Seller_Software_Program_Checklist_B26224238.pdf
PDF 121 KB Posted
- Attached to
- Texting Software
- Solicitation number
- B2727520
- Issued by
- Pennsylvania
About this file
This is a seller checklist document issued by the City of Philadelphia Procurement Department for participation in the Software Program bidding process through the PHLContracts portal. The checklist outlines the required steps and procedures that vendors must complete to submit quotes for software-related opportunities. Vendors must ensure they are operating in the Seller role rather than Seller Admin role, complete all mandatory tabs including General, Items, Questions, Terms & Conditions, and Attachments, and provide unit costs and any applicable discounts for each line item. All mandatory questions must be answered, terms and conditions must be accepted, and all required documentation must be uploaded before final submission of the quote.
The document emphasizes that completion of all validation steps is necessary before quote submission, with red validation messages appearing at the top of the screen until all required information is entered. The Local Business Entity (LBE) certification question must be answered regardless of applicability to the Software Program. Vendors are instructed to download and save all attachments listed in the Terms & Conditions tab and to review their complete quote in the Summary tab before addressing any remaining validation warnings and submitting their quote through the PHLContracts portal at www.PHLContracts.phila.gov.
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| File | Type | Posted |
|---|---|---|
| Seller_Software_Program_Checklist B2727520.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .