seminole ITB 39-2026.pdf

SEMINOLE TRIBE OF FLORIDA

INVITATION TO BID

SEMINOLE TRIBAL MEMBER LAWN CARE VENDORS ONLY

Solicitation No.: ITB 39-2026

Title: Groves Lawn Care Service (Big Cypress)

Description: The Housing Department of the Seminole Tribe of Florida is requesting bids from qualified Seminole Tribal Member lawn care vendors to provide lawn care services at the Big Cypress

Reservation.

Solicitation Release Date: August 21, 2026

Pre-Bid Conference: September 1, 2026 @ 11:00 AM (ET) (MANDATORY)

Big Cypress Housing Office

Big Cypress Reservation

30901 Buffalo Jim Loop North

Clewiston, Florida, 33440

Deadline for Questions: September 4, 2026 @ 5:00 PM (ET)

Bid Due Date: September 18, 2026 @ 5:00 PM (ET)

Submission Instructions: Detailed in Section III, Paragraph 3.

ITB 39-2026

SECTION I – GENERAL INFORMATION

1. BACKGROUND

The Seminole Tribe of Florida (hereinafter the “TRIBE” or “STOF”) is a federally recognized

Indian Tribe organized pursuant to Section 16 of the Indian Reorganization Act of 1934, as amended, 25 U.S.C. §5123. There are six (6) Seminole Indian Reservations in the State of Florida in Big Cypress, Brighton, Hollywood, Immokalee, Tampa, and Fort Pierce. Tribal Headquarters are located on the Hollywood Reservation in an urban environment in the Greater Fort

Lauderdale/Hollywood, Florida area. Satellite offices are located on each of the other reservations or trust land. The TRIBE also maintains off-reservation offices in Naples, Fort Pierce, Hollywood, and Miami.

The TRIBE provides various governmental services to its members and residents of its reservations similar to those services provided at the municipal or county level. Examples of such services include, but are not limited to, public works, recreation and elder services programs, police, fire, and EMS services. The TRIBE also maintains health and dental clinics, an education program, preschools and schools, a museum, two rodeo arenas, etc. In addition to governmental services, the TRIBE and the Seminole Tribe of Florida, Inc. (hereinafter “STOFI”) also are engaged in various business activities including real estate, agriculture, tourism, manufacturing, gas station/convenience stores, and sales.

The terms “Vendor” and “Bidder” are used interchangeably in this document to refer to respondents of this ITB. The term “Contractor” is used in this document to refer to the awarded vendor(s).

2. ADDITIONAL ITEMS AND SERVICES

The TRIBE may require additional items or services of similar nature, but not specifically listed in this solicitation. The selected CONTRACTOR(s) agrees to provide such items or services, and shall provide the TRIBE prices on such additional items or services based upon a formula or method that is the same or similar to that used in establishing the fees as a result of this solicitation.

If the fees offered are not acceptable to the TRIBE, and the situation cannot be resolved to the satisfaction of the TRIBE, the TRIBE reserves the right to procure those items or services from others.

CONTRACTOR shall work cooperatively, when required, with any additional parties from which these services are obtained.

3. FRAUD AND MISREPRESENTATION

Any individual, corporation, or other entity that attempts to fulfill the requirements of this solicitation through fraud, misrepresentation, or material misstatement may be deemed non-responsible and such individual, corporation, or other entity’s qualification may be null and void.

4. CONFIDENTIALITY / NON-DISCLOSURE

BIDDER shall treat any information contained in this solicitation (or accumulated through other written or oral communication with the TRIBE) as confidential information. Any information provided by the TRIBE to BIDDER in this solicitation is to be used solely to permit BIDDER to reply to the solicitation and BIDDER shall make no other use of the information, inclusive of sharing the information with corporate affiliates and subsidiaries without the prior written consent of the TRIBE. BIDDER shall hold the information contained in this solicitation in strict confidence and the information obtained will not be disclosed to any third-party, vendor affiliate, or subsidiary, without the TRIBE’s prior written consent.

5. NON-EXCLUSIVITY

It is expressly understood that contractor selection does not grant CONTRACTOR an exclusive privilege to provide the TRIBE any or all of the goods and/or services that are the subject of this solicitation. The TRIBE reserves the right, as deemed in its best interest, to perform or cause to be performed the provision of the goods and/or services, or any portion thereof, herein described in any manner it sees fit, including but not limited to award to multiple contractors, and contract with other contractor(s) for the provision of goods and/or services similar or identical to those that are the subject of this solicitation.

6. DISCLOSURE

BIDDER responding to this solicitation must disclose in detail any current or past relationships with the TRIBE, Seminole Gaming, and/or STOFI and their employees.

7. ADDENDA / REVISIONS TO SOLICITATION

If it becomes necessary to revise or clarify any part of this solicitation, the TRIBE will modify this solicitation by issuance of written addenda. All addenda will clearly be marked as such and shall become part of the solicitation documents.

All questions submitted by prospective bidders will be answered via an official addendum to ensure all prospective bidders have access to the TRIBE’s answers.

[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]

SECTION II – QUALIFICATIONS REQUIREMENTS

1. GENERAL QUALIFICATIONS

Bids shall be considered only from bidders normally engaged in performing the type of work specified in this solicitation. BIDDER must have adequate organizational resources, facilities, equipment, and personnel to ensure prompt and efficient service to the TRIBE.

At a minimum, qualifying bids shall demonstrate that BIDDER possesses the qualifications necessary to provide high-quality services. To ensure BIDDER is capable of providing an acceptable level of service to the TRIBE, BIDDER shall meet the following minimum qualifications:

• Be an active Seminole Tribal Member lawn care vendor with the TRIBE.

• Be the prime contractor and will not subcontract out any work or partner with another firm.

• Hold a minimum of two (2) years of experience in providing similar services.

• Maintain a fully equipped organization capable, technically and financially, of performing the work required, and has performed similar work in a satisfactory manner.

• Carry and maintain adequate insurance consistent with the requirements listed in

Attachment B – Insurance Requirements.

• Meet any other requirements outlined in this solicitation.

2. PRE-BID CONFERENCE (MANDATORY)

A Pre-Bid Conference has been scheduled for prospective bidders. Details regarding the Pre-Bid

Conference are found in the paragraphs below.

2.1. ATTENDANCE AND ATTENDEES:

• Attendance is mandatory to be eligible for award.

• A grace period of ten (10) minutes will be allowed for attendees who are late.

Prospective bidders who arrive more than ten (10) minutes late shall be disqualified and shall not be permitted to sign in and attend the Pre-Bid

Conference/Virtual Pre-Bid Conference.

o Prospective bidders who expect to be ten (10) minutes late or less must notify the TRIBE’s Contact Person via the contact instructions listed in Section III, Paragraph 1.

• Attendees must stay for the duration of the Pre-Bid Conference and may not leave until they are dismissed by the TRIBE’s Project Manager.

2.2. MEETING DETAILS:

The date, time, and location of the Pre-Bid Conference are shown in the table below:

PRE-BID CONFERENCE

Date: September 1, 2026

Time: 11:00 AM (ET)

Location:

Big Cypress Housing Office

Big Cypress Reservation

30901 Buffalo Jim Loop North

Clewiston, Florida, 33440

Location Information:

The Pre-Bid Conference will begin at the location listed above and may continue with a tour of the remaining locations listed in the Scope of Work.

2.3. NOTICE REGARDING LOCATION:

• Attendees shall respect common parking etiquette and shall not double-park, block another vehicle, block the road, or park on the grass, curb, or other unmarked spaces, unless authorized by the TRIBE to do so.

• A shuttle will NOT be available for prospective bidders to board.

2.4. QUESTIONS:

• Bidders may ask questions during the Pre-Bid Conference. These questions may or may not be answered during the Pre-Bid Conference, as decided by the TRIBE. For questions which were not answered during the Pre-Bid Conference, the answers may be shared with prospective bidders via an official addendum.

• Questions outside of the Pre-Bid Conference must be submitted through BidNet Direct as listed in Section III, Paragraph 1 “Communication Instructions” by the Deadline for

Questions to receive a formal written response.

• Questions submitted through BidNet Direct must follow the below requirements to receive a response:

o Each question must be submitted individually.

o Multiple questions submitted as a batch in one form/field shall not be considered.

2.5. GENERAL:

At the TRIBE’s discretion, the TRIBE may videotape and/or audiotape the Pre-Bid

Conference, whether held in-person or online. This recording may only be shared internally with the TRIBE key personnel and may not be provided to prospective bidders who attended the Pre-Bid Conference, as determined by the TRIBE.

SECTION III – SUBMISSION REQUIREMENTS & INSTRUCTIONS

1. COMMUNICATION INSTRUCTIONS

All project-related questions, inquiries, concerns, and communication (including qualifications) must be routed through BidNet Direct:

BIDNET DIRECT

http://www.bidnetdirect.com/florida/seminoletribeofflorida

All submission and Pre-Bid Conference-related questions, inquiries, concerns, and communication must be routed through the following Contact Person(s):

CONTACT PERSON(S)

Name: Travis Clark

Email: To: TravisClark@semtribe.com

Cc: BidSubmissions@semtribe.com

Phone: O: (954) 966-6300 x11380

C: (954) 469-9030

Cone of Silence: Bidders shall not contact any other employee of the TRIBE for information with respect to this solicitation. Any violation of the restriction imposed above regarding correspondence may constitute grounds for rejection of a response at any time.

2. SUBMISSION REQUIREMENTS

BIDDER must include the items listed below as part of their submission to be considered for award:

• All exhibits according to Exhibit(s) Required for Submission (attached separately).

Failure to acknowledge and/or submit all information may result in disqualification or lower ranking due to not meeting these requirements.

Required Attachments and Exhibits provided to BIDDER by the TRIBE shall not be altered by

BIDDER and shall be completed as instructed by the TRIBE, unless otherwise instructed by the

TRIBE. Bids which include altered files may be disqualified, as determined by the TRIBE.

3. SUBMISSION INSTRUCTIONS

Electronic submissions in response to this solicitation must be submitted through BidNet Direct by the Bid Due Date and time detailed in this solicitation.

• Physical correspondence, hyperlinks, flash drives, or any other physical media shall not be accepted.

Submissions must be clear, concise, organized, legible, and easy to read and navigate. Submissions may be returned to BIDDER and required to be reorganized and resubmitted. Submissions which are deemed by the TRIBE to be illegible or unintelligible may be disqualified.

All parts, pages, figures, and tables should be numbered and labeled clearly. If submitting separate files, the File Name of each submitted attachment and exhibit must include the assigned letter; for example, Exhibit A’s File Name must state, at a minimum, “Exhibit A.” BIDDER may include additional information in the File Name, if needed.

In order to fairly evaluate all responses, bidders should not include additional information other than what is asked to be provided. This includes any information related to BIDDER’s organization that was not specifically asked to be provided.

4. ATTACHMENTS

Please note, Attachments are reference documents which require BIDDER’s review, according to the instructions specified by the TRIBE in the “Instructions” column in the table below.

While some Attachments indicated below may be attached separately, most Attachments may be found at the end of this file.

4.1. ATTACHMENTS:

Attachment Description Instructions

Attachment A Scope of Work Review information. No further action needed.

Attachment B Insurance Requirements Review information. No further action needed.

5. PRICE

Prices stated in bid responses to this solicitation shall remain fixed and firm for all services to be performed for a minimum period of one-hundred and eighty (180) calendar days from the Bid Due

Date.

6. POST SUBMISSION

Any price adjustments after bid submission must be requested in writing and approved by the

TRIBE.

BIDDER may be required to clarify items related to their submission, which may include but not be limited to verifying submitted information and confirming comprehension of the full requirements of the Scope of Work, and is expected to be responsive. Bidders deemed by the

TRIBE to be unresponsive may be disqualified.

BIDDER may be required to submit and/or sign additional documentation, forms, exhibits, etc.

after the Bid Due Date and before the resultant agreement is drafted as a continuation of the solicitation requirements and/or as part of the vendor registration process. Should BIDDER be unable or unwilling to satisfy this requirement, BIDDER may be disqualified.

The TRIBE reserves the right to negotiate any and all submitted pricing, payment terms, warranties, etc. with the BIDDER or selected CONTRACTOR during the evaluation process, drafting phase of the resultant agreement, and/or at a time otherwise determined by the TRIBE.

SECTION IV – SELECTION PROCESS

1. EVALUATION CRITERIA

The TRIBE will conduct a comprehensive, fair, and impartial evaluation of all documents received in response to this solicitation.

The TRIBE shall evaluate all submissions in the order listed below:

• On-time and complete submission (with all required documentation)

• License requirements

• Projected completion date and lead time

• Previous performance at a satisfactory level o The TRIBE reserves the right to eliminate any submission should BIDDER have evidence of previous poor or unsatisfactory performance for similar or dissimilar services performed for the TRIBE or other companies.

• Statement of Qualifications or Qualification Questionnaire

• Current and pending workload with the TRIBE performing similar and dissimilar services, and capability to take on additional responsibilities without negatively impacting existing opportunities

• Any other relevant factors, as listed in the solicitation

• Pricing versus the market o Pricing will be listed from lowest price to highest price for all bidders whose submission meets the minimum requirements listed above

The applicable bid(s) will be eliminated if any of the following apply:

• Any criteria or requirements are incomplete

• Any criteria or requirements are not met

• The required schedule cannot be met

• Any other relevant factor(s) are not met, as determined by the TRIBE

The remaining bid(s) will be evaluated on a price versus the market comparison, and an awardee(s) will be determined. The TRIBE may select one (1) or multiple bidders to provide the solicited services. The TRIBE reserves the right to split award in its sole discretion.

This solicitation and selection process shall in no way be deemed to create a binding contract, agreement, or offer of any kind between the TRIBE and any entity. If the TRIBE selects a

CONTRACTOR(s) to provide the services described in this solicitation, any legal rights and obligations between the successful CONTRACTOR(s), if any, and the TRIBE will come into existence only when an agreement is fully executed by the parties, and the legal rights and obligations of each party shall at that time be only those rights and obligations which are set forth in the agreement and any other documents specifically referred to in that agreement and executed by the parties.

2. RIGHT TO RESCIND AWARD

The awarded CONTRACTOR(s) will be required to enter into a formal agreement for these services after award. The TRIBE expects the awardee to suggest minimal revisions to this agreement.

The TRIBE reserves the right to rescind an award should the awardee be considered, in the

TRIBE’s sole opinion, to be inflexible in its agreement negotiations.

3. SEMINOLE TRIBAL AND STOFI OWNED BUSINESS PREFERENCE

The TRIBE encourages its Seminole Tribal Member vendors and STOFI owned businesses to bid on goods and services through the competitive bidding process and will give preference to qualified Seminole Tribal Member and STOFI owned businesses/entities certified by the TRIBE.

In all cases, the Seminole Tribal Member owned business/entity or STOFI owned business/entity must be qualified for the applicable Scope of Work and must be able to demonstrate that the individual or business/entity has the skills and abilities to perform requested tasks in an acceptable manner.

Should bidders or prospective bidders have any questions related to Seminole Tribal Preference, please reach out to the Contact Person(s) listed in this solicitation.

4. HOW SEMINOLE TRIBAL PREFERENCE IS APPLIED

The following preference rules do not apply to projects over Five Million Dollars ($5,000,000.00) in value.

For solicitations where the most qualified, responsive, responsible, lowest-priced bidder are the deciding factors for award, the following Seminole Tribal Preference rules shall apply whether the business/entity is 51% Seminole Tribal Member owned or higher:

• For non-construction projects, preference will be given to bids submitted by Seminole

Tribal and STOFI owned businesses/entities as long as the bid is equal to or less than three percent (3%) (not to exceed $100,000) of the lowest non-Seminole Tribal Member business’s bid.

• For construction projects, preference will be given to bids submitted by Seminole Tribal and STOFI owned businesses/entities as long as the bid is equal to or less than four percent

(4%) (not to exceed $200,000) of the lowest non-Seminole Tribal Member business’s bid.

5. VENDOR APPLICATION AND REGISTRATION PROGRAM

Because the TRIBE is engaged in Indian tribal gaming in accordance with the Indian Gaming

Regulatory Act and the regulations promulgated by the National Indian Gaming Commission, the

TRIBE cannot engage in significant transactions with individuals or business entities whom, because of past or continuing activities, associations, or reputation, might bring discredit to the

TRIBE and its gaming operations. Thus, the TRIBE has adopted a program whereby it reviews significant transactions and the persons or entities involved with those transactions to assure compliance with all applicable laws and regulations relating to gaming.

If not already an approved and registered vendor with the TRIBE, the highest scoring or lowest-priced vendor(s) will be required to submit a completed and fully executed Vendor Application and Registration Form to the TRIBE’s Purchasing Department. The highest scoring or lowest-priced vendor(s) shall not initiate this process until requested by the TRIBE’s Purchasing

Department.

Upon successful completion of an investigation into the past and current activities, associations, and reputation of the applicant, the TRIBE will assign a vendor number, and the vendor will be added to its Master Vendor File. The TRIBE may not enter into any business transactions with any vendor whose name does not appear on its Master Vendor File.

Should the highest scoring or lowest-priced vendor(s) be unresponsive or unable to successfully complete the vendor registration process, the TRIBE reserves the right to halt the vendor registration process with the highest scoring or lowest-priced vendor(s) and move onto the next highest scoring or lowest-priced vendor(s). Should the next highest scoring or lowest-priced vendor(s) be unresponsive or unable to complete the vendor registration process, the TRIBE will continue to halt the vendor registration process and move on to the next highest scoring or lowest-priced vendor(s) until a vendor(s) is successfully registered.

ATTACHMENT A

SCOPE OF WORK

1. INTRODUCTION

The TRIBE is requesting bids from qualified Seminole Tribal Member lawn care vendors to provide yearly lawn care services for the rental units located on the Big Cypress Seminole Indian Reservation for up to two (2) years (or a different period as determined by the TRIBE in writing), in accordance with the specifications listed in this solicitation.

CONTRACTOR shall supply all labor, including supervision, labor, materials, equipment, and transportation to maintain the lawns during the contract period, as outlined below.

2. PROJECT DETAILS

Services shall be provided by CONTRACTOR, where applicable, in accordance with the Scope of Work below:

2.1. LAWN CUTTING:

Lawns shall be mowed according to the schedule set forth by the TRIBE’s Housing Department.

• June through October – one (1) cut per week

• November through May – one (1) cut every other week

• For the above-listed lawn cutting schedules, CONTRACTOR shall also provide the following services during each visit where applicable:

o Remove weeds and trash from flower beds.

o Line trimming and edging is required around both sides of fence lines, driveways, air conditioning, generator units, plants, flower beds, sprinkler heads, sidewalks, and patios.

o Remove and dispose of all excess lawn clippings.

o Remove weeds/vines (unless ornamental) from beds, fences, gates, walls, etc.

▪ Weed spray where needed.

o Check irrigation systems

▪ Clean and adjust sprinkler heads for proper aim.

▪ Repair and reset sprinkler heads.

2.2. TREES/HEDGES/PLANTS/SHRUBS - TRIMMING (UP TO TEN [10] FEET):

• June through October – once (1) per month

• November through May – once (1) every other month

• For the above-listed schedules, CONTRACTOR shall provide the following services where applicable:

o Trim trees up to ten feet (10’) as needed and required o Trim plants and shrubs as needed and required o Trim hedges

2.3. FERTILIZATION AND MULCHING:

• Fertilization shall be performed two (2) times per year during the months of May and

October

• Mulching shall be performed two (2) times per year during the months of May and

October

2.4. ADDITIONAL CONTRACTOR RESPONSIBILITIES:

• CONTRACTOR shall provide a schedule before a Purchase Order (PO) may be requested.

o The service schedule must be maintained with the exception of inclement weather.

All schedules should be provided in a timely manner.

o The TRIBE’s Housing Department shall be notified of any changes to the schedule immediately.

• Any services rendered outside of the Scope of Work outlined in the resultant agreement will not be chargeable to the TRIBE without written approval prior to the service being performed and shall be billed separately.

• All services will be conducted with professionalism and in a workmanlike manner.

• CONTRACTOR shall clean work site at the end of each workday to remove debris piles from sidewalks, all paved areas, and pedestrian access areas.

• Any damage to property that may result in collateral damages (i.e. damage to roofing tiles) must be repaired at CONTRACTOR’s expense, immediately after damage.

o CONTRACTOR shall, at their own expense repair, replace, or otherwise restore to original condition all property damaged as a result of any activity by the

CONTRACTOR, to the satisfaction of the TRIBE. This includes, but is not limited to, soil grade disturbance resulting from heavy equipment/stump removal, pavement surfaces, turf areas, mixing zones, fabricated structures, and/or equipment.

• Send all invoices to invoices@semtribe.com and copy the TRIBE’s Regional Housing

Supervisor. Do not email invoices directly to the TRIBE’s Housing Department.

• The TRIBE may ask CONTRACTOR to perform additional services to be provided in declared Natural Disasters and/or Acts of God.

o The TRIBE may ask CONTRACTOR to provide annual storm/hurricane preparedness to eliminate the possibility of hazards to the home/home site from hazardous trees and limbs for the locations within the Scope of Work.

▪ If CONTRACTOR holds a Certified Arborist License, the TRIBE may ask CONTRACTOR to trim and remove trees for the locations within the Scope of Work.

2.5. GENERAL DUTIES AND RESPONSIBILITIES:

• CONTRACTOR’s progress will be monitored by the TRIBE’s Landscape Coordinator or designated staff, which may be present on the work site at any time during the contracted work period.

• CONTRACTOR will perform all work from 8:00 AM to 5:00 PM (ET), Monday through Friday, unless otherwise approved a minimum of three (3) business days in advance by the TRIBE’s Project Manager.

o No work shall be performed on holidays observed by the TRIBE without prior consent.

• No less than seven (7) business days prior to initiating work, the selected

CONTRACTOR will provide a schedule to the TRIBE’s Project Manager detailing the dates, times, and locations of work to be completed.

• Before work commences, CONTRACTOR shall review with the TRIBE’s Project

Manager any additions or changes to proposed methods or chemicals.

• The TRIBE’s Project Manager must be consulted prior to trimming questionable trees, removing of entire trees, and altering of trimming resulting from Tribal Member request.

• To avoid damage to Tribal structure and infrastructure, CONTRACTOR shall perform work under the guidelines of power line operation, Florida Best Management Practices

(BMP) for arborist, and traffic management.

• If debris piles are left in any area for more than two (2) business days, the TRIBE may, at its discretion, hire a third-party vendor to remove the debris, and subtract this expense from the fees owed to CONTRACTOR.

2.6. GROUND CREW SUPERVISOR(S) DUTIES AND RESPONSIBILITIES:

At least one (1) Ground Crew Supervisor who meets or exceeds the minimum qualifications outlined below shall be assigned to each project crew and be on-site at all times while crews are at work:

• Have sound knowledge of ecological principles as they relate to vegetation management, including resource management methods, biological processes, and vegetation control techniques.

• Able to work under adverse environmental conditions, including inclement weather, high humidity and temperatures, biting and stinging insects, poisonous plants and animals, and difficult terrain.

• Able to operate and maintain field vehicles and equipment, and to recognize and avoid hazards associated with operating such field vehicles and equipment.

• Able to communicate with all crew members in a common language.

• In accordance with Florida Department of Agriculture & Consumer Services (FDACS) guidelines, one (1) Ground Crew Supervisor may supervise a maximum of two (2) bucket truck work crews at any given time. A bucket truck work crew is considered one (1) bucket truck working with one (1) support box truck for debris hauling and one

(1) chipping machine.

The Ground Crew Supervisor(s) shall be responsible for the following:

• Contacting the TRIBE’s Project Manager each morning before crew begins work to confirm the time and location of work being performed, as well as overall progress, delays, concerns, and work completion, unless otherwise specified by the TRIBE’s

Project Manager.

• Providing daily written progress reports upon completion of services to the TRIBE’s

Project Manager regarding trees trimmed, treatment locations, equipment used, manpower, etc. in accordance with the TRIBE’s reporting standards.

• Coordinating and reporting on the status of project activities with the TRIBE’s Project

Manager on a weekly basis.

• Maintaining quality control and health and safety assurance on project site.

• Informing their crews of project boundaries and ensuring crews remain within them.

• Providing all crew members with the supplies and equipment needed to perform the work required, including but not limited to the following:

o Vehicles for transportation to and within work sites o GPS equipment for navigation and data collection o Herbicides and adjuvants o Sprayers o Machetes, brush cutters, and other hand tools o Chainsaws and other power tools o Safety equipment o Drinking water o Suitable communications capability to facilitate operational coordination and safety of crew members.

2.6.1. Permit Requirements (If Applicable):

• All work performed under the resultant agreement shall be in strict compliance with the Florida Building Code, industry standards, Occupational Safety and Health

Administration (OSHA) regulations, and local municipalities.

• CONTRACTOR shall be responsible for timely obtaining all necessary permits and inspections through appropriate agencies.

o Contact the TRIBE’s Tribal Inspector’s Department via email at buildingdept@semtribe.com for requirements.

o All new incoming permitting applications shall be sent to the Tribal

Inspector’s Department by the digital self-service portal:

https://lmp.semtribe.com/EnerGov_Prod/SelfService. CONTRACTOR shall follow the instructions to register. Once registration has been approved, CONTRACTOR or delegate will be able to log in to use the site.

• CONTRACTOR shall produce all necessary county and local licenses, where applicable.

3. LOCATION OF SERVICES

The services described in this solicitation shall be completed at the locations identified below:

Reference

Number Location

1 33906 E Sally Buster Circle, Clewiston, FL 33440

2 33916 E Sally Buster Circle, Clewiston, FL 33440

3 33926 E Sally Buster Circle, Clewiston, FL 33440

4 33936 E Sally Buster Circle, Clewiston, FL 33440

5 33946 E Sally Buster Circle, Clewiston, FL 33440

6 33956 E Sally Buster Circle, Clewiston, FL 33440

7 33886 E Sally Buster Circle, Clewiston, FL 33440

8 33895 E Sally Buster Circle, Clewiston, FL 33440

9 33896 E Sally Buster Circle, Clewiston, FL 33440

10 33905 E Sally Buster Circle, Clewiston, FL 33440

11 33915 E Sally Buster Circle, Clewiston, FL 33440

12 33925 E Sally Buster Circle, Clewiston, FL 33440

13 33935 E Sally Buster Circle, Clewiston, FL 33440

14 33945 E Sally Buster Circle, Clewiston, FL 33440

15 33955 E Sally Buster Circle, Clewiston, FL 33440

16 33965 E Sally Buster Circle, Clewiston, FL 33440

17 33975 E Sally Buster Circle, Clewiston, FL 33440

18 33985 E Sally Buster Circle, Clewiston, FL 33440

19 33995 E Sally Buster Circle, Clewiston, FL 33440

20 34005 E Sally Buster Circle, Clewiston, FL 33440

21 34015 E Sally Buster Circle, Clewiston, FL 33440

22 34025 E Sally Buster Circle, Clewiston, FL 33440

23 34035 E Sally Buster Circle, Clewiston, FL 33440

24 34045 E Sally Buster Circle, Clewiston, FL 33440

25 34055 E Sally Buster Circle, Clewiston, FL 33440

26 34065 E Sally Buster Circle, Clewiston, FL 33440

27 34075 E Sally Buster Circle, Clewiston, FL 33440

28 34085 E Sally Buster Circle, Clewiston, FL 33440

29 34095 E Sally Buster Circle, Clewiston, FL 33440

30 34105 E Sally Buster Circle, Clewiston, FL 33440

31 34115 E Sally Buster Circle, Clewiston, FL 33440

32 34125 E Sally Buster Circle, Clewiston, FL 33440

33 34135 E Sally Buster Circle, Clewiston, FL 33440

34 34076 E Sally Buster Circle, Clewiston, FL 33440

35 34086 E Sally Buster Circle, Clewiston, FL 33440

36 34096 E Sally Buster Circle, Clewiston, FL 33440

37 34106 E Sally Buster Circle, Clewiston, FL 33440

38 34116 E Sally Buster Circle, Clewiston, FL 33440

39 34126 E Sally Buster Circle, Clewiston, FL 33440

Reference

Number Location

40 34136 E Sally Buster Circle, Clewiston, FL 33440

41 34066 E Sally Buster Circle, Clewiston, FL 33440

42 33715 E Peggy Billie Lane, Clewiston, FL 33440

43 33716 E Peggy Billie Lane, Clewiston, FL 33440

44 33725 E Peggy Billie Lane, Clewiston, FL 33440

45 33726 E Peggy Billie Lane, Clewiston, FL 33440

46 33735 E Peggy Billie Lane, Clewiston, FL 33440

47 33736 E Peggy Billie Lane, Clewiston, FL 33440

48 33745 E Peggy Billie Lane, Clewiston, FL 33440

49 33746 E Peggy Billie Lane, Clewiston, FL 33440

50 33755 E Peggy Billie Lane, Clewiston, FL 33440

51 33756 E Peggy Billie Lane, Clewiston, FL 33440

52 33765 E Peggy Billie Lane, Clewiston, FL 33440

53 33766 E Peggy Billie Lane, Clewiston, FL 33440

54 33775 E Peggy Billie Lane, Clewiston, FL 33440

55 33776 E Peggy Billie Lane, Clewiston, FL 33440

56 33785 E Peggy Billie Lane, Clewiston, FL 33440

57 33786 E Peggy Billie Lane, Clewiston, FL 33440

58 Playground Adjacent to “The Groves Lot 25”

59 Lift station Adjacent to “The Groves Lot 25”

4. PERIOD OF PERFORMANCE

The services described in this solicitation are expected to be for a term of up to two (2) years from date of written Notice to Proceed (email sufficient), or as otherwise determined by the TRIBE.

ATTACHMENT B

INSURANCE REQUIREMENTS

The VENDOR shall procure and maintain, for the duration of this contractual agreement, the following required insurance with insurers’ financially acceptable and lawfully authorized to do business in the states where TRIBE conducts operations. Such coverage shall protect VENDOR against claims arising from sickness, disease, death or injury to persons, and/or physical damage to tangible property, including loss of use, which may arise from the goods, products or services provided by the VENDOR, its agents or representatives.

The VENDOR shall be responsible for ensuring that each subcontractor or subconsultant maintains insurance coverage with limits, terms, and conditions that are comparable to and appropriate for the portion of the scope of work they perform. The VENDOR must obtain and monitor certificates of insurance and all required endorsements from each subcontractor.

The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which may result in withholding payments or termination of the contract.

Minimum Scope of Insurance

VENDOR’s insurance coverage shall include the following minimum limits and coverage:

1. Commercial General Liability insurance on an occurrence coverage form, at least as broad as the Insurance Services Office Commercial General Liability Policy form CG 0001

©, current edition. Other than standard exclusions applicable to pollution, asbestos, mold, employment practices, ERISA and professional liability, there shall be no limitations or exclusions beyond those contained in the standard policy forms which apply to property damage, products and completed operations, contractual liability or construction defects.

In addition to procuring and maintaining this insurance during the duration of the contract, VENDOR agrees to continue to procure and maintain products and completed operations liability insurance coverage for a minimum of three years after the date the contract is completed or terminated.

2. Automobile Liability insurance covering liability arising from the use or operation of any auto, including those owned, hired or otherwise operated or used by or on behalf of the

VENDOR. The coverage shall be at least as broad as the Insurance Services Office

Business Automobile Policy form CA 0001 ©, current edition.

3. Workers' Compensation and Employer’s Liability insurance as is required by statute or law, or as may be available on a voluntary basis. If the VENDOR is exempt from this requirement, both the VENDOR and its employees shall hold the TRIBE harmless from any injuries incurred during the performance of the contract. An exempt VENDOR must provide either: (i) a written statement on company letterhead confirming the number of employees, stating that Workers' Compensation insurance is not required, and affirming that no additional employees will be hired during the contract term; or (ii) a valid

Certificate of Exemption.

Minimum Limits of Insurance

VENDOR shall maintain the following minimum limits of insurance, if applicable (unless higher limits required by law or statute):

1. Commercial General Liability (including umbrella or excess liability): $1,000,000 per occurrence, bodily injury, and property damage liability; $1,000,000 per offense personal and advertising injury liability; $2,000,000 products and completed operations policy aggregate and $2,000,000 policy general aggregate applicable to claims other than products and completed operations.

2. Automobile Liability: $1,000,000 combined bodily injury and property damage liability per accident for bodily injury and property damage.

3. Employer's Liability: $1,000,000 accident for bodily injury by accident or disease, including $1,000,000 disease aggregate.

Deductibles and Self-insured Retentions

The funding of deductibles and self-insured retentions maintained by VENDOR shall be the sole responsibility of VENDOR, including any amounts applicable to deductibles or self-insured retentions applicable to claims involving the Tribe as an additional insured.

Other Insurance Provisions

The required insurance shall contain the following additional provisions:

ADDITIONAL INSURED – The TRIBE must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers’

Compensation) arising out of work or operations performed on behalf of the VENDOR including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the VENDOR’s insurance.

WAIVER OF SUBROGATION - VENDOR agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the Tribe has received a waiver of subrogation endorsement from the insurer.

NOTICE OF CANCELLATION - Each insurance policy shall be endorsed to require Insurer(s) to provide thirty (30) calendar days’ written notice to the TRIBE by certified mail, return receipt requested, prior to any suspension, cancellation or non-renewal of the required insurance.

PRIMARY COVERAGE - VENDOR’s required insurance coverage shall be primary insurance, and any insurance or self-insurance maintained by the Tribe shall be excess of and non-contributory with VENDOR’s insurance.

ACCEPTABILITY OF INSURERS – Insurance is to be placed with insurers with a current A.M.

best’s rating of not less than A- VII, unless otherwise approved by the TRIBE. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA).

Carriers may also be considered if they are licensed and authorized to do insurance business in the

State of Florida.

VERIFICATION OF COVERAGE – VENDOR shall furnish the TRIBE with a certificate of insurance evidencing the required coverage prior to the delivery of product, goods, or services to the TRIBE. The certificates are to be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Renewal certificates are to be provided to the TRIBE prior to the expiration of the required insurance policies. As an alternative to a certificate of insurance, VENDOR’S broker or insurer may provide complete, certified copies of all required insurance policies, including endorsements necessary to affect coverage required by these specifications.

CERTIFICATE HOLDER MUST READ:

Seminole Tribe of Florida

6300 Stirling Road

Hollywood, FL 33024

SPECIAL RISKS OR CIRCUMSTANCES - The Seminole Tribe of Florida reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Compliance with the foregoing requirements shall not relieve the VENDOR of his liability and obligation under this section or under any other section of this agreement.