Amendment 0001 - RFP 2019 Art R8 IDIQ.pdf

1 | P a g e

SOLICITATION NUMBER: 47PJ0020R0153 Amendment 0001 (Changes in RED)

PROJECT: Art Conservation Services – Cyclic Maintenance & various

Services; Rocky Mountain Region 8

Indefinite Delivery Indefinite Quantity, (IDIQ)

LOCATION: General Services Administration

Rocky Mountain Region 8

Various Locations in Colorado, Montana, North Dakota, South Dakota, Utah and Wyoming

RFP DUE DATE: October 2, 2020 – 4:00PM Mountain Time

OFFER DUE TO: General Services Administration

Grayson Sanborn grayson.sanborn@gsa.gov

CONTACT PERSON(S): Sarah Callies, Contracting Officer

303-880-5133

Grayson Sanborn, Contract Specialist

720-256-8246

ISSUE DATE: August 21, 2020

NOTE: ANY QUESTIONS REGARDING THIS SOLICITATION MAY BE DIRECTED TO: Grayson

Sanborn, Contract Specialist; 720-256-8246 or grayson.sanborn@gsa.gov; or to Sarah Callies, Contracting Officer; 303-880-5133 or sarah.callies@gsa.gov

This acquisition is a total small business set aside. The General Services Administration cordially invites you to submit your proposals in response to this RFP.

GSA’s hours of operation are 8:00 am to 5:00 pm. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day.

Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day. This solicitation and any documents related to this procurement will be available on the Internet. All Contractors downloading the solicitation shall notify this office in writing (either by electronic mail or facsimile) in order to be placed on the plan holders’ list.

Contractors are responsible for downloading their own copy of the solicitation and amendments, if any. The WWW address of the Federal Business Opportunities web page is http://www.fedbizopps.gov. It is the Contractor’s responsibility to monitor this site for the release of the solicitation and amendments, if any. Contractors may register for electronic notification of postings to the site.

General Services Administration

Rocky Mountain Region

REQUEST FOR PROPOSAL (RFP)

mailto:grayson.sanborn@gsa.gov mailto:grayson.sanborn@gsa.gov mailto:sarah.callies@gsa.gov http://www.fedbizopps.gov/

2 | P a g e

PART I

THE SCHEDULE

3 | P a g e

SECTION A

SOLICITATION/CONTRACT/ORDER FORM

Standard From 1449

4 | P a g e

INSTRUCTIONS TO OFFERORS

ART CONSERVATION SERVICES - SCULPTURES

IMPORTANT – PLEASE READ CAREFULLY

The Request for Proposals (RFP) is being issued electronically only. The RFP sections below will not be issued in hard copy. The following MS Word documents comprise the RFP and are available for download from http://www.fedbizopps.gov.

Section A. Solicitation/Contract/Order Standard Form 1449 Section B. Supplies or Services and Prices/Costs Section C. Description/Specification/Work Statement Section D. Packaging and Marking Section E. Inspection and Acceptance Section F. Deliveries and Performance Section G. Contract Administration Data Section H. Special Contract Requirements Section I. Service Contract Clauses Section J. List of Documents, Exhibits and other Attachments Section K. Representations and Certifications Section L. Instructions, Conditions and Notices to Offerors (GSA Form 527) Section M. Evaluation Factors and Award http://www.fedbizopps.gov/

5 | P a g e

SECTION B

SUPPLIES OR SERVICES AND PRICES

6 | P a g e

SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 BACKGROUND

B.1.1. The Fine Arts Collection of the General Services Administration (GSA) is one of the nation’s largest and most unique federal civic collections, consisting of over 17,000 associated paintings, sculpture and graphics dating from the 1850's through the present. A large portion of the collection dates from the New Deal era, is monumental in scale, and is installed in Federal Buildings across the country. The collection also includes contemporary works commissioned through the Art-in-Architecture Program.

B.1.2. GSA is entrusted with the care and preservation of these Government-owned works of art. The conservation of artwork, including condition assessment, recommendation of treatments, and cyclic maintenance, is of particular interest to GSA since it has the responsibility of preserving and maintaining these cultural properties intact for the benefit of future generations. The Office of the Chief Architect, located in the Architecture and Fine Arts (PCAC), Public Buildings Service in Washington D.C., is responsible for all fine arts management nationwide, including: the inventory, assessment, and conservation of all artwork associated with the Fine Arts Collection. PCAC coordinates these functions with the Fine Arts Officer located in each of GSA's eleven regions. This contract is for the Rocky Mountain Region (8PC) headquarted in Denver, CO and covering the states of Colorado, Montana, North Dakota, South Dakota, Utah and Wyoming.

B.1.3. Cyclic maintenance and conservation for the Fine Arts Collection is accomplished through three means. First, through major prospectus level projects where the conservation efforts for artwork associated with the building are sub-contracted through the architect/engineer services responsible for the renovation of the building. Secondly, each region may conduct their own conservation program utilizing their funds as available. Finally, conservation on a nationwide basis is coordinated and funded through PCAC. This contract will be funded via the Rocky Mountain Region funds.

B.2. SUPPLIES OR SERVICES

B.2.1. Cyclic maintenance and art conservator services involving the assessment, analysis and treatment of various types of artwork in/on Government owned property.

B.2.2. Performance of all work will commence upon the issuance of a delivery order authorized by the Contracting Officer or contracting officer's designated Ordering Official. Only Firm-Fixed Price delivery orders will be issued under this indefinite delivery indefinite quantity (IDIQ) contract. These contracts will be set aside for small businesses.

B.2.3. The terms and conditions set forth in the basic contract will always apply. Each task order will have its own price and performance period which may extend past the expiration date of the current basic contract effective period; however, a completion date must be established at the original execution of each task order.

B.2.4 Outstanding task orders shall be fully performed at the rates/pricing in effect as of the date the task order was awarded. Modifications to the task orders are controlled by the Changes Clause as to work requirements and equitable pricing adjustments.

B.2.5 After the base contract or option period expires; the amount of work included in any outstanding task order shall not be modified to enlarge its scope, unless such modification is necessary to accomplish the tasks under the task order.

7 | P a g e

B.3. FIXED PRICES

B.3.1. Salary Rates: The fixed salary rates and other prices for the services set forth in the Price Schedule B.8 and B.9 shall include overhead and general administrative rates and profit. Offerors are required to submit a separate Price Schedule for the Initial one-year contract period and each optional one-year contract period. All salary rates shall be fixed for the duration of the applicable one-year term.

B.3.2. Materials and Supplies: Conservators are expected to have standard equipment, materials and supplies necessary to perform work at their disposal. Special equipment or materials required in the performance of this contract will be negotiated on a delivery order basis. All material and supply prices will be researched against current material cost data available from current and past GSA contracts.

B.3.3. Art Transport: All transport services used in conjunction with contract are to be done with bonded and insured carriers, whose services include transporting of artifacts, valuable items, or other items deemed as treasures under current security standards. All efforts to insure that the transport of the artwork will be performed by a professional art transport company will be required under this contract. Method as well as carrier must be acceptable to the Government. Proposal should include description of art transport services to be used.

B.3.4. Travel Costs: A fixed price for the cost of travel by contractor personnel will be negotiated on a delivery order basis pursuant to FAR Part 31.205-46 and Federal Travel Regulations in effect at time of travel.

B.4. METHOD FOR PRICING ADDITIONAL SERVICES

Additional services are those items, services and products not specifically included or priced in the contract, but which are associated with the requirements of this contract and may be required from time to time during the term of this contract.

B.5. FAR 52.232-19, AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR

The Government's obligation for performance of this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

B.6. GUARANTEED MINIMUM

B.6.1. The minimum dollar amount of work the Government guarantees to the Contractor under this contract is $3,000.00 for the base year.

B.6.2 In the event that this guaranteed minimum is not ordered, the contract shall be terminated for the convenience of the Government.

B.6.3 The maximum dollar amount of work the Government will allow to the Contractor under this contract is $45,000 for the base year.

B.7. FAR 52.216-18 Ordering

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 09/01/2020 through 08/31/2025.

8 | P a g e

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

B.8. FIRM FIXED PRICE SCHEDULE - BASE YEAR PERIOD AND FOUR ONE YEAR OPTION

PERIODS

B.8.1. Offerors are required to provide their hourly rate for the professional and technical classification listed below and multiply the rate times the estimated hours to obtain the extended rate for each classification.

B.8.1.1. Offerors are advised that the estimated hours specified are offered for information only and are not intended as guarantees or commitments to order services under this contract.

B.8.1.2. Offerors are advised that the hourly rates will be used to establish the fixed hourly rate for the applicable contract period and that the total extended price will be used for evaluation purposes only, and will not constitute the basis for an equitable price adjustment under this contract. Time period to perform services will be negotiated on each task order.

9 | P a g e

B.8.2. PRICING – BASE – YEAR ONE (MO.1 TO MO.12)

Services and Estimated Hourly TOTAL Labor Classification Hours Rate PRICE

B.8.2.1. CYCLIC MAINTEANCE

a. Sculptor Conservator 100 $ $

b. Sculptor Technician 60 $ $

c. Painting Conservator 100 $ $

d. Painting Technician 60 $ $

B.8.2.2. ASSESSMENT AND ANALYSIS

a. Surveyor/Assessor 10 $ $

b. Assessment Technician 10 $ $

B.8.2.3. CONSERVATION

a. Sculptor Conservator 25 $ $

b. Sculptor Technician 20 $ $

c. Painting Conservator 25 $ $

d. Painting Technician 20 $ $

B.8.2.4 REPORTS/RESEARCH

Price/Unit TOTAL PRICE

a. One Per Task order $_______ $________

B.8.2.5 PHOTOGRAPHY

a. One per completed task order $_______ $___________ (Includes cost of equipment)

TOTAL PRICE FOR BASE YEAR (SUM HERE and B.9.1)

10 | P a g e

B.8.3. PRICING – BASE – OPTION ONE – YEAR TWO (MO.13 TO MO.24)

B.8.3.1. CYCLIC MAINTEANCE

b. Sculptor Technician 60 $ $

B.8.3.2. ASSESSMENT AND ANALYSIS

B.8.3.3. CONSERVATION

b. Sculptor Technician 20 $ $

B.8.3.4 REPORTS/RESEARCH

B.8.3.5 PHOTOGRAPHY

TOTAL PRICE FOR OPTION ONE – YEAR TWO (SUM HERE and B.9.1)

11 | P a g e

B.8.4. PRICING – BASE – OPTION TWO - YEAR THREE (MO.25 TO MO.36)

B.8.4.1. CYCLIC MAINTEANCE

b. Sculptor Technician 60 $ $

B.8.4.2. ASSESSMENT AND ANALYSIS

B.8.4.3. CONSERVATION

b. Sculptor Technician 20 $ $

B.8.4.4 REPORTS/RESEARCH

B.8.4.5 PHOTOGRAPHY

TOTAL PRICE FOR OPTION TWO - YEAR THREE (SUM HERE and B.9.3)

12 | P a g e

B.8.5. PRICING – BASE – OPTION THREE - YEAR FOUR (MO.37 TO MO.48)

B.8.5.1. CYCLIC MAINTEANCE

b. Sculptor Technician 60 $ $

B.8.5.2. ASSESSMENT AND ANALYSIS

B.8.5.3. CONSERVATION

b. Sculptor Technician 20 $ $

B.8.5.4 REPORTS/RESEARCH

B.8.5.5 PHOTOGRAPHY

TOTAL PRICE FOR OPTION THREE - YEAR FOUR (SUM HERE and B.9.4)

13 | P a g e

B.8.6 PRICING – BASE – OPTION FOUR - YEAR FIVE (MO.49 TO MO.60)

B.8.6.1. CYCLIC MAINTEANCE

b. Sculptor Technician 60 $ $

B.8.6.2. ASSESSMENT AND ANALYSIS

B.8.6.3. CONSERVATION

b. Sculptor Technician 20 $ $

B.8.6.4 REPORTS/RESEARCH

B.8.6.5 PHOTOGRAPHY

TOTAL PRICE FOR OPTION FOUR - YEAR FIVE (SUM HERE and B.9.5)

14 | P a g e

B.9 SUMMARY OF PRICING SCHEDULE

Offerors are advised that the estimated year totals below are based on government estimated hours specified which were offered for information only and are not intended as guarantees or commitments to order services under the contract. Also that the total extended prices will be used for evaluation purposes only and will not constitute the basis for any price adjustment under this contract above or below the Indefinite Quantity Ceiling ($250,000).

B.9.1 Total Price for Base Year [Refer to Section B.8.2]

B.9.2 Total Price for Option One - Year Two [Refer to Section B.8.3]

B.9.3 Total Price for Option Two - Year Three [Refer to Section B.8.4]

B.9.4 Total Price for Option Three - Year Four [Refer to Section B.8.5]

B.9.5 Total Price for Option Four - Year Five [Refer to Section B.8.6]

B.10 TOTAL EVALUATED PRICE $_____________________

15 | P a g e

Part I – Section C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

16 | P a g e

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1. CONTRACT EFFECTIVE PERIOD

C.1.1. A single award contract will be awarded under this solicitation to cover the Art Conservation Services which are more fully described in Part 1 – Section B, Supplies or Services and Price/Costs. The contract will remain in effect for a Base Year Period, not to exceed twelve months, from the Notice to Proceed (NTP); and Four One Year Option Periods. The Option Years may be exercised by the Government by the issuance of a unilateral contract modification (SF30). The Base Year Period is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with Options for a total aggregate contract total of 5 years – base year plus four one year options.

C.1.2. The timeframe for the Art Conservation Services is described in Part 1 – Section C of this contract or as specified in each delivery order. [NOTE: This solicitation does not obligate any one of the disciplines to joint venture as one team to be considered for this contract, so long as the firm provides the resources necessary to comply with this contract.]

C.2. SCOPE OF SERVICES

C.2.1. On an as-needed basis, the conservator may be required to provide cyclic maintenance, survey, assess, recommend treatment, transport, perform conservation services, perform emergency stabilization/repair, and develop or implement generic cyclic maintenance plans for works of art in the Fine Arts Collection. The conservator will be responsible for providing the necessary professional services to ensure that the proposed cyclic maintenance or conservation and treatment will not have an adverse impact upon the aesthetic, historic, and physical integrity of the artwork. It may be required that conservation treatments be reversible in order to ensure that removal of materials and techniques will not endanger the physical welfare of the artwork. The known character of the artwork should not be modified.

As much as possible, decayed parts of an artwork will be conserved, not replaced. The treatment prescribed shall be the safest and least intrusive restorative method so as not to compromise the original integrity of the artwork, and should follow the guidelines for the American Institute for the Conservation of Historic and Artistic Works (AIC) Code of Ethics and Standards of Practice.

C.2.2. When and as ordered, the conservator shall perform the following services:

C.2.2.1. Provide Cyclic Maintenance on works including: maintenance planning, cleaning, minor treatment, coating replenishment, monitoring past repairs, monitoring stability, assessing changing site conditions, ongoing object assessment and documentation.

C.2.2.2. Make a thorough on-site examination of the artwork to determine the nature and extent of the deterioration and treatment. While performing the on-site examination the conservator shall consider all environmental and other harmful factors that may affect the artwork.

C.2.2.3. Prepare a written Condition Assessment/Treatment Recommendation Report, including two copies each of 4" x 6" color photographs taken at the time of the investigation and before treatment(s) detailing the examination, findings, testing and recommendations for treatment. Reports must be written in Word 10.0 or comparable format and accompanied by a CD disk and flash drive (External drive);

images and report must be digitized and accompanied by a CD disk.

C.2.2.4. Perform treatment(s) as described in Condition Assessment/Treatment Recommendation Report.

(See Section C.2.6)

17 | P a g e

C.2.2.5. Prepare Final Conservation Report, including detailed description of any testing, work performed and two copies each of 4" x 6" color photographs taken before, during, and after treatment(s) is (are) performed. Provide recommendations for future cyclic care and maintenance and protection plan. Reports must be written in Word 10.0 or comparable format and accompanied by a CD disk and flash drive (USB external drive); images and report must be digitized and accompanied by a CD disk. (See Section C.2.10)

C.2.3. Types of Government-owned artworks

Architectural Arts - Includes, but is not limited to, Arts stained glass, light works, decorative elements, etc. Architectural models may also be included in this category.

Sculpture - Includes, but is not limited to, interior and exterior sculpture, earthworks, etc.

Paintings - Easel paintings, framed paintings, large scale murals, paintings of both synthetic and organic paints.

C.2.4. Cyclic Maintenance

Within the time specified in the task order or if no time is specified, within thirty (30) working days after issuance of the task order, the conservator shall perform the necessary professional services to:

(a) Cyclic Maintenance: GSA will provide cyclic maintenance plan for each task order. The conservator will be expected to provide services based on the cyclic maintenance plan which may include:

a. cleaning

b. minor treatment

c. coating replenishment

(b) Monitoring past repairs: the conservator will inspect the artworks for past repair to ensure any need for further conservation.

(c) Monitoring stability: the conservator will ensure the stability of the artwork and will report any changes in the documentation report.

(d) Assessing changing site conditions: the conservator will assess the site for any issues and will report any issues or changes in the documentation report.

(e) Ongoing object assessment: if required in the task order the conservator may be asked to provide on-going assessment if any issues arise during cyclic maintenance.

(f) Documentation: after work is complete a one page written report with supporting images is required. The report shall include a statement of exactly what work was completed.

C.2.5. On-site Examination of Artwork

Within the time specified in the task order or if no time is specified, within thirty (30) working days after issuance of the task order, the conservator shall perform the necessary professional services to:

(a) pinpoint the location, nature and extent of chemical, physical, and biological causes of all existing deterioration, alteration, loss, and material failure.

(b) determine the size of the areas affected, interior and exterior.

(c) provide written descriptions of existing conditions and a detailed account of major deterioration, alteration, loss, failures.

(d) provide detailed analysis of the materials and methods necessary to stabilize the artwork and slow the rate of deterioration.

(e) detailed photographs and sketches of the problem areas shall be keyed to large-scale photographs of each area.

18 | P a g e

(f) permanent damage to the design or temporary disfigurement shall be noted.

C.2.6. Condition Assessment/Treatment Recommendation Report

C.2.6.1. The conservator shall provide a written report detailing discoveries and recommendations for remedial treatment(s), both long term and interim, and the remedial materials and methods to be applied for each type of deterioration. Where alternative materials or methods are applicable, the conservator shall explain and compare the pros and cons of each. The report shall include a statement of exactly what conditions are proposed to be corrected an outline of treatment with an estimate of the cost and the basis for the cost. The photographs will be submitted electronically as

TIFF files; and as 4” x 6” prints on Epson Premium Luster or Epson Premium Luster photographic

(semi-gloss) paper (or equivalent quality) with a printer producing 3.5-6 megapixels. The conservator shall use the following format in preparing the investigative report:

C.2.6.2. Introduction

(a) Name of artist, title of work, and completion date.

(b) Medium/material composition

(c) Dimensions, i.e. length, width, height, weight (inches and metric).

(d) Ownership. (State the owner of the artwork as the General Services Administration (GSA).)

(e) Location. (State name of building, street address, city, state, zip code, and GSA region.)

(f) Inspection date.

(g) Report date.

(h) Inspector.

(i) Description of the Artwork. Individual artwork shall be described using appropriate professional terminology. Unique details or unusual features shall be described and shall be featured in the accompanying photographs.

(j) Specific details on the condition of the artwork and proposed remedial treatment(s).

(k) Materials and Chemicals

(1) List all basic materials/products/chemicals/supplies routinely used in performing services required by this solicitation.

(2) For each of the proposed materials provide the following information:

(a) Your knowledge of each of these materials including, but not limited to, any long term effects to the artwork, and any possibility of affecting the value of the artwork;

(b) Manufacturer’s specifications, technical data, and applicable Material Data Safety Sheets (MDSS).

19 | P a g e

C.2.6.3. Two hard copies and an archival CD with a copy of the report and images of the Condition

Assessment/Treatment Recommendation Report shall be submitted to the Government within the time specified in the task order or if no time specified, within thirty (30) days after completion of the on-site examination of the artwork.

C.2.6.4. Within the time specified in the task order or if no time specified, within sixty (60) working days after the receipt of the Condition Assessment/Treatment Recommendation Report the Government will make a determination on the acceptability of the report and the proposed treatment.

C.2.7. Performance of Treatment

When, and as ordered by an authorized Contracting Officer’s delivery order, the conservator shall perform/apply treatment(s) in accordance with the approved treatment process and in keeping with sound conservation practices. The conservator will maintain the artistic and physical integrity of the artwork and its parts. Techniques shall actually conserve the artwork and not contribute to its continuing deterioration.

The treatment shall conform to the recommendations approved by the Government.

C.2.8. Stabilization

C.2.8.1 When needed, and as ordered by an authorized Contracting Officer’s delivery order, the conservator shall perform stabilization for damaged or vandalized works of art to ensure their safety until full conservation assessment and treatment may be performed.

C.2.8.2 Damage Mitigation – Assessment of the damage and recommendations for treatment with cost estimate shall be prepared and submitted within three (3) business days of receipt of notice to proceed.

C.2.8.3 Disaster Mitigation – Conservator will provide emergency conservation service response within two (2) hours as needed to reduce or limit damage to artwork collections in the case of a Federal building emergency where the artwork is threatened by natural or man-made disaster such as flood, fire, terrorism, or civil emergency. A disaster response may be limited to a telephone consultation or may require a site response as determined by the Government. A 24-hour beeper or phone number will be required to establish a direct line of emergency communication.

C.2.8.4 Education and Training – Conservator will develop and provide site specific training for other GSA personnel who do not have direct responsibility for artwork, but are in permanent or temporary positions to either contribute to its preservation or accelerate its deterioration. An integrated maintenance and preventive conservation education program will include, but not be limited to: security personnel, building custodians, and buildings and landscape maintenance personnel. Training will be coordinated with each Regional Fine Arts Officer and/or buildings’ facilities management team. Education and training should be initiated within 60 days of notice to proceed.

C.2.9 Cyclic Maintenance Plans

When, and as ordered by an authorized Contracting Officer’s delivery order, the conservator shall develop generic cyclic maintenance plans for types of artwork, including: murals, portable paintings, textiles, sculpture, both interior and exterior, and works on paper. Plans will be in a format developed with PCAC and distributed both electronically and in hard copy.

20 | P a g e

C.2.10. Final Conservation Report

C.2.10.1 The conservator shall provide a written report detailing final testing, treatment(s), and remedial materials and methods applied for each type of deterioration. The conservator shall provide specific recommendations for future cyclic care and maintenance of the artwork. Reports will be distributed both electronically and in hard copy. The conservator shall use the following format in preparing the Final Conservation Report:

C.2.10.2. Introduction

(a) Name of artist, title of work, and completion date.

(b) Medium/material composition

(c) Dimensions, i.e. length, width, height, weight (inches and metric).

(d) Ownership. (State the owner of the artwork as the General Services Administration (GSA).)

(e) Location. (State name of building, street address, city, state, zip code, and GSA region.)

(f) Inspection date.

(g) Report date.

(h) Inspector.

(i) Description of the Artwork. Individual artwork shall be described using appropriate professional terminology. Unique details or unusual features shall be described and shall be featured in the accompanying photographs.

(j) Specific details on the treatment(s) of the artwork.

C.2.10.3. Photographs and Video

Photography: The photographs submitted to GSA by the conservator shall provide instant visual evidence of the conservation treatment(s). The photographs shall be submitted electronically as TIFF files and stored on a CD and flash drive and printed on photographic (semi-gloss) paper with printer producing 3.5-6 megapixels. Visible graininess is unacceptable. Photographs shall be identified by:

1. Name of Artist

2. Title of Work

3. Date of Work

4. Building Name

5. City, State

6. GSA Region

7. Date of photograph

21 | P a g e

8. Before or after treatment

9. Description of photo

Videography:

When, and as ordered by an authorized Contracting Officer’s task order, the conservator shall provide digital video that provides instant visual evidence of the conservation treatment(s). The video will be submitted and stored on a flash drive and/or DVD and stored with the report in Tyvek or equivalent envelopes. The DVD shall be identified by:

1. Name of Artist

2. Title of Work

3. Date of Work

4. Building Name

5. City, State

6. GSA Region

7. Description of work

C.2.10.4. Two copies of the Final Conservation Report including, if ordered, two CDs, two DVDs and original videotape shall be submitted to the Government (the Fine Arts Program) within the time specified in the task order or if no time specified, within thirty (30) days after completion of the on-site examination of the artwork.

C.2.10.5. Within the time specified in the task order or if no time specified, within thirty

(30) working days after the receipt of the Final Conservation Report the Government (the Fine Arts

Program) will make a determination on the acceptability of the report and the treatment.

C3. TASK ORDER PLANS

Prior to the commencement of each task order, the contractor shall provide a project plan as outlined below:

Staffing Plan. The Contractor must provide a staffing plan for identifying the key components of the project team, as well as key individuals for performing the required services. Full time and part time employees must be specified.

Project Plan. The contractor shall provide a methodology and quality control plan for each individual task order describing how the company intends to perform the required services as described in each task.

C.4. CRITERIA GOVERNING SERVICES

C.4.1. The fine arts conservators shall not represent any artists, galleries, dealers, artist’s estates, artist’s representatives or vendors of proprietary technical services, or individual or entity which stocks a collection of artworks. Principals only; no brokers. For a listing of artworks owned by the General

22 | P a g e

Services Administration that may require conservation under this contract, see listing under Part I, Section C.2.4. Other criteria are as follows:

C.4.2. The American Institute for Conservation of Historic and Artistic Works (AIC) Code of Ethics and Standards of Practice as adopted May 31, 1979, and amended May 24, 1985.

C.4.3. The American Association of Museums AAM Code of Ethics for Museums as adopted November 1993.

C.4.4. The International Council of Museums (ICOM) Code of Professional Ethics as adopted November 4, 1986.

C.4.5. Interpretation and exhibits shall comply with the following Federal laws, codes, and regulations:

C.4.5.1. National Historic Preservation Act of 1966, amended 1980 and 1992;

C.4.5.2. Public Buildings Cooperative Use Act of 1976;

C.4.5.3. Visual Artists Rights Act of 1990;

C.4.5.4. Uniform Federal Accessibility Standards, Federal Standard-759, April 1, 1988 and supplements;

C.4.5.5. American with Disability Act (ADA), 4151, Title III Standards by the Department of Justice; and, C.4.5.6. Other applicable state and local codes.

C.5. CONTRACT COMPLETION

Time frames for completion will be negotiated for each delivery order.

C.6. CONTRACTOR’S FACILITY

Due to the critical nature of the work to be performed under this contract, the Contractor must have appropriate facilities to perform services. Facilities should provide a secure, climate controlled environment, with: temperature/humidity control at 68-70% temperature, and 50-55% relative humidity

5%); adequate security alarm system; adequate fire prevention or sprinkler system and adequate loading dock. The facility must be able to accommodate large scale outdoor sculptures and adequate staff and equipment to accept and safely handle movement of sculpture.

The Government reserves the right to inspect the conservator’s facility during the proposal evaluation phase of the procurement.

23 | P a g e

SECTION D - PACKING AND MARKING

24 | P a g e

SECTION D - PACKING AND MARKING

D.1. PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, reports, etc., to the Contracting Officer’s Representative shall be paid by the Contractor.

D.2. MARKING

All information submitted to the Contracting Officer’s Representative shall clearly indicate the GSA asset name, address and identification number(s), contract number, delivery order number, and location of the contract for which the information is being submitted.

25 | P a g e

SECTION E

INSPECTION AND ACCEPTANCE

26 | P a g e

SECTION E - INSPECTION AND ACCEPTANCE

E.1. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT

ADMINISTRATION

E.1.1. Contracting Officer: The Contracting Officer has the overall responsibility for administration of this contract. The Contracting Officer is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details, and/or delivery schedules; make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute.

Overall contract administration functions shall be performed by:

Sarah Callies Contracting Officer Grayson Sanborn, Contract Specialist 1 Denver Federal Center Bldg 41 P.O Box 25546 (8PQ) Denver,CO 80225-0546

These functions include, but are not limited to: (1) processing assignment of claims (assignment of contract payments to a financial organization); (2) rendering final decisions on deductions for non-performance or unsatisfactory performance; (3) processing novation agreements; (4) resolving and issuing final decisions on actions taken under the “Disputes” clause of the contract; (5) terminating the contract.

E.1.2. Contracting Officer’s Representative (COR):

Janet Paladino COR Regional Fine Arts Officer 8PC Design & Construction Division Rocky Mountain Region DFC. Bldg 41 Rm 280 Denver, CO 80225

The official named above is designated as the Contracting Officer’s Representative to assist the Contracting Officer in the discharge of their responsibilities. The responsibilities of the Contracting Officer’s Representative include, but are not limited to: determining the adequacy of performance by the contractor in accordance with the terms and conditions of this contract; ensuring compliance with contract requirements insofar as the work is concerned; advising the Contracting Officer of proposed deductions for nonperformance or unsatisfactory performance; and advising the Contracting Officer of any factors which may cause delay in performance of the work.

E.1.3. Ordering Official: An official designated by the Contracting Officer to place individual orders under this contract. The ordering official for this contract is limited to the Contracting Officer’s Representative listed above.

E.2. FAR 52.246-4 INSPECTION OF SERVICES – FIXED-PRICE (AUG 1996)

(a) Definitions. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

27 | P a g e

(b) The contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all time and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, without additional charge, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

28 | P a g e

SECTION F - DELIVERIES AND PERFORMANCE

29 | P a g e

SECTION F - DELIVERIES AND PERFORMANCE

F.1. CONTRACT TYPE

F.1.1. This is a Firm-Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ) contract for Art Conservation services.

F.1.2. Procedure for Ordering Services: Services shall be provided only as authorized by delivery orders issued by the Government for the performance of services nationwide.

F.1.2.1. The Contractor shall provide services only as authorized by the Contracting Officer or the Contracting Officer’s Representative.

F.1.2.2. Authorization for services will normally be written by delivery order or modification signed by the designated Ordering Official. Unless otherwise authorized, delivery orders will be issued on a GSA Form 300, Order for Supplies or Services, by the Ordering Official specifying on the order the following information:

a. Date of order.

b. Contract number and Order number.

c. Item number and work description.

d. Quantity of days and unit price.

e. Delivery or performance date.

f. Place of delivery or performance.

g. GSA asset identification number(s)

h. Any other pertinent information.

F.1.2.3. All delivery orders must be properly executed and signed by the Contracting Officer prior to commencement of the work being provided.

F.1.3. Amendments and Changes.

F.1.3.1. Delivery orders may be adjusted by the Contracting Officer or Contracting Officer’s Representative (COR) by issuing written modifications.

F.1.3.2. Changes to terms and conditions of the basic contract shall be made in accordance with the Changes Clause of the General Provisions. Contract changes shall be made by the Contracting Officer on an executed Standard Form 30.

F.2. PLACE OF PERFORMANCE

The Art Conservation services to be provided under this contract shall be performed throughout Region 8 as identified in the contract. The services may be performed at any location, building, facility or site directed by the Government which is located within Region 8 in Colorado, Montana, North Dakota, South Dakota, Utah and Wyoming.

F.3. TIME OF DELIVERY

Basic Services. Upon official authorized notification, the Contractor may commence performance and shall be contractually obligated to provide complete services in accordance with the locations, dates, and times specified in the delivery order. Failure to provide the services within the time prescribed herein may result in termination of the contract for default. Official notification may be made orally and confirmed in

30 | P a g e writing by issuance of a delivery order. If the Contractor cannot meet the accelerated delivery schedule, the Government may obtain the services from another source.

F.4. 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the expiration date of the last option year.

F.5. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 3 days before expiration of the contract provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years and 6 months.

F.6. WORK BY OTHERS

The Government reserves the right to undertake by another contract, by Government employees, or by other means, the same type or similar work as contracted for herein and to do so shall not be a violation of the terms of this contract, nor be considered as a termination in whole or in part of work contracted for hereunder.

F.7. FAR 52.211-11 LIQUIDATED DAMAGES - SUPPLIES, SERVICES, OR RESEARCH AND

DEVELOPMENT (SEPT 2000)

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, or any extension, the Contractor shall, in place of actual damages, pay to the Government as fixed, agreed, and liquidated damages, for each calendar day of delay, in the sum of $0.00

(b) Alternatively, if delivery or performance is so delayed, the Government may terminate this contract in whole or in part under the Default - Fixed-Price Supply and Services clause in this contract and in that event, the Contractor shall be liable for fixed, agreed, and liquidated damages accruing until the time the Government may reasonably obtain delivery or performance of similar supplies or services. The liquidated damages shall be in addition to excess costs under the Termination clause.

(c) The Contractor shall not be charged with liquidated damages when the delay in delivery or performance arises out of causes beyond the control and without the fault or negligence of the Contractor as defined in the Default - Fixed-Price Supply and Services clause in this contract.

31 | P a g e

SECTION G - CONTRACT ADMINISTRATION DATA

32 | P a g e

SECTION G - CONTRACT ADMINISTRATION DATA

G.1. PAYMENT - GENERAL

G.1.1. The remittance address for payments shall be that of the responsible ordering official. Any inquiries regarding payment shall also be directed to same ordering official. Remittance Address:

General Services Administration PBS Payment Division (BCFA) PO Box 17181 Fort Worth, TX 76102-0181

G.1.2. Payment for any service rendered will be due in accordance with the 52.232-25 Prompt Payment clause in Section I.

G. 2. SUBMISSION OF INVOICES

G.2.1. The following information or documentation must be submitted with each invoice:

- Adequate description of services provided.

- Total amount to be billed.

- GSA property identification number

- Task order number

- Contract number

- Pegasys Document Number (PDN)

G.2.2. All invoices shall be submitted electronically to www.finance.gsa.gov, unless otherwise specified in this contract or in individual task orders.

G.3 GSAM 552.232-72 FINAL PAYMENTS (NOV 2009)

Before final payment is made, the Contractor shall furnish the Contracting Officer with a release of all claims against the Government relating to this contract, other than claims in stated amounts that are specifically accepted by the Contractor from the release. If the Contractor's claim to amounts payable under the contract has been assigned under the Assignment of Claims Act of 1940, as amended (31 U.S.C. 3727, 41 U.S.C. 15), a release may also be required of the assignee.

http://www.finance.gsa.gov/

33 | P a g e

SECTION H - SPECIAL CONTRACT REQUIREMENTS

34 | P a g e

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACT PERFORMANCE

The Offeror agrees that at least 90 percent of the conservator’s labor cost of contract performance incurred for personnel shall be expended for employees of its firm. In addition, the Offeror is required to dedicate all key personnel as named, committed, and accepted in its proposal.

H.2. SECURITY CLEARANCE

1) Introduction

a) Homeland Security Presidential Directive 12 (HSPD-12) “Policy for a Common Identification Standard for Federal Employees and Contractors” mandated the implementation of a government-wide standard for secure and reliable forms of identification, also known as security credentials.

b) All contractor employees who require routine access to GSA-controlled facilities or its Information

Technology (IT) infrastructure are required to be issued this type of credential. Routine access is defined as regularly scheduled access to Government facilities for a period greater than six (6) months.

c) Prior to being issued this form of identification, each individual must have both their identity and trustworthiness proven. This is accomplished by conducting a personnel security investigation (Tier 1) and a Federal Bureau of Investigation (FBI) Criminal History Fingerprint check. All contractors seeking to conduct business on or within federal facilities that are controlled and operated by the Federal

Government are required to have a personnel security investigation conducted.

d) Contractors require a favorable initial suitability determination based off the submission of a Tier 1 to receive an identification credential meeting HSPD-12 requirements.

e) The Contractor is responsible for returning all HSPD-12 badges to GSA upon project completion.

2) Clearance Type

a) Long-Term Contractor Clearance Tier 1

i) This section covers the procedures for obtaining a security clearance for contractors working on

GSA-controlled facilities.

ii) The Tier 1 clearance is required for contractors who require access for more than six (6) months and those who need Information Technology (IT) access (regardless of how long they will be working on a

GSA-controlled facility).

iii) Procedures for each Tier 1 applicant to be cleared:

a. The prime contractor will submit to the Contracting Officer and then maintain throughout the course of the contract, a list of all prime contractor employees (applicant) and subcontractor employees (applicant)

35 | P a g e who are required on the project using the form: Requesting Official (RO) Contractor Approval List. (Note:

Submission of the RO list will trigger GSA to provide HSPD-12 and e-Qip training for the prime contractor.)

b. The Contractor Information Worksheet (CIW) (form GSA850) will be submitted by GSA to the prime contractor after prime contractor has received HSPD-12 and e-Qip training. (Note: The prime contractor must designate a Point of Contact (POC) on the CIW.)

c. Each applicant for the HSPD-12 compliant Tier 1 credential will complete section 1 of the CIW and return the CIW to the POC. The POC is responsible to submit all completed CIW's via email to zonec-hspd12@gsa.gov. (Note: applicants for the Tier 1 credential will not be eligible for escort during credential processing.)

d. The applicant will then receive an email that will invite them to apply to e-QIP, and they will also receive an email with an invite to an enrollment appointment.

e. The applicant must complete the enrollment appointment before completing e-Qip.

f. Following the instructions in the invitation to apply to e-Qip email, the applicant will log into e-Qip and complete a background history questionnaire.

g. As per the instructions in the invitation to apply to e-Qip email, the applicant is also required to complete the Declaration for Federal Employment OF-306.

(Note: Digital signatures are not accepted, all questions must be checked, answered, or marked NA. The completed OF-306 must be signed, scanned into a PDF and uploaded to E-Qip.)

h. As per the instructions in the invitation to apply to e-Qip email, the applicant is also required to complete the Authorization to Obtain Credit Report 3665.

(Note: Digital signatures are not accepted. The completed 3665 must be signed, scanned into a PDF and uploaded to E-Qip.)

i. After completing steps e-h above, the applicant is required to certify that their answers are true, electronically sign and submit the e-QIP application.

j. Office of Mission Assurance (OMA) will notify the applicant directly if any errors occurred when completing the e-QIP application.

(Note: Failure to respond to these messages will result in delay of their Tier 1 or termination of e-Qip.)

k. A contractor Enter on Duty (EOD) email will be received by POC and applicant upon clearance adjudication.

l. Upon completion of HSPD-12 credential processing, the applicant will be notified by email that an appointment will need to be scheduled for the HSPD-12 credential pick up and activation.

b) Escort Procedures

i) A HSPD-12 credentialed contractor may escort up to five (5) non-cleared individuals to access GSA-controlled facilities.

36 | P a g e

ii) Escort procedures are limited to individuals needing site access for no more than fifteen (15) consecutive days.

iii) A contractor may be escorted for a total of fifteen (15) cumulative days, on either a single day or multiple day escort, per six (6) month interval, per escorted individual.

iv) Individuals in the process of obtaining the HSPD-12 credential will not be eligible for escort during the

HSPD-12 adjudication period.

v) Procedures:

a. Persons being escorted must be added to the Requesting Official (RO) Contractor Approval List.

b. A current CIW for the escortee must be submitted with the updated Requesting Official (RO) Contractor

Approval List by the POC.

c. The POC is responsible to submit changes to the Requesting (RO) Official…