Scope of Services R-326685.docx

Project Title: Asbestos Abatement – Rehab Building Basement Pipe Insulation Location: Elgin Mental Health Center 750 South State Street Elgin, IL 60123

Solicitation Type: Request for Bids (RFB) Requisition Number: 26-444DHS-MENTH-R-326685 Mandatory Pre-Bid Conference All prospective bidders are required to attend a Pre-Bid Conference scheduled for:

Date: Friday June 26th, 2026 Time: 10:00 AM

Location: Elgin Mental Health Center-FTP Building Lobby (Instructions below)

· Sign In Upon Arrival: All vendors must check in at the FTP Lobby and obtain a visitor badge or sticker.

· Proceed to Waiting Area: After signing in, head to the lobby’s designated waiting area. A staff member will meet you there and guide you to your destination.

Attendance is mandatory.

Bids submitted by vendors who do not attend will be considered non-responsive.

Project Overview: The awarded vendor shall perform asbestos abatement services for asbestos containing material water fitting’s (Approximately 10-15 fittings) insulation located in the hallway of the Rehabilitation Building and glazing/masking in one pipe location located in basement file room of the Rehabilitation building.

1. General Requirements

· All abatement work must be performed in accordance with federal, state, and local regulations, including OSHA, EPA, and IDPH standards.

· The awarded vendor must be licensed and certified to perform asbestos abatement in the State of Illinois.

· All work must be scheduled in coordination with the facility’s Chief of Engineer or any designee to minimize disruption to operations.

2. No Subcontracting Policy

· The awarded vendor must perform all abatement work directly. Subcontracting of any portion of the abatement scope is strictly prohibited.

· This policy applies to labor, equipment, containment setup, removal, and disposal.

3. Exception for OSHA-Mandated Testing

· OSHA regulations require that air monitoring and clearance testing be conducted by an independent third-party entity.

· The awarded vendor may engage a qualified and certified testing company solely for this purpose, provided:

· The testing entity is not involved in any abatement activities.

· The testing entity meets all applicable OSHA and IDPH standards.

· The vendor submits the testing entity’s credentials for approval prior to project start.

· All testing documentation must be submitted directly to the hospital’s project manager.

4. Containment and Safety

· Vendor must install full containment barriers and negative air systems in accordance with hospital infection control protocols.

· Decontamination units must be established for personnel and equipment.

· Work areas must be clearly marked and secured to prevent unauthorized access.

5. Documentation and Reporting

· Daily work logs, waste manifests, and air monitoring results must be submitted to the hospital’s safety officer.

· Final clearance reports must be provided before containment is removed and the area is returned to service.

Contact Information:

Please contact our Chief Engineer- Bradley Carroll Bradley.Carroll@illinois.gov Or Business Manager- Stacy Fleenor at 847-742-1040 x2081 Stacy.Fleenor@illinois.gov Or Contract Manager- Maureen Zamora at 847-742-1040 x2077 Maureen.Zamora@illinois.gov for any questions.

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