Section L_70LCHS25RPFB00002 2-27-2025.pdf

Federal Law Enforcement Training Centers Charleston SC

70LCHS25RPFB00001/70LCHS25RPFB00002

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SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

TABLE OF CONTENTS

No. Title Page No.

L.1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE………………. L-1

L.2 AUTHORIZED DEVIATIONS IN PROVISIONS……………………………………… L-1

L.3 TYPE OF CONTRACT………………………………………………………………….. L-1

L.4 SERVICE OF PROTEST………………………………………………………………… L-2

L.5 IDENTIFICATION OF UNCOMPENSATED OVERTIME……………………………. L-3

L.6 PRE-PROPOSAL CONFERENCE………………………………………………………. L-3

L.7 OFFER AFFORDABILITY……………………………………………………………… L-4

L.8 INCORPORATION OF INFORMATION………………………………………………. L-4

L.9 PROPOSAL SUBMISSION INSTRUCTIONS…………………………………………. L-4

L.10 WRITTEN SUBMISSIONS PAGE SIZE AND FONT…………………………. L-5

L.11 MULTI-PHASED PROCUREMENT…………………………………………………… L-5

L.12 DEMONSTRATED PRIOR EXPERIENCE AND WRITTEN MEAL PLAN…………. L-6

L.13 ADVISORY DOWN-SELECT NOTIFICATION………………………………………. L-7

L.14 ORAL PRESENTATIONS………………………………………………………………. L-8

L.15 CAPABILITY OF PROPOSED KEY PERSONNEL…………………………………… L-11

L.16 PAST PERFORMANCE………………………………………………………………… L-12

L.17 PRICE PROPOSAL……………………………………………………………………… L-12

This acquisition will be conducted under the auspices of the DHS Procurement Innovation Lab

(PIL). The PIL is a virtual lab that experiments with innovative techniques for increasing efficiencies in the procurement process and institutionalizing best practices. There is nothing you need to do differently for this requirement. After an award(s), the PIL project team may reach out to successful and unsuccessful offerors to assess effectiveness of the procurement process and the innovative techniques applied. The anonymous feedback will be used to further refine DHS procurement practices. Additional information on the PIL may be found here—www.dhs.gov/pil.

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acquisition.gov/far.

http://www.dhs.gov/pil http://www.acquisition.gov/far

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Clause Title Date

52.204-7 System for Award Management NOV 2024

52.215-1 Instructions to Offerors – Competitive Acquisition NOV 2021

52.215-16 Facilities Capital Cost of Money JUN 2003

52.237-1 Site Visit APR 1984

L.2 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any HSAR (48 CFR Chapter 30) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

L.3 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of two (2) Single Award, Indefinite Delivery Indefinite Quantity

(IDIQ) contract to include Firm-Fixed Price (FFP) and Other than Firm Fixed Price (OTFFP) CLINS resulting from this solicitation.

L.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in Section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office

(GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Federal Law Enforcement Training Centers

Attn: Queen Singleton/Tyshawn Neals

2000 Bainbridge Ave., Bldg #1

Charleston, SC 29405

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

L.5 52.237-10 IDENTIFICATION OF UNCOMPENSATED OVERTIME (MAR 2015)

(a) Definitions. As used in this provision-

Adjusted hourly rate (including uncompensated overtime) is the rate that results from multiplying the hourly rate for a 40-hour work week by 40, and then dividing by the proposed hours per week which includes uncompensated overtime hours over and above the standard 40-hour work week. For example, 45 hours proposed on a 40-hour work week basis at $20 per hour would be converted to an uncompensated overtime rate of $17.78 per hour ($20.00 x 40 divided by 45 = $17.78).

http://www.arnet.gov/far/current/html/Subpart%2031_1.html#wp1089550

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Uncompensated overtime means the hours worked without additional compensation in excess of an average of 40 hours per week by direct charge employees who are exempt from the Fair Labor Standards

Act. Compensated personal absences such as holidays, vacations, and sick leave shall be included in the normal work week for purposes of computing uncompensated overtime hours.

(b)(1) Whenever there is uncompensated overtime, the adjusted hourly rate (including uncompensated overtime), rather than the hourly rate, shall be applied to all proposed hours, whether regular or overtime hours.

(2) All proposed labor hours subject to the adjusted hourly rate (including uncompensated overtime) shall be identified as either regular or overtime hours, by labor categories, and described at the same level of detail. This is applicable to all proposals whether the labor hours are at the prime or subcontract level.

This includes uncompensated overtime hours that are in indirect cost pools for personnel whose regular hours are normally charged direct.

(c) The offeror's accounting practices used to estimate uncompensated overtime must be consistent with its cost accounting practices used to accumulate and report uncompensated overtime hours.

(d) Proposals that include unrealistically low labor rates, or that do not otherwise demonstrate cost realism, will be considered in a risk assessment and will be evaluated for award in accordance with that assessment.

(e) The offeror shall include a copy of its policy addressing uncompensated overtime with its proposal.

(End of provision)

L.6 PRE-PROPOSAL CONFERENCE

(a) A pre-proposal conference will be held:

Location: Federal Law Enforcement Training Centers Charleston

2000 Bainbridge Ave., Building 654 Conference Center

Charleston, SC 29405

Time: 0900 A.M.

Dates: March 11-13, 2025

(b) The purpose of this conference is to provide an overview of the scope of work and to conduct a guided tour of the complex. Offerors are expected to satisfy themselves as to the general and local conditions that may affect the cost of performance to the extent that such information is reasonably obtainable. Prospective offerors should make every effort to avail themselves of the opportunity to examine the site conditions. In no event shall failure to inspect the site conditions grounds for a claim after contract award.

(c) Transportation will be provided on the site visit. Due to space limitations, firms should limit the number of representatives to five (5); two (2) representatives from a proposed subcontractor/teaming partner would be permissible, as well. It is highly recommended that subcontractors be present.

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(d) Questions regarding the Request for Proposal (RFP) shall be submitted in writing on or before

12:00 P.M. ET, 3/6/2025. No questions will be accepted after this deadline. These questions will be answered by an Amendment to the solicitation. A summary of the conference will also be provided as an

Amendment to the solicitation.

(e) Offerors are requested to provide the Contracting Officer with the names of all proposed attendees by email no later than 5 days in advance of the pre-proposal conference. Attendees must provide the following details in the email: Company Name, name of individuals (maximum of 5 individuals per company) and completed FTC-Form 121-00-02 (4/20) Visitor Access Request Form that will be in attendance. The information is necessary to coordinate Center access. Failure to provide the completed form, will result in attendee being denied Center access. NOTE: Foreign Nationals that have not been previously vetted will not be permitted to attend site visit due to the additional time needed to be vetted (approximately 45 days). Transportation from the designated meeting place identified above will be arranged by the Government. Point of contact for receipt of attendees list is Queen Singleton, Contracting Officer, email: queen.h.singleton@fletc.dhs.gov and Tyshawn Neals Contracting Officer, email tyshawn.neals@fletc.dhs.gov . Note: No cameras, video cameras, or recording devices are permitted.

L.7 OFFER AFFORDABILITY

The Government estimates, but does not guarantee, that the total value of the base award and subsequential option years to be approximately $80,000,000 for Student Services Solicitation#

70LCHS25RPFB00001 and approximately $50,000,000 for Facilities Maintenance Solicitation#

70LCHS25RPFB00002. Offerors should not interpret these figure as either a floor or ceiling on offers;

rather, this information is provided as a courtesy to prospective offerors. The Government may select an offer for award with a price below, at, or exceeding this figure if it finds that offer provides the best value and funds are available.

L.8 INCORPORATION OF INFORMATION

The Government may incorporate any aspect of the offeror’s written submission or oral presentation into the resulting award, with or without prior inquiry to the offeror. If the Government makes inquiry to the offeror, the purpose will be to make sure the Government has the correct text to capture the offeror’s promise. This exchange will not constitute discussions in the context of FAR 15.306(d). If the parties are unable to agree on the exact text, any evaluation benefit based on that aspect of the offeror’s quote will not be considered in the selection of the successful awardee.

L.9 PROPOSAL SUBMISSION INSTRUCTIONS

The Government is utilizing this single RFP to solicit for two (2) distinct requirements, Student Services

Solicitation# 70LCHS25RPFB00001 and Facilities Maintenance Solicitation# 70LCHS25RPFB00002.

When responding, please label the proposal with the appropriate solicitation number.

This solicitation contains 2 distinct PWS, one for Student Services and one for Facility Maintenance. If the Offeror intends to propose to both requirements, the Offeror is required to submit two (2) complete, mailto:queen.h.singleton@fletc.dhs.gov mailto:tyshawn.neals@fletc.dhs.gov

L-5 distinct submissions, as well as indicate in each submission which requirement is being proposed. Any reference to information contained in another submission will not be considered. Proposals shall be valid for a period of not less than 120 calendar days from the date of delivery. For proposal purposes only, Offerors shall use a Project Start date of April 1, 2025

The Government intends to award two (2) stand-alone Single Award, Indefinite Delivery Indefinite

Quantity (IDIQ) contracts to include Firm-Fixed Price (FFP) and Other than Firm Fixed Price (OTFFP)

CLINS resulting from this solicitation. The Government reserves the right to discuss submissions and/or ask clarification questions to contractors submitting a proposal if deemed in the Government’s best interest. The contracting officer will determine the responsibility of each proposal. A non-responsible and/or non-responsive proposal will preclude an evaluation and subsequent award.

The Offeror shall clearly present information adequate to evaluate fully each of the evaluation criteria listed in this solicitation. Therefore, the Offeror is advised too carefully read the entire RFP. Any objections to the RFP requirements must be communicated with submission of written proposal for experience. All proposal clarifications/questions shall be received via email to queen.h.singleton@fletc.dhs.gov and tyshawn.neals@fletc.dhs.gov no later than 12:00 PM ET, Thursday

March 6, 2025.

Late questions/comments may not be considered. The Government will not provide any information concerning questions in response to telephone calls from Offerors. The Government reserves the right not to answer any or all vendor questions. If questions/comments are answered they will be posted on Sam.gov as a special notice. Offerors are strongly encouraged to seek clarification on solicitation requirements in lieu of submitting copious assumptions with their pricing proposal.

An offeror who includes in its proposal data that it does not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall prepare a text indicating such.

L.10 Written Submissions Page Size and Font

The written submissions (Demonstrated Prior Experience, Sample Meal Plan, Capability of Key

Personnel, Past Performance and Price Proposal) paper size shall be 8 1/2 by 11-inch white paper with printing on one (1) side only, using 12-point font. No reduction is permitted except for organization charts or other graphic illustrations, or in headers/footers. In those instances where reduction is allowable, Offerors shall ensure that the print is easily readable; no less than 8-point font on graphs and 10 point font on tables. Each page shall have adequate margins on each side (at least one (1) inch) of the page.

Header/footer information (which does not include any information to be evaluated) may be included in the 1" margin space. Pages that exceed the maximum page limitation will not be evaluated.

For the electronic copy of the proposal, each file shall be submitted in Adobe PDF format. It is the sole responsibility of the Offerors to ensure that the electronic media submitted is virus-free and can be opened and read by the Government.

The deadline for submission of the electronic copy of the proposal is firm. As the closing date and time draws near, heavy traffic on the web server may cause delays. Offerors are strongly encouraged to plan and leave ample time to prepare and submit their proposals. The electronic copy of the proposal will constitute the official copy for timely receipt.

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L.11 MULTI-PHASED PROCUREMENT

The Government intends to conduct this procurement through a multi-phased submission and advisory down-select process. The estimated schedule for this procurement is below:

Event Date

Release of Solicitation 2/27/2025

Phase I – 2/27/2025 – 3/6/2025

Phase I – Advisory Down Select Letters Sent 3/7/2025

Pre-Proposal Conference

Phase II - Oral Presentations

3/11/2025 – 3/13/2025

3/17/2025 -3/19/2025

Phase II - Written Submissions Due 3/17/2025

Award NLT 4/9/2025

PHASE I: Demonstrated Prior Experience and Sample Meal Plan

Factor 1: Demonstrated Prior Experience

Sample Meal Plan

Advisory Down Selection

PHASE II: Oral Presentation, Key Personnel, Past Performance and Price Proposal

Factor 2: Oral Presentation

Factor 3: Capability of Proposed Key Personnel

Factor 4- Past Performance

Factor 5: Price Proposal

L.12 PHASE I- Factor 1: Demonstrated Prior Experience and Written Meal Plan

L.12.1 Demonstrated Prior Experience Instructions

Phase 1 for Student Services Solicitation# 70LCHS25RPFB00001 and Facilities Operation

Maintenance Solicitation# 70LCHS25RPFB00002 will consist of written submissions of Demonstrated

Prior Experience not to exceed 10 pages in length. Student Services Solicitation#

70LCHS25RPFB00001 will also require submission of a Written Meal Plan not to exceed 3 pages.

Student Services Solicitation# 70LCHS25RPFB00001 Attachment Questions 1A will consist of 9 questions that the Offeror shall provide sufficient information and examples for the Government to evaluate its level of confidence, regarding the Offeror’s experience as it aligns to the requirements of the

RFP. Please be advised that both elements of Student Services Solicitation# 70LCHS25RPFB00001

Factor 1(Demonstrated Prior Experience and Sample Meal Plan) will be evaluated concurrently.

Facilities Operation and Maintenance Solicitation# 70LCHS25RPFB00002 Attachment Questions 1B will consist of 7 questions that the Offeror shall provide sufficient information and examples for the

Government to evaluate its level of confidence, regarding the Offeror’s experience as it aligns to the requirements of the RFP.

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Offeror shall describe and present specific experience for work that has been performed within the past five years from the date of Solicitation issuance that are similar in scope and complexity of the requirement, in which the Offeror has provided Services (and identify whether the Offeror performed as the prime contractor or subcontractor).

L.12.2 Written Meal Plan Instructions (70LCHS25RPFB00001 Only) – 3 Pages

The offeror shall submit a sample meal plan that is no longer than 3 pages in length. The plan shall consist of 1 breakfast meal plan, 1 lunch meal plan and 1 dinner meal plan to encompass a full day schedule of meals The offeror shall ensure that the submission is similar to one that they have built for customers in the past. It is highly recommended that each plan includes markings for food allergies and religious preferences. This submission is to only include a cover sheet and a narrative concerning experience as outlined below. Submission is limited to three (3) pages.

L.13 Advisory Down-select Notification

After the Government completes evaluation of Factor 1, Offerors will receive an advisory notification via e-mail from the Contracting Officer. This notification will advise the Offerors of the Government’s advisory recommendation to proceed or not to proceed with Phase II submission. Offerors who are rated most highly for Factor 1 will be advised to proceed to Phase II of the proposal submission process.

Offerors who were not among the most highly rated will be advised that they are unlikely to be viable competitors, along with the general basis for the Government’s advisory recommendation.

The intent of this advice is to minimize proposal development costs for those Offerors with little to no chance of receiving an award. Offerors are advised that their Phase 1 evaluation results will carry forward to Phase II and will be considered in the best value award decision. The Government intends to invite up to 5 Offerors with an advisory notification to proceed. However, the Government’s advice will be a recommendation only, and those Offerors who are advised not to proceed may elect to continue their participation in the procurement.

Phase II submissions will not be accepted from Offerors who have not submitted Phase I proposals by the due date and time stated in this solicitation. For those Offerors that are rated most highly and advised to proceed to Phase II of the proposal submission process, the Contracting Officer will include the Phase II submission instructions to those offerors, including the date, time of the Offerors scheduled Oral

Presentation, as well as the due date for the written portion (Price) of the Phase II submission.

The Government recommends Offerors to begin preparation of Phase II proposals only after receipt of the

Phase 1 advisory down-select notice. The down-select notifications will include further information, but the Government intends to allow Offerors 48 -72 hours to decide whether it wishes to proceed with a

Phase II submission to continue their participation in the acquisition. The Government does not intend to provide debriefings after the completion of Phase 1. Failure to participate in Phase 1 precludes further consideration of an Offeror. Offeror submissions will not be accepted from Offerors who have not submitted Phase 1 – Factor 1: Demonstrated Prior Experience and Written Meal Plan (Student Services

Solicitation# 70LCHS25RPFB00001 only).

Within three (3) days of the Government’s issuance of the Advisory Notice, Contractors wishing to participate in Oral Presentations shall provide the following to the Contracting Officer via email at queen.h.singleton@fletc.dhs.gov and tyshawn.neals@fletc.dhs.gov:

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1. The names of the people who will attend the presentation, their current employers, their intended roles on the contract and whether they are proposed as key personnel. An offering contractor will be invited to no more than one (1) oral presentation;

2. Upon the timely submission of the items above, the Contracting Officer will provide the following:

a. A due date for the Price Proposal and Past Performance;

b. An assigned date and time of Oral Presentation. The presentations will be conducted via Microsoft

Teams.

L.14 Phase II: Factor 2: Oral Presentation

L.14.1 Offeror Participants: The Offeror’s presentation team is limited to eight (8) employees of the team. At least five (5) of the eight (8) team members must be from the Prime Contractor. If a Sub-contractor is included in a Prime Contractor’s Oral Presentation, that Sub-contractor shall not participate in another Oral Presentation for this requirement. Sub-contractor participation in an Oral Presentation is limited to one Prime Contractor only.

L.14.2 Oral Presentation dates:

Oral presentations are planned between March 17-19, 2025, using Microsoft Teams. If vendors cannot access Microsoft Teams, they shall advise the contracting officer immediately so that an alternative platform can be discussed, requested, and approved prior to the oral presentation.

L.14.3 Oral Presentation/Demonstration Timeline for a Single Solicitation Proposal

If an offeror is proposing to a single Solicitation, the oral presentation timeline in Table 1 below will be followed.

Table 1

Oral Presentation for One Solicitation

Oral Presentation Component Total Time Allotment

(180 minutes)

1 Introduction and Rules of Engagement Not specified

2 The Offeror will present its oral presentation/demonstration

60 minutes

3 Window for Government to interrupt and ask questions during presentation for clarity

30 minutes, this will not count against the presenters 60 minute time limit

4 The government will caucus and formulate additional questions if needed

Up to 30 minutes

5 The Government and Offeror will engage in an interactive dialogue (if needed at the sole discretion of the Government) where the Government will ask questions to the

Offeror and the Offeror responds

Up to 60 minutes

6 The Offeror Departs Not specified

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L.14.4 Oral Presentation/Demonstration Timeline for a Two-Solicitation Proposal

If an offeror is proposing under both Solicitations (70LCHS25RPFB00001 and 70LCHS25RPFB00002), then the offeror may do so in a single oral presentation. For a two Solicitation presentation, the oral presentation timeline in Table 2 below will be followed.

Table 2

Oral Presentation for Two

Solicitations

Oral Presentation Component Total Time Allotment

(240 minutes)

1 Introduction and Rules of Engagement Not specified

2 The Offeror will present its oral presentation/demonstration

**120-minute Limit**

NTE 60 minutes each for

Student Services/

Facilities Operation

Maintenance

3 Window for Government to interrupt and ask questions during presentation for clarity

30 minutes, this will not count against 120-minute time limit

4 The government will caucus and formulate additional questions if needed

Up to 30 minutes

5 The Government and Offeror will engage in an interactive dialogue (if needed at the sole discretion of the Government) where the Government will ask questions to the

Offeror and the Offeror responds

Up to 60 minutes

6 The Offeror Departs Not specified

L.14.5 Oral Presentation Rules of Engagement for all Proposals

By participating in the oral presentations, the Offeror acknowledges that it is in compliance with all solicitation rules and parameters, in accordance with applicable laws and statutes.

Recording: Recording of oral presentations by Offerors is strictly prohibited, notwithstanding local laws and regulations with regards to virtual meeting. The Government reserves the right to record oral presentations. If recorded, the recording is source selection sensitive and will be handled accordingly.

Exchanges: The Government intends to engage in interactive dialogue during the oral presentations.

These exchanges are viewed as a component of the oral presentation itself and do not constitute discussions. Oral presentations are distinct from the Government’s reserved right to conduct clarifications or discussions.

The Offeror participants shall not reach back, by phone/conference bridge, email or any other means, to any other personnel or persons for assistance during the oral presentation.

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Contractors will be allowed to provide handouts or other written artifacts to aid the Government in following along the presentation, however any written material must be compiled in an MS PowerPoint slide deck not exceeding 25 slides. These slides will NOT be evaluated, and any content the contractor wishes to present for an evaluation must be done orally during the oral presentation.

The presentations will be held virtually via Microsoft Teams. The order in which offerors are scheduled will be randomly selected by the Government and all portions of the presentations may be recorded with the exception of the caucus amongst the offering contractor in the first hour and the Government caucus in the third hour.

FIRST HOUR:

1. Introduction of all parties; Offeror shall first provide responses to the 3 pre-proposal questions/ scenarios that were provided prior to the oral presentation.

2. The Government evaluators will then share a set of on-the-spot management/technical questions and a problem statement to the offering contractor involving issues the offering contractor should reasonably expect to encounter on a student services contract. The Government evaluators will allow the offering contractor’s attendees to caucus among themselves to review the information. The offering contractor may prepare notes during this time for its own use during the second hour.

SECOND HOUR: The offering contractor will share its answers and problem resolution with the Government evaluators.

THIRD HOUR: The Government will caucus for up to a half-hour to identify any clarification it may require understanding the presentation. The remainder of the hour will be for the

Government to ask any clarification questions of the offering contractor. In addition, the offering contractor will be given an opportunity to address adverse past performance information.

L.15 Phase II - Factor 3: Capability of Proposed Key Personnel

The Offeror shall submit resumes that describe the specific, relevant experience and availability of key personnel in providing services described in Section I 3052.215-70 - Key Personnel or Facilities of each

PWS. Please ensure that each submission references the solicitation number for this requirement. The

Offeror will be evaluated on the strength of the key personnel proposed both individually and collectively.

The resumes shall demonstrate the technical competency of each proposed Key Personnel to support the requirements of the scope and contractual obligations contained within the solicitation. Critical evaluation elements shall be assessed as follows:

• Demonstration of educational qualifications of proposed Key Personnel;

• Demonstration of relevant experience as required by the PWS;

• Demonstration of both commercial and federal expertise;

• Demonstration of recognition as respected leaders in their field.

If a Sub-contractor is included in a Prime Contractor’s Key Personnel submission, that Sub-contractor shall not be included in any other Offeror’s Key Personnel for this requirement. Sub-contractor participation in this requirement is limited to one Prime Contractor only. See Exhibit I-3 – Personnel

Resume Format.

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L.16 Phase II- Factor 4: Past Performance

The Past Performance document shall consist of one (1) Adobe PDF document and be no more than twelve (12) pages in length. The Contractor is requested to provide information on at least three (3) contracts performed as the prime contractor during the past five (5) years from the date of Solicitation issuance. If applicable, Offerors may provide up to three (3) additional Past Performance Information

Sheets (PPIS) to include the past performance of a subcontractor, parent or affiliated or predecessor company to an Offeror (including Joint Venture prime partner companies and/or a parent or affiliated company that is being otherwise proposed as a subcontractor on this effort) where the firm’s proposal demonstrates that the resources of the parent or affiliate or predecessor will affect the performance of the

Offeror. No more than six (6) total PPIS shall be submitted.

This information must be submitted for both the offeror and the offeror’s proposed significant subcontractors. NOTE: Significant subcontractor is defined, for these purposes, in terms of estimated dollar amount of the subcontract ($100,000.00 or more) and/or in terms of criticality of the subcontracted work to the whole contract. The Offeror shall demonstrate that the resources of the parent or affiliate or predecessor company (its workforce, management, facilities or other resources) shall be provided or relied upon for contract performance such that the parent or affiliate or predecessor will have meaningful involvement in contract performance.

The Past Performance information must demonstrate that the Offeror: (1) was capable and committed adequate resources to efficiently and effectively perform; (2) performance conformed to the contract terms and conditions; (3) performed on schedule; (4) performed with reasonable costs; (5) effectively managed the workforce and maintained good business relations.

Using the exact format shown below, provide a separate Past Performance Information Sheet (PPIS) for each contract that is similar in size and complexity to the work under this solicitation. This submission should encompass the Offeror's demonstrated record of contract compliance in supplying services that meet users’ needs, including cost and schedule. The recency and relevancy of the information, the source of the information, context of the data and general trends in the contractor’s performance will be considered. Relevancy is based on projects of similar size, scope and complexity to the project as described herein. Recency is based on projects of similar size, scope and complexity to the project completed during the past five (5) years from the date of solicitation.

The PPIS shall include information for contracts and subcontracts completed during the past five (5) years from the date of Solicitation issuance, as well as contracts and subcontracts currently in progress.

Offerors that are newly formed entities, without prior contracts, may demonstrate past performance history by providing a list of contracts and subcontracts which employed your key personnel.

Past Performance Information Sheet (PPIS) Format

1. Name and Address of Contracting Activity

2. Contract Number

3. Contract Type

4. Contract Total Dollar Value (Indicate Base and Option Years separately)

5. Period of Performance Dates

6. Outline Description of Work (Functional Areas covered)

7. Name of Contracting Officer and Telephone number

8. Name of Program Manager and Telephone number

9. Percentage of work that you performed as the Prime Contractor

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10. Percentage of work performed as the subcontractor, if not the Prime Contractor

11. List of Major subcontractors, if your were the Prime Contractor

12. Problems encountered and corrective actions taken to resolve those problems

13. Cure Notices

14. Terminations for Default, if applicable

15. Quality awards

NOTE 1: The offeror must provide the information requested in #14 above for any and all contracts if it has had a termination in whole or in part, for default during the past five (5) years from the date of

Solicitation issuance, to include those currently in the process of such termination, as well as those which are similar to the proposed effort. Also indicate any terminations, which had conversions to Termination for Convenience.

NOTE 2: The offeror may describe any quality awards or certifications that indicate the offeror possesses a high-quality process for developing and producing the services required under this solicitation. Such awards or certifications include, for example, the Malcolm Baldridge Quality Award, other government quality awards, and private sector awards or certifications. Describe when the award or certification was bestowed. If the award or certification is over three (3) years old, present evidence that the qualifications still apply.

Offerors should not provide general information about their performance on any of the identified contracts submitted. General performance information will be obtained from the references provided on the sheet. References other than those identified by the offeror may be contacted by the Government with the information received in the offerors’ PPIS.

Offerors are reminded that both independent data and data provided by offerors in their proposals may be used to evaluate offeror past performance. The burden of providing thorough and complete past performance information remains with the offerors. Proposals that do not contain all the information requested in the PPIS risk rejection or a low confidence rating by the Government.

The Offeror shall send all documents to the Contracting Officer Queen Singleton at queen.h.singleton@fletc.dhs.gov and Tyshawn Neals at tyshawn.neals@fletc.dhs.gov.

L.17 Factor 5: Price Proposal Instructions

The price proposal shall consist of two (2) documents: One (1) Excel .xlsx file and one (1) Adobe PDF document. The Offeror shall send all documents listed with the appropriate solicitation number to the

Contracting Officer Queen Singleton at queen.h.singleton@fletc.dhs.gov and Tyshawn Neals at tyshawn.neals@fletc.dhs.gov. The Excel .xlsx format document shall include a detailed pricing narrative and breakdown showing, at a minimum, the labor rates, hours, material costs, all overhead rates, and how these costs add up to the proposed price for each CLIN. The file shall also include a Summary Worksheet showing the proposed price of each CLIN in Section B.

The Adobe PDF document shall contain the following: 1) A signed SF-1449, 2) Signed SF-30 forms for all RFP amendments issued, 3) audited company financial statements for the last three annual reporting periods, 4) a detailed discussion which demonstrates the Offeror’s proposed approach to having sufficient resources to enter into and sustain the effort proposed, and 5) any fill-ins completed along with other documentation required by any clause or provision of the solicitation. If audited company financial statements are not available, the Chief Financial Officer shall provide a formal statement attesting to the accuracy of the financial information provided.

mailto:tyshawn.neals@fletc.dhs.gov

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The price proposal shall support, in detail, all information related to all CLINs proposed in Section B of the solicitation. Individual cost elements shall be fully explained as to how the amounts were computed, both mathematically and in narrative. Supporting breakdown must be furnished for each element of price

(to include overhead and G&A pools, payroll-related costs, etc.), consistent with the offeror’s cost accounting system. Each element of price shall be fully explained as to how the amounts were computed.

Offerors shall price the option requirements assuming that the minimum hourly wages and fringe benefits established by the US DOL Service Contract Act (SCA) Wage Determination in Section J, will apply to the additional option periods.

Direct Labor. A breakdown of labor hours, rates, and costs by appropriate category and basis for estimates shall be provided. Labor skills or categories of skills shall be annotated as to whether each is considered by the offeror to be a class of service employee under the SCA or not. For any class of service employee which is not listed in the wage determination incorporated herein, the contractor shall classify them, so as to provide a reasonable relationship (i.e. appropriate level of skill comparison) between such unlisted classifications and the classifications listed in the wage determination. Such positions shall be costed in accordance with the justification serving as the basis for the costed hourly rates.

Fixed Price Supplies. The offeror shall provide a complete breakdown of estimated supplies and individual costs required to perform the services outlined in each functional area of the Firm Fixed Price

Schedule. Costs and methods of computation for shipping, handling, etc. shall be fully explained, if applicable.

Other Costs. If other costs are included in the price of services and/or supplies, which have not been outlined in Section L, the costs shall be outlined and fully explained, presenting the offeror’s rationale for the inclusion of the cost and the method of computation.

The offeror shall also provide an audited financial statement for the past three (3) years, certified by a

Public Accounting firm.

Offerors are required to complete the Disclosure of Lobbying Activities form (Standard Form LLL), if applicable. The information requested by the form is authorized by Title 31 USC Section 1352. This disclosure is a material representation of fact upon which reliance was placed by the tier above, when this transaction was made or entered into. This information will be reported to the Congress semi-annually, and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to civil penalty of not less than $10,000 and not more than $100,000 for each such failure. This disclosure form shall be included as part of the price proposal documentation.

If awarded the contract, the contractor shall provide a detailed submittal of start-up expenses. The successful contractor shall also provide monthly cash-flow projections for the first two (2) years of the contract.

Signature of Proposal. The person signing the proposal must have the authority to commit the offeror to all of the provisions of the offer, fully recognizing that the Government has the right, by the terms of this solicitation, to make an award without further discussions, if it so elects.

When discussing sufficient resources, include a description of the financial resources that presently exist within the company to support this effort, whether outside financial support must be obtained, and if so, how it will be obtained and from what source. Include documentation to substantiate outside financial support.

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The company financial statements and the narrative regarding resources will be utilized for a determination of responsibility and will not be used in proposal evaluation. Work completed under this contract is subject to the McNamara-O’Hara Service Contract Act. The applicable Wage Determination is

Number 2015-4427, Revision 29, dated 12/23/2024, and can be found in Section J.

Questions

i. Questions are due via email to the Contracting Officer by 1200 hours ET on March 6, 2025 to Queen

Singleton at queen.h.singleton@fletc.dhs.gov and Tyshawn Neals at tyshawn.neals@fletc.dhs.gov.