Scope of Work - Large 2~12.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: February 8, 2024 File# 1-23-033

Shabbona, Illinois DeKalb County

PROJECT TITLE: Park Road Pavement Repairs

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as DNR, is seeking bids to make needed HMA pavement patching repairs on the existing asphalt park roads at Shabbona Lake State Park in DeKalb County. It has been 30 years since the last road resurfacing in 1992. The existing pavement has deteriorated and has multiple isolated areas across the park in need of patching.

SCOPE OF WORK:

DNR is requesting a bid to perform all work described below and as shown on the attached plans. All patching is to be partial-depth HMA removal and replacement only unless additional removal and replacement is authorized by the IDNR Regional Engineer.

· Mill and remove the existing HMA material at each pavement repair location to the depth as identified by the Regional Engineer and on the attached patching schedule and clean up all edges with saw or jackhammer to straighten up edge to vertical edge.

· All removed material will be hauled off site and disposed of per the Illinois EPA.

· Place Hot-Mix-Asphalt Surface Course, IL-9.5FG, Mix “C”, N50.

· The contractor is required to clean-up all construction debris and haul off site.

· The contractor to provide all labor, material, and equipment to complete the work as shown on the construction documents.

· This work shall be bid and paid for as an agreed unit price per ton of hot-mix asphalt, with the final quantity increased or decreased based on field conditions at the time of construction and as authorized, measured, and accepted by the IDNR Regional Engineer. Unit price shall include mobilization, pavement milling and removal, hot-mix asphalt, site cleanup, traffic control, and any other incidental work necessary to complete the project. The initial plan quantity provided for bidding is 100 tons.

· One lane of traffic must be always open. Contractor will have to provide flaggers, traffic control, etc. per the IDOT traffic control standard 701501-06 and 701901-09.

Note: Thickness and size of repairs are proposed quantities at the time of estimate to aid in bidding. The size and depth of repairs will be determined at time of repairs by Regional Engineer.

ATTACHMENTS:

The following documents are included:

1) Location map and Pavement Repair Schedule

2) Existing Pavement Typical Sections

2) CONSTRUCTION INSPECTION

Any work performed without the presence of an Owner’s designated representative to inspect said construction shall not be accepted for payment as directed by the Owner. Contractor shall notify Ownership a minimum of 48 hours in advance of the start of construction or the continuation of construction following a pause in work.

3) QUALITY ASSURANCE

A. Where reference is made to the "Standard Specifications" it shall mean "Standard Specifications for Road and Bridge Construction", adopted January 1, 2022, including all supplements, by the Department of Transportation, State of Illinois, insofar as the specifications apply. All reference to measurement and payment made in the "Standard Specifications" shall not apply to this contract.

All references to Engineer in the "Standard Specifications" shall mean Architect/Engineer.

B. Where reference is made to "ACI", it shall mean the "American Concrete Institute", Specifications and Tests.

C. Where reference is made to "ANSI" it shall mean the American National Standards Institute, Inc.

D. Where reference is made to "ASTM", it shall mean American Society for Testing and Materials Specifications, edition current as of date of bidding documents, unless otherwise specified.

E. Where reference is made to "AASHTO", it shall mean "American Association of State Highway and Transportation Officials" Specifications and Tests.

F. If, in the opinion of the Contractor, any part of the Specifications or Drawing(s) does not comply with the laws, codes, regulations, and specifications; that matter shall be referred to the attention of the Architect/Engineer for a decision before proceeding with that part of the work. There shall be no changes in the Drawing(s) and Specifications made without the approval of the Architect/Engineer.

4) This work shall be performed in accordance with Section 406, 440, 442, and 701 of the Standard Specifications for Road and Bridge Construction adopted January 1, 2022, and as stated in these specifications and the details in the attachments.

B. Project Instructions and Notes:

1) Work Completed by Prime Contractor:

A minimum of seventy percent (70%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All entry to the site must be coordinated with the site superintendent and all work activities must be coordinated with the Region Engineer.

3) Deliverables and Staff Training:

N/A

4) Independent Testing:

The Contractor shall pay all independent laboratory testing.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a. Prequalification with IL Dept. of Transportation as Prime or Sub-Contractor

6) Product Data:

Submit for the approval of the DNR Project Architect/Engineer product data for the following items before any work can be started:

a. Hot Mix Asphalt (IDOT mix design, and material certs)

7) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

8) Lines, Grades, and Levels

a. The Contractor shall construct the project to the lines, grades and levels as shown on the Drawings and as described herein. Reasonable modifications from the Drawings will be permitted to take advantage of favorable topography or as warranted by unforeseen field conditions, but only as approved in writing by the Regional Engineer.

b. The regional Engineer shall furnish all location and control stakes reasonably necessary to define the outlines of the project. The Contractor shall be responsible for all other lines, levels, and grades necessary for the proper execution of the Work.

10) Utilities The Contractor shall be responsible for verifying the locations of existing utilities. Where unmarked utility lines, underground obstructions or piping may be uncovered on the premises, the Contractor shall notify the Utility Company having jurisdiction thereof and take all necessary measures to prevent interruption of services that may be damaged or interrupted through Contractor's own negligence and be responsible for immediate repair and/or restoration at his expense.

Prior to trenching or excavating, contact JULIE (Joint Utility Locating Information for Excavation 1-800-892- 0123) and the site manager to aid in locating all existing utilities.

2) Duration Bids shall be good for ninety (90) calendar days after the Bid Opening Date.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Employment of Public Workers on Public Works:

In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non- manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

6) Small Business Set-Aside N/A

7) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

11) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

12) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

13) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

14) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

15) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

16) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

18) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

19) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

21) Change Orders Any change order authorized under this Section shall be made in writing. Any person employed by and authorized by any unit of State or local government to approve a change order to any public contract who knowingly grants that approval without first obtaining from the unit of State or local government on whose behalf the contract was signed, or from a designee authorized by that unit of State or local government, a determination in writing that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the unit of State or local government and authorized by law, commits a Class 4 felony. The written determination and the written change order resulting from that determination shall be preserved in the contract's file which shall be open to the public for inspection. This Section shall only apply to a change order or series of change orders which authorize or necessitate an increase or decrease in either the cost of a public contract by a total of $25,000 or more or the time of completion by a total of 180 days or more. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed.

22) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

23) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

27) Questions ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST BE DIRECTED TO Frederick.Murphy@Illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

28) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the Frederick.Murphy@Illinois.gov email address.