sf1449 SP4701-25-Q-0204.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE 17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITON IS

UNRESTRICTED OR

NAICS:

SIZE STANDARD:

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

EMERGING SMALL

BUSINESS

8(A)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

TBD 97

SP4701-25-Q-0204 03/07/2025

Brittany Glenn-Gurung 215-737-4299 4/8/25 @12:00PM

SP4709

DLA Contracting Services Office Philadelphia - DCSO-P 700 Robbins Ave.

Philadelphia, PA 19111

✔ 100

Net 30 Days

See Block 9

See the schedule

REQUIREMENT: SECURE ON-SITE DOCUMENT SHREDDING SERVICES, RECEPTACLES, AND ECO-

FRIENDLY RECYCLING FOR DEFENSE LOGISTICS AGENCY (DLA) TROOP SUPPORT

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

CUI

COMBINED SYNOPSIS/SOLICITATION

REQUEST FOR QUOTE (RFQ)

(SP4701-25-Q-0204)

Section I – Schedule of Supplies and Services

(1) Action Code: N/A

(2) Date: March 7, 2025

(3) Contracting Office Zip Code: 19111

(4) NAICS Code: 561990

(5) Contracting Office Address:

DLA Contracting Services Office Philadelphia 700 Robbins Avenue, Building #6 North Side Philadelphia, PA 19111

(6) Subject: Requirement for SECURE ON-SITE DOCUMENT SHREDDING SERVICES, RECEPTACLES, AND RECYCLING.

(7) Proposed Solicitation Number: SP4701-23-Q-0204

(8) Closing Response Date: April 08, 2025, 12:00PM EST.

(9) Questions Regarding this solicitation must be submitted no later than: March 17, 2025, 12:00PM (Eastern Time).

(10) Point of Contact: Contracting Officer: Ena.morimoto@dla.mil / Office: 215-737-2849

Contract Specialist: Jonathan.gallagher@dla.mil / Office: 215-737-7120

(11) Contract Award: TBD

(12) Contract Award Dollar Amount: TBD

CONTROLLED BY: DLA DCSO PHILADELPHIA

CUI CATEGORY: GENERAL PROCUREMENT AND ACQUISITION /

SOURCE SELECTION INFORMATION SEE FAR 2.101 & 3.104

REQUIREMENT: SECURE ON-SITE DOCUMENT SHREDDING SERVICES, RECEPTACLES, AND

RECYCLING FOR DEFENSE LOGISTICS AGENCY (DLA) TROOP SUPPORT

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

DISTRIBUTION/DISSEMINATION CONTROLS: DISPLAY ONLY

POC: Ena.Morimoto@DLA.MIL / 215-737-2849

(13) Line-Item Number: See the Performance Work Statement and Line-Items in section v below.

Complete the attached Bill of Materials (BoM) provided as Attachment I to this RFQ.

(14) Contract Award Date: ANTICIPATED ON OR BEFORE May 24, 2025

(15) Contractor: TBD

All work performed shall occur on Government (secure shredding) and Offeror’s (secure pulping, recycling, and disposal) premises.

(i) Period of Performance:

Anticipated Period of Performance (PoP):

Base Period: May 24, 2025 through May 23, 2026 Option Period 1: May 24, 2026 through May 23, 2027 Option Period 2: May 24, 2027 through May 23, 2028 Option Period 3: May 24, 2028 through May 23, 2029 Option Period 4: May 24, 2029 through May 23, 2030

DLA Troop Support Point of Contact:

Naval Support Activity, Philadelphia (NSA Phila) access requests will be submitted to the following address:

Defense Logistics Agency (DLA) Troop Support (TS) 700 Robbins Ave Philadelphia, Pa 19111

POC: TBD,

TBD

Delivery/Installation addresses:

Delivery/Installation address and Technical Point of Contact (POC):

Defense Logistics Agency Attn: TBD 700 Robbins Ave

(269) 737-

TDB

Mark For:

Defense Logistics Agency, TBD

Contract Point of Contact:

Jonathan Gallagher, Contracting Specialist

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

Defense Logistics Agency Contract Services Office (DCSO)

(215) 737-2501 | Jonathan.gallagher@dla.mil

Ena Morimoto, Contracting Officer Defense Logistics Agency Contract Services Office (DCSO)

(215) 737-2849 | Ena.morimoto@dla.mil

WAWF Point of Contact:

TBD and will be specified in the executed award

Section B – Supplies or services and prices/costs

(ii) The Defense Logistics Agency (DLA) contract services office (DCSO) has issued this solicitation, which is set-aside 100% for Small Business, to acquire secure on-site document shredding services, secure & lockable on-site shredding receptacles, and Eco-friendly recycling, in support of the Defense Logistics Agency (DLA) Troop Support. This is a combined synopsis/solicitation – Request for Quote / Proposal for commercial services, prepared in accordance with the format in Subpart 12.603 Streamlined Solicitation for Commercial Items, as supplemented with additional information included in this notice.

(iii)Solicitation Number: SP4701-25-Q-0204; the solicitation will be issued as a Request for Quote

(RFQ).

(iv) This solicitation document and incorporated provisions & clauses represent those in effect through Federal Acquisition Circular 2023-02 effective 14 February 2023.

(v) The North American Industrial Classification System (NAICS) code for this acquisition is 561990 – All other Support Services (small business size standard: $16.5M annual sales). This requirement is being solicited on a competitive basis, set-aside for small business for on-site secure shredding services and will be synopsized on the Contract Opportunities Website (sam.gov).

(vi) List of line-item numbers and items, quantities, and units of measure:

*PLEASE SEE BILL OF MATERIALS/STATEMENT OF WORK SPREADSHEET

INCLUDED AS ATTACHMENT I. FOLLOW ALL DIRECTIONS TO COMPLETE

THE SPREADSHEET, INPUT YOUR FIRMS PRICE & NOTATIONS AND SUBMIT

WITH FINAL PROPOSAL/QUOTE.

SECURE ON-SITE DOCUMENT SHREDDING SERVICES, RECEPTACLES, AND RECYCLING in accordance with Section 2 - Performance Work Statement (PWS).

Base Period: May 24, 2025 through May 23, 2026

CLIN

SERVICES

Firm Fixed Price QTY U/I

UNIT

PRICE

TOTAL

PRICE

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

Monthly Shredding Services (price inclusive of all buildings and receptacles) 12 MOS $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Base Period Total Price $___________ Option Period 1: May 24, 2026 through May 23, 2027

CLIN

SERVICES

Firm Fixed Price QTY U/I

UNIT

PRICE

TOTAL

PRICE

Monthly Shredding Services (price inclusive of all buildings and receptacles) 12 MOS $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Option Period 1 Total Price $___________ Option Period 2: May 24, 2027 through May 23, 2028

CLIN

SERVICES

Firm Fixed Price QTY U/I

UNIT

PRICE

TOTAL

PRICE

Monthly Shredding Services (price inclusive of all buildings and receptacles) 12 MOS $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Option Period 2 Total Price $___________ Option Period 3: May 24, 2028 through May 23, 2029

CLIN

SERVICES

Firm Fixed Price QTY U/I

UNIT

PRICE

TOTAL

PRICE

Monthly Shredding Services (price inclusive of all buildings and receptacles) 12 MOS $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Option Period 3 Total Price $___________

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

Option Period 4: May 24, 2029 through May 23, 2030

CLIN

SERVICES

Firm Fixed Price QTY U/I

UNIT

PRICE

TOTAL

PRICE

Monthly Shredding Services (price inclusive of all buildings and receptacles) 12 MOS $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Bulk Shredding Event (two buildings, 4 hrs each event) (Option) 1 UN $ $

Option Period 4 Total Price $___________ Total Purchase Order Price $___________

NOTE: All proposal Attachments, the signed SF1449, and solicitation amendments shall be submitted electronically, by email, to Jonathan.gallagher@dla.mil and Ena.morimoto@dla.mil.

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

Section C – Description/Specifications/Statement of Work

Performance Work Statement

1. Background

As a Major Subordinate Command of the Defense Logistics Agency (DLA), DLA Troop Support’s primary mission is to support the Department of Defense, military service members, veterans and their dependents, other Government Agencies, along with partner and allied nations worldwide with supplies and services. DLA Troop Support is located on the Philadelphia, Naval Support Activity installation. It is essential for DLA Troop Support to execute a robust organization wide shredding program. DLA Troop Support requires receptacles and on-site shredding to efficiently dispose of continuous amounts of sensitive, Controlled Unclassified Information (CUI) For Official Use Only (FOUO) and Personally Identifiable Information (PII) documents for recycling. The organization currently does not have enough appropriate shredders or the extended service/maintenance infrastructure to properly handle the amount of waste documents generated.

2. Objectives

To acquire contractor support services to provide secure on-site shredding and recycling service that is secure, ecofriendly, and eliminates the need for numerous in-house shredders. DLA requires a total of 178 individual lockable (secure) receptacles dispersed throughout its facilities in Philadelphia, PA.

3. Scope

The purpose of this requirement is to acquire contractor support services to accomplish on-site shredding of all paper documents. The contractor shall provide all labor and equipment, materials, transportation and any other items/services necessary to provide on-site secure document destruction services. DLA Troop Support requires one-hundred-seventy-eight (178) individual lockable (secure) receptacles to be dispersed throughout its facilities (eight administrative buildings and one warehouse) for employees to dispose of sensitive, CUI, FOUO and PII documents for shredding and recycling. Receptacles must be visually appropriate and labeled appropriately (classification) for placement in office/administrative areas frequented by guests/visitors.

Receptacles must be emptied monthly, taken directly to the shredding device and all materials must be shredded on-site by the vendor. Paper must be shred to 1 x 5 millimeters or smaller in size or, in inches, 1/32” x 3/16” size. Following shredding, materials must be disposed of through secure Eco-friendly recycling means.

4. Workmanship

All work shall be performed in a professional manner by qualified contractors in strict accordance with these specifications. Work shall be performed in a manner to minimize inconvenience to government personnel and operations. All contractors must be dressed in neat, clean uniforms bearing the company logo and while working on the compound shall display a DLA Troop Support contractor identification badge. The contractor’s vehicle shall be clearly marked with the company name. The contractor shall maintain confidentiality in accordance with best industry practices in compliance with federal and state laws and in compliance with the National Association for Information Destruction (NAID) standards. The contractor awarded this contract shall provide to DLA a copy of and shall maintain a valid NAID AAA Certification for plant-based operation throughout the entire contract performance (submit as Attachment III).

5. Operations

All operations of the contractor upon government premises shall be confined to areas authorized or approved by the Contracting Officer (KO) and DLA Security. The contractor shall be liable for any and all damages caused by their employees to such government premises. The contractor shall hold and save the government, its officers and agents, free and harmless of liability of any nature arising from any use, trespass or damage occasioned by its operations on premise to third persons. Contractor vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by federal, state and local laws and regulations.

6. Performance Requirements

Provide contractor on-site shredding services for DLA Troop Support in buildings 2, 3, 4, 5, 6, 7, 26, 27 and 45 at DLA Troop Support, 700 Robbins Avenue, Philadelphia PA 19111.

A. Task 1 – - Facility Access Vetting: The vendor shall have any of their employees requiring access to DLA Troop Support vetted annually. A SECNAV 5512 form (Attachment V) will need to be completed and submitted a minimum of 15 business days prior to accessing the compound. Once the individuals have met all the requirements to be vetted for access to DLA, a pass will be issued for admittance on the base.

On shredding/pick-up days, vendor will be required to show the pass to security for admittance on to the compound and access to the associated facilities/areas.

a. Primary TPOC Name: TBD Organization: TBD Address: TBD Phone Number: TBD E-Mail Address: TBD

b. Alternate TPOC Name: TBD Organization: TBD Address: TBD Phone Number: TBD E-Mail Address: TBD

Drivers must have their driver’s license, the current vehicle registration and proof of insurance to drive on the base.

Upon contract conclusion or change of contractor personnel all access badges must be returned to a TPOC.

B. Task 2 – Contractor Provided Equipment and Documentation As part of the contractor proposal, the contractor shall submit product data sheets of containers/consoles to be reviewed by DLA as part of the selection process.

Upon Request from the KO or TPOC, the contractor shall provide containers/consoles. Each receptacle must be aesthetically appropriate to an administrative office environment with a minimum capacity of 75 lbs. of paper. Vendor will provide and distribute a total of 178 lockable (secure) receptacles.

Vendor will position/place these receptacles per customer’s direction (floorplans will be provided) in Appendix.

The contractor shall provide, deploy, relocate and replace contractor provided accumulation containers to various locations as requested by the KO or TPOC at no additional cost to the

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

government agency.

Receptacles must be furnished with locks to secure paper contained within.

The containers/consoles shall have slots on either the top or front side designed to prevent retrieval of materials by reaching in.

Each contractor provided container shall contain a security plate that prevents disposed items from being seen, and/or retrieved while locked inside the container/console.

The consoles shall have durable liners to easily move the accumulated materials from the console to the collection container without spilling its contents.

The contractor shall supply keys to unlock the containers only to personnel authorized by the KO or TPOC. A sufficient number of keys for each work area shall be supplied to the KO or TPOC.

The contractor shall have proper equipment required to perform all aspects of the document accumulation retrieval and on-site destruction.

Upon contract award, the recycling facility (company name, point of contact name, address, phone number and e-mail address) must be identified to DLA Troop Support. If the recycling facility or facility contact changes, the contractor shall provide the updated information for the recycling facility to the KO and TPOC.

The contractor shall provide a Certificate of Destruction to the TPOC each time shredding is performed. The Certificate of Destruction shall include the building number(s) and section, date of service and weight of material collected from each building and section.

The contractor shall provide a copy of a valid NAID AAA Certification with the contractor proposal, upon award of the contract to the KO and TPOC and at each certification renewal. A lapse of NAID certification may result in termination of the contract.

C. Task 3 – Collection/Shredding Process

Collection of material under this contract shall be performed monthly by experienced and fully trained contractors.

Contractors will assure that all consoles are locked and secure before moving to the next console. At no time shall any unlocked collection containers with material be left unattended by the contractor.

Collection trucks shall be locked at all times when not attended by the contractor.

Materials will be taken directly from the receptacles to the shredding vehicle and shred on- site.

All paper must be shred in accordance with The National Institute of Standards and

Technology (NIST) Special Publication 800-88, "Guidelines for Media Sanitization: Recommendations of the National Institute of Standards and Technology," issued September 2006, which states: "Destroy paper using cross-cut shredders which produce particles that are 1 x 5 millimeters or smaller in size or, in inches, 1/32” x 3/16” size - HIPAA/FACTA Compliant and meets [National Security Agency] NSA/[Central Security Services] CSS specifications and is DOD approved.”

All shredded material shall go through a hydro-pulping process for conversion to new paper products. The contractor shall refrain from reselling DLA shred waste to recycling companies domestically or abroad other than the recycling facility identified to DLA.

If material is not taken directly to a recycling center after shredding, the material will be properly secured and monitored until such time that the information is securely transported to the recycling center. The information will be protected from unauthorized use, access and disclosure. DLA Intelligence Troop Support personnel will conduct inspections on the final results of the shredding process and the transfer facility where the shredded waste is processed.

Final disposition of the recycled shredded waste will be verified. Unannounced Quality Assurance Surveillance Plan (QASP) inspections of mobile or off-site shredding operations will be conducted.

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

Shredding of documents must follow all DoD guidelines for appropriate methods of shredding & destruction of sensitive, CUI, FOUO and PII.

DLA Troop Support requires a 48-hour notice for any deviation of destruction schedule once agreed upon.

D. Task 4 – Reporting

All material shredded under this contract shall be recycled. The total amount of material (pounds) recycled from DLA shredding service each month shall be noted on the monthly invoice.

The monthly invoice shall list the total number pounds collected from each location per service.

Invoicing will be uploaded by the contractor to Wide Area Work Flow (WAWF).

The contractor is required to submit quarterly and annual reports of total volume shredded to the TPOC.

E. Task 5 - Other Proof of liability, workers compensation and vehicle insurance are required.

A copy of the company’s information security policies or procedures shall be provided.

References shall be furnished upon request.

Receptacle areas and on-site shredding locations shall be clean and free of any remnants of shredding waste or material. During the removal, transportation or shredding of paper products, the contractor is responsible for cleaning up areas appropriately, so the areas are returned to original level of cleanliness. Any and all shredding remnants found shall be the responsibility of the contractor to clean up and dispose of properly.

7. Performance Standards

A. 178 secure, lockable receptacles provided and distributed throughout DLA (Philadelphia) 100% of receptacles provided and distributed as per floorplans in Appendix 100% Inspection

B. 178 receptacles emptied monthly

100% of receptacles emptied Random QASP Inspection

C. Materials taken directly from receptacles to shredding vehicle and shred on-site

100% shredding of material from receptacles Random QASP Inspections

D. Vendor provides certificates of destruction within ten business days

100% certificate submission 100% Inspection

E. Vendor required to receive access pass from DLA Troop Support Security Office upon their first visit.

100% badge receipt 100% Inspection

F. Vendor provides timely and accurate invoices monthly and adheres to contract procedures.

Review & acceptance of the invoice Monthly 100% accuracy

8. Place of Performance

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

All functions will be performed on-site at DLA Troop Support with the exception of the final disposal of previously shredded materials which may be disposed of through any recycling means chosen by the vendor.

178 receptacles are to be dispersed across nine buildings at DLA Troop Support, 700 Robbins Avenue, Philadelphia, PA as follows:

Bldg. 2 – 1 receptacle Bldg. 2B 1

Bldg. 3 - 57 receptacles

Bldg. 3A 12 Bldg. 3B 14 Bldg. 3C 17 Bldg. 3D 14

Bldg. 4 - 3 receptacles

Bldg. 4D 3

Bldg. 5 – 15 receptacles Bldg. 5A 3 Bldg. 5B 1 Bldg. 5C 7 Bldg. 5D 4

Bldg. 6 - 51 receptacles

Bldg. 6A 16 Bldg. 6B 13 Bldg. 6C 12 Bldg. 6D 10

Bldg. 7 - 1 receptacle

Bldg. 7A 1

Bldg. 26 – 24 receptacles Bldg. 26, 1st Floor 3 Bldg. 26, 2nd Floor N 12 Bldg. 26, 2nd Floor S 9

Bldg. 27 - 1 receptacle

Bldg. 27D 1

Bldg. 45 – 25 receptacles Bldg. 45 1A 3 Bldg. 45 1C 4 Bldg. 45 2A 3 Bldg. 45 2C 4 Bldg. 45 3A 1 Bldg. 45 3C 2 Bldg. 45 4A 3 Bldg. 45 4C 5

All receptacles are to be emptied monthly for on-site shredding. At that time all receptables must be inspected for

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

damage. If a receptable is found to be damaged and/or in disrepair, it should be removed and scheduled for replacement/repaired. The awardee shall coordinate with the COR/TPOC the replacement and/or repair of receptable no more than five (5) business days.

9. Period of Performance

This requirement will provide secure document disposal services under a twelve (12) month base period and four (4) twelve (12) month option periods. The periods of performance for the base and all option periods are detailed as follows:

Base Period of Performance: May 24, 2025 through Mary 23, 2026 Option Period 1: May 24, 2026 through Mary 23, 2027 Option Period 2: May 24, 2027 through Mary 23, 2028 Option Period 3: May 24, 2028 through Mary 23, 2029 Option Period 4: May 24, 2029 through Mary 23, 2030

Unless otherwise addressed in the statement of work, the contractor shall perform shredding services once per month, excluding all Federal holidays, and optional Bulk Shredding events. As a result of inclement weather and/or potentially hazardous conditions, an alternate day can be scheduled with advance notification to the COR/TPOCs. As directed by the COR/TPOC, the contractor shall continue performance in emergency or mission essential conditions. Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR/TPOC.

10. Delivery Schedule

SOW

A. Receptacles Suitable and aesthetically appropriate for Common Areas, Office and Administrative spaces Within 10 business days of contract award Disperse as specified by customer / attached floorplans

B. Emptying / Shredding

On-site Once per month Each receptacle

C. Non-Disclosure Agreement in Appendix

A Non-Disclosure Agreement (NDA) is provided as an attachment (Attachment V) to this solicitation, and must be submitted to the Contracting Officer as a component of offerors proposal. However, the awardee must also submit a completed and signed NDA to the COR/TPOC for all contractor personnel who will provide services under the resultant award and who will be entering NSA Philadelphia, DLA Troop Support buildings, within five business days after contract award. All new contractor personnel, assigned to perform under this effort, will be required to sign an Non-Disclosure Agreement before accessing DLA Troop Support.

Appendix Signed and returned within five business days after contract award and whenever there is a change of personnel One per contractor employee requiring access to DLA Troop Support The COR/TPOC will conduct a mandatory security debrief at the conclusion/termination of the contract.

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

NOTE: At 0800HRS (8:00 a.m.) daily, the Naval Support Activity Philadelphia will play morning colors.

“Attention” will be sounded followed by the playing of the National Anthem – “The Star-Spangled Banner”.

During morning colors, the following actions are required:

All vehicle traffic must come to a controlled halt and passengers remain seated until the playing of morning colors completes. Flashers are to be used and radios turned down.

Citizens outdoors will stop, face the direction of the flag or music and stand respectfully still until the playing of morning colors completes.

At the completion of the music, “Carry On” will be sounded and activity may be resumed.

11. Security Requirements

Work to be accomplished is sensitive, CUI, FOUO and PII.

A National Agency Check with Local Agency and Credit Check (NACLC) with a “Position of Trust” or “Favorable Determination” is required for all contractor personnel assigned to perform the shredding duties for entry/circulation in buildings.

12. QUALITY ASSURANCE SERVIELLANCE PLAN

The Government will make objective and subjective assessments of the contractor’s performance to determine whether contract performance is acceptable. The contractor is expected to perform all functions in a professional manner and prepare accurate and timely documentation.

Progress will normally be tracked based on the milestone event when the contractor receives a specific tasking.

Performance may vary with the complexity of the acquisition and/or technical document. It is expected that the documentation and procedures will comply with all major regulatory and process requirements and agency policies and procedures.

The COR will monitor vendor compliance with Combatting Trafficking in Persons (CTIP) clause in accordance with DFARS PGI 222.1703(4), such that noncompliance with 52.222-50 is documented to the KO, utilizing and annually completing the CTIP checklist at: DoD CTIP website.

Tasks Action Due Date Frequency

1. Facility Access and security review of all contract personnel assigned to purchase order.

Complete and submit a SECNAV 5512 form

15 days ARO Once, and every time new personnel is assigned to this effort.

2. Contractor provided equipment and documentation

Submit product data sheets of containers/consoles and secure receptables.

On the date agreed upon by the Contractor and COR

Monthly

3. Collection/Shredding Process

Collection of material months. Paper must be shred iaw NIST Special Publication 800-88

On the date agreed upon by the Contractor and COR

Monthly

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

4. Reporting Monthly recycling report of lbs recycled.

On the date agreed upon by the Contractor and COR

Monthly

5. Other Proof of liability, workers compensation and vehicle insurance.

On the date agreed upon by the Contractor and COR

Monthly

Method of Surveillance

The Government will ensure quality assurance and timeliness of all tasks via COR/COTR Inspections and Customer Feedback. The Government will inspect and evaluate performance of each completed task or deliverable required in the task order PWS.

Inspection and Acceptance Criteria

Final inspection and acceptance of all work performed, reports and other deliverables will be performed at the place of delivery by the COR/COTR. All deliverables will be inspected for content, completeness, accuracy, legibility and conformance to contract requirements by the COR/COTR.

If the Government finds that services do not conform to the requirements of the SOW, or final deliverable contains spelling errors, grammatical errors, improper format, or otherwise does not conform to the requirements stated, the document may be immediately rejected without further review and returned to the Contractor for correction and re-submission. If the Contractor requires additional Government guidance, the Contractor shall arrange a meeting with the COR/COTR.

The basis for acceptance shall be compliance with the requirements set forth in the SOW, the Contractor's proposal and other terms and conditions of the contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses. Reports and document deliverables will be accepted when all discrepancies, errors or other deficiencies identified in writing by the COR/COTR have been corrected to the Government’s satisfaction.

The Contractor shall provide electronic copies of performance reports. Electronic copies shall be delivered via e-mail attachment or other media by mutual agreement of the parties. The electronic copies shall be compatible with the current DLA Microsoft (MS) Office products or other applications as appropriate and mutually agreed to by the parties. The Contractor shall use best commercial practices for formatting deliverables under this contract. If the draft deliverable is adequate, the Government may accept the draft and provide comments for incorporation into the final version. All of the Government's comments to deliverables must either be incorporated in the succeeding version or the Contractor must demonstrate to the Government's satisfaction why such comments should not be incorporated.

General Acceptance Criteria

General quality measures, as set forth below, will be applied to each work product received from the contractor under the resultant purchase order (PO). These performance measurements are defined as:

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Quality

Accuracy – Work products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

Clarity – Work products shall be clear and concise. Any/all diagrams shall be easy to understand and be relevant to the supporting narrative.

Consistency to Requirements – All work products must satisfy the requirements of this Statement of Work.

Format – Work products shall be submitted in hard copy (where applicable) and in media mutually agreed upon prior to submission. Hard copy formats shall follow any specified Directives or Manuals. All text and diagrammatic files shall be editable by the Government.

Timeliness

Work products shall be submitted on or before the due dates determined/specified between the PO COR/COTR and contractor or submitted in accordance with a later scheduled date determined by the Government.

Fixed Price Performance Based Service Contract Payments

The following procedures apply:

a) The contractor shall submit a monthly invoice for 100% monthly amount for each SOW task. As part of the COR’s monthly certification process, the COR will indicate on the invoice submitted the amounts authorized for payment for each task based on the performance measures described herein.

b) The determination for payment will be made in accordance with the procedures set forth below.

c) The COR/COTR or his/her designated representative will advise the contractor of what the Contracting

Officer’s (CO’s) authorized amount of payment will be for each month. The contractor may direct questions on any withholding of a payment to the Contracting Officer.

Performance Review and Payments

Below are the Performance Standards that will be used in evaluating performance in determining the amount of the payment owed to the contractor. These Performance Standards apply to the deliverables listed in Section 2.5 of the solicitation and resultant PO and to all performance under this purchase order SOW.

Overall Performance Ratings

Satisfactory – Performance meets or exceeds contractual requirements. The contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory. The COR recommends and the Contracting Officer will make a determination to pay the contractor 100% of the invoice amount.

Fair – Performance does not meet some contractual requirements. The contractual performance reflects a minor problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only

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marginally effective or were not fully implemented. The minor performance problem(s) do not adversely impact the mission of the Agency. The COR recommends and the Contracting Officer will make a determination to pay the contractor 90% of the invoice amount.

Marginal – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented. The COR recommends and the Contracting Officer will make a determination to pay the contractor 80% of the invoice amount.

Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective. Payment will be withheld pending resolution of cure notice(s).

Termination for default or cause may result.

Timeliness

Satisfactory Meets or exceeds contractual requirements in terms of timeliness of delivery. The timeliness of contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory.

Fair Does not meet some contractual requirements in terms of timeliness of delivery. The timeliness of contractual performance reflects a minor timeliness problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented. The minor timeliness problem(s) do not adversely impact the mission of the Agency.

Marginal Does not meet some contractual requirements in terms of timeliness of delivery. The timeliness of contractual performance reflects a serious problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory Does not meet most contractual requirements in terms of timeliness of delivery and recovery is not likely in a timely manner. The timeliness of contractual performance contains a

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serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Quality

Satisfactory Meets or exceeds contractual requirements in terms of quality of work performed. The quality of contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory.

Fair Does not meet some contractual requirements in terms of quality of work performed. The quality of contractual performance reflects a minor quality problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented. The minor quality problem(s) do not adversely impact the mission of the Agency.

Marginal Does not meet some contractual requirements in terms of quality. The quality of contractual performance reflects a serious problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory Does not meet most contractual requirements in terms of quality and recovery is not likely in a timely manner. The quality of contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Disincentives are applied for ratings of “Fair”, “Marginal”, and “Unsatisfactory” as follows:

Satisfactory = 100% payment

Fair = -10% disincentive

Marginal = -20% disincentive

Unsatisfactory = Payment will be withheld pending resolution of cure notice(s). Termination for default or cause may result.

FAR 52.204-9 -- Personal Identity Verification of Contractor Personnel. (Jan 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the

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contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the

Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government.

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph of this section, unless otherwise approved in writing by the Contracting Officer.

(End of Clause)

Installation Security:

Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation and from access to Government systems. Removal of contractor employees from the work site or installation does not relieve the contractor from the responsibility for the work defined under this order.

13. References

A. Security Contacts DLA Troop Support Security personnel can be contacted for security related questions as follows:

TBD

TBD

B. Information Security and other miscellaneous requirements

Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the Government facility.

Contractor employees will be required to comply with all Government security regulations and requirements.

The Contractor shall not divulge any information about DoD files, data processing activities or functions, CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104 user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

The Government retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions while assigned to this contract clearly conflict with the interest of the Government.

Contractor personnel will generate or handle documents that contain For Official Use Only (FOUO) information at Government facilities.

All contractor deliverables shall be marked at a minimum FOUO, unless otherwise directed by the Government.

14. Other Pertinent Information or Special Considerations

A. Identification of Possible Follow-on Work. DLA Troop Support may expand its operational requirement for additional receptacles and / or the number of buildings within the timeframe of this contract. Also, DLA Troop Support may need to occasionally change the frequency (e.g. from monthly to biweekly) of shredding services due to higher or lower than anticipated volume of document disposal.

B. Identification of Non-Disclosure Requirements. Vendor shall not disclose any information regarding the number / location of buildings, number of personnel assigned or any items of identification / credentialing (access badges/identification cards) he/she notices or is assigned during the course of this contract and his/her duties.

Invoicing/Billing Instructions:

a. The Government intends invoicing to be done electronically in accordance with Defense Federal Acquisition

Regulations Supplement (DFARS) clause 252.232-7003, Electronic Submission of Payment Requests. (See full version of clause incorporated herein) The DLA Contracting Services Office- Philadelphia will utilize the Department of Defense Wide Area Workflow (WAWF) Receipt and Acceptance System to accept supplies/services delivered under any resultant purchase order. This web-based system is located at https://wawf.eb.mil and provides technology for DOD contractors and authorized DOD personnel to generate, capture, and process receipt and payment related documentation in a paperless environment.

Invoices for supplies/services rendered under this blanket purchase agreement shall be submitted electronically through WAWF.

b. It is recommended that the person in your company designated as the Central Contract Registration (CCR)

Electronic Business (EB) Point of Contact and everyone responsible for submission of invoices use the online training system for WAWF at http://wawftraining.com.

c. The designated CCR EB POC is responsible for activating the company's Commercial and Government Entity

(CAGE) code on WAWF by calling 1-866-618-5988. Once the company is activated, the CCR EB POC must self-register under the company's CAGE code on WAWF and follow the instructions for a group administrator. After the company is set up on WAWF, every additional person responsible for submitting invoices must self-register under the company's CAGE code at https://wawf.eb.mil.

d. The following information is provided for completion of the invoice in WAWF. Contractors must ensure the following DoD Activity Address Codes (DoDAACs) are included on all invoices submitted for payment under this contract (Invoice and Receiving Report Combination):

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Invoice and Receiving Report (COMBO).

Contractors must ensure the following DoDAACs are included on all invoices submitted for payment under this contract:

Vendor Cage Code TBD

PAY DODAAC TBD

WAWF Invoice Type TBD Inspection/ Acceptance Point TBD

Issue by DODAAC Admin DODAAC Ship to DODAAC TBD

Acceptor DODAAC TBD DLA Email Notification TBD

e. Attachments created in a Microsoft Office product may be attached to the WAWF invoice (e.g. backup documentation such as delivery reports, etc.). Maximum limit for size of each attachment file is 2 MB.

Maximum file size per invoice is 5 MB.

f. After clicking the submit button, a Notice of Successful/ Unsuccessful Submission will appear. This screen contains a "Send More E-Mail Notifications" button. Click on this button and the email address listed below and adds other persons as desired. This additional notification is important to ensure the Government receiver/acceptor is aware that the invoice documents have been submitted in the WAWF system,

g. 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

(a) Definitions. As used in this clause—

“Contract financing payment” means an authorized Government disbursement of monies to a contractor prior to acceptance of supplies or services by the Government.

(1) Contract financing payments include—

(i) Advance payments;

(ii) Performance-based payments;

(iii) Commercial advance and interim payments;

(iv) Progress payments based on cost under the clause at Federal Acquisition Regulation (FAR) 52.232-16, Progress Payments;

(v) Progress payments based on a percentage or stage of completion (see FAR 32.102(e)), except those made under the clause at FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, or the clause at FAR 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

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(vi) Interim payments under a cost reimbursement contract, except for a cost reimbursement contract for services when Alternate I of the clause at FAR 52.232-25, Prompt Payment, is used.

(2) Contract financing payments do not include—

(i) Invoice payments;

(ii) Payments for partial deliveries; or

(iii) Lease and rental payments.

“Electronic form” means any automated system that transmits information electronically from the initiating system to affected systems.

“Invoice payment” means a Government disbursement of monies to a contractor under a contract or other authorization for supplies or services accepted by the Government.

(1) Invoice payments include—

(i) Payments for partial deliveries that have been accepted by the Government;

(ii) Final cost or fee payments where amounts owed have been settled between the Government and the contractor;

(iii) For purposes of subpart 32.9 only, all payments made under the clause at 52.232-5, Payments Under Fixed-Price Construction Contracts, and the clause at 52.232-10, Payments Under Fixed- Price Architect-Engineer Contracts; and

(iv) Interim payments under a cost-reimbursement contract for services when Alternate I of the clause at 52.232-25, Prompt Payment, is used.

(2) Invoice payments do not include contract financing payments.

“Payment request” means any request for contract financing payment or invoice payment submitted by the Contractor under this contract or task or delivery order.

“Receiving report” means the data prepared in the manner and to the extent required by Appendix F, Material Inspection and Receiving Report, of the Defense Federal Acquisition Regulation Supplement.

(b) Except as provided in paragraph (d) of this clause, the Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF). The Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

(c) Submit payment requests and receiving reports to WAWF in one of the following electronic formats:

(1) Electronic Data Interchange.

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(2) Secure File Transfer Protocol.

(3) Direct input through the WAWF website.

(d) The Contractor may submit a payment request and receiving report using methods other than WAWF only when—

(1) The Contractor has requested permission in writing to do so, and the Contracting Officer has provided instructions for a temporary alternative method of submission of payment requests and receiving reports in the contract administration data section of this contract or task or delivery order;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment on a contract or task or delivery order for rendered health care services using the TRICARE Encounter Data System; or

(4) The Governmentwide commercial purchase card is used as the method of payment, in which case submission of only the receiving report in WAWF is…