SECTION C Performance Work Statement.pdf

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1. CONTRACT EFFECTIVE PERIOD

C.1.1. A single award contract will be awarded under this solicitation to cover the Art

Conservation Services which are more fully described in Part 1 – Section B, Supplies or

Services and Price/Costs. The contract will remain in effect for a Base Year Period, not to exceed twelve months, from the Notice to Proceed (NTP); and Four One Year Option Periods.

The Option Years may be exercised by the Government by the issuance of a unilateral contract modification (SF30). The Base Year Period is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with Options for a total aggregate contract total of 5 years – base year plus four one year options.

C.1.2. The timeframe for the Art Conservation Services is described in Part 1 – Section C of this contract or as specified in each delivery order. [NOTE: This solicitation does not obligate any one of the disciplines to joint venture as one team to be considered for this contract, so long as the firm provides the resources necessary to comply with this contract.

C.2. SCOPE OF SERVICES

C.2.1. On an as-needed basis, the conservator may be required to provide cyclic maintenance, survey, assess, recommend treatment, transport, perform conservation services, perform emergency stabilization/repair, and develop or implement generic cyclic maintenance plans for works of art in the Fine Arts Collection. The conservator will be responsible for providing the necessary professional services to ensure that the proposed cyclic maintenance or conservation and treatment will not have an adverse impact upon the aesthetic, historic, and physical integrity of the artwork. It may be required that conservation treatments be reversible in order to ensure that removal of materials and techniques will not endanger the physical welfare of the artwork.

The known character of the artwork should not be modified. As much as possible, decayed parts of an artwork will be conserved, not replaced. The treatment prescribed shall be the safest and least intrusive restorative method so as not to compromise the original integrity of the artwork, and should follow the guidelines for the American Institute for the Conservation of

Historic and Artistic Works (AIC) Code of Ethics and Standards of Practice.

C.2.2. When and as ordered, the conservator shall perform the following services:

C.2.2.1. Provide Cyclic Maintenance on works including: maintenance planning, cleaning, minor treatment, coating replenishment, monitoring past repairs, monitoring stability, assessing changing site conditions, ongoing object assessment and documentation.

C.2.2.2. Make a thorough on-site examination of the artwork to determine the nature and extent of the deterioration and treatment. While performing the on-site examination the conservator shall consider all environmental and other harmful factors that may affect the artwork.

C.2.2.3. Prepare a written Condition Assessment/Treatment Recommendation Report, including two copies each of 4" x 6" color photographs taken at the time of the investigation and before treatment(s) detailing the examination, findings, testing and recommendations for treatment. Reports must be written in Word 10.0 or comparable format and accompanied by a CD disk and flash drive (External drive); images and report must be digitized and accompanied by a CD disk.

C.2.2.4. Perform treatment(s) as described in Condition Assessment/Treatment

Recommendation Report. (See Section C.2.6)

C.2.2.5. Prepare Final Conservation Report, including detailed description of any testing, work performed and two copies each of 4" x 6" color photographs taken before, during, and after treatment(s) is (are) performed. Provide recommendations for future cyclic care and maintenance and protection plan. Reports must be written in Word 10.0 or comparable format and accompanied by a CD disk and flash drive (USB external drive);

images and report must be digitized and accompanied by a CD disk. (See Section

C.2.10)

C.2.3. Types of Government-owned artworks

Architectural Arts - Includes, but is not limited to, Arts stained glass, light works, decorative elements, etc. Architectural models may also be included in this category.

Sculpture - Includes, but is not limited to, interior and exterior sculpture, earthworks, etc.

Paintings - Easel paintings, framed paintings, large scale murals, paintings of both synthetic and organic paints.

C.2.4. Cyclic Maintenance

Within the time specified in the task order or if no time is specified, within thirty (30) working days after issuance of the task order, the conservator shall perform the necessary professional services to:

(a) Cyclic Maintenance: GSA will provide cyclic maintenance plan for each task order. The conservator will be expected to provide services based on the cyclic maintenance plan which may include:

a. cleaning

b. minor treatment

c. coating replenishment

(b) Monitoring past repairs: the conservator will inspect the artworks for past repair to ensure any need for further conservation.

(c) Monitoring stability: the conservator will ensure the stability of the artwork and will report any changes in the documentation report.

(d) Assessing changing site conditions: the conservator will assess the site for any issues and will report any issues or changes in the documentation report.

(e) Ongoing object assessment: if required in the task order the conservator may be asked to provide on-going assessment if any issues arise during cyclic maintenance.

(f) Documentation: after work is complete a one page written report with supporting images is required. The report shall include a statement of exactly what work was completed.

C.2.5. On-site Examination of Artwork

Within the time specified in the task order or if no time is specified, within thirty (30) working days after issuance of the task order, the conservator shall perform the necessary professional services to:

(a) pinpoint the location, nature and extent of chemical, physical, and biological causes of all existing deterioration, alteration, loss, and material failure.

(b) determine the size of the areas affected, interior and exterior.

(c) provide written descriptions of existing conditions and a detailed account of major deterioration, alteration, loss, failures.

(d) provide detailed analysis of the materials and methods necessary to stabilize the artwork and slow the rate of deterioration.

(e) detailed photographs and sketches of the problem areas shall be keyed to large-scale photographs of each area.

(f) permanent damage to the design or temporary disfigurement shall be noted.

C.2.6. Condition Assessment/Treatment Recommendation Report

C.2.6.1.The conservator shall provide a written report detailing discoveries and recommendations for remedial treatment(s), both long term and interim, and the remedial materials and methods to be applied for each type of deterioration. Where alternative materials or methods are applicable, the conservator shall explain and compare the pros and cons of each. The report shall include a statement of exactly what conditions are proposed to be corrected an outline of treatment with an estimate of the cost and the basis for the cost. The photographs will be submitted electronically as

TIFF files; and as 4” x 6” prints on Epson Premium Luster or Epson Premium Luster photographic (semi-gloss) paper (or equivalent quality) with a printer producing 3.5-6 megapixels. The conservator shall use the following format in preparing the investigative report:

C.2.6.2. Introduction

(a) Name of artist, title of work, and completion date.

(b) Medium/material composition

(c) Dimensions, i.e. length, width, height, weight (inches and metric).

(d) Ownership. (State the owner of the artwork as the General

Services Administration (GSA).)

(e) Location. (State name of building, street address, city, state, zip code, and GSA region.)

(f) Inspection date.

(g) Report date.

(h) Inspector.

(i) Description of the Artwork. Individual artwork shall be described using appropriate professional terminology. Unique details or unusual features shall be described and shall be featured in the accompanying photographs.

(j) Specific details on the condition of the artwork and proposed remedial treatment(s).

(k) Materials and Chemicals

(1) List all basic materials/products/chemicals/supplies routinely used in performing services required by this solicitation.

(2) For each of the proposed materials provide the following information:

(a) Your knowledge of each of these materials including, but not limited to, any long term effects to the artwork, and any possibility of affecting the value of the artwork;

(b) Manufacturer’s specifications, technical data, and applicable Material Data Safety Sheets (MDSS).

C.2.6.3. Two hard copies and an archival CD with a copy of the report and images of the

Condition Assessment/Treatment Recommendation Report shall be submitted to the

Government within the time specified in the task order or if no time specified, within thirty

(30) days after completion of the on-site examination of the artwork.

C.2.6.4. Within the time specified in the task order or if no time specified, within sixty (60) working days after the receipt of the Condition Assessment/Treatment

Recommendation Report the Government will make a determination on the acceptability of the report and the proposed treatment.

C.2.7. Performance of Treatment

When, and as ordered by an authorized Contracting Officer’s delivery order, the conservator shall perform/apply treatment(s) in accordance with the approved treatment process and in keeping with sound conservation practices. The conservator will maintain the artistic and physical integrity of the artwork and its parts. Techniques shall actually conserve the artwork and not contribute to its continuing deterioration. The treatment shall conform to the recommendations approved by the Government.

C.2.8. Stabilization

C.2.8.1 When needed, and as ordered by an authorized Contracting Officer’s delivery order, the conservator shall perform stabilization for damaged or vandalized works of art to ensure their safety until full conservation assessment and treatment may be performed.

C.2.8.2 Damage Mitigation – Assessment of the damage and recommendations for treatment with cost estimate shall be prepared and submitted within three (3) business days of receipt of notice to proceed.

C.2.8.3 Disaster Mitigation – Conservator will provide emergency conservation service response within two (2) hours as needed to reduce or limit damage to artwork collections in the case of a Federal building emergency where the artwork is threatened by natural or man-made disaster such as flood, fire, terrorism, or civil emergency. A disaster response may be limited to a telephone consultation or may require a site response as determined by the Government. A 24-hour beeper or phone number will be required to establish a direct line of emergency communication.

C.2.8.4 Education and Training – Conservator will develop and provide site specific training for other GSA personnel who do not have direct responsibility for artwork, but are in permanent or temporary positions to either contribute to its preservation or accelerate its deterioration. An integrated maintenance and preventive conservation education program will include, but not be limited to:

security personnel, building custodians, and buildings and landscape maintenance personnel. Training will be coordinated with each Regional Fine Arts Officer and/or buildings’ facilities management team. Education and training should be initiated within 60 days of notice to proceed.

C.2.9 Cyclic Maintenance Plans

When, and as ordered by an authorized Contracting Officer’s delivery order, the conservator shall develop generic cyclic maintenance plans for types of artwork, including: murals, portable paintings, textiles, sculpture, both interior and exterior, and works on paper. Plans will be in a format developed with PCAC and distributed both electronically and in hard copy.

C.2.10. Final Conservation Report

C.2.10.1 The conservator shall provide a written report detailing final testing, treatment(s), and remedial materials and methods applied for each type of deterioration. The conservator shall provide specific recommendations for future cyclic care and maintenance of the artwork. Reports will be distributed both electronically and in hard copy. The conservator shall use the following format in preparing the Final Conservation

Report:

C.2.10.2. Introduction

(a) Name of artist, title of work, and completion date.

(b) Medium/material composition

(c) Dimensions, i.e. length, width, height, weight (inches and metric).

(d) Ownership. (State the owner of the artwork as the General

Services Administration (GSA).)

(e) Location. (State name of building, street address, city, state, zip code, and GSA region.)

(f) Inspection date.

(g) Report date.

(h) Inspector.

(i) Description of the Artwork. Individual artwork shall be described using appropriate professional terminology. Unique details or unusual features shall be described and shall be featured in the accompanying photographs.

(j) Specific details on the treatment(s) of the artwork.

C.2.10.3. Photographs and Video

Photography: The photographs submitted to GSA by the conservator shall provide instant visual evidence of the conservation treatment(s). The photographs shall be submitted electronically as TIFF files and stored on a CD and flash drive and printed on photographic (semi-gloss) paper with printer producing 3.5-6 megapixels. Visible graininess is unacceptable. Photographs shall be identified by:

1. Name of Artist

2. Title of Work

3. Date of Work

4. Building Name

5. City, State

6. GSA Region

7. Date of photograph

8. Before or after treatment

9. Description of photo

Videography:

When, and as ordered by an authorized Contracting Officer’s task order, the conservator shall provide digital video that provides instant visual evidence of the conservation treatment(s). The video will be submitted and stored on a flash drive and/or DVD and stored with the report in Tyvek or equivalent envelopes. The DVD shall be identified by:

1. Name of Artist

2. Title of Work

3. Date of Work

4. Building Name

5. City, State

6. GSA Region

7. Description of work

C.2.10.4. Two copies of the Final Conservation Report including, if ordered, two

CDs, two DVDs and original videotape shall be submitted to the Government (the

Fine Arts Program) within the time specified in the task order or if no time specified, within thirty (30) days after completion of the on-site examination of the artwork.

C.2.10.5. Within the time specified in the task order or if no time specified, with thirty (30) working days after the receipt of the Final Conservation Report the

Government (the Fine Arts Program) will make a determination on the acceptability of the report and the treatment.

C3. TASK ORDER PLANS

Prior to the commencement of each task order, the contractor shall provide a project plan as outlined below:

Staffing Plan. The Contractor must provide a staffing plan for identifying the key components of the project team, as well as key individuals for performing the required services. Full time and part time employees must be specified.

Project Plan. The contractor shall provide a methodology and quality control plan for each individual task order describing how the company intends to perform the required services as described in each task.

C.4. CRITERIA GOVERNING SERVICES

C.4.1. The fine arts conservators shall not represent any artists, galleries, dealers, artist’s estates, artist’s representatives or vendors of proprietary technical services, or individual or entity which stocks a collection of artworks. Principals only; no brokers. For a listing of artworks owned by the General Services Administration that may require conservation under this contract, see listing under Part I, Section C.2.4. Other criteria are as follows:

C.4.2. The American Institute for Conservation of Historic and Artistic Works (AIC) Code of

Ethics and Standards of Practice as adopted May 31, 1979, and amended May 24, 1985.

C.4.3. The American Association of Museums AAM Code of Ethics for Museums as adopted

November 1993.

C.4.4. The International Council of Museums (ICOM) Code of Professional Ethics as adopted

November 4, 1986.

C.4.5. Interpretation and exhibits shall comply with the following Federal laws, codes, and regulations:

C.4.5.1. National Historic Preservation Act of 1966, amended 1980 and 1992;

C.4.5.2. Public Buildings Cooperative Use Act of 1976;

C.4.5.3. Visual Artists Rights Act of 1990;

C.4.5.4. Uniform Federal Accessibility Standards, Federal Standard-759, April 1, 1988 and supplements;

C.4.5.5. American with Disability Act (ADA), 4151, Title III Standards by the

Department of Justice; and, C.4.5.6. Other applicable state and local codes.

C.5. CONTRACT COMPLETION

Time frames for completion will be negotiated for each delivery order.

C.6. CONTRACTOR’S FACILITY

Due to the critical nature of the work to be performed under this contract, the Contractor must have appropriate facilities to perform services. Facilities should provide a secure, climate controlled environment, with: temperature/humidity control at 68-70% temperature, and 50-55% relative humidity (+ 5%); adequate security alarm system; adequate fire prevention or sprinkler system and adequate loading dock. The facility must be able to accommodate large scale outdoor sculptures and adequate staff and equipment to accept and safely handle movement of sculpture.

The Government reserves the right to inspect the conservator’s facility during the proposal evaluation phase of the procurement.