Security Questionaire.docx
DOCX document 14 KB Posted
- Attached to
- SCDMH VEHICLE MANAGEMENT SOFTWARE
- Solicitation number
- 5400021131
- Issued by
- Richland County, South Carolina
About this file
This is a Service Provider Security Assessment Questionnaire required for a South Carolina Department of Mental Health (SCDMH) Vehicle Management Software contract opportunity. The questionnaire is a mandatory compliance document that bidders must complete to demonstrate their information security capabilities and practices. Prospective contractors must provide detailed responses addressing eleven core security areas, including access control policies, disaster recovery planning, employee and contractor vetting procedures, sub-contractor management, third-party security certifications, physical security measures, encryption protocols, breach prevention safeguards, incident response procedures, and data management practices upon contract termination.
The questionnaire requires bidders to submit comprehensive documentation demonstrating that adequate security controls exist to protect the confidentiality, integrity, and availability of government information systems. Acceptable evidence includes third-party certifications such as ISO/IEC 27001 compliance certificates, AICPA SOC 2 (Type 2) reports, or AICPA SOC 3 reports. Bidders must also identify all third parties with access to government information, describe audit logging practices and retention periods, detail encryption measures for data at rest and in transit, and provide an authorized representative's signature affirming the accuracy of submitted information. The questionnaire emphasizes that responses include all security-related submissions made with the bid and must remain compliant throughout the contract term.
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Text version
SERVICE PROVIDER SECURITY ASSESSMENT QUESTIONNAIRE
Instructions: (1) Attach additional pages or documents as appropriate and make sure answers cross reference to the questions below. (2) As used in this Questionnaire, the phrase “government information” shall have the meaning defined in the clause titled “Information Security.” (3) This Questionnaire must be read in conjunction with both of the following two clauses (a) Service Provider Security Assessment Questionnaire – Required, and (b) Service Provider Security Representation.
1. Describe your policies and procedures that ensure access to government information is limited to only those of your employees and contractors who require access to perform your proposed services.
2. Describe your disaster recovery and business continuity plans.
3. What safeguards and practices do you have in place to vet your employees and contractors who will have access to government information?
4. Describe and explain your security policies and procedures as they relate to your use of your contractors and next-tier sub -contractors.
5. List any reports or certifications that you have from properly accredited third-parties that demonstrate that adequate security controls and assurance requirements are in place to adequately provide for the confidentiality, integrity, and availability of the information systems used to process, store, transmit, and access all government information. (For example, an ISO/IEC 27001 compliance certificate, an AICPA SOC 2 (Type 2) report, or perhaps an AICPA SOC 3 report (i.e., a SysTrust or WebTrust seal)). For each certification, describe the scope of the assessment performed. Will these reports / certifications remain in place for the duration of the contract? Will you provide the state with most recent and future versions of the applicable compliance certificate / audit report?
6. Describe the policies, procedures and practices you have in place to provide for the physical security of your data centers and other sites where government information will be hosted, accessed or maintained.
7. Will government information be encrypted at rest? Will government information be encrypted when transmitted? Will government information be encrypted during data backups, and on backup media? Please elaborate.
8. Describe safeguards that are in place to prevent unauthorized use, reuse, distribution, transmission, manipulation, copying, modification, access or disclosure of government information.
9. What controls are in place to detect security breaches? What system and network activity do you log? How long do you maintain these audit logs?
10. How will government information be managed after contract termination? Will government information provided to the Contractor be deleted or destroyed? When will this occur?
11. Describe your incident response policies and practices.
12. Identify any third party which will host or have access to government information.
Offeror’s response to this questionnaire includes any other information submitted with its offer regarding information or data security.
SIGNATURE OF PERSON AUTHORIZED TO REPRESENT THE ACCURACY OF THIS INFORMATION ON BEHALF OF CONTRACTOR:
| By: | ____________________________________ |
| (authorized signature) |
| Its: | ____________________________________ |
| (printed name of person signing above) |
| ____________________________________ |
| (title of person signing above) |
Date: ____________________________________
SPSAQ (JAN 2015) [09-9025-1]
File details come from the government source that posted it. Updated .