seminole ITB 28-2026.pdf

SEMINOLE TRIBE OF FLORIDA

INVITATION TO BID

Solicitation No.: ITB 28-2026

Title: Elder Services Center Water Storage & Break Room (Brighton)

Description: The Building and Grounds Department of the Seminole Tribe of

Florida is requesting bids from qualified contractors to provide construction services needed at Brighton Reservation.

Solicitation Release Date: July 10, 2026

Pre-Bid Conference: July 16, 2026 @ 11:00 AM (ET) (MANDATORY)

701 E. Harney Pond Road, Okeechobee, FL 34974

Deadline for Questions: July 23, 2026 @ 5:00 PM (ET)

Bid Due Date: August 6, 2026 @ 5:00 PM (ET)

Submission Instructions: Detailed in Section III, Paragraph 3.

ITB 28-2026

SECTION I – GENERAL INFORMATION

1. BACKGROUND

The Seminole Tribe of Florida (hereinafter the “TRIBE” or “STOF”) is a federally recognized Indian Tribe organized pursuant to Section 16 of the Indian Reorganization Act of 1934, as amended, 25 U.S.C. §5123. There are six (6) Seminole Indian Reservations in the State of Florida in Big Cypress, Brighton, Hollywood, Immokalee, Tampa, and Fort Pierce. Tribal Headquarters are located on the Hollywood Reservation in an urban environment in the Greater Fort Lauderdale/Hollywood, Florida area. Satellite offices are located on each of the other reservations or trust land. The TRIBE also maintains off-reservation offices in Naples, Fort Pierce, Hollywood, and Miami.

The TRIBE provides various governmental services to its members and residents of its reservations similar to those services provided at the municipal or county level. Examples of such services include, but are not limited to, public works, recreation and elder services programs, police, fire, and EMS services. The TRIBE also maintains health and dental clinics, an education program, preschools and schools, a museum, two rodeo arenas, etc. In addition to governmental services, the TRIBE and the Seminole Tribe of Florida, Inc. (hereinafter “STOFI”) also are engaged in various business activities including real estate, agriculture, tourism, manufacturing, gas station/convenience stores, and sales.

The terms “Vendor” and “Bidder” are used interchangeably in this document to refer to respondents of this ITB. The term “Contractor” is used in this document to refer to the awarded vendor(s).

2. ADDITIONAL ITEMS AND SERVICES

The TRIBE may require additional items or services of similar nature but not specifically listed in this solicitation. The selected CONTRACTOR(s) agrees to provide such items or services and shall provide the TRIBE prices on such additional items or services based upon a formula or method that is the same or similar to that used in establishing the fees as a result of this solicitation.

If the fees offered are not acceptable to the TRIBE, and the situation cannot be resolved to the satisfaction of the TRIBE, the TRIBE reserves the right to procure those items or services from others.

3. FRAUD AND MISREPRESENTATION

Any individual, corporation, or other entity that attempts to fulfill the requirements of this solicitation through fraud, misrepresentation, or material misstatement may be deemed non-responsible and such individual, corporation, or other entity’s qualification may be null and void.

4. CONFIDENTIALITY / NON-DISCLOSURE

BIDDER shall treat any information contained in this solicitation (or accumulated through other written or oral communication with the TRIBE) as confidential information. Any information provided by the TRIBE to BIDDER in this solicitation is to be used solely to permit BIDDER to reply to the solicitation and BIDDER shall make no other use of the information, inclusive of sharing the information with corporate affiliates and subsidiaries without the prior written consent of the TRIBE. BIDDER shall hold the information contained in this solicitation in strict confidence and the information obtained will not be disclosed to any third-party, vendor affiliate, or subsidiary, without the TRIBE’s prior written consent.

5. NON-EXCLUSIVITY

It is expressly understood that contractor selection does not grant CONTRACTOR an exclusive privilege to provide the TRIBE any or all of the goods and/or services that are the subject of this solicitation. The TRIBE reserves the right, as deemed in its best interest, to perform or cause to be performed the provision of the goods and/or services, or any portion thereof, herein described in any manner it sees fit, including but not limited to award to multiple contractors, and contract with other contractor(s) for the provision of goods and/or services similar or identical to those that are the subject of this solicitation.

6. DISCLOSURE

BIDDER responding to this solicitation must disclose in detail any current or past relationships with the TRIBE, Seminole Gaming, and/or STOFI and their employees.

7. ADDENDA / REVISIONS TO SOLICITATION

If it becomes necessary to revise or clarify any part of this solicitation, the TRIBE will modify this solicitation by issuance of written addenda. All addenda will clearly be marked as such and shall become part of the solicitation documents.

All questions submitted by prospective bidders will be answered via an official addendum to ensure all prospective bidders have access to the TRIBE’s answers.

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SECTION II – QUALIFICATIONS REQUIREMENTS

1. GENERAL QUALIFICATIONS

Bids shall be considered only from bidders normally engaged in performing the type of work specified in this solicitation. BIDDER must have adequate organizational resources, facilities, equipment, and personnel to ensure prompt and efficient service to the TRIBE.

At a minimum, qualifying bids shall demonstrate that BIDDER possesses the qualifications necessary to provide high-quality services. To ensure BIDDER is capable of providing an acceptable level of service to the TRIBE, BIDDER shall meet the following minimum qualifications:

• Be the prime contractor and will not subcontract out any work or partner with another firm unless explicitly authorized in writing by the TRIBE.

o The TRIBE must approve in advance any subcontractors related to this work.

Bidders must clearly disclose in their bids any known or expected use of subcontractors. Failure to make such disclosure at the time of bid may result in rejection of the subcontractor and the resulting agreement. The TRIBE reserves the right to reject any subcontractors which, in the TRIBE’s sole opinion, are unfit to work on this project.

• Hold a current certified license relevant to these services, as described in Attachment C – Contractor Licensing Requirements.

• Hold a minimum of three (3) years of experience in providing similar services.

• Maintain a fully equipped organization capable, technically and financially, of performing the work required, and has performed similar work in a satisfactory manner.

• Carry and maintain adequate insurance consistent with the requirements listed in

Attachment B – Insurance Requirements.

• Meet any other requirements outlined in this solicitation.

2. PRE-BID CONFERENCE (MANDATORY)

A Pre-Bid Conference has been scheduled for prospective bidders. Details regarding the Pre-Bid Conference are found in the paragraphs below.

2.1. ATTENDANCE AND ATTENDEES:

• Attendance is mandatory to be eligible for award.

• Prospective bidders shall assign one (1) employee or representative of the prime

BIDDER responding to this solicitation to attend the Pre-Bid Conference to receive credit for attendance. Subcontractors or other individuals (consultants, vendors, etc.)

may not attend for the prime BIDDER.

• A grace period of ten (10) minutes will be allowed for attendees who are late.

Prospective bidders who arrive more than ten (10) minutes late shall be disqualified and shall not be permitted to sign in and attend the Pre-Bid Conference/Virtual Pre-Bid Conference.

o Prospective bidders who expect to be ten (10) minutes late or less must notify the TRIBE’s Contact Person via the contact instructions listed in Section III, Paragraph 1.

• Attendees must stay for the duration of the Pre-Bid Conference and may not leave until they are dismissed by the TRIBE’s Project Manager.

2.2. MEETING DETAILS:

The date, time, and location of the Pre-Bid Conference are shown in the table below:

PRE-BID CONFERENCE

Date: July 16, 2026

Time: 11:00 AM (ET)

Location: 701 E. Harney Pond Road, Okeechobee, FL 34974

2.3. NOTICE REGARDING LOCATION:

• Attendees shall respect common parking etiquette and shall not double-park, block another vehicle, block the road, or park on the grass, curb, or other unmarked spaces, unless authorized by the TRIBE to do so.

2.4. QUESTIONS:

• Bidders may ask questions during the Pre-Bid Conference. These questions may or may not be answered during the Pre-Bid Conference, as decided by the TRIBE. For questions which were not answered during the Pre-Bid Conference, the answers may be shared with prospective bidders via an official addendum.

• Questions outside of the Pre-Bid Conference must be submitted through BidNet Direct as listed in Section III, Paragraph 1 “Communication Instructions” by the Deadline for Questions to receive a formal written response.

• Questions submitted through BidNet Direct must follow the below requirements to receive a response:

ο Each question must be submitted individually.

ο Multiple questions submitted as a batch in one form/field shall not be considered.

2.5. GENERAL:

• At the TRIBE’s discretion, the TRIBE may videotape and/or audiotape the Pre-Bid Conference, whether held in-person or online. This recording may only be shared internally with the TRIBE key personnel and may not be provided to prospective bidders who attended the Pre-Bid Conference, as determined by the TRIBE.

SECTION III – SUBMISSION REQUIREMENTS & INSTRUCTIONS

1. COMMUNICATION INSTRUCTIONS

All project-related questions, inquiries, concerns, and communication (including qualifications) must be routed through BidNet Direct:

BIDNET DIRECT

http://www.bidnetdirect.com/florida/seminoletribeofflorida

All submission and Pre-Bid Conference-related questions, inquiries, concerns, and communication must be routed through the following Contact Person(s):

CONTACT PERSON(S)

Name: Marian Jamaleddine Email: To: MarianJamaleddine@semtribe.com

Cc: BidSubmissions@semtribe.com Phone: O: (954) 966-6300 x11192

C: (954) 237-9621

Cone of Silence: Bidders shall not contact any other employee of the TRIBE for information with respect to this solicitation. Any violation of the restriction imposed above regarding correspondence may constitute grounds for rejection of a response at any time.

2. SUBMISSION REQUIREMENTS

BIDDER must include the items listed below as part of their submission to be considered for award:

• All exhibits according to Exhibit(s) Required for Submission (attached separately).

Failure to acknowledge and/or submit all information may result in disqualification or lower ranking due to not meeting these requirements.

Required Attachments and Exhibits provided to BIDDER by the TRIBE shall not be altered by BIDDER and shall be completed as instructed by the TRIBE, unless otherwise instructed by the TRIBE. Bids which include altered files may be disqualified, as determined by the TRIBE.

3. SUBMISSION INSTRUCTIONS

Electronic submissions in response to this solicitation must be submitted through BidNet Direct by the Bid Due Date and time detailed in this solicitation.

• Physical correspondence, hyperlinks, flash drives, or any other physical media shall not be accepted.

Submissions must be clear, concise, organized, legible, and easy to read and navigate. Submissions may be returned to BIDDER and required to be reorganized and resubmitted. Submissions which are deemed by the TRIBE to be illegible or unintelligible may be disqualified.

All parts, pages, figures, and tables should be numbered and labeled clearly. If submitting separate files, the File Name of each submitted attachment and exhibit must include the assigned letter; for example, Exhibit A’s File Name must state, at a minimum, “Exhibit A.” BIDDER may include additional information in the File Name, if needed.

In order to fairly evaluate all responses, bidders should not include additional information other than what is asked to be provided. This includes any information related to BIDDER’s organization that was not specifically asked to be provided.

4. ATTACHMENTS

Please note, Attachments are reference documents which require BIDDER’s review, according to the instructions specified by the TRIBE in the “Instructions” column in the table below.

While some Attachments indicated below may be attached separately, most Attachments may be found at the end of this file.

4.1. ATTACHMENTS:

Attachment Description Instructions

Attachment A Scope of Work Review information.

No further action needed.

Attachment B Insurance Requirements Review information.

No further action needed.

Attachment C Contractor Licensing Requirements Review information.

No further action needed.

Attachment D Mechanical, Electrical and Plumbing Review information.

No further action needed.

Attachment E Structural Plans Review information.

No further action needed.

Attachment F Architectural Plans Review information.

No further action needed.

5. PRICE

Prices stated in bid responses to this solicitation shall remain fixed and firm for all services to be performed for a minimum period of one-hundred and eighty (180) calendar days from the Bid Due Date.

6. POST SUBMISSION

Any price adjustments after bid submission must be requested in writing and approved by the

TRIBE.

BIDDER may be required to clarify items related to their submission, which may include but not be limited to verifying submitted information and confirming comprehension of the full requirements of the Scope of Work, and is expected to be responsive. Bidders deemed by the TRIBE to be unresponsive may be disqualified.

BIDDER may be required to submit and/or sign additional documentation, forms, exhibits, etc.

after the Bid Due Date and before the resultant agreement is drafted as a continuation of the solicitation requirements and/or as part of the vendor registration process. Should BIDDER be unable or unwilling to satisfy this requirement, BIDDER may be disqualified.

The TRIBE reserves the right to negotiate any and all submitted pricing, payment terms, warranties, etc. with the BIDDER or selected CONTRACTOR during the evaluation process, drafting phase of the resultant agreement, and/or at a time otherwise determined by the TRIBE.

SECTION IV – SELECTION PROCESS

1. EVALUATION CRITERIA

The TRIBE will conduct a comprehensive, fair, and impartial evaluation of all documents received in response to this solicitation.

The TRIBE shall evaluate all submissions in the order listed below:

• On-time and complete submission (with all required documentation)

• License requirements

• Projected completion date and lead time

• Previous performance at a satisfactory level o The TRIBE reserves the right to eliminate any submission should BIDDER have evidence of previous poor or unsatisfactory performance for similar or dissimilar services performed for the TRIBE or other companies.

• Statement of Qualifications or Qualification Questionnaire

• Current and pending workload with the TRIBE performing similar and dissimilar services, and capability to take on additional responsibilities without negatively impacting existing opportunities

• Any other relevant factors, as listed in the solicitation

• Pricing versus the market o Pricing will be listed from lowest price to highest price for all bidders whose submission meets the minimum requirements listed above

The applicable bid(s) will be eliminated if any of the following apply:

• Any criteria or requirements are incomplete

• Any criteria or requirements are not met

• The required schedule cannot be met

• Any other relevant factor(s) are not met, as determined by the TRIBE

The remaining bid(s) will be evaluated on a price versus the market comparison, and an awardee(s) will be determined. The TRIBE may select one (1) or multiple bidders to provide the solicited services. The TRIBE reserves the right to split award in its sole discretion.

This solicitation and selection process shall in no way be deemed to create a binding contract, agreement, or offer of any kind between the TRIBE and any entity. If the TRIBE selects a CONTRACTOR(s) to provide the services described in this solicitation, any legal rights and obligations between the successful CONTRACTOR(s), if any, and the TRIBE will come into existence only when an agreement is fully executed by the parties, and the legal rights and obligations of each party shall at that time be only those rights and obligations which are set forth in the agreement and any other documents specifically referred to in that agreement and executed by the parties.

2. RIGHT TO RESCIND AWARD

The awarded CONTRACTOR(s) will be required to enter into a formal agreement for these services after award. The TRIBE expects the awardee to suggest minimal revisions to this agreement.

The TRIBE reserves the right to rescind an award should the awardee be considered, in the TRIBE’s sole opinion, to be inflexible in its agreement negotiations.

3. SEMINOLE TRIBAL AND STOFI OWNED BUSINESS PREFERENCE

The TRIBE encourages its Seminole Tribal Member vendors and STOFI owned businesses to bid on goods and services through the competitive bidding process and will give preference to qualified Seminole Tribal Member and STOFI owned businesses/entities certified by the TRIBE.

In all cases, the Seminole Tribal Member owned business/entity or STOFI owned business/entity must be qualified for the applicable Scope of Work and must be able to demonstrate that the individual or business/entity has the skills and abilities to perform requested tasks in an acceptable manner.

Should bidders or prospective bidders have any questions related to Seminole Tribal Preference, please reach out to the Contact Person(s) listed in this solicitation.

4. HOW SEMINOLE TRIBAL PREFERENCE IS APPLIED

The following preference rules do not apply to projects over Five Million Dollars ($5,000,000.00) in value.

For solicitations where the most qualified, responsive, responsible, lowest-priced bidder are the deciding factors for award, the following Seminole Tribal Preference rules shall apply whether the business/entity is 51% Seminole Tribal Member owned or higher:

• For non-construction projects, preference will be given to bids submitted by Seminole

Tribal and STOFI owned businesses/entities as long as the bid is equal to or less than three percent (3%) (not to exceed $100,000) of the lowest non-Seminole Tribal Member business’s bid.

• For construction projects, preference will be given to bids submitted by Seminole Tribal and STOFI owned businesses/entities as long as the bid is equal to or less than four percent (4%) (not to exceed $200,000) of the lowest non-Seminole Tribal Member business’s bid.

5. VENDOR APPLICATION AND REGISTRATION PROGRAM

Because the TRIBE is engaged in Indian tribal gaming in accordance with the Indian Gaming Regulatory Act and the regulations promulgated by the National Indian Gaming Commission, the TRIBE cannot engage in significant transactions with individuals or business entities whom, because of past or continuing activities, associations, or reputation, might bring discredit to the TRIBE and its gaming operations. Thus, the TRIBE has adopted a program whereby it reviews significant transactions and the persons or entities involved with those transactions to assure compliance with all applicable laws and regulations relating to gaming.

If not already an approved and registered vendor with the TRIBE, the highest scoring or lowest-priced vendor(s) will be required to submit a completed and fully executed Vendor Application and Registration Form to the TRIBE’s Purchasing Department. The highest scoring or lowest-priced vendor(s) shall not initiate this process until requested by the TRIBE’s Purchasing Department.

Upon successful completion of an investigation into the past and current activities, associations, and reputation of the applicant, the TRIBE will assign a vendor number, and the vendor will be added to its Master Vendor File. The TRIBE may not enter into any business transactions with any vendor whose name does not appear on its Master Vendor File.

Should the highest scoring or lowest-priced vendor(s) be unresponsive or unable to successfully complete the vendor registration process, the TRIBE reserves the right to halt the vendor registration process with the highest scoring or lowest-priced vendor(s) and move onto the next highest scoring or lowest-priced vendor(s). Should the next highest scoring or lowest-priced vendor(s) be unresponsive or unable to complete the vendor registration process, the TRIBE will continue to halt the vendor registration process and move on to the next highest scoring or lowest-priced vendor(s) until a vendor(s) is successfully registered.

ATTACHMENT A

SCOPE OF WORK

1. INTRODUCTION

The TRIBE is requesting bids from qualified contractors to ensure the construction of a new water storage room and break room in the existing covered, partially enclosed accessory structure at the Elders Services Building located in the Brighton Reservation, in accordance with the specifications listed in this solicitation.

The project will involve alterations to an existing, partially enclosed accessory structure of one-thousand one hundred ninety (1,190) square feet. A total area of five hundred fifty (550) square feet will be enclosed and converted to a break room for staff, and a storage room for palletized water bottles.

2. PROJECT DETAILS

CONTRACTOR shall provide and supply all labor, materials, equipment, and supervision necessary for the total completion of the project, in accordance with the specifications listed in this solicitation.

2.1. PREPARATION AND DEMOLITION:

• CONTRACTOR shall mobilize and prepare site, including dumpster and toilet delivery, warning signs, barriers, caution tape, etc.

• CONTRACTOR shall perform selective demolition, as required.

o Cut existing concrete slab as required for drain line for new sink, and chip or grind sides of round columns flat to accommodate new studs.

o Any slab cutting required to accommodate the drain line should remove as little of the existing concrete slab area as possible.

2.2. CONSTRUCTION:

CONTRACTOR shall provide the following services:

• Install new rough plumbing (drain line) for new sink in the break room per Attachment D

– Mechanical, Electrical and Plumbing. Concrete slab shall be patched as required.

• Construct new concrete curb at perimeter of new rooms per Attachment E – Structural Plans and Attachment F – Architectural Plans.

• Provide Cetco Waterstop RX-102 Expanding Concrete Joint Waterstop between existing concrete slab and new concrete curb pour, installed per manufacturer’s instructions.

o Place material a minimum of two and a half inches (2 ½”) back from the front edge of the curb, continuous along bottom of curb and turn up vertically along ends where curb meets existing masonry walls.

• Construct new exterior wood-framed walls on top of curbs as per Attachment E – Structural Plans and Attachment F – Architectural Plans.

o All details of sheathing, air and water barrier, paper-backed metal lath, and stucco finish shall be per Attachment E – Structural Plans and Attachment F – Architectural Plans.

• Construct interior wood framed wall separating the new Water Storage Room from the new Break Room per Attachment E – Structural Plans and Attachment F – Architectural Plans.

• Install a Double-V control joint where the new framed walls meet the existing masonry walls. All details of this intersection shall be per Figure 5, EXTERIOR FRAMING @ EXIST. WALL DETAIL on sheet A-301 within Attachment F – Architectural Plans.

o If necessary, new stucco shall be added to the existing masonry wall to match the finish surface of the wood framed wall.

If new stucco is required, CONTRACTOR shall remove all paint from the existing stucco, roughen surface texture, apply bonding agent and install new stucco per manufacturer’s installation instructions.

• Insulate new and existing walls and existing roofs in the new Break Room and Water Storage Room as per Attachment F – Architectural Plans.

• Finish the interior spaces per Attachment F – Architectural Plans. This includes new framing, furring, drywall, finishing, caulking, painting, wall base and floor tile, plumbing, electrical, fixtures, millwork, and accessories.

• Install new tiles in the new Break Room with the following specifications:

o Caesar Ceramics-Hold Collection-Lume–30 cm x 60 cm.

o Provide 4” tile wall base in new Break Room with Schluter Jolly aluminum edge trim at top edge of tile base

• Clean and seal the existing concrete floor slab in the Water Storage Room.

• Install four-inch (4”) vinyl cove base in Water Storage Room.

• Fabricate and install new millwork/cabinetry for the Break Room as per Attachment F –

Architectural Plans.

o New cabinets shall receive laminate finish (Wilsonart-Dering Forest 8226 or approved equal)

• Fabricate and install countertops in the Break Room per Attachment F – Architectural

Plans.

o Material shall be Wilsonart Hofn Harbour Quartz Q4064 (or approved equal).

o Provide and install a matching four-inch (4”) backsplash finished in the same material.

• Provide and install a new kitchen sink in the Break Room.

o Sink shall be a single compartment undermount sink, minimum eighteen (18) gauge stainless steel, with a minimum inside width of twenty-four (24) inches.

o Provide and install a new faucet with a pull-out sprayer (Kohler Simplice 1.5 GPM Single Hole Pull Down Kitchen Faucet, Model: K-596-VS) o CONTRACTOR shall include cost of trenching and underground water line to main building for domestic water supply, as required.

• Provide and install new doors per Attachment F – Architectural Plans including frames and hardware.

o Roll up door for Water Storage Room shall be provided with an operator and an exterior weatherproof, lockable control switch.

• Provide and install new windows per Attachment F – Architectural Plans.

• Perform electrical work to provide power and lighting in Break Room and Water Storage

Room as per Attachment D – Mechanical, Electrical and Plumbing.

o CONTRACTOR shall include cost of trenching and underground conduit to building, as well as feeder for new panel “E” from existing panel “B” in the main building.

• Provide and install Decora Light Almond switches and receptacles in the Break Room.

• Provide and install new mini-split HVAC equipment in the Break Room and Water

Storage Room as per Attachment D – Mechanical, Electrical and Plumbing.

2.2.1. PAINTING

CONTRACTOR shall provide the following services:

• Apply prime coat to new or unpainted walls before finish paint color.

• Provide a minimum of two (2) coats of paint in addition to the primer coat or previous paint.

• Paint the new interior walls using the color: Sherwin-Williams Westhighland White

(SW 7566).

• Paint the new interior door frame to match the existing building doors.

• Paint all new exterior walls to match the color of the existing walls.

• Paint all new exterior doors to match the color of the existing doors.

2.3. ADDITIONAL CONTRACTOR RESPONSIBILITIES:

• Any measurements provided by the TRIBE in the solicitation documents are an estimate/approximation and shall not be considered accurate unit confirmed by CONTRACTOR’s own measurements.

o CONTRACTOR is responsible for taking precise measurements.

• CONTRACTOR shall provide all necessary electrical, mechanical, plumbing, and other work needed for a fully functional, safe, and code-compliant installation.

o The TRIBE is not responsible for providing any labor, materials, equipment, supplies, vehicles, etc.

• CONTRACTOR shall provide the TRIBE’s Project Manager with advance scheduling details to perform the work.

• CONTRACTOR shall perform work during the following operating hours, unless otherwise determined by the TRIBE:

o Monday through Friday from 7:00 AM – 6:00 PM (ET), excluding Tribal events, holidays, and advisory emergencies.

• CONTRACTOR shall arrange with the TRIBE for parking, material storage, staging, and access to the site where the work will be performed.

• CONTRACTOR shall secure the work area and hang permit in protective weather resistant sleeve prior to mobilizing.

• Equipment and materials left on site overnight must be approved in advance by the Project Manager. All equipment shall be secured with a locking mechanism and/or tagged out.

• CONTRACTOR is responsible for safeguarding equipment and materials. The Tribe is not responsible for any loss or damage.

• CONTRACTOR shall be on site for all deliveries, on loading and off-loading of all materials, supplies, generators, dumpster, etc. required for this project.

• CONTRACTOR shall clean up and responsibly remove all debris from the jobsite at the end of each workday.

• CONTRACTOR shall perform a final cleaning before final inspection of the completed job.

2.3.1. PERMIT REQUIREMENTS:

• All work performed under the resultant agreement shall be in strict compliance with the Florida Building Code, industry standards, OSHA regulations, and local municipalities.

• CONTRACTOR shall be responsible for timely obtaining all necessary permits and inspections through appropriate agencies.

o Contact the TRIBE’s Tribal Inspector’s Department via email at buildingdept@semtribe.com for requirements.

o All new incoming permitting applications shall be sent to the Tribal

Inspector’s Department by the digital self-service portal:

https://lmp.semtribe.com/EnerGov_Prod/SelfService. CONTRACTOR shall follow the instructions to register. Once registration has been approved, CONTRACTOR or delegate will be able to log in to use the site.

• CONTRACTOR shall produce all necessary county and local licenses, where applicable.

3. DELIVERABLES & PAYMENT PHASES

The TRIBE’s payment schedule is reflected in the table below:

Deliverable/Milestone Due Date Payment Percentage

Initial Deposit Upon issuance of PO 20% Receipt of Permit Upon issuance of Permit 15% Completion of dry-in including doors/window

Upon verification 20%

Substantial Completion Upon issuance of CO 30% Final Completion Punch List complete 15%

Total: 100%

4. PROGRESS REPORTING AND MONITORING

CONTRACTOR shall submit monthly Technical Progress Reports to the TRIBE’s Project Manager.

The reports are due within one (1) week after the end of the reporting period. The reporting period shall be established by the TRIBE prior to the commencement of work. The Progress Reports shall describe major achievements, progress and challenges during the implementation of all services described in the Scope of Work.

The TRIBE’s Project Manager will inspect CONTRACTOR’s work to assess the technical quality, management approach, schedule and cost control.

• Technical Quality of the CONTRACTOR’s work includes adherence to specifications and standards of workmanship outlined in the Scope of Work.

• Management: This includes the CONTRACTOR’s ability to manage the project effectively, including resource allocation, communication, and overall project management practices.

• Schedule: This area focuses on the CONTRACTOR’s ability to meet deadlines and adhere to the project schedule.

• Cost Control: The CONTRACTOR’s ability to manage costs and stay within budget.

5. TRIBE’S RESPONSIBILITIES

• The TRIBE shall provide access to electricity and water, for the CONTRACTOR’s use, where possible

6. LOCATION OF SERVICES

The services described in this solicitation shall be completed at the location identified below:

Seminole Tribe of Florida Brighton Elder Services Center

701 E. Harney Pond Road, Okeechobee, FL 34974

7. PERIOD OF PERFORMANCE

CONTRACTOR shall submit their permit application(s) within seven (7) days of receipt of Purchase Order or Notice to Proceed (email sufficient).

All services described in the Scope of Work must be completed within six (6) months from permit issuance, or as otherwise determined by the TRIBE.

ATTACHMENT B

INSURANCE REQUIREMENTS

The CONTRACTOR shall procure and maintain for the duration of this contractual agreement the following required insurance, with insurers’ financially acceptable and lawfully authorized to do business in the states where TRIBE conducts operations. Such coverage shall protect CONTRACTOR against claims arising from sickness, disease, death or injury to persons, and/or physical damage to tangible property, including loss of use, which may arise from the goods, products or services provided by the CONTRACTOR, its agents or representatives.

The CONTRACTOR shall be responsible for ensuring that each subcontractor or subconsultant maintains insurance coverage with limits, terms, and conditions that are comparable to and appropriate for the portion of the scope of work they perform. The CONTRACTOR must obtain and monitor certificates of insurance and all required endorsements from each subcontractor.

The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which may result in withholding payments or termination of the contract.

Minimum Scope of Insurance

Contractor’s insurance coverage shall include the following minimum limits and coverage:

1. Commercial General Liability insurance on an occurrence coverage form, at least as broad as the Insurance Services Office Commercial General Liability Policy form CG 0001 ©, current edition. Other than standard exclusions applicable to pollution, asbestos, mold, employment practices, ERISA and professional liability, there shall be no limitations or exclusions beyond those contained in the standard policy forms which apply to property damage, products and completed operations, contractual liability or construction defects.

In addition to procuring and maintaining this insurance during the duration of the contract, Contractor agrees to continue to procure and maintain products and completed operations liability insurance coverage for a minimum of three years after the date the contract is completed or terminated.

2. Automobile Liability insurance covering liability arising from the use or operation of any auto, including those owned, hired or otherwise operated or used by or on behalf of the Contractor. The coverage shall be at least as broad as the Insurance Services Office Business Automobile Policy form CA 0001 ©, current edition.

3. Workers' Compensation and Employer’s Liability insurance as is required by statute or law, or as may be available on a voluntary basis. If the CONTRACTOR is exempt from this requirement, both the CONTRACTOR and its employees shall hold the TRIBE harmless from any injuries incurred during the performance of the contract. An exempt CONTRACTOR must provide either: (i) a written statement on company letterhead confirming the number of employees, stating that Workers' Compensation insurance is not required, and affirming that no additional employees will be hired during the contract term;

or (ii) a valid Certificate of Exemption.

4. Property Insurance (Builder’s Risk) insurance utilizing an “All Risk” coverage form, with limits equal to the completed value of the project and no coinsurance penalty.

(Seminole Tribe of Florida shall be named as a Loss Payee on this policy, as its interest may appear. This policy shall remain in force until acceptance of the project by the

TRIBE.)

5. Contractors Pollution Liability insurance – required only if contractor’s scope of services include the remediation, treatment, storage or disposal of waste or hazardous materials on or about the project site. Such coverage shall include:

• bodily injury, sickness, disease, death or mental anguish or shock sustained by any person;

• property damage including physical injury to or destruction of tangible property including the resulting loss of use thereof, cleanup costs, and the loss of use of tangible property that has not been physically injured or destroyed;

• defense including costs, charges and expenses incurred in the investigation, adjustment or defense of claims for such compensatory damages;

• products and completed operations

Claims-made coverage is permitted, provided the policy retroactive date is continuously maintained prior to the commencement of contractor’s operations, plus an additional period of three years after operations have been completed.

For losses that arise from the insured facility accepting waste or hazardous materials generated under this contract, coverage shall apply to both sudden and non-sudden pollution conditions including the discharge, dispersal, release or escape of smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids or gases, waste materials or other irritants, contaminants or pollutants into or upon land, the atmosphere or any watercourse or body of water, which results in bodily injury or property damage.

Minimum Limits of Insurance

CONTRACTOR shall maintain the following minimum limits of insurance, if applicable (unless higher limits required by law or statute):

1. Commercial General Liability (including umbrella or excess liability): $1,000,000 per occurrence, bodily injury, and property damage liability; $1,000,000 per offense personal and advertising injury liability; $2,000,000 products and completed operations policy aggregate and $2,000,000 policy general aggregate applicable to claims other than products and completed operations.

2. Automobile Liability: $1,000,000 combined bodily injury and property damage liability per accident for bodily injury and property damage.

3. Employer's Liability: $1,000,000 accident for bodily injury by accident or disease, including $1,000,000 disease aggregate.

4. Contractors Pollution Liability: $1,000,000 per incident / $2,000,000 Aggregate

Deductibles and Self-insured Retentions

The funding of deductibles and self-insured retentions maintained by Contractor shall be the sole responsibility of Contractor, including any amounts applicable to deductibles or self-insured retentions applicable to claims involving the Tribe as an additional insured.

Other Insurance Provisions

The required insurance shall contain the following additional provisions:

ADDITIONAL INSURED – The TRIBE must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers’ Compensation) arising out of work or operations performed on behalf of the contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the contractor’s insurance.

WAIVER OF SUBROGATION - Contractor agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the Tribe has received a waiver of subrogation endorsement from the insurer.

NOTICE OF CANCELLATION - Each insurance policy shall be endorsed to require Insurer(s) to provide thirty (30) calendar days’ written notice to the TRIBE by certified mail, return receipt requested, prior to any suspension, cancellation or non-renewal of the required insurance.

PRIMARY COVERAGE - Contractor’s required insurance coverage shall be primary insurance, and any insurance or self-insurance maintained by the Tribe shall be excess of and non-contributory with Contractor’s insurance.

ACCEPTABILITY OF INSURERS – Insurance is to be placed with insurers with a current A.M.

best’s rating of not less than A- VII, unless otherwise approved by the TRIBE. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA).

Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida.

VERIFICATION OF COVERAGE – CONTRACTOR shall furnish the TRIBE with a certificate of insurance evidencing the required coverage prior to the delivery of product, goods, or services to the TRIBE. The certificates are to be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Renewal certificates are to be provided to the TRIBE prior to the expiration of the required insurance policies. As an alternative to a certificate of insurance, CONTRACTOR’S broker or insurer may provide complete, certified copies of all required insurance policies, including endorsements necessary to affect coverage required by these specifications.

CERTIFICATE HOLDER MUST READ:

Seminole Tribe of Florida

6300 Stirling Road Hollywood, FL 33024

SPECIAL RISKS OR CIRCUMSTANCES - The Seminole Tribe of Florida reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Compliance with the foregoing requirements shall not relieve the Contractor of his liability and obligation under this section or under any other section of this agreement.

Tribal Inspector’s Department TP-01-19

SEMINOLE TRIBE OF FLORIDA

TRIBAL INSPECTOR’ DEPARTMENT

6363 TAFT ST. SUITE 308

HOLLYWOOD, FL. 33024

OFFICE: (954) 894-1080 FAX: (954) 898-1571

EMAIL: BUILDINGDEPT@SEMTRIBE.COM

ATTACHMENT C - CONTRACTOR LICENSING REQUIREMENTS

DATE: JULY 10, 2026

TO: MARIAN JAMALEDDINE / PURCHASING DEPARTMENT

FROM: TRIBAL INSPECTOR’S DEPARTMENT

PROJECT NAME: ITB 28-2026 ELDER SERVICES CENTER WATER STORAGE & BREAK ROOM (BRIGHTON)

BASED UPON A PRELIMINARY REVIEW, THE SCOPE OF SERVICES SET OUT IN THE CONTRACTOR DEFINITIONS FOR THE STATE OF FLORIDA CERTIFICATIONS AND/OR COUNTY LICENSES AND/OR STATE REGISTRATIONS LISTED BELOW SUBSTANTIALLY CORRESPOND TO THE CONTENTS OF THE SCOPE OF WORK PROVIDED FOR THE ABOVE-REFERENCED PROJECT. THE PRIME CONTRACTOR AND ALL SUBCONTRACTORS SHOULD PROVIDE EVIDENCE OF LICENSURE TO THE

TRIBAL INSPECTOR’S DEPARTMENT. ANY OF THE FOLLOWING:

STATE: CERTIFIED GENERAL CONTRACTOR; OR

CERTIFIED BUILDING CONTRACTOR

OR

COUNTY: CERTIFIED GENERAL CONTRACTOR; OR

CERTIFIED BUILDING CONTRACTOR

PLEASE NOTE THAT A LICENSED SUBCONTRACTOR SHOULD COMPLETE ALL WORK NOT WITHIN THE

SCOPE OF THE ABOVE CONTRACTOR. ALL CONTRACTORS MUST HAVE CURRENT LIABILITY

INSURANCE AND WORKER'S COMPENSATION, OR PROOF OF EXEMPTION FROM WORKER'S

COMPENSATION.

REQUIRED PERMITS: COMMERCIAL BUILDING ADDITION PERMIT AND ASSOCIATED MECHANICAL, ELECTRICAL, AND PLUMBING PERMITS (IF NEEDED). (THE GC WILL NEED TO HIRE PROPERLY LICENSED SUBCONTRACTORS.)

THE REPRESENTATIONS CONTAINED HEREIN ARE BASED ON INFORMATION PROVIDED TO OUR DEPARTMENT REGARDING THE ABOVE-REFERENCED PROJECT AND MAY NOT REPRESENT A COMPREHENSIVE LIST OF ALL LICENSE CATEGORIES OR ELIGIBLE PROVIDERS. ADDITIONAL OR DIFFERING FACTS MAY AFFECT THE LICENSE CATEGORIES THAT MAY LEGALLY PERFORM THE WORK REQUIRED BY THE SAID PROJECT. RECIPIENTS ARE ENCOURAGED TO CONTACT THE

DIVISION WITH ANY ADDITIONAL INFORMATION THAT MAY AFFECT LICENSURE REQUIREMENTS.

SHOULD YOU HAVE FURTHER INQUIRIES PLEASE CONTACT US AT (954) 894-1080

ATTACHMENT D

MECHANICAL, ELECTRICAL AND PLUMBING

(Attached separately as .pdf)

ATTACHMENT E

STRUCTURAL PLANS

ATTACHMENT F

ARCHITECTURAL PLANS