Scope_of_Work_Changes.pdf
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- Attached to
- Competitive Selection OH|ITB008552
- Contract number
- ITB008552
- Issued by
- Ohio
About this file
This document is a proposed scope addition for the Ohio Department of Education & Workforce, prepared by Sivic Solutions Group (SSG), a Solix Company. The document outlines potential modifications to an existing contract, focusing on three specific contract areas: reporting on annual Random Moment Time Study (RMTS) participant training, operation of a fourth-quarter time study, and review and updating of the MSP User Guide.
The proposed additions include expanding training sessions to include one Train-the-Trainer session and four quarterly virtual participant-focused training sessions, with a fixed cost of $4,750. Additionally, SSG proposes to conduct a fourth-quarter time study involving participant data collection, moment coding, quality assurance, and reporting, priced at a fixed $27,000. The third scope addition involves reviewing and updating the "Guide to Time Studies for the Ohio Medicaid School Program" at a rate of $225 per hour, with tasks including preparing decision points, conducting review sessions with ODEW & ODM, drafting guide updates, and potentially negotiating changes with CMS. The proposed timeline for these additions spans from January to December 2025, contingent on Ohio's State Plan Amendment (SPA) decisions.
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| File | Type | Posted |
|---|---|---|
| ITB008552_Contract_Rev..pdf | ||
| ITB008552_Contract_Rev..pdf |
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Text version
10 Lanidex Plaza West | Parsippany, NJ 07054 | www.sivicsolutionsgroup.com
Ohio Department of Education & Workforce
December 16, 2024
Proposed Scope Addition
Contract Area Current Proposed Addition
1.3.2.2.5 Report
on annual
RMTS
participant training
■ Offer Train-the-Trainer Coordinator Training to Billing Agents (once at start of school year) done Virtually
■ Written Training Documents
■ Recorded Training Session Available to all Billing Agents and Participants (updated each year)
■ Participant Training PPT Slides Required to be Reviewed Prior to Completing First Moment
■ 1 Train the Trainer Participants Training for Billing Agents and Coordinators
■ 4 Participant Focused Virtual Training Sessions (one per quarter)
■ Registration Report of Attendees
■ Disseminate Q&A from Trainings
Timeline
■ Host virtual training sessions quarterly
■ Prepare Materials for ODEW Review January 2025
■ ODEW Approval and Scheduling of Session February 2025
■ Conduct Sessions: March 2025; September 2025 (2 Sessions); December 2025
Cost
■ $4,750 Fixed
■ This cost is for the 5 training sessions listed under “Proposed Addition”
■ SSG would continue all current training tasks. Therefore, with this change there would be a total of 6 live training sessions done per year.
Not Currently in Scope
■ Operation of a fourth quarter time study. This includes collection of participants and schedules
■ Coding and QA of moments from fourth quarter
■ Report on RMTS results from the quarter
Timeline
■ Collect Participant Lists and Schedules July 2025*
■ Operate Time Study (*Aug – Sep)
■ Code Moment and Perform Quality Control
■ Report of RMTS Statics (Nov)
*Dependent on Ohio decisions around SPA changes
Cost
■ $27,000 Fixed
Proposed Scope Addition
1.3.2.4.7 Review and update (as needed) MSP User Guide
■ Review and Maintain User Guide for RMTS System
■ Dashboard of RMTS Statistics
■ Advise and Draft Updates to the document “Guide to Time Studies for the Ohio Medicaid School Program”
■ Advise on Questions Pertaining to any State Plan Amendment changes which impact the “Guide to Time Studies for the Ohio Medicaid School Program”
Timeline
■ First Draft Done 6/30/25
■ Final Draft 9/30/25
Cost
■ $225/Hr.
Draft Estimate of Tasks and Level of Effort for 1.3.2.4.7
■ Prepare List of Decision Points Necessary to Update the Guide
■ Conduct sessions with ODEW & ODM to decide on key points 56
■ Prepare Draft of Guide 48
■ Review Guide with ODEW & ODM 32
■ Make any necessary changes to finalize and submit with SPA 52
■ Assist with any negotiations with CMS to finalize changes 56
■ Update Guide as Necessary based on CMS discussions 40
File details come from the government source that posted it. Updated .