Seller_Prequal_Checklist 2020.~26.pdf
PDF 163 KB Posted
- Solicitation number
- B2727459
- Issued by
- Pennsylvania
About this file
This is a seller pre-qualification checklist issued by the City of Philadelphia Procurement Department for public works contracts through the PHLContracts platform. The document provides step-by-step instructions for vendors seeking pre-qualification for the FY2026 Electrical Requirements Contract (Bid 4267ELEC), which has a contract limit of $5,000,000.00. Vendors must complete a multi-tab submission process including general information, items, questions, terms and conditions, and attachments. All questions regarding the bid must be submitted through the PHL Contracts Q&A tab by July 30, 2026, no later than 5:00 PM EST. This pre-qualification process is the first stage; approved sellers will subsequently be invited to participate in a closed bid solicitation for actual pricing and contract award.
The pre-qualification submission requires vendors to confirm Local Business Entity (LBE) certification status, select "no charge" for listed items, answer all mandatory questions, and accept terms and conditions. Vendors must submit an executed Consent & Authorization form and a completed Prequalification Questionnaire, with the questionnaire marked as confidential. Any applicable Supplemental Questionnaires must also be attached. Vendors are instructed to use the Seller role (not Seller Admin) and to click "Save & Continue" on each tab before final submission through the Summary tab. Failure to attach required documentation, particularly the Prequalification Questionnaire, will result in disqualification.
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Other files
| File | Type | Posted |
|---|---|---|
| 4267ELEC AD~3.pdf | ||
| Consent Authorization Form..~3.pdf | ||
| 4267ELEC Project Manual.pdf | ||
| Prequal. Questionnaire Public Works~38.pdf |
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Text version
www.PHLContracts.phila.gov
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Public Works Pre-qualification
*** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue"
Items Tab
Step 3: Click "No charge" for the Item listed in the bid. An opportunity to submit pricing will be on a separate quote once you have been pre‐qualified.
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab Step 5: Accept the terms and conditions of the bid
Step 6: Download and Save all attachments listed
Step 7: Complete the Pre‐qualification Questionnaire and any Supplemental Questionnaires, if applicable
Attachments Tab
Step 8: Attach a copy of an executed Consent & Authorization form. No quote will be considered without an executed Consent & Authorization form.
Step 9: Attach the completed Pre‐qualification Questionnaire, failure to attach this document will lead to disqualification.
Step 10: Mark the completed Pre‐qualification Questionnaire CONFIDENTIAL
Step 11: Attach any Supplemental Questionnaires, if applicable http://www.phlcontracts.phila.gov/ www.PHLContracts.phila.gov
Summary Tab Step 12: Review your Pre‐qualification quote
Step 13: Address any Red validation warnings
Step 14: Submit your Pre‐qualification quote http://www.phlcontracts.phila.gov/
| *** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted? |
| Click on the Working link to continue with your quote. |
| General Tab |
| Items Tab |
| Questions Tab |
| Terms & Conditions Tab |
| Attachments Tab |
| Summary Tab |
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