City and County of San Francisco

Invitation for Bids (IFB) for:

Pantograph Shoe Carbons (Long & Short) for Siemens Light Rail Vehicles

IFB No. SFMTA-2027-20-LOC

EVENT ID: SFGOV-0000012102

This Solicitation can be viewed on the City’s Supplier Portal at: https://sfcitypartner.sfgov.org/pages/index.aspx

Bid Phase Tentative Date Invitation for Bids Issued September 21, 2026 Deadline for Written Questions September 28, 2026, at 1:00 PM PT Bid Due Date October 5, 2026, at 1:00 PM PT Bid Opening October 5, 2026, at 1:20 PM PT Contract Administrator: Gracia Liunita

Administrative Analyst San Francisco Municipal Transportation Agency Phone: (415) 646-2214 Email: Gracia.Liunita@sfmta.com

Attachments Attachment A: City’s Purchase Order Terms (Form P-250c) Attachment B: Bidder Questionnaire Attachment C: Bid Sheet Template Attachment D: First Source Hiring Form Attachment E: Attestation of Compliance on Communications Prior to Purchase Order Award Attachment F: Certification of Debarment, Suspension, and Other Responsibility Matters Attachment G: Certification Regarding Lobbying https://sfcitypartner.sfgov.org/pages/index.aspx

City and County of San Francisco

MQ # Description When Due to SFMTA

MQ1 Completed Attachment B: Bidder’s Questionnaire Bid Due Date

MQ2 Completed Attachment C: Bid Sheet Bid Due Date

MQ3 Completed Attachment E: Attestation of Compliance on Communications Prior to Purchase Order Award

Bid Due Date

MQ4 Completed Attachment F: Certification of Debarment, Suspension, and Other Responsibility Matters

Bid Due Date

MQ5 Completed Attachment G: Certification Regarding Lobbying Bid Due Date

MANDATORY

MINIMUM

QUALIFICATION

DOCUMENTATION

Bidders must meet each Minimum Qualification (MQ) listed below. As outlined in the table below, certain documents must be provided with your Bid, while others are due upon being deemed the Apparent Lowest Bidder by SFMTA. A bid that fails to provide the following documentation at the time requested, will not be eligible for further consideration.

Sourcing Event 0000012102 SFMTA-2027-20-LOC SFMTA P-696c (07-24) GLI i September 21, 2026

Table of Contents

I. Introduction and Solicitation Schedule A. Introduction B. Reserved. (Cooperative Agreement) C. Solicitation Schedule D. Reserved. (Pre-Bid Conference) E. Bid Opening F. Purchase Order Terms and Negotiations

II. Goods Requested A. Goods Requested B. Regulatory and Compliance Requirements Specific to the Goods Solicited C. Reserved. (Green Purchasing Requirements) D. Reserved. (Alternates and Samples) E. Freight on Board and Shipping Costs

III. Local Business EnterprIse (LBE) Program Requirements A. Reserved. (Contract Compliance Office) B. Application of LBE Bid Discounts C. Reserved. (LBE Subcontracting Participation Requirements) D. Reserved. (CMD LBE Forms) E. Reserved. (LBE Payment and Utilization Tracking)

IV. Bid Evaluation Criteria

V. Minimum Qualifications AND Documentation Required When Deemed The Apparent Lowest Bidder (Pass/Fail)

VI. Information to be provided with the Bid A. Bidder’s Questionnaire B. Bid Sheet C. Bid Evaluation Period D. Price Discrepancies E. Bidding on Separate Items or in Aggregate(s) F. Application of Ratings Bonus/Discounts for Evaluating Lowest Responsive Bidder

VII. Supporting Documentation Required 5 Days After Issuance of the Notice of Intent to Award

VIII. Failure to Provide Insurance and/or Bonds

IX. SFMTA’s Social and Economic Policy Requirements A. Bidders Unable to do Business with the City B. Reserved. (Prevailing Wage Ordinance) C. Reserved. (Health Care Accountability Ordinance (HCAO)) D. Reserved. (Minimum Compensation Ordinance (MCO)) E. First Source Hiring Program F. Non-Profit Entities G. Reserved. (Sweatfree Procurement) H. Reserved. (Non-Profit Entities) I. Conflict of Interest J. Other Social Policy Provisions

X. Terms and Conditions for Receipt of Bids A. How to Register as a City Supplier B. Bid Questions and Submissions C. Bid Addenda D. Public Disclosure E. Limitation on Communications During Solicitation

SFMTA P-696c (07-24) GLI ii September 21, 2026

F. Bid Selection Shall Not Imply Acceptance G. Cybersecurity Risk Assessment H. Solicitation Errors and Omissions I. Objections to Solicitation Terms J. Protest Procedures K. Bid Term L. Revision to Bid M. Bid Errors and Omissions N. Financial Responsibility O. Bidder’s Obligations under the Campaign Reform Ordinance P. Limitation on Communications Prior to Award Q. Reservations of Rights by the City R. No Waiver S. Other

SFMTA P-696c (07-24) GLI 1 of 14 September 21, 2026

I. INTRODUCTION AND SOLICITATION SCHEDULE

A. Introduction

1. General This Invitation for Bids (hereinafter IFB or Solicitation) is being issued by San Francisco

Municipal Transportation Agency (hereinafter, SFMTA or Agency). The SFMTA is seeking qualified suppliers (Bidders) to provide offers (Bid) for the procurement of Pantograph Shoe Carbons (Long & Short) for Siemens Light Rail Vehicles.

2. Selection Overview The SFMTA may award a Purchase Order to the Bidder that meets the Minimum

Qualifications (See Section V) of this Solicitation whose Bid is the Lowest Responsive Bid.

Responsive Bids will be evaluated based on the criteria outlined herein. If applicable, the SFMTA’s Contract Compliance Office will assess Bid compliance with Local Business Enterprise (LBE) requirements and assign a Bid Discount to eligible Bids.

B. Reserved. (Cooperative Agreement) C. Solicitation Schedule

The anticipated schedule for this Solicitation is set forth below. These dates are tentative and subject to change. It is the responsibility of the Bidder to check for any Addenda to this Solicitation or other published pertinent information posted on the City’s Supplier Portal.

Bid Phase Tentative Date Invitation for Bids Issued September 21, 2026 Deadline for Written Questions September 28, 2026, at 1:00 PM PT Bid Due Date October 5, 2026, at 1:00 PM PT Bid Opening October 5, 2026, at 1:20 PM PT Period for Protesting Notice of Intent to Award

Within three (3) business days of the City's issuance of a Notice of Intent to Award.

D. Reserved. (Pre-Bid Conference)

E. Bid Opening

The SFMTA will conduct a Bid Opening following the Bid Due Deadline. The Bid Opening meeting will take place on October 5, 2026, at 1:20 PM PT.

To attend the Bid Opening meeting, you can either click the " Click here to join the meeting " link below and/or call the phone number and enter the Conference ID.

Microsoft Teams meeting

Click here to join the meeting Meeting ID: 285 655 697 905 054 Passcode: qj6zu7Lk

Dial in by phone +1 415-523-2709,,717440693# United States, San Francisco Find a local number Phone conference ID: 717 440 693# https://teams.microsoft.com/meet/285655697905054?p=5TcRZOP40K5ZXTFXVw tel:+14155232709,,717440693 https://dialin.teams.cloud.microsoft/b95ca0ad-d0a4-4d37-84dd-9c5628c59434?id=717440693

SFMTA P-696c (07-24) GLI 2 of 14 September 21, 2026

F. Purchase Order Terms and Negotiations The successful Bidder will be required to accept the Purchase Order attached hereto as Attachment A, the City Purchase Order Terms. The City’ Purchase Order terms are not subject to negotiation. Failure to timely execute City’s Purchase Order Terms, or to furnish any and all insurance certificates and policy endorsements, surety bonds or other materials required by City’s Purchase Order Terms, shall be deemed an abandonment of the Bid and City, in its sole discretion, may select another Bidder and proceed against the original selectee for damages.

II. GOODS REQUESTED

A. Goods Requested

The SFMTA seeks to procure Pantograph Shoe Carbons (Long & Short) for Siemens Light Rail Vehicles as listed in the Bid Sheet (Attachment C). No substitutions will be accepted.

Warranty and lead time for goods must be provided.

B. Regulatory and Compliance Requirements Specific to the Goods Solicited Prior to submitting a Bid in response to this Solicitation, Bidders must ensure they have fully read and understood the “Regulatory and Compliance Requirements” set forth in Attachment A, City’s Purchase Order Terms.

C. Reserved. (Green Purchasing Requirements) D. Reserved. (Alternates and Samples) E. Freight on Board and Shipping Costs

Goods shall be shipped Freight on Board, to any destination named in the Purchase Order issued by City pursuant to this Solicitation. The cost of shipment must be incorporated into the offered unit costs.

III. LOCAL BUSINESS ENTERPRISE (LBE) PROGRAM REQUIREMENTS

A. Reserved. (Contract Compliance Office) B. Application of LBE Bid Discounts

LBE Bid Discounts shall be applicable to at each phase of the Solicitation evaluation and selection process, in accordance with the values shown below.

1. Commodities

Estimated Purchase Order Value Small/Micro LBEs Ratings Bonus/Discount

SBA LBEs Ratings Bonus/Discount

Greater than $10,000 but less than or equal to $400,000.

10% 0%

Greater than $400,000 but less than or equal to $10,000,000.

10% 5% So long as it does not adversely affect a Small or Micro-LBE Bidder’s participation.

Greater than $10,000,000. 0% 0%

SFMTA P-696c (07-24) GLI 3 of 14 September 21, 2026

2. Reserved. (General and Professional Services)

3. Reserved. (Professional Services by Joint Ventures)

C. Reserved. (LBE Subcontracting Participation Requirements) D. Reserved. (CMD LBE Forms) E. Reserved. (LBE Payment and Utilization Tracking)

IV. BID EVALUATION CRITERIA

Evaluation Phase Evaluation Criteria Minimum Qualifications Documentation Pass/Fail Bid Sheet Lowest Price

V. MINIMUM QUALIFICATIONS AND DOCUMENTATION REQUIRED WHEN

DEEMED THE APPARENT LOWEST BIDDER (PASS/FAIL)

Bidders must meet each Minimum Qualification (MQ) listed below. As outlined in the table below, certain documents must be provided with your Bid, while others are due if Bidder is deemed the Apparent Lowest Bidder by the SFMTA. Such documentation should be clearly marked as “MQ1,” “MQ2,” and so on to indicate which MQ it supports. A bid that fails to provide the following documentation at the time requested, will not be eligible for further consideration. This screening is a pass or fail determination and a Bid that fails to meet the Minimum Qualifications will not be eligible for further consideration in the evaluation process. The SFMTA reserves the right to request clarifications from Bidders prior to rejecting a Bid for failure to meet the Minimum Qualifications.

MQ # Description When Due to SFMTA

MQ1 Completed Attachment B: Bidder’s Questionnaire Bid Due Date

MQ2 Completed Attachment C: Bid Sheet Bid Due Date

MQ3 Completed Attachment E: Attestation of Compliance on Communications Prior to Purchase Order Award

Bid Due Date

MQ4 Completed Attachment F: Certification of Debarment, Suspension, and Other Responsibility Matters

Bid Due Date

MQ5 Completed Attachment G, Certification Regarding Lobbying

Bid Due Date

VI. INFORMATION TO BE PROVIDED WITH THE BID

A. Bidder’s Questionnaire Complete the Bidder Questionnaire Form attached as Attachment B and return it as part of your Bid.

SFMTA P-696c (07-24) GLI 4 of 14 September 21, 2026

B. Bid Sheet The Bid Sheet associated with this Solicitation is attached hereto as Attachment C. Include a completed Bid Sheet with your Bid, following all instructions set forth therein.

C. Bid Evaluation Period The SFMTA will attempt to evaluate Bids within thirty (30) days after receipt of Bids.

D. Price Discrepancies Where applicable, if there is a discrepancy between the Bid Sheet and pricing entered by

Bidder elsewhere, the Bid Sheet pricing will prevail. In the event of a discrepancy between the unit price and the extended price, the unit price will prevail.

E. Bidding on Separate Items or in Aggregate(s) This Solicitation will result in the evaluation and award of one Aggregate consisting of one or more lines on the Bid Sheet Template. The Bid price for the Aggregate shall equal the total cost of all line items within that Aggregate and shall be evaluated against other Bid, after being reduced by any applicable LBE discounts, Local Tax discounts and/or Prompt Payment discounts.

F. Application of Ratings Bonus/Discounts for Evaluating Lowest Responsive Bidder

1. Application of LBE Bid Discount to Bid Price

Where price is a factor in the SFMTA’s evaluation process, Bidder’s price shall be reduced by an amount equal to the applicable LBE Bid Ratings Bonus/Discounts. The Ratings Bonus/Discount shall be applied solely for the purpose of determining the lowest responsive Bids and shall be in addition to any other discounts, preferences, or adjustments required by City law.

2. Application of Prompt Payment Discounts to Bid Price Prompt Payment discount (discount for prompt payment) will not be taken into consideration in determining the Lowest Responsive Bid.

3. Application of Anticipated Local Tax Revenue Discount to Bid Price Subject to subsection (c) below and solely for the purpose of determining the lowest responsive Bidder, Bids for taxable Commodities with a value greater than $1,000 shall be reduced by 1.25% when such Bid was submitted by a Bidder with a local presence in San Francisco as defined in subsection (a) below. The price adjustment shall be in addition to any other discounts, preferences, or adjustments required by City law.

a. San Francisco Presence Defined. For the purposes of determining eligibility for the price adjustment set forth in this Section 21.32 only, Local San Francisco presence shall mean a business that is physically located at and registered with the Office of the Treasurer & Tax Collector's Business Registration records as being located at an address located within the geographic limits of the City.

b. Indefinite Quantity of Goods: Where a Bid is for goods with an indefinite quantity, the 1.25% discount shall be applied only to a fixed portion of the Commodities which City, in its sole discretion, estimates the City will purchase over the term of the Purchase Order.

SFMTA P-696c (07-24) GLI 5 of 14 September 21, 2026

c. Exceptions. The following Commodities purchases shall not be subject to the 1.25% price adjustment:

i. Purchases paid for with City Retirement or Health Services System trust funds;

ii. Purchases where the City is entering into a cooperative procurement with one or more other jurisdiction; or

iii. Purchases where the price adjustment would conflict with conditions contained in federal or state grants or violate preemptive federal or state law or the City Charter.

4. Sample Discount Calculation Evaluations are performed on a pre-tax basis. Below is an example of how bid discounts are applied to a Bid for commodities.

ABC Firm Bid Attributes

• Is a Certified Micro LBE

Offered Bid Price

(Pre-Tax)

14B LBE

Bid

Discount (10%)

21.23 Local

Tax

Revenue Discount

Evaluated Price when determining Lowest

Responsive Bid

Commodities $2,000 ($200) ($225) $1,775

Total $2,000 ($200) ($25) $1,775

VII. SUPPORTING DOCUMENTATION REQUIRED 5 DAYS AFTER ISSUANCE OF

THE NOTICE OF INTENT TO AWARD

Bidders must provide each Required Supporting Documentation (“RSD”) identified below no later than five (5) calendar days after issuance of the Notice of Intent to Award. Failure to do so may result in the Bid being deemed Non-Responsive.

RSD1 Evidence that Proposer is compliant by the Proposal Due Date with San Francisco Labor and Employment Code Articles 131 and 132.

RSD2 Completed Bid Attachment:

☐ Attachment D: First Source Hiring Form

RSD3 Insurance in accordance with Attachment A, City’s Purchase Order Terms.

VIII. FAILURE TO PROVIDE INSURANCE AND/OR BONDS

Unless otherwise stated, within five (5) business days of the receipt of a notice of award of a Purchase Order, the Bidder to whom the Purchase Order is awarded shall deliver the specified bond documents and/or insurance certificates and policy endorsements to the SFMTA. If the Bidder fails or refuses to furnish the required bond and/or insurance within five days after receiving notice to award a Purchase Order, the SFMTA may, at its option, determine that the Bidder has abandoned its Bid. The foregoing in no way limits the damages which are recoverable by the SFMTA whether or not defined elsewhere in the Purchase Order documents.

IX. SFMTA’S SOCIAL AND ECONOMIC POLICY REQUIREMENTS

The San Francisco Municipal Code establishes a number of requirements for people seeking to do business with the City (“Social and Economic Policy Requirements”). These Social

SFMTA P-696c (07-24) GLI 6 of 14 September 21, 2026 and Economic Policy Requirements can be found in Attachment A, City’s Purchase Order Terms, which Bidders are encouraged to carefully review. The Social and Economic Policy Requirements set forth below are not intended to be a complete list of all Social Policy Requirements applicable to this Solicitation and any Purchase Orders awarded from it.

A. Bidders Unable to do Business with the City

1. Nondiscrimination Requirements

A Bidder selected pursuant to this Solicitation may not, during the term of the Purchase Order, in any of its operations in San Francisco, on real property owned by San Francisco, or where work is being performed for the City elsewhere in the United States, discriminate in the provision of bereavement leave, family medical leave, health benefits, membership or membership discounts, moving expenses, pension and retirement benefits or travel benefits, as well as any benefits other than the benefits specified above, between employees with domestic partners and employees with spouses, and/or between the domestic partners and spouses of such employees, where the domestic partnership has been registered with a governmental entity pursuant to state or local law authorizing such registration, subject to the conditions set forth in San Francisco Labor and Employment Code Articles 131 and 132. Refer to Attachment A, City’s Purchase Order Terms for additional details related to the application of this Policy to a Purchase Order awarded pursuant to this Solicitation.

B. Reserved. (Prevailing Wage Ordinance) C. Reserved. (Health Care Accountability Ordinance (HCAO)) D. Reserved. (Minimum Compensation Ordinance (MCO)) E. First Source Hiring Program

A Bidder selected pursuant to this Solicitation shall comply with all applicable provisions of the First Source Hiring Program, Chapter 83 of the San Francisco Administrative Code. Refer to Attachment A, City’s Purchase Order Terms for additional details related to the application of this Policy to a Purchase Order awarded pursuant to this Solicitation.

F. Non-Profit Entities To receive a Purchase Order under this Solicitation, any nonprofit Bidder must be in good standing with the California Attorney General’s Registry of Charitable Trusts by the time of Purchase Order execution and must remain in good standing during the term of the agreement.

Upon request, Bidder must provide documentation to the SFMTA demonstrating its good standing with applicable legal requirements. If Bidder will use any nonprofit subcontractors to perform the agreement, Bidder will be responsible for ensuring they are also in compliance with all requirements of the Attorney General’s Registry of Charitable Trusts at the time of Purchase Order execution and for the duration of the agreement.

G. Reserved. (Sweatfree Procurement) H. Reserved. (Non-Profit Entities) I. Conflict of Interest

The selected Bidder must agree to comply fully with and be bound by the applicable provisions of state and local laws related to conflicts of interest, including Section 15.103 of the City’s Charter, Article III, Chapter 2 of City’s Campaign and Governmental Conduct Code, and Section 87100 et seq. and Section 1090 et seq. of the Government Code of the State of California.

SFMTA P-696c (07-24) GLI 7 of 14 September 21, 2026

The selected Bidder will be required to acknowledge that it is familiar with these laws; certify that it does not know of any facts that constitute a violation of said provisions; and agree to immediately notify the City if it becomes aware of any such fact during the term of the Agreement.

Individuals who will perform work for the SFMTA on behalf of the selected Bidder might be deemed “contractors” under state and local conflict of interest laws. If so, such individuals will be required to submit a Statement of Economic Interests, California Fair Political Practices Commission Form 700, to the City within 10 days of the SFMTA’s notice of award of the contract.

J. Other Social Policy Provisions Attachment A, City’s Purchase Order Terms, identifies the City’s applicable social policy provisions related to a Purchase Order awarded pursuant to this Solicitation. Bidders are encouraged to carefully review these terms and ensure they are able to comply with them.

X. TERMS AND CONDITIONS FOR RECEIPT OF BIDS

Contractors must become an “Approved Supplier” in order to be issued a Purchase Order by the City or the SFMTA. Approved Suppliers are entities that have met all the compliance requirements necessary to conduct business with the City, such as business tax registration and compliance with Articles 131 and 132.

A. How to Register as a City Supplier The following requirements pertain only to Bidders not currently registered with the City as a Supplier.

Step 1: Register as a BIDDER at City’s Supplier Portal:

https://sfcitypartner.sfgov.org/pages/index.aspx Step 2: Follow instructions for converting your BIDDER ID to a SUPPLIER ID. This will require you to register with the City Tax Collector’s Office and submit Articles 131 and 132 forms through the Supplier portal. Once these forms have been completed, submitted, and processed, you will be notified via email with your organization's new Supplier ID. That email will also provide instructions for completing your Supplier registration.

• City Business Tax Registration Inquiries: For questions regarding business tax registration procedures and requirements, contact the Tax Collector’s Office at (415) 554-4400 or, if calling from within the City and County of San Francisco, 311.

• San Francisco Labor and Employment Code Articles 131 and 132 Inquiries: For questions concerning the San Francisco Labor and Employment Code Articles 131 and 132, go to: www.sfgov.org/cmd.

B. Bid Questions and Submissions

1. Bidder Questions and Requests for Clarification Bidders shall address any questions regarding this Solicitation to the Contract

Administrator whose name and contact information appears on the cover page of this Solicitation.

Bidders who fail to submit questions concerning this Solicitation and its requirements will waive all further rights to protest based on the specifications and conditions herein. Questions must be submitted by email to the Contract Administrator whose name and contact information appears on the cover page of this Solicitation no later than Written Questions Due Date. A written Addendum will be executed addressing each question and answer and posted publicly. It http://www.sfgov.org/cmd

SFMTA P-696c (07-24) GLI 8 of 14 September 21, 2026 is the responsibility of the Bidder to check for any Addenda and other updates that will be posted on the City’s Supplier Portal: https://sfcitypartner.sfgov.org/pages/Events-BS3/event-search.aspx.

2. Bid Format Bids must be created using a word processing software (e.g. Microsoft Word or Excel) and typed in a serif font (e.g.-Times New Roman). The document must have page margins of at least .5” on all sides. Information must be provided at a level of detail that enables effective evaluation and comparison between Bids. Failure to follow formatting, submission, or content requirements, as well as page limit restrictions (if any), may negatively impact the evaluation of your Bid.

3. Time and Place for Submission of Bids Bids must be received by 1:00 PM PST on Monday, October 5, 2026. Bidders must submit their Bids in an electronic format by email to Gracia.Liunita@sfmta.com.

Prior to the Bid submission deadline, Bidders must email their complete Bids to the

Contract Administrator whose name and contact information appears on the cover page of this solicitation. Late submissions will not be considered. Each original Bid received will be screened to ensure that all content required by this Solicitation is included. Partial or complete omission of any required content may disqualify Bids from further consideration. Late Bid submissions will not be considered and failure to adhere to the above requirements may result in the complete rejection of your Bid.

Bidders are encouraged to submit their Bids at least 24 hours prior to the Bid Due Date.

C. Bid Addenda The SFMTA may modify this Solicitation, prior to the Bid Due Date, by issuing an

Addendum to the Solicitation, which will be posted on the San Francisco Supplier Portal. Every Addendum will create a new version of the Sourcing Event and Bidders must monitor the event for new versions. The Bidder shall be responsible for ensuring that its Bid reflects any and all Addenda issued by the City prior to the Bid Due Date regardless of when the Bid is submitted. Therefore, the SFMTA recommends that the Bidder consult the website frequently, including shortly before the Bid Due Date, to determine if the Bidder has downloaded all Solicitation Addenda. It is the responsibility of the Bidder to check for any Addenda, Questions and Answers documents, and updates, which may be posted to the subject Solicitation.

THE SUBMITTAL OF A RESPONSE TO THIS SOLICITATION SHALL EXPLICITLY

STIPULATE ACCEPTANCE BY BIDDERS OF THE TERMS FOUND IN THIS

SOLICITATION, ANY AND ALL ADDENDA ISSUED TO THIS SOLICITATION, AND

CITY’S PURCHASE ORDER TERMS.

D. Public Disclosure All documents under this solicitation process are subject to public disclosure per the

California Public Records Act (California Government Code Section §7920 et. Seq) and the San Francisco Sunshine Ordinance (San Francisco Administrative Code Chapter 67). Contracts, Bids, responses, and all other records of communications between the SFMTA and Bidders shall be open to inspection immediately after a Purchase Order has been awarded. Nothing in this Administrative Code provision requires the disclosure of a private person’s or organization’s net worth or other proprietary financial data submitted for qualification for a Purchase Order or other benefit until and unless that person or organization is awarded the Purchase Order or benefit.

https://sfcitypartner.sfgov.org/pages/Events-BS3/event-search.aspx mailto:Gracia.Liunita@sfmta.com

SFMTA P-696c (07-24) GLI 9 of 14 September 21, 2026

If the SFMTA receives a Public Records Request (“Request”) pertaining to this solicitation, the SFMTA will use its best efforts to notify the affected Bidder(s) of the Request and to provide the Bidder with a description of the material that the SFMTA deems responsive and the due date for disclosure (“Response Date”). If the Bidder asserts that some or all of the material requested contains or reveals valuable trade secret or other information belonging to the Bidder that is exempt from disclosure and directs the SFMTA in writing to withhold such material from production (“Withholding Directive”), then the SFMTA will comply with the Withholding Directive on the condition that the Bidder seeks judicial relief on or before the Response Date. Should Bidder fail to seek judicial relief on or before the Response Date, the SFMTA shall proceed with the disclosure of responsive documents.

E. Limitation on Communications During Solicitation From the date this Solicitation is issued until the date the competitive process of this

Solicitation is completed (either by cancelation or final Award), Bidders and their subcontractors, vendors, representatives and/or other parties under Bidder’s control, shall communicate solely with the Purchase Order Administrator whose name appears in this Solicitation. Any attempt to communicate with any party other than the Purchase Order Administrator whose name appears in this Solicitation – including any City official, representative or employee – is strictly prohibited.

Failure to comply with this communications protocol may, at the sole discretion of the SFMTA, result in the disqualification of the Bidder or potential Bidder from the competitive process. This protocol does not apply to communications with the SFMTA regarding business not related to this Solicitation.

F. Bid Selection Shall Not Imply Acceptance The acceptance and/or selection of any Bid(s) shall not imply acceptance by the SFMTA of all terms of the Bid(s), which may be subject to further approvals before the SFMTA may be legally bound thereby.

G. Cybersecurity Risk Assessment As part of the SFMTA’s evaluation process, the SFMTA may engage in Cybersecurity

Risk Assessment (CRA). CRA may be performed for each entity manufacturing the product, performing technical functions related to the product’s performance, and/or accessing the City’s or SFMTA’s networks and systems. Where a prime contractor or reseller plays an active role in each of these activities, CRA may also be required for the prime contractor or reseller.

To conduct a CRA, the SFMTA may collect as part of this Solicitation process one of the following two reports:

• SOC-2 Type 2 Report: Report on Controls at a Service Organization Relevant to Security, Availability, Processing Integrity, Confidentiality or Privacy; or

• SFMTA’s Cyber Risk Assessment Questionnaire: Bidder’s responses to a SFMTA’s Cyber Risk Assessment Questionnaire.

The above reports may be requested at such time the SFMTA has selected or is considering a potential Bidder. The reports will be evaluated by the soliciting Department and the SFMTA’s Chief Information Officer to identify existing or potential cyber risks to the SFMTA or the City.

Should such risks be identified, the SFMTA may afford a potential Bidder an opportunity to cure such risk within a period of time deemed reasonable to the SFMTA. Such remediation and continuing compliance shall be subject to the SFMTA’s on-going review and audit through industry-standard methodologies, including but not limited to: on-site visits, review of the entities’ cybersecurity program, penetration testing, and/or code reviews.

SFMTA P-696c (07-24) GLI 10 of 14 September 21, 2026

H. Solicitation Errors and Omissions Bidders are responsible for reviewing all portions of this Solicitation. Bidders are to promptly notify the SFMTA, in writing and to the IFB Contract Administrator if the Bidder discovers any ambiguity, discrepancy, omission, or other error in the Solicitation. Any such notification should be directed to the SFMTA promptly after discovery, but in no event later than the deadline for questions. Modifications and clarifications will be made by Addenda as provided below.

I. Objections to Solicitation Terms Should a Bidder object on any ground to any provision or legal requirement set forth in this Solicitation, the Bidder must, no later than the deadline for questions, provide written notice to the SFMTA setting forth with specificity the grounds for the objection. The failure of a Bidder to object in the manner set forth in this paragraph shall constitute a complete and irrevocable waiver of any such objection.

J. Protest Procedures

1. Protest of Non-Responsiveness Determination

Within three (3) working days of the SFMTA’s issuance of a Notice of Non- Responsiveness, a Vendor may submit a written Notice of Protest. The Notice of Protest must include a written statement specifying in detail every one of the grounds asserted for the protest.

The protest must be signed by an individual authorized to represent the Vendor, and must cite the law, rule, local ordinance, procedure, or IFB provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the SFMTA to determine the validity of the protest. Nothing in this procedure precludes the SFMTA from continuing to intend to award a contract pending the resolution of any Protest.

2. Protest of Non-Responsible Determination Within three (3) working days of the SFMTA's issuance of a Notice of Non-Responsibility, a Vendor may submit a written Notice of Protest. The vendor will be notified of any evidence reflecting upon their responsibility received from others or adduced because of independent investigation. The vendor will be afforded an opportunity to rebut such adverse evidence and will be permitted to present evidence that they are qualified to perform the contract. Such notice of protest must be received by the SFMTA on or before the third (3) working day following the SFMTA’s issuance of the Notice of Non-Responsibility. The Notice of Protest must include a written statement specifying in detail every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the Vendor, and must cite the law, rule, local ordinance, procedure or IFB provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the SFMTA to determine the validity of the protest.

Nothing in this procedure precludes the SFMTA from continuing to intend to award a contract pending the resolution of any Protest.

3. Protest of Purchase Order Award Within three (3) working days of the SFMTA’s issuance of a Notice of Intent to Award, a

Vendor may submit a written Notice of Protest. The Notice of Protest must include a written statement specifying in detail every one of the grounds asserted for the protest. The Notice of Protest must be signed by an individual authorized to represent the Vendor, and must cite the law, rule, local ordinance, procedure or IFB provision on which the protest is based. In addition, the Notice of Protest must specify facts and evidence sufficient for the SFMTA to determine the

SFMTA P-696c (07-24) GLI 11 of 14 September 21, 2026 validity of the protest. Nothing in this procedure precludes the SFMTA from continuing to intend to award a Purchase Order pending the resolution of any Protest.

4. Delivery of Protests Protests made orally (e.g., by telephone) will not be considered. A Notice of Protest must be written. If a Notice of Protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein. A Notice of Protest must be delivered by mail or email to the Contract Manager identified below with a copy sent to the SFMTA contact person identified in the SFMTA Proposal Documents:

Ashish Patel Manager Contracts and Procurement San Francisco Municipal Transportation Agency One South Van Ness Avenue, 6th Floor San Francisco, CA 94103 Ashish.Patel@sfmta.com

A Notice of Protest shall be transmitted by a means that will objectively establish the date the SFMTA received the Notice of Protest. If a Notice of Protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein.

K. Bid Term Submission of a Bid signifies that the offered products, services and prices are valid for

180 calendar days from the Bid Due Date and that the quoted prices are genuine and not the result of collusion or any other anti-competitive activity. At Bidder’s election, the Bid may remain valid beyond the 180-day period in the circumstance of extended negotiations.

L. Revision to Bid A Bidder may revise a Bid on the Bidder’s own initiative at any time before the deadline for submission of Bids. The Bidder must submit the revised Bid in the same manner as the original.

A revised Bid must be received on or before, but no later than the Bid Due Date and time. In no case will a statement of intent to submit a revised Bid, or commencement of a revision process, extend the Bid Due Date for any Bidder. At any time during the Bid evaluation process, the SFMTA may require a Bidder to provide oral or written clarification of its Bid. The SFMTA reserves the right to make an award without further clarifications of Bids received.

M. Bid Errors and Omissions Failure by the SFMTA to object to an error, omission, or deviation in the Bid will in no way modify the Solicitation or excuse the Bidder from full compliance with the specifications of this Solicitation or any Purchase Order awarded pursuant to this Solicitation.

N. Financial Responsibility The SFMTA accepts no financial responsibility for any costs incurred by a Bidder in responding to this Solicitation. Bidders acknowledge and agree that their submissions in response to this Solicitation will become the property of the SFMTA and may be used by the SFMTA in any way deemed appropriate.

SFMTA P-696c (07-24) GLI 12 of 14 September 21, 2026

O. Bidder’s Obligations under the Campaign Reform Ordinance If a Purchase Order awarded pursuant to this Solicitation has (A) a value of $100,000 or more in a fiscal year and (B) requires the approval of an elected City official, Bidders are hereby advised:

1. Submission of a Bid in response to this Solicitation may subject the Bidders to restrictions under Campaign and Governmental Conduct Code Section 1.126, which prohibits City contractors, Bidders, and their affiliates from making political contributions to certain City elective officers and candidates; and

2. Before submitting a Bid in response to this Solicitation, Bidders are required to notify their affiliates and subcontractors listed in the awarded Purchase Order or Bid of the political contribution restrictions set forth in Campaign and Governmental Conduct Code section 1.126.

This restriction applies to the party seeking the Purchase Order, the party’s board of directors, chairperson, chief executive officer, chief financial officer, chief operating officer, any person with an ownership interest greater than ten percent, and any political committees controlled or sponsored by the party, as well as any subcontractors listed in the awarded Purchase Order or Bid. The law both prohibits the donor from giving contributions and prohibits the elected official from soliciting or accepting them.

The people and entities listed in the preceding paragraph may not make a campaign contribution to the elected official at any time from the submission of a Bid for a Purchase Order until either: (1) negotiations are terminated and no Purchase Order is awarded; or (2) twelve months have elapsed since the award of the Purchase Order.

A violation of Section 1.126 may result in criminal, civil, or administrative penalties. For further information, Bidders should contact the San Francisco Ethics Commission at (415) 252- 3100 or go to https://sfethics.org/compliance/city-officers/city-contracts/city-departments/notifying-bidders-and-potential-bidders.

P. Limitation on Communications Prior to Award It is the policy of the SFMTA that only the SFMTA staff identified in the IFB as contacts for this competitive solicitation are authorized to respond to comments or inquiries from Bidders or potential Bidders seeking to influence the contractor selection process or the award of the Purchase Order. This prohibition extends from the date the IFB is issued until the date when the contractor selection is finally approved by the SFMTA Board of Directors and, if required, by the San Francisco Board of Supervisors.

All firms and subcontractor(s) responding to this IFB are notified that they may not contact any SFMTA staff member, other than the person(s) identified in the IFB as the authorized contact, for the purpose of influencing the contractor selection process or the award of the contract from the date the IFB is issued to the date when the Purchase Order award is approved by the SFMTA Board of Directors and, if required, by the San Francisco Board of Supervisors. This prohibition does not apply to communications with SFMTA staff members regarding normal City business not regarding or related to this IFB.

Any written communications sent to one or more members of the SFMTA Board of Directors concerning a pending solicitation shall be distributed by the SFMTA to all members of the SFMTA Board of Directors and the designated staff contact person(s) identified in the IFB.

tel:(415)%20252-3100 tel:(415)%20252-3100 https://sfethics.org/compliance/city-officers/city-contracts/city-departments/notifying-bidders-and-potential-bidders https://sfethics.org/compliance/city-officers/city-contracts/city-departments/notifying-bidders-and-potential-bidders

SFMTA P-696c (07-24) GLI 13 of 14 September 21, 2026

Except as expressly authorized in the IFB, where any person representing a Bidder or potential Bidder contacts any SFMTA staff for the purpose of influencing the content of the competitive solicitation or the award of the Purchase Order between the date when the IFB is issued and the date when the final selection is approved by the SFMTA Board of Directors, and, if required, by the San Francisco Board of Supervisors, the Bidder or potential Bidder shall be disqualified from the selection process. However, a person who represents a Bidder or potential Bidder may contact City elected officials and may contact the Director of Transportation of the SFMTA if s/he is unable to reach the designated staff contact person(s) identified in the IFB or wishes to raise concerns about the competitive solicitation.

Additionally, the firms and subcontractor(s) responding to this IFB are prohibited from providing any gifts, meals, transportation, materials or supplies or any items of value or donations to or on behalf of any SFMTA staff member from the date the IFB is issued to the date when the Purchase Order award is approved by the SFMTA Board of Directors and if required, by the San Francisco Board of Supervisors.

All lobbyists or any agents representing the interests of a Bidder (including prime contractors and subcontractor(s)) are also subject to these prohibitions.

A Bidder must submit with its Bid an executed Attestation of Compliance (see Attachment E) certifying compliance with these requirements. The Attestation of Compliance must be signed by all firms and subcontractor(s) named in the Bid. A Bid that does not include the executed Attestation of Compliance as required by this section will be deemed non-responsive and will not be evaluated. Any Bidder who violates the prohibitions of this section, directly or through an agent, lobbyist or subcontractor, will be disqualified from the selection process.

Q. Reservations of Rights by the City The issuance of this Solicitation does not constitute a guarantee by the SFMTA that a

Purchase Order will be awarded or executed by the SFMTA. The SFMTA expressly reserves the right at any time to:

1. Waive or correct any defect or informality in any response, Bid, or Bid procedure;

2. Reject any or all Bids;

3. Reissue the Solicitation;

4. Prior to submission deadline for Bids, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this Solicitation, or the requirements for contents or format of the Bids;

5. Procure any materials, equipment or services specified in this Solicitation by any other means; or

6. Determine that the subject goods or services are no longer necessary.

R. No Waiver No waiver by the SFMTA of any provision of this Solicitation shall be implied from the

SFMTA’s failure to recognize or take action on account of a Bidder’s failure to comply with this Solicitation.

SFMTA P-696c (07-24) GLI 14 of 14 September 21, 2026

S. Other

1. The SFMTA may make such investigation, as it deems necessary, prior to the award of this Purchase Order to determine the conditions under which the goods are to be delivered, or the work is to be performed. Factors considered by the SFMTA shall include, but not be limited to:

a. Any condition set forth in this Solicitation;

b. Adequacy of Bidder’s plant facilities and/or equipment, location and personnel location to properly perform all services called for under the Purchase Order; and

c. Delivery time(s).

2. The SFMTA reserves the right to inspect an awarded Bidder’s place of business prior to award of and/or at any time during the Purchase Order term (or any extension thereof) to aid the SFMTA in determining an awarded Bidder’s capabilities and qualifications.

3. Failure to timely accept a Purchase Order, or to furnish any and all insurance certificates and policy endorsements, surety bonds or other materials required in the Purchase Order, shall be deemed an abandonment of a Purchase Order offer. The SFMTA, in its sole discretion, may select another Bidder and may proceed against the original selectee for damages.

4. The SFMTA reserves the right to reject any Bid on which the information submitted by Bidder fails to satisfy the SFMTA and/or if Bidder is unable to supply the information and documentation required by this Solicitation within the period of time requested.

5. Any false statements made by a Bidder or any related communication/clarification may result in the disqualification of its Bid from receiving further evaluation and a Purchase Order award.

SFMTA P-696c (07-24) GLI A-1 September 21, 2026

Attachment A

CITY’S PURCHASE ORDER TERMS

Attachment A is a separate file to be downloaded from the online posting for this IFB on the City’s Supplier Portal.

You may access the website at the following link:

SFMTA P-696c (07-24) GLI B-1 September 21, 2026

Attachment B

BIDDER QUESTIONNAIRE

Part I

Bidder Information Name of Firm:

Headquarter Address:

Phone No.:

Toll Free Phone No.:

Contact Name & Title:

E-mail:

SF Supplier ID:

Federal Tax ID:

Payment Terms:

Person Preparing Bid:

Local Representative Name and Number:

Warehouse Address:

Contact Information for Placing Orders:

Telephone:

Fax:

Email:

Website:

24-hour Emergency Number:

SFMTA P-696c (07-24) GLI B-2 September 21, 2026

Part II Bidder Questionnaire

Question Yes No

1. Do you certify that you have complied and will continue to comply with

Section X (E and P) of this Solicitation entitled “Limitation on Communications during Solicitation”?

2. Have you registered as a Bidder or Supplier, through the Supplier Portal (https://sfcitypartner.sfgov.org/)?

If yes, what is your Bidder ID or Supplier ID? _________________

3. Has your company enrolled with Paymode-X to receive electronic payments from the City?

https://www.sf.gov/get-paid-your-vendor-services

4. Have you registered your business with the San Francisco Treasurer & Tax Collector as required prior to submission of any Bid?

Enter your Business Tax Registration ID here:

5. Are you claiming LBE preference on this solicitation per Chapter 14B?

Note: To claim LBE preference for this solicitation, you must be certified in the following LBE certification categories by the Bid Due Date:

EQ071 TRANSPORTATION VEHICLES SALES, EQUIP, & SUP

6. Can you comply with the terms set forth in Attachment A, City’s Purchase Order Terms?

7. Have you submitted with your Bid all the Required Supporting Documentation (RSD) outlined in the accompanying solicitation document?

If you reply NO to any document, please explain.

8. Have you submitted with your Bid all the Minimum Qualification Documentation (MQ) outlined in the accompanying solicitation document?

9. Have you submitted with your Bid a Bid Sheet that complies with the requirements of the accompanying solicitation document?

https://sfcitypartner.sfgov.org/?

https://www.sf.gov/get-paid-your-vendor-services

SFMTA P-696c (07-24) GLI B-3 September 21, 2026

Part III.

Bidder Certification of Truth, Accuracy, and Completeness

I certify that based on information and belief formed after reasonable inquiry, the statements and information contained in this document are true, accurate, and complete. Additionally, by submitting this bid/proposal, I attest that I have reviewed and accepted all terms found in this solicitation, any and all addenda issued to this solicitation, and City’s contract terms.

Company Name

Signature of Authorized Representative of Company

Date

Print Name and Title

SFMTA P-696c (07-24) GLI C-1 September 21, 2026

Attachment C

BID SHEET

Attachment C is a separate file to be downloaded from the online posting for this IFB on the

SFMTA P-696c (07-24) GLI D-1 September 21, 2026

Attachment D

FIRST SOURCE HIRING FORM

Attachment D is a separate file to be downloaded from the online posting for this IFB on the

SFMTA P-696c (07-24) GLI E-1 September 21, 2026

Attachment E To be completed by all Proposing Firms and All Individual Subcontractors

ATTESTATION OF COMPLIANCE

ON COMMUNICATIONS PRIOR TO PURCHASE ORDER AWARD

(Please check each box, sign this form and submit it with your response.)

Name of individual completing this form:

The form is submitted on behalf of firm:

Name of IFB: SFMTA-2027-20-LOC: Pantograph Shoe Carbons (Long & Short)

1. I attest that I and all members of the firm listed above will and have complied to date with Section X. P. Limitation on Communications Prior to Award of the IFB. Yes

2. I understand that if my firm or any members of the firm listed above are found to be in violation of Section X. P. Limitation on Communications Prior to Award of the above IFB, this will disqualify my firm and any Bid in which my firm is named from further consideration. Yes

I have entered required responses to the above questions to the best of my knowledge and belief.

Signature:

Date:

SFMTA P-696c (07-24) GLI F-1 September 21, 2026

Attachment F To be completed by all Bidding Firms and All Individual Subcontractors

CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

AND OTHER RESPONSIBILITY MATTERS

By signing and submitting its Bid, the Bidder or proposed subcontractor certifies as follows:

(1) (Bidder or Proposed Subcontractor Business Name) certifies to the best of its knowledge and belief that it and its principals:

a. Are not presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from contracting with any federal, state or local governmental department or agency;

b. Have not within a three-year period preceding the date of this Bid been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) contract; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false…