FOR AND ALLOCATION OF PARKING PERMITS

A. The allocation of, and the competition for, all SHULTZ CENTER parking permits is based upon the submission of an on-line application to FSI/EX. The allocation of parking permits will be made in descending order of priority as follows:

1. Staff/students with disabilities;

2. Executive staff;

3. Carpools/Vanpools;

4. Full-time staff (including contractors);

5. Full-time students (4 weeks or more);

6. Part-time staff (including contractors);

7. Short-term students (less than four weeks);

8. Visitors

B. Van/Carpool Permit Allocation

1. Vanpool/Carpool applications will be ranked competitively for allocation with the vehicles with the largest number of State employees taking priority over pools with fewer State members;

2. In cases of ties, the Pool with the greater direct distance from the principal pool member's residence (The Applicant) to SHULTZ CENTER prevails: or,

3. If further tie breaking is required, the highest combined total years of Federal Service of pool members will be used.

PARKING PERMITS

SHULTZ CENTER parking permits, individually numbered, are issued in the following categories:

A. Yearly permits will be issued to executive staff of the Institute as well as to those who pay for the entire year.

The Director, Deputy Director, Deans, and the Executive Director for Management will be assigned a reserved parking space. Once payment has been made, the permit will be issued upon presentation of a paid receipt to the parking coordinator in GSO.

B. Monthly permits will be issued to all other Institute staff (including contractors) unless the individual purchases a yearly permit, subject to availability of space.

C. Intermittent (daily) passes are issued each day, subject to availability of space.

Everyone MUST complete an on-line application for monthly or yearly passes. All vehicles with monthly or annual permits must be registered with GSO. All parking permits/passes must be fully displayed in the front window at all times. Issuance of a permit does not guarantee that a parking space will be available. This is a requirement of our agreements with Arlington County, the local community and the bureau and facility emergency action plans.

Parking on the Shultz Center is located in lots P-1 through P-7 including the West Parcel Overflow lot located at 290 S. Taylor Street.

Vehicles parked at FSI without a valid parking permit, without a completed location placard (daily parkers), parked in areas designated No Parking, or in Handicap spaces without proper permits will be booted and subject to a $40.00 boot removal fee.

PARKING FEE

The following fees, which are used to pay the contractual costs for operating the parking service, are applicable to regular and intermittent parking permits:

--The fees are subject to change at any time with prior, 30 day, notice:

--The fee for yearly permits is $90.00, payable in advance;

--The fee for regular permits is $10.00 per month, payable in advance;

--The fee for intermittent (daily) permits is $5.00 per day.

Payment: Parking fees, payable in advance are due the first working day of the month and are considered delinquent if not paid by the fifth working day of the month. Intermittent (daily) parking fees are payable at the time the permit is issued. Checks should be made out to FSI/FARA. MasterCard and Visa charge cards can also be used for payment.

For your convenience, the first three business days of each month, FARA will set up a table in the cafeteria, from 11:00am to 2:00 pm, to receive cash or check payments. After that time all payments must be made at the Field house. Applicants must provide FARA with a copy of the application approval e-mail they receive from

GSO.

Visitor and Guest Parking: There is a visitor parking area limited to two hours for official visitors and guest speakers. Handicapped spaces are also available in this area. Parking in these spaces by individuals other than visitors and guests is considered unauthorized and may result in vehicles being booted ($40.00 removal fee) or towed at the owner's expense. Repeat violations may result in loss of parking privileges. FSI staff and students are not authorized to park in these spaces.

Handicap Parking: There are designated handicap parking spaces in front of the Visitor's Center and in P5, P6 and P7 lots. Parking in these spaces is reserved for individuals displaying a valid FSI Handicap parking permit.

FSI handicap permits must be requested during the on-line application process, applicants will need to provide the state issued certification issued with handicap tags or placards for review to obtain an FSI handicap permit.

Issuance of a permit does not guarantee that a parking space will be available. Vehicles parked in handicap spaces without a valid FSI handicap parking permit are considered unauthorized and may result in vehicles being booted ($40.00 removal fee) or towed at the owner's expense. Repeat violations may result in loss of parking privileges.

Unauthorized Parking: Parking in fire lanes, designated official spaces, striped areas, on sides or turns of the perimeter road, or on sides and ends of island strips, other striped areas, or double parking are all considered unauthorized and may result in vehicles being booted ($40.00 removal fee) or towed at the owner's expense.

Repeat violations may result in loss of parking privileges.

Overflow Parking: FSI has overflow parking located in the west parcel which is located at 290 S. Taylor Street across George Mason Drive. This is Department of State property and is part of the FSI campus and authorized parking areas with a pedestrian tunnel under George Mason. This lot closes and is locked at 7:30 PM. Not wishing to walk from a distant lot is not a valid reason for violating this policy or parking illegally. When both on-campus parking lots and the overflow parking on the west parcel are full, FARA is authorized to direct individuals to park along designated curbs. Only FARA is authorized to direct people to park in areas otherwise designated as No Parking. In these cases, FARA will provide drivers with an authorized permit unique for that specific day. Vehicles not displaying the authorized permit in these areas will be booted ($40.00 removal fee) or towed at the owner's expense. Repeat violations may result in loss of parking privileges. Individuals should not assume that since other vehicles are parked in these areas that it is acceptable to park there without FARA direction.

Overnight parking: Parking on the Shultz Center overnight is prohibited in accordance with the traffic management plan with Arlington County and the facility's agreements with the surrounding communities.

Exceptions will be made for those persons involved in an official FSI sponsored offsite. The sponsoring office must submit a detailed list in writing to GSO of all personnel with vehicle information. Only the office may request the exception.

Returned Checks: There is a $35.00 charge for any check returned for insufficient funds. This is exclusive of amount owed FARA. FARA reserves the right to boot any vehicle which is in arrears or who, after warnings, continually disregards parking guidance in this notice.

Transfer: Parking permits, permanent or intermittent, are issued to individuals by name who are responsible for them. Permits may not be loaned and are valid only for when individuals are FSI current staff and students in resident (on-campus) training only. Permits must be returned to FARA when no longer required.

Loss: The loss of a permit must be reported to FARA immediately. When it appears that a permit has been pilfered or there is evidence of fraud, FSI/EX will refer the case to appropriate authorities. Individuals are personally responsible for keeping their permit safe and to pay for replacements should they be lost.

Penalties: Falsification of information on applications or unauthorized transfer of permits to others for use will result in the permanent suspension of offenders' parking privileges. Failure to observe posted speed limits, repeated delinquent parking fee payments, failure to report an accident, and repeated violation of posted parking directions will result in the suspension of parking privileges for a period of six months, or the remainder of the parking year (Jan-Dec) whichever is longer.

RULES OF THE ROAD

1. The maximum speed limit on the SHULTZ CENTER grounds is 15 miles an hour.

2. Passing Shuttle Buses that are stopped for passengers is prohibited and a violation of State of Virginia traffic laws.

3. Pedestrians have the right-of-way at all times.

4. Permits and placards must be fully displayed in the front windshield.

5. Attendants will be present at the entrance gates and will also patrol the parking area from 7 AM until 4 PM, weekdays.

6. Vehicles should be locked and any valuables left in them placed in trunks or otherwise hidden from view.

7. NEITHER THE UNITED STATES GOVERNMENT, THE DEPARTMENT OF STATE, SHULTZ

CENTER, FARA OR THE PARKING SERVICES CONTRACTOR(S) IS RESPONSIBLE FOR THE THEFT

FROM, LOSS OF, OR DAMAGE TO ANY VEHICLE PARKED AT THE SHULTZ CENTER SITE

AND/OR ITEMS LEFT IN VEHICLES.

8. Overnight parking is prohibited. Exceptions will be made for those persons involved in an official FSI sponsored offsite. The sponsoring office must submit a list in writing to GSO of all personnel with vehicle information. Individuals are not authorized to park overnight.

9. Damage Claims: Anyone who damages another vehicle and/or his own must: (a) report the incident immediately to the attendant on duty and (b) complete an accident report form obtained from the attendant and submit it to FSI/EX/GSO and (c) report accident to Security. After hours or when attendants are not present, incidents should be reported, and accident report forms obtained, from the security officer on duty.

10. Attendants are prohibited from moving any vehicle.

11. SHULTZ CENTER reserves the right to have illegally parked vehicles removed by a commercial towing firm at the owner's expense and responsibility.

12. FARA reserves the right to boot any car which is in arrears of payment (after the 10th of the month) and then have the car removed. The owner of the vehicle will be responsible for all costs associated with this action.

13. All staff and students should look for signs, pavement markings, etc which indicate that space is not a legal parking spot. All parking must be in accordance with information contained both from the parking ticket as well as regular State of Virginia driving codes. Striped areas on the pavement indicate no parking.

Section I - Contract Clauses

Clause Title Date 52.202-1 Definitions (July 2004) 07/19/2004

52.203-5 Covenant Against Contingent Fees (Apr 1984) 04/01/1984

52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 09/28/2006

52.203-7 Anti-Kickback Procedures (Oct 2010) 10/01/2010

52.204-7 Central Contractor Registration (Apr 2008) 04/22/2008

52.204-9 Personal Identity Verification of Contractor Personnel. (Sept 2007) 09/17/2007

52.212-4 Contract Terms and Conditions--Commercial Items (June 2010) 06/16/2010

52.215-8 Order of Precedence--Uniform Contract Format (Oct 1997) 10/01/1997

52.217-2 Cancellation Under Multiyear Contracts (Oct 1997) 10/01/1997

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

60 days; 60; 5 years;

03/27/2000

52.219-28 Post-Award Small Business Program Rerepresentation (Apr 2009) 04/20/2009

52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 02/01/1997

52.223-6 Drug Free Workplace (May 2001) 05/11/2001

52.224-1 Privacy Act Notification (Apr 1984) 04/01/1984

52.224-2 Privacy Act (Apr 1984) 04/01/1984

52.227-14 Rights in Data--General (Dec 2007) 12/07/2007

52.232-23 Assignment Of Claims (Jan 1986) 01/01/1986

52.233-1 Disputes (July 2002) 07/29/2002

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation (Apr 1984) 04/01/1984

52.243-1 Alt I Changes--Fixed Price (Aug 1987)- Alternate I (Apr 1984) 04/01/1984

52.245-9 Use and Charges (Aug 2010) 08/02/2010

52.249-4 Termination for Convenience of the Government (Services) (Short Form) (Apr 1984) 04/01/1984

52.253-1 Computer Generated Forms (Jan 1991) 01/01/1991

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

08/01/1999

652.232-72 LIMITATION OF FUNDS (AUG 1999) 08/01/1999

Clause Title Date 652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR 2004) 04/01/2004

52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010) 10/01/2010

(a) Definitions. As used in this clause--

"Agency" means "executive agency" as defined in Federal Acquisition Regulation (FAR) 2.101.

"Covered Federal action" means any of the following actions:

(1) Awarding any Federal contract.

(2) Making any Federal grant.

(3) Making any Federal loan.

(4) Entering into any cooperative agreement.

(5) Extending, continuing, renewing, amending, or modifying any Federal contract, grant, loan, or cooperative agreement.

"Indian tribe" and "tribal organization" have the meaning provided in section 4 of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450b) and include Alaskan Natives.

"Influencing or attempting to influence" means making, with the intent to influence, any communication to or appearance before an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal action.

"Local government" means a unit of government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmental duty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative organization, and any other instrumentality of a local government.

"Officer or employee of an agency" includes the following individuals who are employed by an agency:

(1) An individual who is appointed to a position in the Government under Title 5, United States Code, including a position under a temporary appointment.

(2) A member of the uniformed services, as defined in subsection 101(3), Title 37, United States Code.

(3) A special Government employee, as defined in section 202, Title 18, United States Code.

(4) An individual who is a member of a Federal advisory committee, as defined by the Federal Advisory Committee Act, Title 5, United States Code, appendix 2.

"Person" means an individual, corporation, company, association, authority, firm, partnership, society, State, and local government, regardless of whether such entity is operated for profit, or not for profit. This term excludes an Indian tribe, tribal organization, or any other Indian organization eligible to receive Federal contracts, grants, cooperative agreements, or loans from an agency, but only with respect to expenditures by such tribe or organization that are made for purposes specified in paragraph (b) of this clause and are permitted by other Federal law.

"Reasonable compensation" means, with respect to a regularly employed officer or employee of any person, compensation that is consistent with the normal compensation for such officer or employee for work that is not furnished to, not funded by, or not furnished in cooperation with the Federal Government.

"Reasonable payment" means, with respect to professional and other technical services, a payment in an amount that is consistent with the amount normally paid for such services in the private sector.

"Recipient" includes the Contractor and all subcontractors. This term excludes an Indian tribe, tribal organization, or any other Indian organization eligible to receive Federal contracts, grants, cooperative agreements, or loans from an agency, but only with respect to expenditures by such tribe or organization that are made for purposes specified in paragraph (b) of this clause and are permitted by other Federal law.

"Regularly employed" means, with respect to an officer or employee of a person requesting or receiving a Federal contract, an officer or employee who is employed by such person for at least 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person for receipt of such contract. An officer or employee who is employed by such person for less than 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person shall be considered to be regularly employed as soon as he or she is employed by such person for 130 working days.

"State" means a State of the United States, the District of Columbia, or an outlying area of the United States, an agency or instrumentality of a State, and multi-State, regional, or interstate entity having governmental duties and powers.

(b) Prohibition. 31 U.S.C.