Scope_of_Services_PA_System_Pier_Head_1.5.24.pdf

Rev (10/22)

Scope of Services

1. Scope of Work

Furnish all labor and materials, equipment, delivery, cabling, conduit, electrical work, permits, installation, programming, training, shop and as-built drawings to provide a sound system at the pier head, expandable paging system which will allow high quality background music, louder amplified sound for special events, and support for paging and emergency messaging. The paging system shall include the equipment, delivery, cabling, all required permits, installation, programming, training, shop and as-built drawings and a minimum one-year on-site warranty.

Pier Head Sound System: Coverage will be required on all 4 sides of the Pierhead building as shown in Exhibit A. Each zone will need to be individually controllable and addressable. The system will be comprised of powered, passive speakers with sizing appropriate for the areas of coverage. A high-power linear column array speaker in grey will cover the west lawn area, with similar, smaller, passive speakers provided in black for the east fishing area and the north walkway area. The south walkway/cycle path/tramway will be covered with ground mounted speakers in green. All other equipment will be housed in a floor standing rack adjacent to the existing IDF/Electrical room on the ground floor of the building. A full-size rack will be provided with permanent power drawn from available circuits within the room.

Expandable Paging System: The paging and emergency messaging system will support remote unified paging from the City Pier office location. The paging system will include necessary components (a microphone paging station, server equipment etc.) to support paging, customized configuration for automated messaging from NWS weather alerts, AMBER alerts, and IPAWS (National Federal Emergency Messaging). The paging system will include expansion of the existing splash pad system to account for the remote paging system. The paging station will allow a user to page to one, several, or all locations on the pier and will need to be expandable as additional systems are added in the future (for example, a system in the children’s play area, or at the marketplace walkway).

2. General Assumptions and Exclusions:

• Power and Conduit: Contractor to verify existing fiber and power connections, no conduit, electrical work, fiber optic cabling is required in this space. Contractor will use existing power, fiber, and network connectivity.

• Drawings: As-Built drawings will be provided by Contractor and will include copies of these drawings as part of the close-out documents for future reference.

• Conduit and Electrical Boxes: All conduit and associated electrical boxes for AC power or for the mounting of project provided A/V plates, control panels etc.

are the responsibility of the Contractor and are not included, unless specifically noted. Pier head project is inclusive of this work, City Pier office paging system is exclusive of this work.

Invitation for Bid Scope of Work for Services

3. Staging, access & storage Staging of equipment, access and storage of materials will be as approved by and coordinated with the City. Staging will be allowed at locations on the Pier (electrical room at Pier Head)

4. Minimum Qualifications

At a minimum, Contractor must meet the following qualifications:

a. Have been in the business of providing labor and materials as described herein for a minimum of five (5) years.

b. Have the ability to obtain the minimum insurance requirements and bond as set forth in this Agreement.

5. Contractor Responsibilities

At a minimum, Contractor shall provide and meet the following responsibilities:

a. Contractor shall provide a single point of contact (Project Manager) to administer the

Agreement

b. If requested, provide evidence of financial stability and viability to fulfill the commitments of this Agreement.

c. Contractor shall maintain Minimum Qualifications as stated in bid for the term of

Agreement

6. City’s Responsibilities

At a minimum, City shall provide and meet the following responsibilities:

a. City shall provide a single point of contact (City Project Manager) to administer the

Agreement.

b. City Project Manager shall assist with planning, strategy, and objectives prior to performance of the Work.

c. City Project Manager shall promptly respond to issues and inquiries so as not to hinder the progress, completion, or compensation for the Work.

8. Project or Servicing Schedule (“Delivery”) o Notice to proceed: Upon full execution of contract.

o Kick off meeting: Within a week or as soon as reasonably available after notice to proceed.

o Equipment ordering/lead time: To be ordered upon Notice to Proceed and schedule of lead time to be provided. Installation schedule to be provided once lead times are confirmed

Invitation for Bid Scope of Work for Services o Work to be completed during normal business hours of 7 am to 5 pm, Monday – Friday. No additional cost if it is determined a portion of the work needs to be completed after these hours.

9. Maintenance Schedule

As needed upon request from City.

10. Quality Assurance

A coordinated effort with City during closeout of project, final inspections and any punch list items to be completed prior to payment of retainage.

11. Training and Support

Contractor to provide training on how to operate paging system, O&M manuals and will be available for additional training as needed.