Score_Sheet.xlsx

XLSX spreadsheet 20 KB Posted Jul 1, 2025

Attached to: Competitive Selection OH|DOT50026-1
Contract number: DOT50026-1
Issued by: Ohio

About this file

Written by GovTribe AI · Jul 11, 2025

This document is a scored evaluation sheet for a state-level weather and pavement forecasting service contract, comparing technical proposals from three vendors: BAM Weather LLC, DTN LLC, and Vaisala Inc. The evaluation is designed to assess vendor capabilities for providing comprehensive weather and road condition monitoring services, likely for a state transportation or highway department, with a minimum technical score requirement of 820 points.

The contract appears to be an indefinite delivery vehicle for weather forecasting and road condition monitoring services, with vendors evaluated across multiple criteria including data acquisition, staffing, training, forecasting processes, consultation services, mobile access, alert notifications, and graphics quality. All three vendors met the minimum technical score, with BAM Weather LLC and DTN LLC scoring 1024 points and Vaisala Inc scoring 928 points. The total submitted prices varied, with BAM Weather LLC at $322,000.08, DTN LLC at $421,289.76, and Vaisala Inc at $398,595.00. The evaluation methodology calculated a "Cost per Quality Point" to determine the most competitive proposal, with the lowest cost per point recommended for contract award.

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Other files

File	Type	Posted
500-26_Pricing_FINAL.xlsx	XLSX spreadsheet	Jul 1, 2025
Affirmation_and_Disclosure-2.pdf	PDF	Jul 1, 2025
Signature.pdf	PDF	Jul 1, 2025
500-26.pdf	PDF	Jul 1, 2025
Response_to_RFP_500-26_ODOT_3.28.25-2.pdf	PDF	Jul 1, 2025

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BAM

	Vendor	BAM Weather LLC
Item #	Evaluation Criteria	Weight	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceed 10
PROPOSED WORK PLAN –

The vendors proposed work plan should clearly address each of the following criteria.

1	Acquisition of Data	2			16
2	Continuous Staffing Required	3			24
3	Training	3			24
4	Description of Pavement Forecasting Process	3			24
5	Description of Weather & Pavement Forecast Verification Efforts.	3			24
6	Ohio Weather Experience	3			24
7	Telephone Consultation Required	3			24
8	Online Meteorological Consultation Required	4			32
9	Pre-Storm Briefings Required	4			32
10	Mobile Access	4			32
11	Common Area Display	2			16
12	Staff Resumes/Experience	3			24
Item #	Evaluation Criteria	Weight	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceed 10
Weather Condition and Forecasting Requirements
13	Radar Satellite & General Condition Maps, Watches & Updates	4			32
14	Displays	3			24
15	Radar	3			24
16	Satellite	2			16
17	NWS Observed Weather Condition Maps	2			16
18	Observed Data Mapping Displays	3			24
19	Display of RWIS Observed Condition Data	3			24
20	RWIS Data from CLARUS	2			16
21	Summary Map Displays	2			16
Pavement Condition Forecasting Requirements
22	Location-Specific Weather and Pavement Forecasts	5			40
23	Forecast and RWIS Histories	4			32
24	RWIS Observation and Forecast Maps	4			32
25	Presentation Formats	3			24
26	Map Displays	3			24
27	Weather Elements	2			16
28	Pavement Parameters	2			16
29	Meteogram	2			16
30	Pavement Temperature Overlay Maps	2			16
31	Snow and Ice Maps	3			24
32	Graphical Forecast Loops	2			16
33	Forecast Accuracy Report	3			24
Alert Notification Service Requirements
34	Forecast Alerts	4			32
35	RWIS Observation Alerts	4			32
36	Alert Update Criteria	3			24
37	Wind	2			16
38	Inclusions	3			24
39	Method of Delivery	3			24
40	Direct Delivery	3			24
41	Website Update	3			24
Item #	Evaluation Criteria	Weight	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceed 10
Traffic Management Support
43	Pathfinder Initiative Support	3			24
44	Impact Graphics	2			16
45	Graphics Quality	2			16
Column Subtotal of Partially Meets Points				0
Column Subtotal of Meets Points					1024
Column Subtotal of Exceeds Points						0
Grand Total Score					1024

Based upon the Grand Total Technical Score earned, does the vendor’s proposal meet or exceed the minimum Technical score of 820 points?

		YES	X	No
				(If No, Vendor's Cost Propsal will NOT be opened.)
	Cost Per Quality Point
Vendors Total Submitted Price		$322,000.08	/Grand Total Techincal Score		1024
	Cost Per Quality Point:	$314.45
The Technical Proposal with the lowest Cost per Quality point will be recommended for award of the contract.

DTN

	Vendor	DTN LLC
Item #	Evaluation Criteria	Weight	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceed 10
PROPOSED WORK PLAN –

The vendors proposed work plan should clearly address each of the following criteria.

1	Acquisition of Data	2			16
2	Continuous Staffing Required	3			24
3	Training	3			24
4	Description of Pavement Forecasting Process	3			24
5	Description of Weather & Pavement Forecast Verification Efforts.	3			24
6	Ohio Weather Experience	3			24
7	Telephone Consultation Required	3			24
8	Online Meteorological Consultation Required	4			32
9	Pre-Storm Briefings Required	4			32
10	Mobile Access	4			32
11	Common Area Display	2			16
12	Staff Resumes/Experience	3			24
Item #	Evaluation Criteria	Weight	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceed 10
Weather Condition and Forecasting Requirements
13	Radar Satellite & General Condition Maps, Watches & Updates	4			32
14	Displays	3			24
15	Radar	3			24
16	Satellite	2			16
17	NWS Observed Weather Condition Maps	2			16
18	Observed Data Mapping Displays	3			24
19	Display of RWIS Observed Condition Data	3			24
20	RWIS Data from CLARUS	2			16
21	Summary Map Displays	2			16
Pavement Condition Forecasting Requirements
22	Location-Specific Weather and Pavement Forecasts	5			40
23	Forecast and RWIS Histories	4			32
24	RWIS Observation and Forecast Maps	4			32
25	Presentation Formats	3			24
26	Map Displays	3			24
27	Weather Elements	2			16
28	Pavement Parameters	2			16
29	Meteogram	2			16
30	Pavement Temperature Overlay Maps	2			16
31	Snow and Ice Maps	3			24
32	Graphical Forecast Loops	2			16
33	Forecast Accuracy Report	3			24
Alert Notification Service Requirements
34	Forecast Alerts	4			32
35	RWIS Observation Alerts	4			32
36	Alert Update Criteria	3			24
37	Wind	2			16
38	Inclusions	3			24
39	Method of Delivery	3			24
40	Direct Delivery	3			24
41	Website Update	3			24
Item #	Evaluation Criteria	Weight	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceed 10
Traffic Management Support
43	Pathfinder Initiative Support	3			24
44	Impact Graphics	2			16
45	Graphics Quality	2			16
Column Subtotal of Partially Meets Points				0
Column Subtotal of Meets Points					1024
Column Subtotal of Exceeds Points						0
Grand Total Score					1024

Based upon the Grand Total Technical Score earned, does the vendor’s proposal meet or exceed the minimum Technical score of 820 points?

		YES	X	No
				(If No, Vendor's Cost Propsal will NOT be opened.)
	Cost Per Quality Point
Vendors Total Submitted Price		$421,289.76	/Grand Total Techincal Score		1024
	Cost Per Quality Point:	$411.42
The Technical Proposal with the lowest Cost per Quality point will be recommended for award of the contract.

Vaisala

	Vendor	Vaisala Inc
Item #	Evaluation Criteria	Weight	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceed 10
PROPOSED WORK PLAN –

The vendors proposed work plan should clearly address each of the following criteria.

1	Acquisition of Data	2	0
2	Continuous Staffing Required	3			24
3	Training	3		18
4	Description of Pavement Forecasting Process	3			24
5	Description of Weather & Pavement Forecast Verification Efforts.	3			24
6	Ohio Weather Experience	3			24
7	Telephone Consultation Required	3			24
8	Online Meteorological Consultation Required	4			32
9	Pre-Storm Briefings Required	4			32
10	Mobile Access	4		24
11	Common Area Display	2			16
12	Staff Resumes/Experience	3			24
Item #	Evaluation Criteria	Weight	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceed 10
Weather Condition and Forecasting Requirements
13	Radar Satellite & General Condition Maps, Watches & Updates	4		24
14	Displays	3		18
15	Radar	3		18
16	Satellite	2		12
17	NWS Observed Weather Condition Maps	2			16
18	Observed Data Mapping Displays	3			24
19	Display of RWIS Observed Condition Data	3		18
20	RWIS Data from CLARUS	2			16
21	Summary Map Displays	2			16
Pavement Condition Forecasting Requirements
22	Location-Specific Weather and Pavement Forecasts	5			40
23	Forecast and RWIS Histories	4			32
24	RWIS Observation and Forecast Maps	4			32
25	Presentation Formats	3			24
26	Map Displays	3			24
27	Weather Elements	2		12
28	Pavement Parameters	2			16
29	Meteogram	2			16
30	Pavement Temperature Overlay Maps	2			16
31	Snow and Ice Maps	3			24
32	Graphical Forecast Loops	2			16
33	Forecast Accuracy Report	3			24
Alert Notification Service Requirements
34	Forecast Alerts	4		24
35	RWIS Observation Alerts	4		24
36	Alert Update Criteria	3		18
37	Wind	2		12
38	Inclusions	3		18
39	Method of Delivery	3			24
40	Direct Delivery	3			24
41	Website Update	3			24
Item #	Evaluation Criteria	Weight	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceed 10
Traffic Management Support
43	Pathfinder Initiative Support	3			24
44	Impact Graphics	2			16
45	Graphics Quality	2			16
Column Subtotal of Partially Meets Points				240
Column Subtotal of Meets Points					688
Column Subtotal of Exceeds Points						0
Grand Total Score					928

Based upon the Grand Total Technical Score earned, does the vendor’s proposal meet or exceed the minimum Technical score of 820 points?

		YES	X	No
				(If No, Vendor's Cost Propsal will NOT be opened.)
	Cost Per Quality Point
Vendors Total Submitted Price		$398,595.00	/Grand Total Techincal Score		928
	Cost Per Quality Point:	$429.52
The Technical Proposal with the lowest Cost per Quality point will be recommended for award of the contract.

File details come from the government source that posted it. Updated Jul 11, 2025.